FBODaily.com | FedBizOpps: PRESOL | R | Conservator - Package #1

FBO DAILY - FEDBIZOPPS ISSUE OF NOVEMBER 10, 2017 FBO #5831
SOLICITATION NOTICE

R -- Conservator - Package #1

Notice Date: 11/8/2017
Notice Type: Combined Synopsis/Solicitation
NAICS: 711510 — Independent Artists, Writers, and Performers
Contracting Office: National Archives and Records Administration, NAA, Acquisitions Division, 8601 Adelphi Road, Room 3340, College Park, Maryland, 20740-6001, United States
ZIP Code: 20740-6001
Solicitation Number: NARA-883103-18-Q-00003
Archive Date: 12/7/2017
Point of Contact: Cynthia D. Jones, Phone: 301-837-1860, Santo C Plater, Phone: 301-837-2059
E-Mail Address: cynthia.jones@nara.gov, santo.plater@nara.gov
(cynthia.jones@nara.gov, santo.plater@nara.gov)
Small Business Set-Aside: N/A
Description: Attachment 7 - Relevant Past Performance Questionnaire Attachment 4 - RFQ Information Sheet Attachment 2 - Performance Work Statement Attachment 1 - Schedule of Prices This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The solicitation number is 883103-18-Q-00003 and is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-96 effective November 6, 2017. This is an unrestricted procurement under NAICS 711510, Independent Artists, Writers, and Performers. CONTRACT LINE ITEM NUMBER(S): See Attachment 1, Schedule of Prices. REQUIREMENT: The National Archives and Records Administration (NARA) has a requirement for the services of a Conservator to stabilize paper-based records prior to digitization. The following Federal Acquisition Regulation (FAR) clauses are incorporated and are to remain in full force in any resultant contract, with the exception of FAR provisions which will be removed prior to award: FAR 52.212-1. Instructions to Offerors - Commercial Items (Jan 2017). Addenda: Delete paragraph (h), Multiple Awards. - see below for additional quotation submission instructions. EVALUATION (In lieu of FAR 52.212-2): Evaluation and award will be in accordance with Simplified Acquisition Procedures at FAR Subpart 13.106, Soliciting Competition, Evaluation of Quotations or Offers, Award and Documentation authorized by FAR Subpart 13.5, Simplified Procedures for Certain Commercial Items. Selection of the Contractor to perform this contract will be based on NARA's assessment of the best overall value to the Government. Accordingly, best value for this procurement will be obtained through a lowest price technically acceptable evaluation. Exceptions taken to any terms and conditions stated in the RFQ must be clearly outlined on a separate page of the Contractor's quotation entitled "Exceptions." The Contractor must also include complete rationale, justification, and the cost impact of each exception noted. The Government reserves the right to make an award on the initial quotation without discussions of this procurement. For evaluation purposes, the Firm Fixed Price for each CLIN will be determined by multiplying the Unit Price by the Quantity of Units, and the Total Fixed Price will be determined by summing the Firm Fixed Price of all CLINs. Contractors must provide pricing (USD) for each CLIN in accordance to Attachment 1, Schedule of Prices. Contractors must complete and submit Attachment 4, RFQ Information Sheet. Contractors must have Attachment 7, Relevant Past Performance Questionnaires, submitted. Failure to submit any of the required information and documentation with the quotation may result in rejection of the quotation. FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (Oct 2017) - The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision. FAR 52.212-4, Contract Terms and Conditions - Commercial Items (Jan 2017) - see Attachment 3, Additional NARA Terms and Conditions (Addenda to FAR clause 52.212-4). FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Oct 2017) - see Attachment 9, FAR Clauses for the full text of this clause and for additional applicable FAR clauses. Full text provisions and clauses can be found at https://www.acquisition.gov. To aid you in your planning and quotation development, the following information is provided as attachments to this RFQ: Attachment 1Schedule of Prices Attachment 2Performance Work Statement Attachment 3Additional NARA Terms and Conditions Attachment 4RFQ Information Sheet Attachment 5Evaluation Factors for Award Attachment 6Quotation Submission Instructions Attachment 7Relevant Past Performance Questionnaire Attachment 8Records Management Obligations Attachment 9FAR Clauses QUESTIONS: Questions regarding this RFQ must be submitted in writing to the contract specialist, Ms. Cynthia Jones, at cynthia.jones@nara.gov no later than 12:00 p.m. eastern time on November 15, 2017 to be considered. Questions submitted in any other manner will not be answered. The Government will answer questions or requests for clarification via a written RFQ amendment. QUOTATION DUE DATE: Quotations must be received by 12:00 p.m. eastern time on November 22, 2017. Failure to submit quotations by the due date and time may result in rejection of the quotation as untimely. Contractors submitting via e-mail are cautioned to allow one extra business day for delivery and confirm receipt of quotation as the e-mail will need to pass through IT security. QUOTATION SUBMISSION INSTRUCTIONS: Quotations must be submitted in accordance with Attachment 6, Quotation Submission Instructions, by 12:00 p.m. eastern time on November 22, 2017. Failure to do so may result in rejection of the quotation as untimely. Quotations must be submitted to the Contract Specialist (CS) via email: Ms. Cynthia Jones (CS) Email: cynthia.jones@nara.gov ATTACHMENT 1 Schedule of Prices CLINDESCRIPTION Quantity of UnitsUnit of IssueUnit PriceFirm Fixed Price 0001 Conservator services in accordance with the Performance Work Statement 384 Hours $______ $_______ TOTAL FIXED PRICE:$________ Note: NARA will evaluate submitted pricing in accordance with FAR 52.217-8. ATTACHMENT 2 PERFORMANCE WORK STATEMENT CONSERVATOR 1.0 BACKGROUND INFORMATION 1.1 The National Archives and Records Administration (NARA) is an independent Federal agency that helps safeguard and preserve our nation's history by overseeing the management of all Federal records. The stories of our nation and our people are told in the records and artifacts cared for in NARA facilities around the country and people can discover, use, and learn from this documentary heritage. The mission is to ensure ready access to the essential evidence that documents the rights of American citizens, the actions of Federal officials, and the national experience. 2.0SCOPE 2.1NARA's Conservation Lab requires the services of one conservator to stabilize paper-based records prior to digitization. A range of stabilization treatments will be performed on original War of 1812 Pension and Bounty Land Warrant Application Files, ca. 1871 - ca. 1900 to ensure safe handling and full image capture of content during digitization. 2.2 The Contractor shall be required to work 24 hours per week. The number of documents to be treated is estimated to be 900, representing selected files in approximately 180 document boxes. 2.3 The Contractor shall perform the following treatments as needed: •Separation of documents where unique information is obscured •Mending •Local humidification •Surface cleaning •Removal of prior mends 2.4 The Contractor shall ensure that torn documents will be mended using long-fiber tissue and paste, heat set tissue, and/or remoistenable tissue. 2.5The Contractor shall ensure that mends are secure and will not detach when documents are flexed and handled. 2.6The Contractor shall ensure that adhesive attachments are removed with no skinning of the paper, no feathering or bleeding of inks, and no residual tide lines. 2.7See Attachment 1 for images of sample documents requiring treatment. 2.8 The Contractor shall provide conservation treatments in accordance with American Institute for Conservation (AIC) Code of Ethics in a manner consistent with the durability and aesthetic quality of the records. The AIC Code of Ethics can be found at http://www.conservation-us.org/about-us/core-documents/code-of-ethics#.U-O6SFP1u-Q. 2.9 The time required to treat each file is approximately 2.5 files per hour. Files could be composed of several individual documents. At the end of an 8 hour work day, a minimum of 20 files shall be treated and ready for imaging. 2.10The Contractor shall treat approximately 60 files for every 24 hour week worked, including necessary treatment documentation. The files to be treated shall receive archival preparation before coming to the Conservation Lab. The preparation staff will tab items that require treatment to permit safe handling during imaging and/or to permit full image capture. 2.11Report Submissions 2.11.1 The Contractor shall provide treatment documentation and tracking of archival records throughout the workflow. The Contractor shall provide written reports tracking the records that have been treated and what treatments were rendered. 2.11.2Written reports shall be submitted to the NARA Point of Contact (POC) on a weekly basis. 2.12Quality Control Provisions 2.12.1NARA staff shall monitor the Contractor's work daily and shall do spot checks for quality control. 2.12.2The Contractor shall perform corrections of identified errors within 48 hours of notification. 2.13Records Management Obligations 2.13.1The Contractor shall comply with NARA's Records Management Obligations. 3.0PERIOD OF PERFORMANCE AND NARA POINT OF CONTACT 3.1The period of performance will be for 16 weeks (384 hours total work) from date of award. The start date of the work shall be determined through mutual agreement between the NARA Point of Contact (POC) and the Contractor. 3.2The NARA Points of Contact (POC) for this order will be: (1) Name: TBD Phone: Email: (2) Name: TBD Phone: Email: 4.0 PLACE OF PERFORMANCE AND WORK HOURS 4.1All conservation work shall be performed at: National Archives and Records Administration 700 Pennsylvania Avenue, NW Washington, DC 20408 4.2The number of treatment hours is 384 hours total work. 4.3The Contractor's work shall take place during three 8-hour days per week during normal business hours, Monday through Friday, 8:00 am - 5:30 pm, excluding federal holidays. 4.4The Contractor's work schedule shall be determined through mutual agreement between the NARA POC and the Contractor. 6.0 GOVERNMENT FURNISHED EQUIPMENT AND PROPERTY 5.1Conservation work shall be carried out in a fully equipped conservation lab. All supplies required for treating records will be provided. 6.0BACKGROUND CHECK 6.1The Contractor shall pass a NACI background check to be allowed to work in the conservation lab at NARA. 7.0TASKS AND DELIVERABLES 7.1 Tasks and Deliverables are discussed in paragraph 2.0. 8.0 PERFORMANCE SPECIFICATIONS/ADDITIONAL REQUIREMENTS 8.1 Physical Security 8.1.1 The Contractor shall be responsible for safeguarding all government furnished equipment, information, and property provided for Contractor use. 8.1.2Transportation and Travel Expenses will not be paid. ATTACHMENT 1 SAMPLE IMAGES OF DOCUMENTS Tears requiring repair Attachments requiring separation to reveal unique information ATTACHMENT 3 ADDITIONAL NARA TERMS AND CONDITIONS (Addenda to FAR clause 52.212-4) I. GOVERNMENT CONTRACT ADMINISTRATION A. This contract will be administered by: National Archives and Records Administration Office of the Chief Acquisition Officer, Code Z 8601 Adelphi Road, Room 3340 College Park, MD 20740-6001 B. Contract Specialist (CS): Cynthia Jones Telephone: 301-837-1860 Email: cynthia.jones@nara.gov The Contracting Officer (CO) has the overall responsibility for the administration of this contract. Written communication to the Contract Specialist (CS) must make reference to the contract number and must be emailed or mailed with postage prepaid, to the above address. C. Contracting Officer (CO): Any Z Warranted CO The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify, or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules; make final decisions on disputed deductions from contract payments for non-performance or unsatisfactory performance; terminate the contract for convenience or default; and issue final decisions regarding contract questions or matters under dispute. However, the CO may delegate certain other responsibilities to authorized representatives. D. NARA Points of Contact (POC): POC: TBD Telephone: Email: POC: TBD Telephone: Email: II. INVOICE SUBMISSION REQUIREMENTS A. The preferred method for invoicing is through the Invoice Processing Platform (IPP) which is a secure web-based electronic invoicing and payment information system. This service is provided by the U.S. Treasury's Bureau of the Fiscal Service free of charge to federal agencies and contractors. IPP allows contractors to view information regarding their contracts and orders, electronically submit invoices and view payment information. B. The IPP website address is https://www.ipp.gov. Contractors can obtain enrollment assistance by contacting the Fiscal Service Accounts Payable Help Desk via e-mail at AccountsPayable@fiscal.treasury.gov or by phone at 304-480-8000, Option 7. C. Contractors that are not able to utilize the IPP system for submitting payment requests may submit invoices electronically by e-mail to AccountsPayable@fiscal.treasury.gov. Microsoft Excel, Adobe Acrobat Portable Document Format (PDF) and Microsoft Word are acceptable formats. D. Invoices for service CLINs shall be submitted monthly unless otherwise stated elsewhere in the contract. Invoices for supply CLINs should not be submitted until the supplies have been received and accepted by the Government unless otherwise stated elsewhere in the order. E. For invoice and payment questions call the Fiscal Service AP Help Desk at 304-480-8000, Option 7. III. CONFIDENTIALITY OF INFORMATION By agreeing to this purchase order and/or any amendments, the Vendor acknowledges, understands, and accepts the following: A. All information regarding the procedures developed under this purchase order must be regarded as sensitive information by the Vendor and not to be disclosed to anyone outside the Vendor's organization without the written permission of the Contracting Officer. B. The Vendor may have access to and use of data or information, which may be considered proprietary or confidential. Dissemination or use of the data or information, other than in performance of this purchase order, would be adverse to the interests of the Government and others. C. The Vendor agrees in the performance of this purchase order to keep all information supplied by the Government and all information obtained in conducting research in the strictest confidence; this information being the sole property of the Government. D. The Vendor agrees that its personnel will not divulge or release data or information developed or obtained in connection with the performance of this purchase order. The Vendor agrees not to publish, reproduce, or otherwise divulge such information in whole or in part, in any manner or form, nor authorize others to do so, taking such reasonable measures as are necessary to restrict the information to those personnel who must have the information to perform the work provided herein. E. The Vendor must establish policies and procedures to implement the substance of this clause at the individual employee level which will assure that affected personnel are made aware of purchase order provisions and terms and conditions and the Vendor's implementing policies and procedures. Particular attention will be given to keeping personnel advised of the statutes and regulations applicable to the handling of other Vendor confidential financial data. F. The Vendor must not refer to this purchase order in commercial advertising, or similar promotions and the Vendor is restricted from reproducing the image(s) of NARA in any form of commercial advertising or similar promotion without the expressed written permission of the CO. This includes images of official seals and buildings, which is controlled by NARA. G. The Vendor must not release confidential IRS information unless the disclosure is authorized under the provisions of the IRC, the Privacy Act, Title 18 U.S.C., and the terms of the respective IRS Contract. Unauthorized disclosures by any Vendor employee could subject him/her to civil and criminal penalties under Title 26 U.S.C. sections 7213, 7213A, and 7431, Title 5, U.S.C. section 552a of the Privacy Act, and Title 18 U.S.C. sections 641 and 3571. IV. STANDARDS OF CONDUCT a. The Vendor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity. The Vendor is also responsible for ensuring that its employees and those of its subcontractor(s) do not disturb papers on desks, open desk drawers or cabinets, use Government telephones, except as authorized, or otherwise jeopardize the security and the privacy of Government employees, its clientele, and the contents and property of the federal building(s) in which the purchase order work is performed. Each employee or supervisor of the Vendor is expected to adhere to standards of behavior that reflect credit on themselves, their employer, and the Federal Government. b. The Vendor shall be responsible for taking such disciplinary action, including suspension without pay or removal from the worksite, with respect to its employees, as may be necessary to enforce those standards. c. Where applicable, the requirements of this clause shall be expressly incorporated into subcontract(s) and shall be applicable to all subcontractor employees who may perform recurring services or work at the federal building and grounds of this purchase order. d. The Government retains the right to permanently remove any employee of the Vendor from performing duties assigned under this purchase order at the federal building or grounds should the employee's performance so warrant. The Government will request the Vendor to immediately remove any employee of the Vendor from the federal building/work-site should it be determined by the Contracting Officer that the individual employee of the Vendor is "unsuitable" for security reasons or for otherwise being found to be unfit for performing his assigned duty at a federal building. The following areas (not all inclusive) are considered justification for requesting the Vendor to immediately remove an employee from a federal building/work site: (1) Neglect of assigned duty and refusing to render assistance or cooperate in upholding the integrity of the security programs at the worksite; (2) Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records, or concealment of material facts by willful omissions from official documents or records; (3) Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions, or fighting; participation in disruptive activities which, interfere with the normal and efficient operations of the Government; (4) Theft, vandalism, immoral conduct, or any other criminal actions; (5)Selling, consuming, or being under the influence of intoxicants, drugs, or controlled substances which produce similar effects; (6) Improper use of official authority or credentials, as a supervisor or employee of the Vendor; (7) Violation of Agency anti-discrimination and anti-harassment policies, including but not limited to NARA 396; (8) Violation of Agency and Vendor security procedures and regulations; and (9) Violation of the rules and regulations governing federal public buildings and grounds set forth in 41 CFR Subpart 102-74 Conduct on Federal Property. e. Following a recommendation from an Agency program official or security officer, the Contracting Officer will make all determinations regarding the removal of any employee of the Vendor from and denial/termination of clearance and access to the federal building worksite for non-performance, misconduct, or failure to abide by all laws and regulations. The Contracting Officer will verbally inform the Vendor about the employee, followed by a written confirmation or determination. Specific reasons for the removal of an employee will be provided to the Vendor in writing. In the event of a dispute, the Contracting Officer will make a final determination. f. Upon a determination of the Government that an employee of the Vendor be removed from or denied access to a federal building worksite, the employee's clearance and access to the federal building shall be immediately revoked or otherwise terminated. Furthermore, if applicable, the building pass and/or other access device(s) previously given to the employee shall be immediately surrendered, returned, or delivered to the security officer of the federal building. g. During the course of this purchase order, the Vendor may come into contact with data files subject to the Privacy Act. If this situation occurs, Privacy Act data must conform to the Privacy Act of 1974, 5 U.S.C. 552a, as amended. The Vendor also may come into contact with confidential documents and confidential information about documents and proposed Federal Agency actions. The Vendor, including Vendor's personnel, Subcontractors, and consultants must not divulge or release data or information developed or obtained in performance of this purchase order except to Authorized Government personnel or upon written approval of the Contracting Officer. The Vendor must not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as required in the performance of this purchase order. The limitations above do not apply to data or information that has been made public by the Government. V. PHYSICAL ACCESS SUITABILITY (a)The Government will have, and will exercise, full and complete control over granting, denying, withholding or terminating suitability determinations for all contract employees granted access to Government facilities. All employees assigned to positions requiring access to NARA facilities or interaction with original records under this contract shall be subject to back¬ground investigations at the "National Agency Check with Inquiries" (NACI) level. Vendor personnel with access to NARA Desktop Common Productivity Tools shall also be required to comply with this requirement. The Government may, as it deems appropriate, authorize and grant temporary access to employees of the Vendor and its subcontractors. However, the granting of temporary access to any such employee will not be considered as assurance that full suitability determination will follow as a result or condition thereof. The granting of either temporary or full access will in no way prevent, preclude, or bar the withdrawal or termination of any such suitability determination by the Government as deemed necessary to protect facilities or original records. (b)Unless otherwise specified, the Vendor must submit to the NARA Point of Contact (POC) as soon as possible, but not later than ten (10) working days before contract performance is required to begin, one (1) completed Form FD 258, Fingerprint Chart; one (1) background investigation form (SF 85, SF-85-P or SF-86, as applicable)((this may be through e-QIP system with prior coordination with the NARA Personnel Security Office); one (1) Form I-9, Employment Eligibility Verification; and one (1) Declaration for Federal Employment, Optional Form 306 (OF 306) for those officers of the firm who may visit the worksite during the period of this contract and for all employees who have access to the buildings in the performance of the contract work. These forms must be submitted for replacement employees (10) days before entrance on duty. The Government will be responsible for processing these forms and adjudicating the results of the investigations. If the Government receives an unsuitable report on any employee after processing these forms, the Vendor will be advised immediately that such employee cannot continue to work, or be assigned to work, under this contract. Vendors, who hire employees investigated and determined suitable during employment with preceding Vendors, are not required to submit another set of these forms, if the employee has been determined suitable within the past three (3) years, unless specifically requested to do so by the NARA POC. (c)During the course of this contract, regardless of where the work is being performed, in a NARA facility or another location authorized by the contract, the Vendor may come into contact with data files subject to the Privacy Act. If this situation occurs, Privacy Act data must conform to the provisions of the Privacy Act of 1974, 5 U.S.C. 552a, as amended. The Vendor also may come into contact with sensitive documents and sensitive information about documents and quoted Federal Agency actions. The Vendor, including Vendor's personnel, subcontractors, and consultants must not divulge or release data or information developed or obtained in performance of this task except to authorized Government personnel or upon written approval of the Contracting Officer. The Vendor must not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as required in the performance of this task. The limitations above do not apply to data or information that has been made public by the Government. (d)If Vendor Personnel have a completed NACI from another Federal Agency, verification of the completed NACI must be forwarded to the NARA Personnel Security Officer. This may require obtaining a copy of the completed investigation. If Vendor Personnel possess a National Security Clearance through another Federal Agency, the granting agency must provide verification of the Clearance to the NARA Personnel Security Officer. A National Security Clearance shall suffice in the event the personnel are performing work at NARA that only requires an investigation below that required for a National Security Clearance. (e)The requirements of this clause are applicable to, and must flow down, to all subcontractors who will work at NARA facility(ies). VI. IDENTIFICATION/BUILDING PASS Photo Identification Badges will be provided to those that meet the below Physical Access Suitability requirements. The Vendor shall make its personnel available for photo identification badges on a schedule to be determined by the NARA POC. The badges will be made by the Government utilizing supplies, materials and equipment provided by the Government. Each Vendor employee shall sign the appropriate badge at the time of photographing. (a) Vendor personnel designated to receive an ID/Building Pass will be subjected to NACI background investigation and must be approved in accordance with Homeland Security Presidential Directive-12 (HSPD-12) and OMB guidance M-05-24. (b)The Vendor is responsible for ensuring that each of its employees performing work under this contract display their photo-identification badges at all times they are present on-duty in the building. Refusal or repeated neglect to display the photo-identification may result in an unsuitable determination. (c)Upon termination, resignation or other event leading to a contract employee leaving duty under this contract, the Vendor is responsible for returning all Government identification, building passes, keys, and other Government property issued to that employee. Failure on the part of the Vendor may result in the Vendor's liability for all costs associated with correcting the resultant breech in building security. (d)The Vendor shall notify the NARA POC when the employee badges are lost. It shall be the responsibility of the Vendor to pay for replacement badges at the current replacement cost per badge. (e)The requirements of this clause are applicable to and shall be flowed down to all subcontractors who will work at the Archives facility(ies). ATTACHMENT 4 RFQ Information Sheet Failure to provide the TAA Country of Production (if applicable) will result in no further consideration of the quotation. Vendors must complete all applicable information on this sheet and submit it with the quotation. Failure to do so will render the quotation unacceptable for receipt of the order. Statutory/Regulatory Compliance TRADE AGREEMENT ACT COUNTRY OF PRODUCTION: _____________________ ENERGY STAR® OR FEDERAL ENERGY MANAGEMENT PROGRAM (FEMP) ENERGY USE REQUIREMENT COMPLIANCE, AS REQUIRED: YES_____ or NO_____ IPv6 COMPLIANT: YES____ or NO_____ SECTION 508 COMPLIANT: YES_____ or NO____ Specific Terms, Conditions, and Administrative information PAYMENT TERMS: ________________________________________________________________ DELIVERY DATE: _________________________________________________________________ WARRANTY: ______________________________________________________________________ NAME AND ADDRESS OF QUOTER: ________________________________________________ ________________________________________________________________________ TELEPHONE NO (INCLUDE AREA CODE): __________________________ FAX NUMBER: ___________________________ E-MAIL ADDRESS: _____________________________________ ENROLLED IN SYSTEM FOR AWARD MANAGEMENT (SAM)? Yes____ No____ CAGE CODE NUMBER: _____________________________________ DUNS: _______________________________________ Vendor Certification: [By signing the Vendor acknowledges that the information provided in response to this RFQ is correct.] NAME AND TITLE OF SIGNER: __________________________________ DATE OF QUOTATION: ___________________________________ SIGNATURE OF PERSON AUTHORIZED TO SIGN: ______________________________ ATTACHMENT 5 EVALUATION FACTORS FOR AWARD In order to be determined technically acceptable, all quotation submission requirements must be met including the required documentation submissions outlined in this RFQ. NARA intends to award a purchase order resulting from this RFQ to the responsible Contractor whose quote, conforming to the RFQ, represents the Lowest Price Technically Acceptable. I.TECHNICAL FACTORS 1. Technical Understanding and Approach. The Government will assess the Contractor's demonstrated technical knowledge and competence with regard to the Government's requirements and program objectives; understanding of, and approach to the work that the Contractor would have to perform under the prospective purchase order. The Government will assess whether the Contractor exhibits adequate techniques and approaches to meet purchase order needs and provide effective and efficient services. 2. Relevant Past Performance. The Contractor will be evaluated to assess the demonstrated quality of performance on similar work, to include the ability to control the quality and cost of work, timeliness of performance, and effectiveness at accomplishing the goals of previous work. 3. Price. Best value for this order will be obtained through a Lowest Price Technically Acceptable evaluation. ATTACHMENT 6 QUOTATION SUBMISSION INSTRUCTIONS The National Archives and Records Administration (NARA) requires Contractors to provide a written quotation to NARA officials for the purposes of assuring that the prospective Contractor fully understands the scope of this purchase order and has the capability to complete all Performance Work Statement (PWS) requirements. NARA intends to issue a purchase order based on initial quotations. NARA will incorporate the written quotation into the purchase order. 1. Content of the Technical Quotation (Volume 1). The Contractor's technical quotation to the Government must demonstrate the Contractor's technical understanding and approach, and relevant past performance as shown separately below. The purpose of the technical quotation is to enable the Government to assess and determine the soundness of each Contractor's capabilities in accordance with the Evaluation Factors for Award contained in Attachment 5. As such, it is in the Contractor's interest to refrain from using statements such as "the Contractor understands", "the Contractor can and will comply with the requirements", "standard procedures will be used", "well known techniques will be used", or statements that paraphrase/re-state the Performance Work Statement in whole or in part. The technical quotation must not include any price or cost information. However, resource information such as data concerning labor hours, categories, material, and subcontracts must be contained in the quotation so that the Contractor's understanding of the PWS can be evaluated in accordance with the Evaluation Factors for Award contained in Attachment 5. a. Technical Understanding and Approach. The Government will assess the Contractor's demonstrated technical knowledge and competence with regard to the Government's requirements and program objectives; understanding of, and approach to the work that the Contractor would have to perform under the prospective purchase order. The Government will assess whether the Contractor exhibits adequate techniques and approaches to meet purchase order needs and provide effective and efficient support services. 2. Relevant Past Performance Information (Volume 2). The Contractor will be evaluated to assess the demonstrated quality of performance on similar work, to include the ability to control the quality and cost of work, timeliness of performance, and effectiveness at accomplishing the goals of previous work; a. Relevant Past Performance. The Contractor shall submit no more than three references for relevant past performance during the last five years. The quotation must describe the Contractor's recent and relevant corporate performance on purchase orders or task orders related to the description of services. Relevant purchase orders or task orders are of similar scope, magnitude, nature, and work. The Contractor's relevant past performance information must include the following: i. Contract Number(s); type of contract; period of performance; total original, present, or final contract dollar value; and specify whether the Contractor was the prime Contractor or the subcontractor. (Please verify the telephone numbers provided are current and correct). ii. Company or Agency's name, address, e-mail address, telephone and fax numbers (both contractual and technical personnel) at the Federal, State, Local Government, or Commercial entity for which the contract was performed. If Contractor was performing as a subcontractor on the contract, they must clearly indicate the extent of involvement of subcontractor work in the effort such as 40% of the total labor hours or total contract dollar value. iii. Detailed description of the work performed and comparability to the proposed effort. Rationale must be provided to demonstrate how contract work is comparable to proposed effort. iv. Clear statements describing whether the contract services and schedules were completed on time, with a quality product conforming to the contract, without any degradation in performance or customer satisfaction. Provide an assessment of the performance (technical and schedule) on these past programs and support these assessments with metrics, such as award or incentive fees earned. v. The number; type; frequency; duration and impact of any quality, delivery or cost problems in performing the contract; the corrective action taken, if any; and the effectiveness of the corrective action. vi. Contractors must submit similar past performance information on proposed significant or critical subcontractors. Subcontractor past performance must be relevant to that required under this RFQ and to the work to be subcontracted. The quote must describe the amount of work and criticality of the work to be subcontracted. Such subcontractor work must clearly indicate the extent of involvement of the subcontractor(s) in the proposed effort such as 40% of the total labor hours and why such subcontractor experience is relevant considering the subcontractor effort proposed. b. Relevant Past Performance Questionnaire. The Government requests that Attachment 7, Relevant Past Performance Questionnaire, be forwarded to your references, completed by your references, and returned by your references directly to the NARA Contract Specialist shown below by 12:00 p.m. eastern time November 22, 2017 (ideally timed to coincide with submission of Quotation). Ms. Cynthia Jones E-mail: Cynthia.Jones@nara.gov It is the responsibility of the Contractor to ensure that the references submit the completed relevant past performance questionnaires in a timely manner. Contractors are encouraged to verify that references are willing to provide the service prior to designating the person/agency as a reference. Note: Failure to submit the required Relevant Past Performance Information (Relevant Past Performance Volume and Relevant Past Performance Questionnaires) by the due date may result in rejection of the quote unless the Contractor has certified that it has no relevant, directly related or similar past performance experiences. If a Contractor has no relevant past performance it MUST submit a statement affirming it has no relevant past performance. 3. Price Quotation (Volume 3). Contractors are encouraged to discount their prices. Price quotations shall be submitted in accordance with Attachment 1, Schedule of Prices. a.The Contractor must provide the following information on the first page of the pricing quotation: (i) RFQ Number; (ii) Name and address of Contractor; (iii) Name and telephone number of point of contact; (iv) Name of contract administration office (if available); (v) Type of order; and (vi) Proposed prices per the Schedule of Prices - best prices offered to the Government (See Attachment 1). b.The Contractor must separately identify and explain known ODCs (e.g. subcontract, applicable material, parts, etc.) for the fixed price services. The Government reserves the right to not pay for ODCs which are not clearly identified and explained in the Contractor's quotation. The Government does not guarantee that all ODCs will be included in the resulting purchase order. 4. Quotation Submission. In order for your quotation to be considered complete and eligible for evaluation, you must submit the following information not later than 12:00 p.m. eastern time November 22, 2017. Quotations are to be submitted in three volumes: Volume 1, Technical Quotation, Volume 2, Relevant Past Performance, and Volume 3, Price Quotation. a. Volume 1: Email the technical quotation b. Volume 2: Email Relevant Past Performance; Relevant Past Performance Information c. Volume 3: Email Attachment 1, Schedule of Prices, including supporting price data and Attachment 6, paragraph 3, Price Quotation. ATTACHMENT 7 RELEVANT PAST PERFORMANCE QUESTIONNAIRE Note: To be completed by your references and returned by your references to the Contract Specialist by the date specified. Failure to do so may result in rejection of your quotation. Your organization has been identified for participation in the past performance evaluation on a current solicitation at the National Archives and Records Administration (NARA), College Park, MD. This survey will be used to evaluate the past performance for the Contractor and contracting action identified below. Your candid response to the questions is important to our evaluation effort and may affect the award outcome. Please indicate "N/A" in any area which is not applicable to work performed on your contracting action. The names of individuals supplying past performance information will remain confidential. Please take a moment to complete the following survey and email the completed and signed survey to the contact listed below by no later than 12:00 p.m. eastern time on November 22, 2017. A representative of NARA may contact you to arrange a time for a phone interview to review the survey. If you have any questions regarding this survey please contact: Ms. Cynthia Jones Cynthia.jones@nara.gov The following information is being requested: Contractor's name, operating unit and address: ________________________________________ ______________________________________________________________________________ Type of order: _______________________________________________________________ Program name: ________________________________________________________________ Order initiation date:_________________________________________________________ Order completion date (including extensions):______________________________________ Years remaining:____________________________ Describe any schedule changes and reasons for schedule changes (if any): __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Award amount: _______________________________________________________________ Current Order dollar value (including exercised options and extensions):__________________ Projected final Order dollar value (including exercised options and extensions): _____________________________________________________________ Reason why award amount and current or projected final Order dollar value differs (if they differ):________________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________________________________ Description of the work performed (include the size, scope, and complexity of the project): ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ 1. Please rate each item listed below (circling is preferable; Use "1" through "5" with "5" being outstanding and "1" being unsatisfactory; N/O means (Not Observed)) and Provide Comments to identify Specific Strengths/Weaknesses in each area A1. Quality of Products or Services: Assess the quality of the Contractor's conformance to order requirements, specifications, and standards of good workmanship (e.g., technical and professional standards). Issue Anticipation/Prevention54321N/O Problem identification and resolution54321N/O Oral and written communications54321N/O Thoroughness54321N/O Extent deliverables were complete and accurate54321 Overall Quality54321N/O Comments (List specific strengths and weaknesses): A2. Proficiency in: Communication with POC 54321N/O Record Keeping54321N/O Comments (List specific strengths and weaknesses): A3. Management of Personnel: Assess the Contractor's success selecting and retaining personnel managing sub-Contractor's staff, and replacing personnel when necessary. Capacity and ability to Assign Qualified Personnel54321N/O Replacement Speed and Quality54321N/O Ability to Retain Qualified Personnel54321N/O Ability to Manage staff, including Subcontractors54321N/O Willingness and ability to replace Personnel when necessary.54321N/O Comments (List specific strengths and weaknesses): B. Timeliness of Performance - Assess the timeliness of the Contractor's against the completion of the order(s), milestones, delivery schedules, administrative requirements (e.g., efforts that contribute to or affect the schedule variance). Extent to which performance objectives were met on schedule54321N/O Extent to which deliverables were provided on time54321N/O Extent to which Invoices were submitted on time 54321N/O Comments (List specific strengths and weaknesses): C. Cost Control - Assess the Contractor's effectiveness in forecasting, managing, and controlling task order costs (*Do not rate this item for Firm Fixed Priced orders). Performed Within Estimates54321N/O Cost Consciousness54321N/O Comments (List specific strengths and weaknesses): D. Business Relations - Assess the integration and coordination of relationships needed to execute the order Business/Contracting Relations54321N/O Response to Change54321N/O Subcontract Management54321N/O Interaction with End Users54321N/O Extent of End User Satisfaction54321N/O Responsiveness54321N/O Problem Resolution54321N/O Comments (List specific strengths and weaknesses): 2. Overall Assessment: (please circle) 5 4 3 2 1 NOT OBSERVED Comments (List any major strengths and major weaknesses): 3. Has any adverse past performance information identified above been shared with the Contractor's? ( ) Yes: Written or Oral? Date__________ ( ) No: NARA may provide the Contractor's with an opportunity to respond to any adverse past performance information. ( ) N/A NAME: _______________________________ DATE: ___________________________ SIGNATURE: _________________________ PHONE NUMBER: ___________________ ATTACHMENT 8 RECORDS MANAGEMENT OBLIGATIONS A.Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists. B.Definitions "Federal record" as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them. Federal record: (1)includes National Archives and Records Administration records. (2)does not include personal files. (3)applies to records created, received, or maintained by Contractors pursuant to their National Archives and Records Administration contract. (4)May include deliverables and documentation associated with deliverables. C.Requirements (1)Contractor agrees to comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format, or mode of transmission, or state of completion. (2)In accordance with 36 C.F.R. 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation. (3)In accordance with 36 C.F.R. 1222.32, Contractor must maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data. (4)No disposition of Federal records will be allowed without the prior written consent of the Head of the Contracting Activity, acting in accordance with the provisions of a NARA approved agency records schedules. NARA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of NARA or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. (5)The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the task order. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government's behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to NARA control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the delivery/task order. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4). (6)The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and NARA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information. (7)The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with NARA policy. (8)The Contractor shall not create or maintain any records containing any non-public NARA information that are not specifically tied to or authorized by the contract. (9)The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act. (10)NARA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which NARA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20. (11)Initial Training. All Contractor employees assigned to this contract and who work with or otherwise handle Federal records are required to take agency-provided records management training within thirty days after award of the contract or within thirty days of an employee beginning work on the contract. The Contractor is responsible for maintaining records confirming that all required employees complete the training. (12)Annual training. All Contractor employees assigned to this contract and who work with or otherwise handle Federal records will be required to complete annual records management training. The Contractor employees will be notified via their [email address] of the deadline for this obligation each year. The Contractor is responsible for maintaining records confirming all required contractor employees completed training. D.Flowdown of Requirements to Subcontractors (1)The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this contract, and require written subcontractor acknowledgment of same. (2)Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor. ATTACHMENT 9 FAR CLAUSES I. IMPORTANT INFORMATION FOR CONTRACTORS: Depending on the final results of the award, the resulting order from this solicitation will include some or all of the following FAR clauses: FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (Oct 2017) - An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via http://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraphs (c) through (u) of this provision; FAR 52.212-4, Contract Terms and Conditions - Commercial Items (Jan 2017) -- see Attachment 3, Additional NARA Terms and Conditions for Addenda to this clause; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Oct 2017) - see full text of this clause. II.FAR Clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Oct 2017) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)). (2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015). (3) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553). (4) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: __ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402). __ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)). __ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.) __ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note). __ (5) [Reserved]. __ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C). __ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C). __ (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note). __ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313). __ (10) [Reserved]. __ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a). __ (ii) Alternate I (Nov 2011) of 52.219-3. __ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a). __ (ii) Alternate I (Jan 2011) of 52.219-4. __ (13) [Reserved] __ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644). __ (ii) Alternate I (Nov 2011). __ (iii) Alternate II (Nov 2011). __ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644). __ (ii) Alternate I (Oct 1995) of 52.219-7. __ (iii) Alternate II (Mar 2004) of 52.219-7. __ (16) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)). __ (17)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2017) (15 U.S.C. 637(d)(4)). __ (ii) Alternate I (Nov 2016) of 52.219-9. __ (iii) Alternate II (Nov 2016) of 52.219-9. __ (iv) Alternate III (Nov 2016) of 52.219-9. __ (v) Alternate IV (Nov 2016) of 52.219-9. __ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)). __ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)). __ (20) 52.219-16, Liquidated Damages-Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)). __ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657 f). _X_ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)). __ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)). __ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)). _X_ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755). __ (26) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Oct 2016) (E.O. 13126). _X_ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015). _X_ (28) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246). __ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015)(38 U.S.C. 4212). _X_ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793). __ (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212). __ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). _X_ (33)(i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627). __ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627). __ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.) __ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.) __ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.) __ (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693). __ (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693). __ (38)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514). __ (ii) Alternate I (Oct 2015) of 52.223-13. __ (39)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (Jun 2014) (E.O.s 13423 and 13514). __ (ii) Alternate I (Jun 2014) of 52.223-14. __ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b). __ (41)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514). __ (ii) Alternate I (Jun 2014) of 52.223-16. _X_ (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513). __ (43) 52.223-20, Aerosols (Jun 2016) (E.O. 13693). __ (44) 52.223-21, Foams (Jun 2016) (E.O. 13693). _X_ (45)(i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a). __ (ii) Alternate I (JAN 2017) of 52.224-3. __ (46) 52.225-1, Buy American-Supplies (May 2014) (41 U.S.C. chapter 83). __ (47)(i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43. __ (ii) Alternate I (May 2014) of 52.225-3. __ (iii) Alternate II (May 2014) of 52.225-3. __ (iv) Alternate III (May 2014) of 52.225-3. __ (48) 52.225-5, Trade Agreements (Oct 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note). _X_ (49) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). __ (50) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note). __ (51) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150). __ (52) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150). __ (53) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)). __ (54) 52.232-30, Installment Payments for Commercial Items (Jan 2017) (41 U.S.C. 4505, 10 U.S.C. 2307(f)). _X_ (55) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Jul 2013) (31 U.S.C. 3332). __ (56) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) (31 U.S.C. 3332). __ (57) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332). __ (58) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a). __ (59) 52.242-5, Payments to Small Business Subcontractors (Jan 2017)(15 U.S.C. 637(d)(12)). __ (60)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). __ (ii) Alternate I (Apr 2003) of 52.247-64. (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: __ (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014)(E.O. 13495). __ (2) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67). __ (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67). __ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67). __ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67). __ (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67). __ (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67). __ (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015). __ (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706). __ (10) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792). __ (11) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)). (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause- (i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509). (ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)). (iii) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (iv) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17. (v) 52.222-21, Prohibition of Segregated Facilities (Apr 2015) (vi) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246). (vii) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212). (viii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793). (ix) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212) (x) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40. (xi) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67). (xii) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O 13627). Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O 13627). (xiii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67). (xiv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67). (xv) 52.222-54, Employment Eligibility Verification (Oct 2015) (E.O. 12989). (xvi) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015). (xvii) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O. 13706). (xviii)(A) 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a). (B) Alternate I (Jan 2017) of 52.224-3. (xix) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note). (xx) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xxi) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. III. FAR Clause 52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days prior to contract expiration. IV.FAR 52.242-15 Stop-Work Order (Aug 1989) (a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Contracting Officer shall either- (1) Cancel the stop-work order; or (2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, clause of this contract. (b) If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if- (1) The stop-work order results in an increase in the time required for, or in the Contractor's cost properly allocable to, the performance of any part of this contract; and (2) The Contractor asserts its right to the adjustment within 30 days after the end of the period of work stoppage; provided, that, if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon the claim submitted at any time before final payment under this contract. (c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement. (d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order. V. Stop Work Cancellation The Contractor is required to report to work and resume full contract performance within six (6) hours of receiving notifications of the stop work cancellation unless otherwise instructed by the Contracting Officer and/or the Contracting Officer's Representative or NARA Point of Contact. VI.FAR Provision 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil or https://www.acquisition.gov/far/ VII.FAR Clause 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil or https://www.acquisition.gov/far/
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