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FBO DAILY - FEDBIZOPPS ISSUE OF NOVEMBER 02, 2017 FBO #5823
DOCUMENT

41 -- FY18 Rental of 1000 ton chiller to include install, maintenance, repair and removal at end of term - Attachment

Notice Date

10/31/2017
 

Notice Type

Attachment
 

NAICS

333415 — Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
 

Contracting Office

Department of Veterans Affairs;Great Lakes Acquisition Center (GLAC);115 S 84th Street, Suite 101;Milwaukee WI 53214-1476
 

ZIP Code

53214-1476
 

Solicitation Number

36C25218Q0150
 

Response Due

11/7/2017
 

Archive Date

12/7/2017
 

Point of Contact

Farrukh Daniel
 

E-Mail Address

h.daniel@va.gov<br
 

Small Business Set-Aside

N/A
 

Description

DEPARTMENT OF VETERAN AFFAIRS GREAT LAKES ACQUISITION CENTER NETWORK CONTRACTING OFFICE 12 Date: October 31, 2017 From: Farrukh Daniel, Contracting Officer, Great Lakes Acquisition Center (69D/GLAC) Subj.: REQUEST FOR INFORMATION THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This request for information does not commit the Government to contract for any supply or service whatsoever. Further, the Department of Veteran Affairs is not at this time seeking proposals and will not accept unsolicited proposals. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party s expense. Not responding to this RFI does not preclude participation in any future RFQ or RFP, if any is issued. If a solicitation is released, it will be synopsized on the Federal Business Opportunities (FedBizOpps) website. It is the responsibility of the potential offerors to monitor these sites for additional information pertaining to this requirement. The Government is seeking Veteran Owned Small Businesses who can provide the following supplies and services. GENERAL REQUIREMENTS SCHEDULE OF SUPPLIES/SERVICE AND PRICE/COSTS Contractor shall provide all labor, material, tools, equipment, maintenance and report of all Contractor furnished equipment for lease of a chiller for the Hines VAH as further defined in the Statement of Work (SOW)/Specifications for the purpose intended. BASE PERIOD: ESTIMATED May 1, 2018 THROUGH October 31, 2018 CLIN Description EST QTY UNIT UNIT PRICE TOTAL PRICE 0001 Unit Commissioning 1 JB 0002 Unit De-commissioning 1 JB 0003 Monthly lease of unit 6 MO 0004 Daily rate for partial months 1 DA N/A SUBTOTAL 0005 OPTION 1 a. Install and terminate up to 1200 amp, 480V feeder for 1,000 ton chiller up to 300. Disconnects, panel and 200 of total circuit cable provided with rental equipment 1 JB b. Install and terminate up to 800 amp, 480V feeder for cooling tower and pumps up to 300. Disconnects provided with rental equipment. (Contractor to provide cable and cable tray.) 1 JB c. Install and terminate 20 amp, 120V miscellaneous circuit up to 300. 1 JB d. Install three (3) 250 amp or less, 480V circuits for pumps up to 50 from panel provided in rental package. 1 JB e. Monitor electrical system periodically. 1 JB f. Remove and repack rental cable and rental electrical equipment. 1 JB g. Determinate and remove cable and equipment provided by Webb. 1 JB h. Bonding included by Webb Electric (electrical contractor). This work is based on current ampacities of main electrical gear in Building 200 as approved by VA Hines. 1 ??? i. Rental of a message center. 1 JB 0007 OPTION Install V.A. provided 5Kv temporary power, transformer, conduit, and lines, to the temporary unit. 1 TOTAL JB GENERAL TERMS Guaranteed minimum is commissioning and decommissioning cost. Ceiling amount of this contract is $405,600.00 PRICES AND TERMS: VA has provided an estimated quantity (months) anticipated for Hines VAMC. See Section B.2 Schedule. Monthly lease/rental pricing will be fixed price per month and will be based on actual performance days, which is defined as the VA request for beginning (unit to be onsite) and end of the lease period (prior to October 31, 2018). Partial months will be prorated based on a fixed daily rate. Contractor shall perform no additional work without the prior written authorization of the Contracting Officer. Any additional work performed by the Contractor without this authorization will be performed by the Contractor at no additional cost to the Government. TERM OF AGREEMENT: The estimated performance period is May 1, 2018 through October 31, 2018. The contract will be effective from the date of first requirement (date VA requires the unit onsite) through the estimated period of October 31, 2018. The VA reserves the right to determine the exact performance period of this contract. If circumstances no longer require the lease of the unit for any reason, the contract may be terminated for the Convenience of the Government with no termination costs. AUTHORITY: This procurement is being conducted under Federal Acquisition Regulation (FAR) combination of Parts 12 and 13. The resultant contract is non-exclusive and shall not prohibit VA or Contractor from entering into agreement(s) with other health care providers or purchasers of health care services. EQUIPMENT MAINTENANCE/REPAIRS: Equipment provided shall be in good working order at all times in order to provide the services required under this solicitation and any resulting contract. Contractor shall be completely responsible for the preventive maintenance, emergency and general repairs, replacement of any defective parts/components, safety, and upkeep of all equipment furnished by the Contractor. Preventative maintenance/repairs on the unit and all associated equipment shall be performed in accordance with the Conformance Standards and manufacturer s recommendations. If the equipment should fail during normal working hours, emergency repairs will be performed on-site by qualified service engineers in order to reduce equipment downtime. Contract price shall be reduced by a reasonable amount in the event that the Contractor is unable to meet the response times stated herein or as mutually agreed upon with the COR based upon patient scheduling. Notwithstanding, if it is determined that the equipment cannot be repaired on site within an agreed upon period of time, the contractor agrees to replace the unit within forty-eight (48) hours of equipment failure. Contract price will be adjusted for any days in which the equipment cannot be used. VA shall be responsible for the overall housekeeping of the equipment including but not limited to removal and proper disposal of all debris on a daily basis or as often as necessary to maintain a sanitized and neat environment in accordance with the Conformance Standards. PARTS: The Contractor shall furnish and replace parts to meet times specified in this agreement. The Contractor has ready access to all parts, including unique and/or high mortality replacement parts. All parts supplied shall be compatible with existing equipment. The contract shall include all parts required. The Contractor shall use new or rebuilt parts. All parts shall be of current manufacture and have complete versatility with the presently installed equipment. All parts shall perform identically to the original equipment specifications. Rebuilt parts, used parts or those removed from another piece of equipment, shall not be installed without specific approval by the CO or the COR. DELIVERY TERMS: The delivery terms for all items ordered under the contract will be FOB Destination. Price is all inclusive of all charges associated with the services being provided. The Contractor shall deliver to the point of delivery specified in the order when issued and be responsible for all charges to the specified point of delivery. SITE VISIT: Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award, nor relieve the successful offeror from performing the work in strict accordance with the true intent and meaning of the specifications. CONTACT: Contracting Officer for an appointment. DAMAGE TO GOVERNMENT PROPERTY: Contractor shall be held responsible for any damages, which may be done to the VA property during hookup site location, and/or removal of equipment at the site. Any damages caused by the Contractor shall be repaired at the Contractor s expense to the satisfaction of the VA COR without undue delay. INSTALLATION: Proper installation/staging of the Contractor s furnished equipment must be completed in accordance with industry standards, all OSHA regulations and applicable manufacturer s recommendations. The above must be completed prior to commencement of services. Dates and time for completion of the above shall be mutually agreed upon between the VA and the Contractor. STATEMENT OF WORK 1. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK OF AGREEMENT The Contractor shall provide the following rental equipment: one (1) 1,000 nominal ton water-cooled centrifugal chiller, one (1) 1,000 nominal ton cooling tower, one (1) 2,500 GPM, 100 hp condenser water pump and one (1) 2,500 GPM, 100 hp chilled water pump. All temporary hoses, fittings, cables, disconnect and distribution panel is included. For this equipment, a total of three (3) 45 drop deck trailers and will be set in south parking lot of Building 200 as designated by Hines VA. Unit to be to be used for supplemental cooling for existing chiller water system and/or as redundant unit in case of a failure at the Hines VAH, Hines, Illinois. The above shall be delivered F.O.B. Destination to the Hines VAH, 5000 S 5th Ave, Hines, Illinois 60141. This agreement shall include all labor, material, tools, maintenance/repairs, equipment, hookup, delivery, and the complete removal of equipment upon conclusion of the contract period. The equipment will be delivered and removed on a date and time mutually agreed upon between the COR and the contractor. Contractor shall be responsible to maintain all of the equipment in good working order at all times and shall reimburse the VA for any reasonable costs which may be associated with any defective workmanship or equipment failure as further defined herein. All work shall be done in accordance with all current NFPA, local, state, and national building codes, Divisions 23 00 00 of the Master VA Specifications and stated specific requirements. Round trip freight for drop off and pick up of rental equipment will be included. Install all temporary chilled water and condenser water hoses for a complete rental piping system. Temporary hoses will be supported on the ground and will enter into pit (through grating) to Room C017 through a removable exterior panel. Including all backflow prevention devices needed to comply with the Illinois state safe water drinking act. A temporary hose and fittings with appropriate pressure rating will be run from 125 PSI water source on south end of Room C017 (as designated by Hines VA) to make-up water connection at cooling tower. Temporary 6 high fencing will be installed around temporary chiller plant in parking lot. Fence footings will be supported by sandbags. A temporary ramp for foot traffic will be installed on sidewalk over hoses and power cables. Ramp will allow for wheelchair access. Water treatment for cooling tower is included. This includes all necessary chemicals (scale and corrosion inhibitor and biocide), test reagents and service visits to assure system protection. All equipment will be started-up, balanced and tested for proper operation. Contractor to provide operational and logging training for Hines VA staff. Contractor to conduct daily site visits and 24/7 emergency repair service with no less than one (1) hour call back and a two (2) hour response time. When rental period has ended, all equipment, hoses, fencing and ramp will be removed. All work (with exception of emergency service) to be performed during regular working hours. The Following options will be priced independently of the base installation and rental costs. Not included in Base proposal: Power installation to equipment including any modification to Building 200 electrical. Reinstallation of supply and return connections to Trane absorption chiller. Installation of secondary valves if existing valves do not hold. Bonding. Overtime. Ramp rental and installation over hoses and cable for vehicle traffic. Insulation of temporary hoses. Off hour monitoring of equipment. Securing parking lot and rerouting of traffic to be the responsibility of Hines VA Hospital. Option 1: Contractor to provide pricing for each identified line item. Install and terminate up to 1200 amp, 480V feeder for 1,000 ton chiller up to 300. Disconnects, panel and 200 of total circuit cable provided with rental equipment. Install and terminate up to 800 amp, 480V feeder for cooling tower and pumps up to 300. Disconnects provided with rental equipment. (Contractor to provide cable and cable tray.) Install and terminate 20 amp, 120V miscellaneous circuit up to 300. Install three (3) 250 amp or less, 480V circuits for pumps up to 50 from panel provided in rental package. Monitor electrical system periodically. Remove and repack rental cable and rental electrical equipment. Determinate and remove cable and equipment provided by Webb. Bonding included by Webb Electric (electrical contractor). This work is based on current ampacities of main electrical gear in Building 200 as approved by VA Hines. Rental of a message center. Option Install V.A. provided 5Kv temporary power, transformer, conduit, and lines, to the temporary unit. 2. GENERAL REQUIRMENTS The chiller will be used for approximately six (6) months, starting May 1, 2018 through October 31, 2018. Contractor will be given 15 day calendar notice if there is a need to extend the period of use. The contractor shall be responsible to contact the COR to make the necessary arrangements for the delivery and removal of the equipment upon commencement and conclusion of the contract period. In addition, the contractor shall be responsible to notify the COR no less than 72 hours in advance of any preventive maintenance and/or repairs, which may be required during the period of use. Name of responsible individual or main contact person representing the contractor will be provided to the COR and is as follows: Name: _Patrick Riley___________________________________ Phone: (708)202-2233_________________________________ Cell/Mobile Phone:(708)514-3148________________________ Prior to the anticipated date of scheduled services, the Contractor shall perform whatever tests are necessary so that the Chiller and all associated equipment are fully operational, safe and ready for use by the VA. Consultation Services of VA site for the purpose of advising VA Engineers of site requirements for initiation of rental. Removal of Contractor s Equipment: Contractor will be responsible for the timely removal of the Chiller equipment from the VA premises as agreed upon with the COR upon conclusion of the contract period. Cost for same is included in the contract price. Contractor will also be responsible for the following exit functions: Any temporary site preparations are removed upon completion of services. Unit and all necessary accessories, devices and the like are removed from the VA premises. The above shall be coordinated with the COR. 3. SPECIFICATIONS A. CLIN 0001: Unit Commissioning: SITE VISIT IS RECOMMENDED Delivery: Delivery to Hines VAH at beginning of requirement. Includes all transportation and equipment cost required for delivery to designated area. Contractor is responsible for any damage to VA buildings and grounds incurred during delivery. Installation/Set-up: Coordinates with COR the installation of the unit and insures that the unit is fully functional as described in the Section B.5(1) above prior to VA accepting the leased unit. B. CLIN 0002: Unit De-Commissioning: At end of contract period, the contractor is responsible for all costs associated with removal of the leased unit and all accessories. Contractor is responsible for all costs associated for repair of any damage to VA buildings and ground incurred during removal of the leased unit as described in the Section B.5(1) above. CLIN 0003: Monthly Rental: Monthly rental rate. Rate shall not change based on number of days in the month. Monthly rental begins on the day the rental unit arrives at the Hines VAH and will end of the day the unit is decommissioned. Rental cost includes use of the rental unit by the Hines VAH. Rental cost also includes all service/maintenance on the unit and on all equipment in the unit that is not owned by the Hines VAH. All disposables/consumables are the responsibility of the Hines VAH. CLIN 0004: Daily Rental Daily rental rate for partial months. Partial months are for a period less than 28 days. Daily rental rate in includes all service/maintenance on the unit and on all equipment in the unit that is not owned by the Hines. All disposables/consumables are the responsibility of the Hines VAH. 4. GOVERNMENT FURNISHED SERVICES/SUPPLIES: The VA shall provide all of following services, supplies and facilities: A. Suitable site as mutually agreed upon with the Contractor where the leased equipment shall be stationed. VA will be responsible for all rigging/blocking/jacking or removal of curbs, signs, trees, etc. (site prep) required. B. Electric service. 5. DESIGNATION OF CONTRACTING OFFICER REPRESENTATIVE A Contracting Officer Representative (COR) will be assigned for the Hines VAMC and will be provided to the contractor. The designation letter will set forth the authorities and limitations of the COR under the agreement. The government representative of the Contracting Officer will be designated to represent the Contracting Officer in furnishing technical guidance and advice regarding the work being performed under this contract. The foregoing is not to be construed as authorization to interpret or furnish advice and information to the Contractor relative to the financial or legal aspects of the contract. Enforcement of these segments is vested in and is the responsibility of the Contracting Officer. No Government personnel, other than the Contracting Officer, will have the authority to do other than clarify technical points or supply relevant information. Specifically, no requirements in this agreement may be altered as a sole result of such verbal clarification. 6. PURCHASE ORDER/BILLING The contractor shall bill the Hines VAH monthly. A purchase order number will be provided to the contractor upon award. Invoices will include purchase order number, contract number, detailed information to include item description, date, and charges as applicable. The VA agrees to reimburse the Contractor monthly for resources furnished at the price(s) listed in the contract for services rendered and accepted. Amounts due the Contractor will be paid monthly upon receipt of a properly prepared invoice submitted by the Contractor. 7. SAFETY PRECAUTIONS The contractor shall identify to the VA in writing (e.g., via instruction sheet, operator s manual, maintenance manual, MSDS information) those safety precautions and hazardous materials as it relates to the products provided under this contract. Contractor is responsible for all cleaning and sterilization of their items per manufacturer s instructions. 8. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT Contractor must have service technicians who have been fully trained and are competent in the maintenance and service of the all items being leased. 9. MAINTENANCE AND SUPPORT Contractor shall provide full maintenance and repair services (including both preventive and emergency break/fix repairs) 24 hours a day, 7 day a week. VA personnel will not service/repair any equipment leased under this contract. Contractor must offer telephone support service 24 hours a day, 7 days a week. The contractor s response time on a service call starts when a verbal request to the contractor for a service call or a written request is received by the contractor requesting a service call, whichever is earlier. NORMAL WORK HOURS: MAINTENANCE/REPAIRS: The Contractor shall perform PM service to ensure that equipment listed in the schedule performs in accordance with the Conformance Standards, and OEM specifications. The Contractor shall provide and utilize procedures and checklists with worksheet originals indicating work performed and actual values obtained (as applicable) provided to the COR at the completion of the PM. PM services shall be performed in accordance with OEM recommendations/specifications, which may consist of calibration, cleaning, oiling, adjusting, replacing parts, and maintaining the equipment, including all intervening calls necessary between regular services and calibrations. Preventive maintenance shall be performed during the hours of 7:30 am - 4:00 pm, Monday through Friday at a time mutually agreed upon with the COR. PMs will be performed on site at the VA. The following terms have the following meanings with reference to this contract: The ten (10) holidays observed by the Federal Government, are New Year's Day, Presidents Day, Martin Luther King's Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, and Christmas or any other day specifically declared by the President of the United States to be a national holiday. EMERGENCY REPAIRS Contractor shall provide, at no cost to the VA, all emergency service to include all required personnel, parts and labor, and preventive maintenance/repairs of equipment to maintain a safe environment as recommended by the original equipment manufacturer (OEM) recommendations/specifications in accordance with the agreed upon schedule with the COR. Emergency Service shall be performed during the hours of 8:00 am - 9:00 pm. The Chiller and all associated equipment shall be operable and available for use 90% of the normal work hours (excluding any down time caused by the VA) as defined in section A directly above. Downtime will be computed from notification of problem during normal work hours. Scheduled maintenance will be excluded from downtime. Failure to meet this uptime requirement will result in a prorated reduction in the rental period charge based upon costs which the VA would incur as a result of equipment failure or a percentage of cost agreed upon with the Contractor whichever is greater. Contractor s service technician must respond with a phone call to the COR or his/her designee within one (1) hour after receipt of telephoned notification, between the hours of 8:00 am - 9:00 pm. M-F excluding Government Holidays. If the problem cannot be corrected by phone or by remote diagnostics within the first hour, the service technician will commence work (on-site physical response) within Two (2) hours Monday-Friday during normal work hours or Six (6) hours Saturday, Sunday, and Holidays. Contractor shall report to the site within time periods indicated, after it is determined it cannot be resolved via phone and will proceed progressively to completion without undue delay. When the service is completed, the service technician shall document services rendered on a legible field service report. The service technician shall be required to check out with the COR or if not available to Biomedical Engineering Department and submit the field service reports to the COR for an acceptance signature". C. DOCUMENTATION/REPORTS PM/REPAIR Contractor shall provide required documentation, which will confirm that PMs are being performed on the equipment to be used at this location. Documentation will include detailed descriptions of the scheduled and unscheduled maintenance procedures performed, including replaced parts required to maintain the equipment in accordance with performance requirements. Such documentation shall meet the guidelines as set forth in the Conformance Standards Section. In addition, each field service report must at a minimum document the following data legibly and in complete detail: Name of Contractor. Name of personnel/FSE that performed services. Contractor Service Report Number/Log Number. Date, Time (starting and ending), Equipment Downtime and Hours On Site for service call. Description of Problem Reported by COR. Identification of Equipment to be serviced: INV. ID#, Manufacturer's Name, Device Name, Model#, Serial#, and any other Manufacturer's identification #s. Signatures: Personnel/FSE performing services described. VA Employee who witnessed service described. Total Equipment downtime for incident. CANCELLATION Cancellation of this agreement will be based upon VA funding appropriations. In addition, either party may terminate this agreement at any time upon at least thirty (30) days written notice to the other party s contracting official. If items in this agreement are standardized under any national or regional standardization BPA, these items may be deleted from this agreement in 30 calendar days after receipt of notice from the VA Contracting Officer. MANDATORY WRITTEN DISCLOSURES Mandatory written disclosures required by FAR clause 52.203-13 to the Department of Veterans Affairs, Office of Inspector General (OIG) must be made electronically through the VA OIG Hotline at http://www.va.gov/oig/contacts/hotline.asp and clicking on "FAR clause 52.203-13 Reporting." If you experience difficulty accessing the website, call the Hotline at 1-800-488-8244 for further instructions. OBLIGATION OF FUNDS This contract does not obligate any funds. The Government is obligated only to the extent of services provided under the contract as authorized by the Contracting Officer. SECURITY REQUIREMENTS Upon arrival at the Edward Hines Jr VA Hospital, the contractor shall be required to report to Facility Management Service, to obtain contractor identification badges and wear when on station as required. When on-site services are completed, the contractor shall document the services rendered on a legible, contractor service report and submit to the COR for certification (signature) if applicable. If the COR is unavailable, an employee in the work unit may be designated to certify the services. A copy of the signed service report must be provided to the Edward Hines Jr VA Hospital Work Order Clerk, Facility Management Service by the contractor at the time the service is provided. Responses Interested parties are requested to fill out the information below:                     (Contractor s Name) ______________________________________ (Address) ______________________________________     (City-State-Zip) ______________________________________   (Point of Contact/Title) ______________________________________     PHONE NUMBER ______________________________________             FAX NUMBER                             ______________________________________             E-MAIL ADDRESS                 ______________________________________             DUNS NUMBER NO.         ______________________________________             FSS/GSA/CONTRACT NO. ______________________________________ Expiration Date of Contract:   ______________________________________                                                                               Other Requested Information: Business type (large business, small business, small disadvantaged business, 8(a)-certified small disadvantaged business, HUBZone small business, woman-owned small business, very small business, veteran-owned small business, service-disabled veteran-owned small business) based upon North American Industry Classification System (NAICS) code 541512, Computer Systems Design Services. Small business concern means a concern, including its affiliates that are independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria and size standards in 13 CFR part 121. Summary THIS IS A REQUEST FOR INFORMATION (RFI) ONLY to identify Veteran-Owned Small Business sources that can provide a 1000-Ton Chiller to the Edward Hines Jr. VA Hospital in Hines IL.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAGLHS/VAGLHCS/36C25218Q0150/listing.html)
 

Document(s)

Attachment
 

File Name: 36C25218Q0150 36C25218Q0150.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3883318&FileName=36C25218Q0150-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3883318&FileName=36C25218Q0150-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Edward Hines Jr. VA Hospital;5000 S. Fifth Ave;Hines IL

Zip Code: 60141
 

Record

SN04727163-W 20171102/171031230813-2d10199bb77020ce1aa2e4a80daa8074 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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