SOLICITATION NOTICE
X -- Conference Facilities, AV Equipment and Services, and Freight/Moving Services in Phoenix, AZ Dec 4-8, 2017 - Attachments for Phoenix AZ Conference Facilities
- Notice Date
- 11/3/2017
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Labor, Office of the Assistant Secretary for Administration and Management, Office of Procurement Services, 200 Constitution Avenue, NW, S-4307, Washington, District of Columbia, 20210-0001, United States
- ZIP Code
- 20210-0001
- Solicitation Number
- 1636-OAA-18-NAT-0005
- Archive Date
- 11/28/2017
- Point of Contact
- Roxanne Yorgason,
- E-Mail Address
-
yorgason.roxanne.a@dol.gov
(yorgason.roxanne.a@dol.gov)
- Small Business Set-Aside
- N/A
- Description
- Attachment 2 - FAR 52.212-5 (Phoenix) 1636-OAA-18-NAT-0005 Attachment 1 - Phoenix Training SOW ****************************************** Any questions regarding this solicitation should be emailed to the Contract Specialist, Roxanne Yorgason, at Yorgason.roxanne.a@dol.gov. Questions are due no later than Wednesday November 8, 2017 at 11:00 AM EST. Quotes are due to the Contract Specialist, Roxanne Yorgason, no later than Monday, November 13, 2017 at 2:00 PM EST. All quotes must be emailed to Roxanne Yorgason at Yorgason.roxanne.a@dol.gov. ****************************************** i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. ii. This solicitation document is issued as a request for quote (RFQ). When submitting an inquiry or quote, please use the reference number 1636-OAA-18-NAT-0005. iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95; January 19, 2017. iv. No set-asides apply to this solicitation. The associated NAICS code is 721110 (Hotels (except Casino Hotels) and Motels. v. This combined solicitation/synopsis is for the acquisition of Conference Facilities, AV Equipment and Services, and Freight/Moving Services in Phoenix, AZ, according to the attached Statement of Work (refer to Attachment 1: Phoenix Training SOW ). Additionally, WHD requires trainees to stay on-site at the hotel during the three-day Immigration Training. Therefore, the vendor must demonstrate that it has availability to accommodate the attendees in single occupancy rooms for the duration of the training. Trainees will reserve their room and make their travel arrangements separately from this procurement using the E-2 Travel system. vii. Schedule: The contractor shall provide a quote for a time period of December 4 - 8, 2017. viii. The provision at FAR 52.212-1, Instructions to Offerors - Commercial Items (JAN 2017), applies to this acquisition. (See http://farsite.hill.af.mil/vffara.htm) ix. FAR 52.212-2 Evaluation-Commercial Items (OCT 2014): The Government will award a single contract resulting from this solicitation to the responsible Contractor whose quote conforms to the solicitation and whose quote will be most advantageous to the Government, Lowest Price Technically Acceptable. Technical acceptability is based on the Contractor being able to accommodate the above number of attendees for the desired dates and providing all of the Conference Facilities, AV Equipment and Services, and Freight/Moving Services for their facility in Phoenix, AZ. Furthermore, the contractor must demonstrate that it has availability to accommodate the attendees in single occupancy rooms for the duration of the training x. FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (JAN 2017): The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed through https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision. xi. FAR 52.212-4, Contract Terms and Conditions - Commercial Items (JAN 2017) applies to this acquisition. (See http://farsite.hill.af.mil/vffara.htm) xii. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (JAN 2017) applies to this acquisition. See Attachment 2: FAR 52.212-5 (Phoenix) 1636-OAA-18-NAT-0005 for the provision in its entirety. xiii. Additional contract requirement(s) or terms and conditions that apply to this contract: a. DOLAR 2952.201-70, Contracting Officer's Representative (COR) (MAY 2004), applies to this acquisition (See http://farsite.hill.af.mil/reghtml/regs/other/dolar/2952.htm) b. To be eligible for award under this solicitation, the offeror must propose a facility that: i. Is compliant with the requirements of the Americans with Disabilities Act, ii. Is registered on the System for Award Management (www.sam.gov) and have an active DUNS number. iii. Meets all of the requirements of this solicitation. c. The proposed venue must accept Government purchase orders. This solicitation is for a venue to host the event; event-planning services are neither requested nor required. d. The Federal Government is exempt from state and/or federal taxes. Please do not include tax when submitting a quote. e. The contractor must meet the requirements of the Statement of Work and have a current collective bargained agreement with the venue's workforce. f. The Government intends to award a firm-fixed-price purchase order resulting from this combined synopsis/solicitation. g. DOL Class Deviation 2015-0002 (52.203-9 Clause)-Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements-Representation (MAR 2015) (a) The Contractor shall not require employees or subcontractors seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. (b) The contractor shall notify employees that the prohibitions and restrictions of any internal confidentiality agreements covered by this clause are no longer in effect. (c) The prohibition in paragraph (a) of this clause does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information. (d) (1) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), use of funds appropriated (or otherwise made available) under that or any other Act may be prohibited, if the Government determines that the Contractor is not in compliance with the provisions of this clause. (2) The Government may seek any available remedies in the event the contractor fails to comply with the provisions of this clause. (End of clause) h. DOL 2012-02 - CONTRACTOR'S OBLIGATION TO NOTIFY THE CONTRACTING OFFICER OF A REQUEST TO CHANGE THE CONTRACT SCOPE (CONTRACTOR'S OBLIGATION CLAUSE) (a) Except for changes identified in writing and signed by the Contracting Officer, the Contractor is required to notify, within five working days of receipt or knowledge, any request for changes to this contract (including actions, inactions, and written or oral communications) that the Contractor regards as exceeding the scope of the contract. On the basis of the most accurate information available to the Contractor, the notice shall state: (1) The date, nature, and circumstances of the conduct regarded as a change in scope; (2) The name, function, and activity of each Government individual and Contractor official or employee involved in, or knowledgeable about, such conduct; (3) The identification of any documents and substance of any oral communication involved in such conduct; (b) Following submission of this notice, the Contractor shall continue performance in accordance with the contract terms and conditions, unless notified otherwise by the Contracting Officer.(c) The Contracting Officer shall promptly, within 5 business days after receipt of notice from the Contractor, respond to the notice in writing. In responding, the Contracting Officer shall either: (1) Confirm that the Contractor's notice identifies a change in the scope of the contract and directs the Contractor to stop work, completely or in part, in accordance with the Stop Work provisions of the contract; (2) Deny that the Contractor's notice identifies a change in scope and instruct the Contractor to continue performance under the contract; or (3) In the event the Contractor's notice does not provide sufficient information to make a decision, advise the Contractor what additional information is required, and establish the date by which it should be furnished and the date thereafter by which the Government will respond. (End of clause) i. ELECTRONIC SUBMISSION OF PAYMENT REQUESTS CLAUSE (FEBRUARY 2014) (a) Definitions. As used in this clause- (1) Contract financing payment has the meaning given in FAR 32.001. (2) Invoice payment has the meaning given in FAR 32.001. (3) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract. (b) Electronic Payment Requests. Except as provided in paragraph (f) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this clause, and therefore no additional electronic invoice submission is required. (c) Data Transmission. A contractor must ensure that the data transmission method and format comply with the following provisions: An original invoice shall be prepared and submitted to the Department of Labor (DOL) by email to: DOL-NO-WH@quickpay.dol.gov (1) The contractor shall: a. Address the invoice to the appropriate e-mail address specified in the contract. b. Submit the invoice via attachment in PDF or TIFF format. c. Submit only one invoice per electronic submittal. d. Enter specific information in the subject line of the e-mail in the following format: <Contractor Name>, DOL Agency, <Contract Number, BPA Call or Order Number>, Invoice Number, <Invoice Amount> Example: ABC Co, OASAM, DOL00-00-X0000/X0000, Invoice Number AB-1298433, $15,000.00. e. Submit a copy of the email with the attached invoice to the contracting officer's representative (COR) at the COR email address specified in the contract. f. Before sending another e-mail with the same invoice attachment, confirm whether DOL has already responded and/or whether you have received a success or failure response to your submission. (2) The contractor MUST NOT: a. Submit an invoice that exceeds the size limit of 16 megabytes (approximately 400-500 pages). However, if the invoice exceed this limit, a summary invoice attachment of less than 16 megabytes should be e-mailed to the payment e-mail address above; while the detailed invoice, including any supplemental information, shall be sent to the COR or other representative at the address. b. Submit an invoice that is heavy in shading or color. 1. An e-mailed PDF image cannot have any text that has a background with any color other than white. If the image has a shaded background, it will be converted to black, and the text will be illegible. 2. An emailed TIFF image must be black and white. c. Submit more than one attachment, as subsequent attachments will not be recognized. d. Submit more than one invoice in a single attachment. e. Attempt to use the "Recall or Resend" email message feature. (d) General Information. Payment due dates will be calculated only from the date that invoices are received in the electronic invoicing e-mail box and determined to be proper invoices. Inquiries regarding invoices should be e-mailed to DCASinvoiceinquiry@dol.gov. The relevant invoice must be attached to the inquiry e-mail and the subject line of the e-mail must state "INQUIRY," followed by the information described in paragraph (1) d. above. Example: INQUIRY: <Contractor Name>, DOL Agency, <Contract Number, BPA Call or Order Number>, Invoice Number, <Invoice Amount> Do NOT use the electronic invoicing e-mail address for inquiries about the invoice. (e) Invoice requirements. Invoices shall comply with FAR 32.905. (f) Exceptions. Paper invoices should only be faxed or mailed through U.S. mail when electronic mail cannot be accomplished. When invoices must be faxed due to e-mail size limitations, fax them to: 202-xxx-xxx When paper invoices must be mailed due to e-mail size limitations, mail them to the following address: U.S. Department of Labor Office of Financial Management Operations Room S-5526 Attn: DCAS 200 Constitution Avenue, N.W Washington, DC 20210 (End of clause) xiv. Any questions regarding this solicitation should be emailed to the Contract Specialist, Roxanne Yorgason, at Yorgason.roxanne.a@dol.gov. Questions are due no later than Wednesday November 8, 2017 at 11:00 AM EST. xv. Quotes are due to the Contract Specialist, Roxanne Yorgason, no later than Monday, November 13, 2017 at 2:00 PM EST. All quotes must be emailed to Roxanne Yorgason at Yorgason.roxanne.a@dol.gov. ****************End of Description****************
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DOL/OASAM/WashingtonDC/1636-OAA-18-NAT-0005/listing.html)
- Place of Performance
- Address: Phoenix, Arizona, United States
- Record
- SN04731135-W 20171105/171103230710-f4435438fb537cc1e24510489e400ab0 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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