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FBO DAILY - FEDBIZOPPS ISSUE OF OCTOBER 21, 2017 FBO #5811
DOCUMENT

W -- NEW - VISN 17 Home Oxygen - Justification and Approval (J&A)

Notice Date

10/19/2017
 

Notice Type

Justification and Approval (J&A)
 

NAICS

621610 — Home Health Care Services
 

Contracting Office

Department of Veterans Affairs;VISN17 Network Contracting Activity;7400 Merton Minter Blvd. (10N17/90C);San Antonio TX 78229
 

ZIP Code

78229
 

Solicitation Number

VA25717Q1740
 

Archive Date

10/31/2017
 

Point of Contact

Dale A Padro (CS)
 

E-Mail Address

694-6310<br
 

Small Business Set-Aside

N/A
 

Award Number

VA257-17-D-0145
 

Award Date

9/1/2017
 

Description

Page 1of 4 OFOC SOP Revision 05 Original Date: 03/22/11 Revision 05 Date: 05/02/2016 DEPARTMENT OF VETERANS AFFAIRS Justification and Approval (J&A) For Other Than Full and Open Competition (>$150K) VISN 17 Home Oxygen and Ventilator Services Acquisition Plan Action ID: V A257-17-AP-0593 1. Contracting Activity: The Department of Veterans Affairs, Network Contracting Office (NCO) 17, in support of Veterans Integrated Service Network (VISN) 17 located at 2301 East Lamar Blvd. Suite 650 Arlington, Texas 76006, intends to enter into a sole source contract based on this Justification for Other Than Full and Open Competition for VISN 17. Nature and/or Description of the Action Being Processed: This requirement is for the provision of home oxygen and ventilator services to the veteran patients of VISN 17. The Prosthetic Sensory Aid Program (PSAS) is required to provide Home Respiratory Care as part of the "Home Respiratory Care Program" for eligible veterans. Mid-Cities Home Medical Equipment is a Service Disabled Veteran Owned Small Business (SDVOSB) whom provides services under contract # VA257-17-D-0035 which expires on August 31, 2017. Mid-Cities' provided home oxygen services to an estimated 3,419 veteran beneficiaries. The amount of administrative lead time required to execute a competitive acquisition exceeds the amount of performance period remaining on this current contract. In order to provide uninterrupted services to the veteran beneficiaries, a sole-source firm-fixed price contract for a term of one year is required with a period of performance of September 1, 2017 through August 31, 2018. This one year period of performance will allow Network Contracting Office (NCO) 17 to work the long term competitive effort. This acquisition will not involve services that can be classified as inherently governmental as defined by FAR 7.503. Furthermore, there is no statutory authority available to permit personal services relative to this requirement. All work relative to this requirement shall be of a non-personal nature. Description of Supplies/Services Req uired to Meet the Agency's Needs: The requirement is for home oxygen and ventilator services for the Veteran beneficiaries of VISN 17. The total estimated ·value for this acquisition is $9,500,000.00 for the one year period of performance.., Statutory Authority Permitting Other than Full and Open Competition: (X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; ( ) (2) Unusual and Compelling Urgency per FAR 6.302-2; ( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3; Original Date: 03/22/11 Revision 05 Date: 05/02/2016 ( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5; ( ) (6) National Security per FAR 6.302-6; ( ) (7) Public Interest per FAR 6.302-7; 5. Dcmonstrntion that the Contractos Uniq ue:.Oualifications or Nature.of the Acq uisition Reguires the Use of the Authority Cited Above (applicability of authority): The services required by this procurement are essential to continued direct patient care. The current contract expires on August 31, 2017. The home oxygen service contract is critical to VA and services cannot stop, therefore the current Contractor must continue to provide services while the new contract is competed. This requirement can and will be met by Mid-Cities, a Service Disabled Veteran Owned Small Business (SDVOSB), because they are currently providing these services for VISN 17. It is not feasible with the current time frame to award to any other vendor. Accordingly, Mid-Cities is the only firm capable of providing the supplies and services described in Section III above without the Veteran's Health Administration experiencing unacceptable delays in fulfilling its requirements. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Due to the need to continue to provide Veteran beneficiaries with home oxygen services, this requirement is being procured in accordance with FAR 6.302-1, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements, as cited in paragraph 4 above. This requirement is being procured sole source from the incumbent allowing for continuity of services pending procurement of a long-term contract. Due to the nature of the services required, the long-term requirement will be an SDVOSB set aside solicitation. The intent to sole source this requirement will be synopsized in accordance with FAR Part 5. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: In accordance with FAR 15.404-l(b)(ii) a comparison of the proposed price to historical prices paid for the same or similar type of service will be made. Furthermore in accordance with FAR 15.404-l(b) the Contracting Officer shall determine pricing fair and reasonable based on a comparison of the proposed price with the independent government estimate (IGE). The IGE for this procurement is estimated at $9,500,000.00. The anticipated cost is considered to be fair and reasonable based on historical pricing and the independent Government cost estimate. Home oxygen services are commercial item services perfonned in the healthcare field for both Government and non-Government patients; therefore, certified cost and pricing data is not required. Technical evaluation factors will not be used in this procurement as it is a follow-on sole source procurement to provide continued uninterrupted service to Veteran beneficiaries. Description of the Market Resea rch Cond ucted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: This contract action is required to ensure there is no gap in services while a new long tern1 contract is competed. Market research has OFOC SOP Revision OS Page Z of 4 Page 3 of 4 OFOC SOP Revision 05 Original Date: 03/22/11 Revision 05 Date: 05/02/2016 determined that this requirement is commercially available from many service disabled veteran owned small businesses (SDVOSB) based on the responses received from the Sources Sought notice posted to FBO on November 19, 2015. The follow on contract will be competed as an SDVOSB set aside. Mid-Cities Home Delivery Service, LLC is the current vendor for VISN 17. They are G.Umntly in ths-proGsss o transitioning al.L eligible..veterans from monthly-,bisits to nc.w ­ technology requiring quarterly visits. This one year contract will allow the Contractor to completely transition all appropriate patients to the new technology. There is currently not enough time to compete a contract for the VISN 17 Home Oxygen services. The Program Office is working to redefine the needs of VISN 17 for the long term contract based on the new technology. Any Other Facts Supporting the Use of Other than Full and Open Competition: Due to the need for the continuity of services to provide Veterans beneficiaries home oxygen services beginning on September 1, 2017, it is in the Government's best interest to readily procure these services from the incumbent, Mid-Cities Home Delivery Service, LLC. Listing of Sources that Expressed, in Writing, an Interest in the Acq uisition: No other vendors have been contacted due to the short time remaining on the current contract. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services req uired: The Government will continue to monitor the marketplace for changes in the home oxygen delivery services market. Market research has determined that this requirement is commercially available from many service disabled veteran owned small businesses (SDVOSB) based on the responses received from the Sources Sought notice posted to FBO on November 19, 2015. A long term base plus four option year requirement is being finalized and will be posted to the GPE upon completion, estimated date of posting this requirement is on or before February 1, 2018. Delia A. Adams Digitally signed by Delia A. Adams 1487955 DN: dc=gov, dc=va, o=internal, ou=people, 0.9.2342.19200300.100.1.1=delia.adams@va.g 1487955 ov, cn=Delia A. Adams 1487955 Date: 2017.09.29 13:37:41 -07'00' 09/29/17 Delia A. Adams, MBA, CPCM Executive Director, Service Area Office West Head of Contracting Activity (HCA)
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VASTHCS/VASTHCS/VA25717Q1740/listing.html)
 

Document(s)

Justification and Approval (J&A)
 

File Name: VA257-17-Q-1740 VA257-17-Q-1740.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3860012&FileName=VA257-17-Q-1740-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3860012&FileName=VA257-17-Q-1740-000.docx

 

File Name: VA257-17-Q-1740 2017-0290 JA Home O2 NCO17.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3860013&FileName=VA257-17-Q-1740-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3860013&FileName=VA257-17-Q-1740-001.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04718026-W 20171021/171019231137-f837f719bc32e96f17ab7020587fe752 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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