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FBO DAILY - FEDBIZOPPS ISSUE OF NOVEMBER 17, 2017 FBO #5838
DOCUMENT

S -- Subject to the availability of FY18 funding." The Contractor shall furnish (F.O.B. Destination within consignee’s premises), all supervision, labor, equipment, materials, supplies and transportation necessary to perform - Attachment

Notice Date

11/15/2017
 

Notice Type

Attachment
 

NAICS

812320 — Drycleaning and Laundry Services (except Coin-Operated)
 

Contracting Office

VA National Cemetery Administration Centralized Contracting Division - Department of Veterans Affairs National Cemetery Administration
 

Solicitation Number

36C78618R0056
 

Archive Date

12/25/2017
 

Point of Contact

Ann R Manning
 

E-Mail Address

4-5710<br
 

Small Business Set-Aside

N/A
 

Description

FedBizOpps Sources Sought Notice * * * * * * * CLASSIFICATION CODE SUBJECT CONTRACTING OFFICE'S ZIP-CODE SOLICITATION NUMBER RESPONSE DATE (MM-DD-YYYY) ARCHIVE DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS SET-ASIDE NAICS CODE CONTRACTING OFFICE ADDRESS POINT OF CONTACT (POC Information Automatically Filled from User Profile Unless Entered) DESCRIPTION See Attachment AGENCY'S URL URL DESCRIPTION AGENCY CONTACT'S EMAIL ADDRESS EMAIL DESCRIPTION ADDRESS POSTAL CODE COUNTRY ADDITIONAL INFORMATION GENERAL INFORMATION PLACE OF PERFORMANCE * = Required Field FedBizOpps Sources Sought Notice Rev. March 2010 S Uniform Rental and Cleaning - The contractor shall furnish F.O.B. Destination within consignee s premises), all labor, equipment, materials, supplies and transportation for uniform rental/cleaning at Houston National Cemetery. 80228 36C78618R0056 11-21-2017 40 N 2 812320 Ann R. Manning ann.manning@va.gov (303) 914-5710 Houston National Cemetery 10410 Veterans Memorial Drive Houston, TX 77038 Page 2 of 6 A. The Government is executing a sources sought for the purposes of determining if there are qualified Small Business concerns that would have the capability to provide field and administrative employee support to provide uniforms rental, shop and towel rental, cleaning and delivery services at the Houston National Cemetery, Houston, Texas. The Government anticipates a requirement for a base and four option years for a total of five years. An initial Statement of Work, to include estimated quantities (DO NOT PROVIDE PRICING) is as follows: Base or Option Amounts: Estimated CLIN DESCRIPTION EST QTY UNIT WEEKS TOTAL 001 Field Uniform Shirts: 20 employees, 5 changes per week 100 EA 52 5200 002 Field Uniform Pants: 20 employees, 5 changes per week 100 EA 52 5200 003 Coveralls: 1 employee, 3 changes per week 3 EA 52 156 004 Shop Towels: 250 per week 250 EA 52 13,000 005 Additional Employee Set-up: per uniform set (one pants, one shirt) 147 EA 147 006 Missing Uniform Set Replacement 15 EA 15 GENERAL REQUIREMENTS The Contractor shall furnish (F.O.B. Destination within consignee s premises), all supervision, labor, equipment, materials, supplies and transportation necessary to perform the rental, laundry, repair, and weekly delivery of heavy-duty field uniforms in the manner described below for approximately twenty-two (22) personnel located at Houston National Cemetery, 10410 Veterans Memorial Drive, Houston, Texas 77038. UNIFORM ALLOCATION The Contractor shall be responsible for furnishing an initial twenty (20) employees with field uniforms to include pants, shirts, and coveralls as follows: Caretakers/Supervisors: Twenty (20) personnel are required to wear 65/35 poly/cotton pants and 65/35 poly/cotton shirts. Each employee shall receive the following uniform garments: 11 shirts (short sleeves, long sleeves, or a combination of both) 11 pants Shirts shall be between 3.75-oz. and 4.25-oz. 65/35 poly/cotton durable press (wrinkle resistant), with button-through pocket on each chest, double needle stitching, set-in hemmed sleeves, tag-free neck, with embroidered cemetery name and small VA emblem on left chest, employee name on right chest, large VA emblem on left arm, and Texas flag on right arm as shown in Attachment 1. Employees shall have the choice between short sleeve, long sleeve, or a combination of both. Caretaker uniforms will be of a different color than supervisor uniforms. Color of uniform to be determined at the time of award. Pants shall be between 7.5-oz. and 8-oz. 65/35 poly/cotton durable press (wrinkle resistant), non-roll, flat front, dress style waistband with button closure, heavy-duty brass zipper, and quarter-top front and set-in back pockets, exterior utility cargo pocket on each leg with concealed snap closures. Maintenance Mechanic: One (1) person is required to wear a cotton twill one-piece full coverall. Each employee shall receive the following uniform garments: 5 coveralls Coveralls shall be heavy-duty 8.5 oz. preshrunk 100% cotton twill, flat front, heavy duty brass zipper and button closure, action back and pass-through side openings, reinforced bartacks at stress points; two chest, two front, two back, and at least one tool pocket. Coveralls shall also be affixed with embroidered cemetery name and small VA emblem on left chest, employee name on right chest, large VA emblem on left arm, and Texas flag on right arm. Maintenance Mechanic uniform will be of a different color than supervisor uniforms. Color of uniform to be determined at the time of award. Patches and Name tags (Supplied by Contractor): All uniforms shall have the following embroidered patches sewn on to the uniform: Employee name (FIRST NAME) centered 1 inch above right pocket. The Contractor shall submit lettering options for selection and approval by the COR. Cemetery name (HOUSTON NATIONAL CEMETERY) with small VA emblem centered 1 inch above left pocket. The Contractor shall submit lettering options for selection and approval by the COR. The VA emblem graphic will be provided by the Government. VA emblem (large) on the left arm. The VA emblem graphic will be provided by the Government. Texas flag on the right arm. Patches shall measure 3 inches in diameter unless otherwise agreed to by the COR. Colors to be determined after award. The Government has provided pictures of the previous patches in Attachment 1. Uniform Inventory Listing: The Contractor shall establish a uniform inventory listing by individual employee along with type, size and pieces issued. Contractor shall adjust uniform allocations based on employee turnover by removing uniforms when an employee leaves and outfitting new employees as they are hired. The outfitting of any new employee must be coordinated through the VA COR. The unit price is all-inclusive and covers a complete set of uniforms for each employee at a per week cost per employee. The Contractor and COR will certify the invoices to verify the number of garment services, including any replacements. Invoices shall reference the contract document number. NCA agrees to pay the contractor for the actual number of uniforms provided and serviced during the billing period. NCA will not pay for uniforms that have not been delivered, cleaned, laundered, or pressed. The number of employees covered by this contract may increase or decrease at any time (i.e., new or temporary hires, dismissals, retirements, etc.). The Government has estimated an average turn-over rate of twelve (12) employees per year. This includes reassignment or promotion of employees requiring a change in uniform color. The Contractor shall invoice for Set Up and Preparatory Charges for any new employees requiring new garments required after the initial contract award based on the estimated 21 total employees. The contractor shall bill under the appropriate Contract Line Item in the Price Schedule. The Government has estimated for 15 (fifteen) missing uniform sets per year whereas the Government is not able to recover the uniform set [one pants and one shirt] from a departing employee for turn-in. The Contractor shall provide a replacement set and invoice under the appropriate Contract Line Item in the Price Schedule. The set-up and prep charges for the new set shall be invoiced as an Additional Employee Set-up. If employees are added to or deleted from the contract, the unit rental cost per employee shall remain the same. Accordingly, weekly costs shall be adjusted based on the number of uniforms provided at the unit cost per employee indicated in the Price Schedule. SERVICES Delivery: Services shall include weekly garment delivery and pickup. The Contractor shall provide each Caretaker/Supervisor with five (5) changes of field uniforms per week and each Mechanic with three (3) changes in uniforms per week. The Contractor shall replace worn-out items at no additional charge to the Government. All uniforms shall be freshly cleaned, pressed and repaired prior to site delivery. Pressing of uniforms shall be in accordance with acceptable standards and the best practices of the industry. Cleaning & Repair of Uniforms: The Contractor is responsible for the cleaning or laundering of uniforms and protective clothing and repairing them when damage results from normal wear and tear. Contractor shall inspect all garments for minor tears, seam flaws, missing buttons, loose emblems, etc., prior to uniforms being returned. Note: Normal wear and tear is defined as the physical deterioration which occurs in the normal use for which the garment is intended, without negligence, carelessness, accident or abuse of the garment by the employee. Normal wear and tear includes noticeable fading in the color of the uniform or mismatching. Uniform Replacement: Uniforms shall be automatically replaced when they become worn through use or when a size change is necessary. There shall be no additional charge for uniform replacement or changing from one size to another. Delivery Schedule: Uniforms shall be delivered and picked up on Monday of each week between the hours of 8:00 a.m. and 3:30 p.m. local time. Any deviation to this day, due to holiday, weather, etc. shall be coordinated and agreed upon with the Contracting Officer's Representative (COR) with at least 24 hours advanced notice prior to delivery of uniforms. Upon arriving at the cemetery, the Contractor shall report to the maintenance building. All uniforms shall be separated by name of employee and will be hung on uniform rack provided by the Cemetery. Contractor shall provide a bin for placement of soiled uniforms. Shop Towels: The Contractor shall pick-up and deliver 250 industrial shop towels per week, delivered at the same time as the uniforms. Shop towels shall be 100% woven cotton, fully-hemmed, dyed red, machine washable, and measure at least 13 inches square (no more than 18 inches square). Shop towels shall be well cleaned and free from debris such as metal shavings and caulk. Shop towels shall be free of rips, tears, or holes; and shall be replaced when worn out. (End of Performance Work Statement) B. Any interested source would need to provide a detailed Capability Statement or Resume that would support how the contractor would be able to execute requirements based on the following Technical and Past Performance Criteria: PRIMARY FIRM DIRECT EXPERIENCE (not subcontractors or teaming arrangements): Primary Firm Experience - The primary contractor (firm to submit offer) has a documented minimum of three years, ongoing experience related to uniform rental and related cleaning services that is of a comparable scope based on the projected volume for 22 employees. The primary offeror shall clearly identify the following: Project or Contract number Period of Performance Identified Under Contract Overall Dollar value of the contract A full itemization of work efforts under each specified contract. Identification of whether or not the contractor served as the prime firm or subcontractor. Experience providing uniform patches (made to customer specifications and design). This may include a teaming arrangement with a supplier. When did your primary business commence with operations, and what have been the primary services it has provided year to date. Identify the name, address, and DUNS, of your firm so as to enable the Government to execute relevant market research. Where is your primary business located, and does your firm have available staff in the Texas local? Identify all your primary, ongoing comparable projects and when they will expire. 2 - QUALIFICATOINS OF KEY PERSONNEL - Provide updated resumes of key personnel employees, their relevant training and experience in this industry, certifications) 3 - SUFFICIENT PERSONNEL/EQUIPMENT - Provide a list of currently available in-house staff (labor categories and number the employees) that could provide these services based on the Government s previous requirements. Where are these employees geographically located? Provide a list of currently available contractor or subcontractor staff (labor categories and number the employees) that could provide these services based on the Government s previous requirements. Where are these employees geographically located? Will you as the primary firm execute at least 51% of the requirement with your own staff? Provide any teaming agreements. 4- COMPANY OWNED EQUIPMENT Identify the type, make, and model of your company owned or leased equipment. NOTE: All other business types are encouraged to submit the above information in the event the Government cannot identify qualified SB concerns for 100% set-aside purposes. NOTE: The Contracting Officer will not accept telephonic or e-mail inquiries in relation to this pending requirement. NOTE: General statements attesting to meeting experience requirements without meeting the submission requirements will not be considered. NOTE: All submissions shall be forwarded via e-mail: ann.manning@va.gov
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VANCA/VANCA/36C78618R0056/listing.html)
 

Document(s)

Attachment
 

File Name: 36C78618R0056 36C78618R0056.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3909473&FileName=36C78618R0056-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3909473&FileName=36C78618R0056-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04740737-W 20171117/171115230945-f4df5f289f283f7c5073e60eb9153944 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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