DOCUMENT
H -- Elevator Inspection VAMC Manchester and Togus - Attachment
- Notice Date
- 10/31/2017
- Notice Type
- Attachment
- NAICS
- 541350
— Building Inspection Services
- Contracting Office
- Department of Veterans Affairs;Network Contracting Office 1;1 VA Center;Augusta ME 04330
- ZIP Code
- 04330
- Solicitation Number
- 36C24118Q0021
- Response Due
- 11/14/2017
- Archive Date
- 12/14/2017
- Point of Contact
- Tammy Davis
- Small Business Set-Aside
- Service-Disabled Veteran-Owned Small Business
- Description
- The purpose of this Amendment A00001 is to correct the Contract Line Items and Performance Work Statement as follows to change inspections for Togus from Annual to Semi-Annual: Item # Description- Base Year 11/20/2017-11/19/2018 Qty Unit Price Amount 0001 The contractor shall provide all labor, equipment, materials and supervision to complete Semi-annual Elevator Inspections at the VAMC Manchester in accordance with the attached Performance Work Statement. (Includes all travel costs) 2 EA 0002 The contractor shall provide all labor, equipment, materials and supervision to complete to re-inspect elevators as needed at VAMC Manchester in accordance with the attached Performance Work Statement. (Includes all travel costs) 2 EA 0003 The contractor shall provide all labor, equipment, materials and supervision to complete CAT 5 Testing at the VAMC Manchester in accordance with the attached Performance Work Statement. (Includes all travel costs) November 2017 1 EA 0004 The contractor shall provide all labor, equipment, materials and supervision to complete Elevator Inspections at VAMC Togus in accordance with the attached Performance Work Statement. (Includes all travel costs) POP 12/01/2017-11/19/2018 2 EA 0005 The contractor shall provide all labor, equipment, materials and supervision to complete to re-inspect elevators as needed at VAMC Togus in accordance with the attached Performance Work Statement. (Includes all travel costs) POP 12/01/2017-11/19/2018 2 EA 0006 The contractor shall provide all labor, equipment, materials and supervision to complete CAT 5 Testing at the VAMC Togus in accordance with the attached Performance Work Statement. (Includes all travel costs) 1 EA TOTAL Item # Description- Option Year 1 11/20/2018-11/19/2019 Qty Unit Price Amount 1001 The contractor shall provide all labor, equipment, materials and supervision to complete Semi-annual Elevator Inspections at the VAMC Manchester in accordance with the attached Performance Work Statement. (Includes all travel costs) 2 EA 1002 The contractor shall provide all labor, equipment, materials and supervision to complete to re-inspect elevators as needed at VAMC Manchester in accordance with the attached Performance Work Statement. (Includes all travel costs) 2 EA 1003 The contractor shall provide all labor, equipment, materials and supervision to complete Elevator Inspections at VAMC Togus in accordance with the attached Performance Work Statement. (Includes all travel costs) 2 EA 1004 The contractor shall provide all labor, equipment, materials and supervision to complete to re-inspect elevators as needed at VAMC Togus in accordance with the attached Performance Work Statement. (Includes all travel costs) 2 EA TOTAL Item # Description- Option Year 2 11/20/2019-11/19/2020 Qty Unit Price Amount 2001 The contractor shall provide all labor, equipment, materials and supervision to complete Semi-annual Elevator Inspections at the VAMC Manchester in accordance with the attached Performance Work Statement. (Includes all travel costs) 2 EA 2002 The contractor shall provide all labor, equipment, materials and supervision to complete to re-inspect elevators as needed at VAMC Manchester in accordance with the attached Performance Work Statement. (Includes all travel costs) 2 EA 2003 The contractor shall provide all labor, equipment, materials and supervision to complete Elevator Inspections at VAMC Togus in accordance with the attached Performance Work Statement. (Includes all travel costs) 2 EA 2004 The contractor shall provide all labor, equipment, materials and supervision to complete to re-inspect elevators as needed at VAMC Togus in accordance with the attached Performance Work Statement. (Includes all travel costs) E EA TOTAL Item # Description- OPT YEAR 3 11/20/2020-11/19/2021 Qty Unit Price Amount 3001 The contractor shall provide all labor, equipment, materials and supervision to complete Semi-annual Elevator Inspections at the VAMC Manchester in accordance with the attached Performance Work Statement. (Includes all travel costs) 2 EA 3002 The contractor shall provide all labor, equipment, materials and supervision to complete to re-inspect elevators as needed at VAMC Manchester in accordance with the attached Performance Work Statement. (Includes all travel costs) 2 EA 3003 The contractor shall provide all labor, equipment, materials and supervision to complete Elevator Inspections at VAMC Togus in accordance with the attached Performance Work Statement. (Includes all travel costs) 2 EA 3004 The contractor shall provide all labor, equipment, materials and supervision to complete to re-inspect elevators as needed at VAMC Togus in accordance with the attached Performance Work Statement. (Includes all travel costs) E EA TOTAL Item # Description- Option Year 4 11/20/2021-11/19/2022 Qty Unit Price Amount 4001 The contractor shall provide all labor, equipment, materials and supervision to complete Semi-annual Elevator Inspections at the VAMC Manchester in accordance with the attached Performance Work Statement. (Includes all travel costs) 2 EA 4002 The contractor shall provide all labor, equipment, materials and supervision to complete to re-inspect elevators as needed at VAMC Manchester in accordance with the attached Performance Work Statement. (Includes all travel costs) 2 EA 4003 The contractor shall provide all labor, equipment, materials and supervision to complete Elevator Inspections at VAMC Togus in accordance with the attached Performance Work Statement. (Includes all travel costs) 2 EA 4004 The contractor shall provide all labor, equipment, materials and supervision to complete to re-inspect elevators as needed at VAMC Togus in accordance with the attached Performance Work Statement. (Includes all travel costs) 2 EA TOTAL TOTAL PERFORMANCE WORK STATEMENT Elevator Inspections VAMC Manchester NH and Togus, ME 1. GENERAL: This is a non-personnel services contract to provide Elevator Inspection Services. The Veterans Affairs shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Veterans Affairs. 1.1 Inspections shall be performed Monday-Friday, between the hours of 7am to 5:30pm, any inspections required by the facility to happen outside of these hours so that patient services will not be interrupted will be included as a modification to the contract. 1.1.1 Recognized Holidays: The contractor is not required to perform services on holidays. New Year s Day Labor Day Martin Luther King Jr. s Birthday Columbus Day President s Day Veteran s Day Memorial Day Thanksgiving Day Independence Day Christmas Day 1.2. The Contractor shall wear visible identification at all times while on the premises of the VAMC. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VAMC will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at the VAMC. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state or municipal court. 2. SCOPE OF WORK: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, and supervision necessary to perform elevator inspection services at the Manchester VAMC, 718 Smyth Road, Manchester, NH 03104 and Togus VA Medical Center, located at 1 VA Center, Augusta, ME 04330. Five Year Weight Tests shall be performed during the base year for both locations. 2.1 Inspections/CAT 5 testing shall be performed in accordance with the guideline of ASME A17-Safety Code for Elevators and Escalator, ASME A17.1, ASME A17.2, NFPA 101-Life Safety Code, NFPA 99-Healthcare Facilities Code, IBC, and any national and state laws regulating these safety inspections. 2.2 Qualifications: 2.2.1 The Contractor shall be "Fully Qualified" (FSE), which is based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized training program for the equipment identified in the Section B schedule. 2.2.2 The FSEs shall be authorized by the Contractor to perform the inspection services. All work shall be performed by "Fully Qualified" competent FSEs. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved FSEs for each make and model the Contractor services at the VAMC. The CO reserves the right to reject any of the Contractor's personnel and refuse them permission to work on the VAMC equipment. 2.2.3 If subcontractor(s) are used, they must be approved by the CO; the Contractor shall submit any proposed change in subcontractor(s) to the CO for approval/disapproval. 2.3 Contractor shall submit all safety plans, to include, equipment specific Lock-Out Tag-Out procedures, Electrical Safety, and MSDS for any chemicals used, for approval prior to working at the Medical Center 2.4 Prior to commencement of work on this contract, the Contractor shall provide the VAMC with a copy of the current calibration certification of all test equipment which is to be used by the Contractor on VAMC's equipment. This certification shall also be provided on a periodic basis when requested by the VAMC. Test equipment calibration shall be traceable to a national standard. 2.5 The list of elevators for Manchester and Togus is attached which includes passenger and freight Elevators. (See Attachment 1 Elevator Inventory) 2.6 Manchester VAMC 2.6.1 Inspections and certifications shall be performed semi-annually. The first inspection is to be made in March and the second in September. Contractor must coordinate visit with COR, 2.6.2 Five (5) Year Weight Test shall be performed in November 2017. 2.7 Togus VAMC 2.7.1 The contractor shall provide SEMI- annual elevator inspection at the Togus VA medical Center. The VAMC will coordinate the inspections with the facility s elevator maintenance and repair contractor who will be present and perform the required tasks for the elevator inspections. 2.7.2 CAT 5 Testing shall be performed during the base year in 2018. 2.8 Documentation and Reports: 2.8.1 The contractor must submit the preliminary report to the COR, designee, or Engineering Program Assistant at the time of departure. 2.8.2 The final documentation report shall be on the most current version of VAFORM 10-6166 and will include: Equipment description. General condition of each item inspected. Detailed descriptions of the findings of the inspection and certification procedures performed and recommendations for deficiency abatement. Pass/Fail grade for Five (5) Year Weight Test of each elevator. Such documentation shall meet the guidelines as set forth in section 2 above. 2.8.3 The contractor shall provide a written report detailing any deficiencies found during the inspections, the contractor shall notify the COR of any deficiencies found that require the elevator to be taken out of service immediately. If the deficiency can be corrected by the elevator maintenance contractor while the inspection contractor is still on site during the inspection period, then the deficiency will be re-inspected. 2.9. Any elevator deficiencies that cannot be corrected during the inspection period, the inspection company we be required to return to the site and re-inspect once the repairs have been made. Re-inspection fees, travel costs, and expenses shall be included. 2.10 The contractor shall provide certificates for each elevator. The certificate shall be sized to fit in the elevator certification frame. 3.0 ARRIVAL (CHECK-IN/CHECK-OUT) REQUIREMENTS: 3.1 The Contractor shall be required to report to Engineering Service to log in. This check in/check out is mandatory. Upon check in, ALL members of Contractor group must sign out a CONTRACTOR badge. 3.2 When the service is completed, the contractor shall document services rendered. The contractor shall be required to log out with Engineering, turn in CONTRACTOR badge and submit the preliminary report to the COR, designee, or Engineering Program Assistant at the time of departure. 3.3 Work sites shall be left in the same manner of cleanliness and order in which they were found. Contractor will provide their own waste disposal, if any. 4.0 ADDITIONAL CHARGES: There will be no additional charge for time spent at the site (during or after normal hours of coverage) awaiting the arrival of additional contractor personnel and/or delivery of parts. 5. PERFORMANCE REQUIREMENT SUMMARY: The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. Performance Objective Standard Performance Threshold Method of Surveillance PRS # 1. The contractor shall provide semi-annual testing and certification The contractor provides testing and certification in accordance with ASME A17.1, ASME A17.2, IBC, National and State laws regulating these safety inspections Zero deviation from Standard Periodic Surveillance Attachment 1 Manchester VAMC Equipment/ Local ID: Make: Type: Rated Capacity: Location: Passenger Elevator/ P-1 G.A.L. Geared Traction 4000lb Building 1 Passenger Elevator/ P-2 G.A.L. Geared Traction 4000lb Building 1 Service Elevator/ S-3 G.A.L. Geared Traction 5000lb Building 1 Passenger Elevator/ CLC P-1 Atlas Hydraulic 4000lb Building 15 Passenger Elevator/ CLC P-2 Atlas Hydraulic 4000lb Building 15 VA TOGUS Maine Elevator Listing Location Type Manufacturer Identifier B209 Freight OTIS SER. #8BE3609 B202 Freight OTIS SER. #127686 B204 Freight OTIS SER. #224752 B200E Freight Dumbwaiter D.A. MA SER. #20803, #1 B200E Freight Dumbwaiter D.A. MA SER. #20804, #2 B200E Freight Dumbwaiter D.A. MA SER. #20805, #3 B205 #1 Passenger OTIS SER. #LRVF-330615 B205 #2 Passenger OTIS SER. #LRVF-320614 B206 #1 Passenger OTIS SER. #LRVF-750624 B206 #2 Passenger OTIS SER. # LRVF-760624 B209 #1 Passenger OTIS SER # 211 14440615 B203 #1 Passenger ATLAS Job # ESI-85493 B200 #1 Passenger DOVER Contract # B-H0433 B200 #2 Passenger DOVER Contract # B-H0434 B200 #3 Passenger DOVER Contract # B-H0435 B207 #1 Passenger DOVER Contract # B-H0431 B207 #2 Passenger DOVER Contract # B-H0432 B200E #4 Passenger DOVER SER. #CA8201 B200E #5 Passenger DOVER SER. #CA8202 B200E #6 Passenger DOVER SER. #CA8203 B248 #1 Passenger OTIS SER. #270253 B248 #2 Passenger OTIS SER. #270254
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- Document(s)
- Attachment
- File Name: 36C24118Q0021 00001 36C24118Q0021 00001.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3883508&FileName=36C24118Q0021-00001000.docx)
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- File Name: 36C24118Q0021 00001 36C24118Q0021 00001.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3883508&FileName=36C24118Q0021-00001000.docx)
- Record
- SN04727055-W 20171102/171031230731-d2a932cc64cc77d246157face535e18e (fbodaily.com)
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