DOCUMENT
D -- Lenel OnGuard Support - Attachment
- Notice Date
- 11/7/2017
- Notice Type
- Attachment
- NAICS
- 511210
— Software Publishers
- Contracting Office
- Department of Veterans Affairs;Birmingham VA Medical Center;700 South 19th Street;Birmingham AL 35233
- ZIP Code
- 35233
- Solicitation Number
- 36C24718Q0064
- Response Due
- 11/15/2017
- Archive Date
- 1/14/2018
- Point of Contact
- Scott Self
- Small Business Set-Aside
- Veteran-Owned Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 "Streamlined Procedures for Evaluation and Solicitation for Commercial Items", as supplemented with additional information included on this notice. This announcement constitutes the only solicitation; offers are being requested, and a written solicitation document will not be issued. The Government intends to issue a purchase order in accordance with FAR Part 13 for using Simplified Acquisition Procedures. The solicitation number is 36C24718Q0064. This solicitation is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular FAC 2005-95 effective January 13th, 2017. The associated North American Industrial Classification System (NAICS) code for this procurement is 511210 and the Small Business Size standard is $38.5 million. This combined/synopsis solicitation is set aside for Veteran Owned Small Businesses (VOSB s) in accordance with VAAR 852.219-11. Only VA verified VOSB s in the VIP at the time of contract award will be considered. All non-VIP verified firms will be considered non-responsive and ineligible for award. The acquisition will be made pursuant to the authority in FAR 13 to use simplified procedures for commercial items. The Department of Veterans Affairs, Birmingham VA Medical Center has a requirement for the following for the Birmingham VA Medical Center, Lenel Software Upgrade Support and Technical Support Contract, Lenel dongle #22422. PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 ADV SUSP PLAN TIER 3; 193-256 READERS. COVER ADV/ADVI SYSTEMS Contract Period: Base POP Begin: 12-03-2017 POP End: 12-02-2018 LOCAL STOCK NUMBER: SUSP-ADV-TR3 1.00 EA __________________ __________________ 0002 DIGITAL VIDEO CHANEL SUSP PLAN SOFTWARE SUPPORT FOR EACH SINGLE VIDEO CHANNEL LICENSES. Contract Period: Base POP Begin: 12-03-2017 POP End: 12-02-2018 LOCAL STOCK NUMBER: SUSP-DV 313.00 EA __________________ __________________ 0003 ONGUARD USER DIRECT TECHNICAL SUPPORT FOR ADV & ADVI SYSTEMS Contract Period: Base POP Begin: 12-03-2017 POP End: 12-02-2018 LOCAL STOCK NUMBER: SUDS-NES-64 1.00 EA __________________ __________________ 1001 ADV SUSP PLAN TIER 3; 193-256 READERS. COVER ADV/ADVI SYSTEMS Contract Period: Option 1 POP Begin: 12-03-2018 POP End: 12-02-2019 LOCAL STOCK NUMBER: SUSP-ADV-TR3 1.00 EA __________________ __________________ 1002 DIGITAL VIDEO CHANEL SUSP PLAN SOFTWARE SUPPORT FOR EACH SINGLE VIDEO CHANNEL LICENSES. Contract Period: Option 1 POP Begin: 12-03-2018 POP End: 12-02-2019 LOCAL STOCK NUMBER: SUSP-DV 313.00 EA __________________ __________________ 1003 ONGUARD USER DIRECT TECHNICAL SUPPORT FOR ADV & ADVI SYSTEMS Contract Period: Option 1 POP Begin: 12-03-2018 POP End: 12-02-2019 LOCAL STOCK NUMBER: SUDS-NES-64 1.00 EA __________________ __________________ 2001 ADV SUSP PLAN TIER 3; 193-256 READERS. COVER ADV/ADVI SYSTEMS Contract Period: Option 2 POP Begin: 12-03-2019 POP End: 12-02-2020 LOCAL STOCK NUMBER: SUSP-ADV-TR3 1.00 EA __________________ __________________ 2002 DIGITAL VIDEO CHANEL SUSP PLAN SOFTWARE SUPPORT FOR EACH SINGLE VIDEO CHANNEL LICENSES. Contract Period: Option 2 POP Begin: 12-03-2019 POP End: 12-02-2020 LOCAL STOCK NUMBER: SUSP-DV 313.00 EA __________________ __________________ 2003 ONGUARD USER DIRECT TECHNICAL SUPPORT FOR ADV & ADVI SYSTEMS Contract Period: Option 2 POP Begin: 12-03-2019 POP End: 12-02-2020 LOCAL STOCK NUMBER: SUDS-NES-64 1.00 EA __________________ __________________ 3001 ADV SUSP PLAN TIER 3; 193-256 READERS. COVER ADV/ADVI SYSTEMS Contract Period: Option 3 POP Begin: 12-03-2020 POP End: 12-02-2021 LOCAL STOCK NUMBER: SUSP-ADV-TR3 1.00 EA __________________ __________________ 3002 DIGITAL VIDEO CHANEL SUSP PLAN SOFTWARE SUPPORT FOR EACH SINGLE VIDEO CHANNEL LICENSES. Contract Period: Option 3 POP Begin: 12-03-2020 POP End: 12-02-2021 LOCAL STOCK NUMBER: SUSP-DV 313.00 EA __________________ __________________ 3003 ONGUARD USER DIRECT TECHNICAL SUPPORT FOR ADV & ADVI SYSTEMS Contract Period: Option 3 POP Begin: 12-03-2020 POP End: 12-02-2021 LOCAL STOCK NUMBER: SUDS-NES-64 1.00 EA __________________ __________________ 4001 ADV SUSP PLAN TIER 3; 193-256 READERS. COVER ADV/ADVI SYSTEMS Contract Period: Option 4 POP Begin: 12-03-2021 POP End: 12-02-2022 LOCAL STOCK NUMBER: SUSP-ADV-TR3 1.00 EA __________________ __________________ 4002 DIGITAL VIDEO CHANEL SUSP PLAN SOFTWARE SUPPORT FOR EACH SINGLE VIDEO CHANNEL LICENSES. Contract Period: Option 4 POP Begin: 12-03-2021 POP End: 12-02-2022 LOCAL STOCK NUMBER: SUSP-DV 313.00 EA __________________ __________________ 4003 ONGUARD USER DIRECT TECHNICAL SUPPORT FOR ADV & ADVI SYSTEMS Contract Period: Option 4 POP Begin: 12-03-2021 POP End: 12-02-2022 LOCAL STOCK NUMBER: SUDS-NES-64 1.00 EA __________________ __________________ GRAND TOTAL __________________ STATEMENT OF WORK 1. Title of Project: Lenel Software Upgrade Support and Technical Support Contract 2. Scope of Work: The contractor shall provide all upgrades, updates, and hot fixes that will be pushed out throughout the contract period. The software manufacturer will provide Technical support for the life of the contract. Contractor may at their discretion send a technician to install updates and upgrades onsite, or provide Technical Help via telephone. If Technical Help is to be provided via telephone, the contractor must insure the VA has the software update media, and insure a technician will be available during the update install to provide any help and guidance that may be needed. 3. Location of Services Provided: Birmingham VA Medical Center, Birmingham Alabama 4. Work Hours: There is no set work hours required. 5. Federal Holidays: New Year s Day, Martin Luther King s Birthday, President s Day, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving Day, and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday. 6. Type of Contract: This shall be a firm fixed price base + 4 contract with the base year beginning 3 December 2017. Delivery Date: See Schedule for Period of Performance (POP) Contract Type: Firm Fixed Price (FFP) FAR 52.212-2 (OCT 2014) Evaluation Commercial Items- The following factors shall be used to evaluate offers: Technical Capability of the item offered to meet the Government requirement Price Offerors, if not registered in SAM, must include completed copies of the provision at 52.212-3 (MAR 2015), Offeror Representations and Certifications - Commercial Items with their offer. The provision may be obtained via the internet at URL: http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm. These representations and certifications will be incorporated by reference in any resultant contract. FAR 52.212-4 (DEC 2014), Contract Terms and Conditions-Commercial Items is applicable. The following identified clauses are incorporated by reference: 852.211-73, 852.219-10, 852.237-70, 852.246-70, 852.246-71, 52.211-16, 52.216-1, 52.222-41, 852.270-1, and 852.273-74. FAR 52.212-5 (MAR 2015), Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items is applicable and the following identified clauses are incorporated by reference: 52.233-2, 52.203-13, 52.203-17, 52.204-9, 52.228-5 52.233-2 SERVICE OF PROTEST (SEP 2006) (a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from: Department of Veterans Affairs Network Contracting Office 7 2008 Weems Road Tucker, GA 30084 (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. (End of Provision) 52.237-1 SITE VISIT (APR 1984) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. (End of Provision) 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (JAN 2008) (a) Any protest filed by an interested party shall: (1) Include the name, address, fax number, and telephone number of the protester; (2) Identify the solicitation and/or contract number; (3) Include an original signed by the protester or the protester s representative and at least one copy; (4) Set forth a detailed statement of the legal and factual grounds of the protest, including a description of resulting prejudice to the protester, and provide copies of relevant documents; (5) Specifically request a ruling of the individual upon whom the protest is served; (6) State the form of relief requested; and (7) Provide all information establishing the timeliness of the protest. (b) Failure to comply with the above may result in dismissal of the protest without further consideration. (c) Bidders/offerors and contracting officers are encouraged to use alternative dispute resolution (ADR) procedures to resolve protests at any stage in the protest process. If ADR is used, the Department of Veterans Affairs will not furnish any documentation in an ADR proceeding beyond what is allowed by the Federal Acquisition Regulation. (End of Provision) 852.233-71 ALTERNATE PROTEST PROCEDURE (JAN 1998) As an alternative to filing a protest with the contracting officer, an interested party may file a protest with the Deputy Assistant Secretary for Acquisition and Materiel Management, Acquisition Administration Team, Department of Veterans Affairs, 810 Vermont Avenue, NW., Washington, DC 20420, or for solicitations issued by the Office of Construction and Facilities Management, the Director, Office of Construction and Facilities Management, 810 Vermont Avenue, NW., Washington, DC 20420. The protest will not be considered if the interested party has a protest on the same or similar issues pending with the contracting officer. (End of Provision) 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee s authority. A copy of the designation shall be furnished to the contractor. (End of Provision) IL 001AL-11-15 LIMITATIONS ON SUBCONTRACTING - MONITORING AND COMPLIANCE This solicitation includes VAAR Clause 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set- Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement. (End of Clause) SUPPLEMENTAL INSURANCE REQUIREMENTS In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract: (a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers. (b) General Liability: $500,000 per occurrences. (c) Automobile liability: $200,000 per person; $500,000 per occurrence and $20,000 property damage. (d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage. (End of Clause) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 7 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 14 before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years. (End of Clause) 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984) The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/ she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of ALABAMA. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from. (End of Clause) WAGE DETERMINATION: The Wage Determination under the Service Contract Act is applicable to this acquisition. A copy of the full determination can be obtained from wdol.gov or by emailing the contracting officer at Jonathan.Self@va.gov Offers for the items described above are due by 9:00AM CST on November 15th, 2017 to Jonathan.Self@va.gov and must include, solicitation number, FOB destination to the BVAMC, proposed delivery schedule, discount/payment terms, warranty duration, and DUNS number.
- Web Link
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FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BiVAMC521/BiVAMC521/36C24718Q0064/listing.html)
- Document(s)
- Attachment
- File Name: 36C24718Q0064 36C24718Q0064.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3895664&FileName=36C24718Q0064-000.docx)
- Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3895664&FileName=36C24718Q0064-000.docx
- Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
- File Name: 36C24718Q0064 36C24718Q0064.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3895664&FileName=36C24718Q0064-000.docx)
- Record
- SN04733874-W 20171109/171107231308-c8f8e80abbb4460637e02b8268579475 (fbodaily.com)
- Source
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