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FBO DAILY - FEDBIZOPPS ISSUE OF NOVEMBER 17, 2017 FBO #5838
DOCUMENT

Q -- AMA Linearity Survey - Attachment

Notice Date: 11/15/2017
Notice Type: Attachment
NAICS: 621511 — Medical Laboratories
Contracting Office: 00504;Department of Veterans Affairs;Contracting Section;7201 I-40 West Suite 100;Amarillo TX 79106
ZIP Code: 79106
Solicitation Number: 36C25718Q0048
Response Due: 11/22/2017
Archive Date: 12/2/2017
Point of Contact: Robyn Nussbaum
Small Business Set-Aside: N/A
Description: The Amarillo VA Health Care System (AVAHCS), located in Amarillo, Texas is seeking Service Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) sources capable of meeting the requirement listed below. The acquisition will be accomplished using commercial item procedures in accordance with FAR Part 12. NOTE: TO QUALIFY SDVOSB AND VOSB VENDORS MUST BE CERTIFIED IN THE VA VENDOR INFORMATION PAGES (VIP) DATABASE. The North American Industry Classification System (NAICS) is 621511. Any SDVOSB or VOSB firms who wish to identify their interests and capability to provide this product must provide product specifications, performance and delivery information by notifying the Contract Specialist no later than NOON PM Central Time, November 22, 2017. Notification shall be e-mailed to Robyn Nussbaum, at robyn.nussbaum@va.gov. DISCLAIMER This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Notice that is marked as proprietary will be handled accordingly. In accordance with the Federal Acquisition Regulation, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Notice. SCOPE: A. Background The Amarillo Veterans Affairs Health Care System (AVAHCS) Department of Pathology & Laboratory Service (P&LMS) and all Community Based Outpatient Clinics (CBOC) that perform testing on patients (human specimens) must subscribe to an external proficiency testing program as an enhancement to the internal quality control program that meets Clinical Laboratory Improvement Act (CLIA) 1988 and amendments to: Ensure reliability of patient testing in the laboratory. Meet accreditation requirements. Must subscribe to external proficiency test (PT) programs for all analytes for which PT is available, including waived testing, provider performed microscopy, and unregulated analytes. AVAHCS P&LMS performs clinical diagnostic tests on patients (human specimens) and in the event should any or all departments within the P&LMS should fail to meet the PT requirements as described in 42 CFR 493, Subpart H, or who have demonstrated deficiencies which pose a direct threat to patients may be instructed to terminate those particular diagnostic testing. CAP has determined the analyte specific evaluation criteria and target values used to grade PT results for regulated analytes. CLIA categorization is determined after the FDA has cleared or approved a marketing submission. The FDA determines the test s complexity by reviewing the package insert test instructions submitted by the manufacturer, and using a criteria scorecard to categorize a test as moderate or high complexity. B. Scope The overall purpose of this requirement is to obtain a contractor to provide a CLIA 88 approved proficiency testing program so that AVAHCS P&LMS and ancillary testing sites that perform patient testing are in compliance with the VHA Handbook 1106.01 proficiency testing requirements for a term of 60 months (5 years). AVAHCS P&LMS and ancillary testing sites perform patient testing in the following CLIA specialties/subspecialties: Arterial Blood Gases, General Immunology, Hematology, Routine Chemistry (serum and urine), and Urine Toxicology; as well as serum Alcohol, Ammonia, CRP, and Creatinine (eGFR) testing. PT shall be performed in each department of the P&LMS and all ancillary testing sites that perform patient testing in accordance with calendar of events or shipping table provided by the vendor. Each department/site must perform PT testing on every analyzer (including backup analyzers) for the primary test method for each test/assay performed on-site. The PT program must be CLIA approved for all aforementioned CLIA specialties/subspecialties. All pertinent proficiency testing information shall be internally managed via Microsoft database. C. Vendor Responsibilities The Vendor shall provide, at minimum, specimens for all CLIA specialties/subspecialties for which patient testing is performed in the AVAHCS and CBOC s. The Vendor shall provide a mechanism to notify AVAHCS and CBOC s if proficiency testing updates become available and promptly notify the Ordering Contact in writing (mailed or electronic) of such updates. The Vendor shall establish an event calendar and/or shipping table that identifies the date each proficiency testing deliverable is scheduled to be shipped to AVAHHCS and CBOC s. The Vendor shall have a method that allows AVAHCS and its CBOC s to transmit proficiency testing results electronically (i.e., secured website, secure direct interface capability, facsimile, etc.) The Vendor shall meet evaluation criteria (allowable limits and target values) determined by CLIA for each regulated analyte. For other than regulated analytes, the grading criteria may be determined by AVAHCS and its CBOC s, The Vendor shall include formal evaluation of results for each test. Formal evaluation reports must include: A mechanism for each laboratory to compare its proficiency testing performance and/or results against peer laboratories using the same instrument/reagent system (when available). A summary of the individual laboratory s historic performance over the past three (3) proficiency testing events for each regulated analyte. Overall performance summary report for each regulated analyte that indicates whether current performance is satisfactory, at risk pending future performances, or unsatisfactory. A summary of peer participant results. As applicable for each analyte: analyte tested, test methodology, reported results, graded score, peer statistics (such as mean and standard deviation) and AVAHCS and CBOC determined intended result. The reason any proficiency testing result was not scored/graded. The Vendor shall oblige AVAHCS Ordering Contact and the respective Regional Medical Technologist: Documentation of proficiency testing formal evaluations. Written notification when proficiency testing results are not received by vendor. Written notification when analyte performance is scored as unacceptable. Written notification when analyte overall performance is assessed as unsatisfactory. The Vendor shall provide a plan for replacement of defective or damaged deliverable (proficiency testing material/supplies). The Vendor shall provide a glossary of terms if technical terminology is used. Otherwise, information must be phrased in audience appropriate language. The Vendor shall have an electronic method (i.e., website, facsimile, e-mail) for receipt of VA furnished correspondence (i.e., proficiency testing results, VA facility demographics) that is required for the proficiency testing program. Contract prices should include any costs associated with electronic data transmission. The Vendor shall provide the facility with the most current Food and Drug Administration (FDA) approved reagents, controls, calibration materials, and any consumables necessary for analyzing/testing on both primary and back-up analyzers. All requirements and provisions defined in the specification of this solicitation will apply to any vendor, i.e., branch, division, sub-Vendor, etc. supplying parts or reagents on behalf of the Vendor. For reagents with hazardous constituents, vendor shall provide a mechanism for the Laboratory to meet local discharge requirements. The vendor shall supply information regarding any hazardous chemicals. D. Delivery Methods and Locations All mailed deliverables, which includes proficiency testing material/supplies, shall be shipped Freight On Board (FOB) Destination (paid by Vendor). Proficiency testing materials/supplies/specimens shall be delivered/shipped to : CAP Number 216040101 Amarillo Veterans Affairs Health Care System 6010 Amarillo Blvd., West Amarillo, TX 79106 Attention: Brenda Brock -Laboratory CAP Number 216390103 Lubbock VA Community Based Outpatient Clinic (CBOC) 6104 Ave Q South Drive Lubbock, TX 79412 Attention: Yvette Goodson-Laboratory CAP Number 723673301 Clovis VA Community Based Outpatient Clinic (CBOC) 921 E. Llano Estacado Blvd. Clovis, NM 88101 Attention: Janice Dalman -VA Laboratory CAP Number 803943001 Childress VA Community Based Outpatient Clinic (CBOC) 1001 US Highway 83 N Childress, TX 79201-2322 Attention: Janice Dalman-VA Laboratory CAP Number 901821801 Dalhart VA Community Based Outpatient Clinic (CBOC) 325 Denver Ave. Dalhart, TX 79022 Attention: Janice Dalman-VA Laboratory The package should be shipped according to shipping table provided by the Vendor. E. Billing Vendor shall bill monthly in arrears upon receipt/acceptance of the supplies. Each location shall be billed separately with the understanding that all payments shall be invoiced to and will be the responsibility of the Amarillo location. Shipped to: Bill to: a. CAP Number 216040101 Amarillo Veterans Affairs Health Care System Amarillo Veterans Affairs Health Care System 6010 Amarillo Blvd., West 6010 Amarillo Blvd., West Amarillo, TX 79106 Amarillo, TX 79106 Attention: Brenda Brock -Laboratory b. CAP Number 216390103 Lubbock VA Community Based Outpatient Clinic (CBOC) Amarillo Veterans Affairs Health Care System 6104 Ave Q South Drive 6010 Amarillo Blvd., West Lubbock, TX 79412 Amarillo, TX 79106 Attention: Yvette Goodson-Laboratory c. CAP Number 723673301 Clovis VA Community Based Outpatient Clinic (CBOC) Amarillo Veterans Affairs Health Care System 921 E. Llano Estacado Blvd. 6010 Amarillo Blvd., West Clovis, NM 88101 Amarillo, TX 79106 Attention: Janice Dalman -VA Laboratory d. CAP Number 803943001 Childress VA Community Based Outpatient Clinic (CBOC) Amarillo Veterans Affairs Health Care System 1001 US Highway 83 N 6010 Amarillo Blvd., West Childress, TX 79201-2322 Amarillo, TX 79106 Attention: Janice Dalman-VA Laboratory e. CAP Number 901821801 Dalhart VA Community Based Outpatient Clinic (CBOC) Amarillo Veterans Affairs Health Care System 325 Denver Ave. 6010 Amarillo Blvd., West Dalhart, TX 79022 Amarillo, TX 79106 Attention: Janice Dalman-VA Laboratory Vendor shall use the Tungsten e-Invoice system for all billings. www.tungsten-network.com Period of Performance shall be indicated on all invoices. A Government customer termination agreement prior to the contract term of five years (60 months) the contract pricing awarded will be adjusted. Pricing published shall be based on a 60 month term. However, upon early termination, alternate pricing, which is part of this contract, shall apply. A CCR number shall be maintained in addition to a current DUNS number for all Contractor information. F. Licensing and Accreditation The Vendor shall have all licenses, permits, accreditation and certificates required by law and or regulatory compliance. Personnel assigned by the Vendor to perform these services covered under this contract shall be licensed in a State, Territory, or Commonwealth of the United States or the District of Columbia. G. Security "The C&A requirements do not apply, and that a Security, Accreditation Package is not required. ATTACHMENT 1 Amarillo VA Health Care System Supply Needs for FY 2016 Deliver to: Amarillo Veterans Affairs Health Care System 6010 Amarillo Blvd., West Amarillo, TX 79106 Attention: Laboratory ITEM # DESCRIPTION QTY UNIT PRICE $ Fuel Surcharge $ TOTAL $ Delivery Dates LN 11 SERUM ETHANOL CVL 2 197.00 1.97 397.94 Jan/July LN 13 C CRITCAL CARE CVL 2 280.00 2.80 565.60 Jan/July LN 19 RECTIULOCYTE CVL, COULTER 2 480.00 4.80 969.60 Mar/Sept LN 20 ALBUMIN CVL 2 368.00 3.68 743.36 Apr/Oct LN 21 HIGH SENSITIVITY C-REACTIVE PROTEIN 2 394.00 3.94 795.88 Apr/Oct LN 24 CREATININIE ACCURACY CVL 2 444.00 4.44 896.88 May/Oct LN 2BV CHEM/LIPID/ENZYME CVL BECK EX AU 2 856.00 8.56 1,729.12 June/Dec LN 3 TDM CVL 2 390.00 3.90 787.80 May/Nov LN 32 AMMONIA 2 422.00 4.22 852.44 May/Nov LN 6 URINE CHEMISTRY CVL 2 432.00 4.32 872.64 May/Nov LN 7 IMMUNOLOGY CVL 2 436.00 4.36 880.72 Apr/Oct LN 41 PROCALCITONIN 1 796.00 7.96 803.96 May/Nov LN 17 WB GLUCOSE 1 318.00 3.18 321.18 Feb/Aug Sub-Total 5813.00 58.13 TOTAL AMA $10,617.12 ATTACHMENT 2 Lubbock CBOC Supply Needs for FY 2016 Deliver to: Lubbock VA Community Based Outpatient Clinic (CBOC) 6104 Ave Q South Drive Lubbock, TX 79412 Attention: VA Laboratory ITEM # DESCRIPTION QTY UNIT PRICE $ Fuel Surcharge $ TOTAL $ Delivery Dates LN 11 SERUM ETHANOL 1 197.00 1.97 198.97 Jan/July LN 20 ALBUMIN CVL 1 368.00 3.68 371.68 Apr/Oct LN 21 HIGH SENSITIVTY C-REACTIVE PROTEIN 1 394.00 3.94 397.94 Apr/Oct LN 24 CREATININE ACCURACY CVL 1 444.00 4.44 448.44 May/Oct LN 2BV CHEM/LIPID/ENZYME CVL BECK EX AU 1 856.00 8.56 864.56 June/Dec LN 32 AMMONIA CVL 1 422.00 4.22 426.22 May/Nov LN 6 URINE CHEMISTRY CVL 1 432.00 4.32 436.32 May/Nov LN 7 IMMUNOLOGY CVL 1 436.00 4.36 440.36 Apr/Oct LN 17 WB GLUCOSE CVL 1 318.00 3.18 321.18 Feb/Aug Sub Total 3,867.00 38.67 TOTAL LUBBOCK CBOC $3,905.67 ATTACHMENT 3 Clovis CBOC Supply Needs for FY 2016 Deliver to: Clovis VA Community Based Outpatient Clinic (CBOC) 921 E. Llano Estacado Blvd. Clovis, NM 88101 Attention: VA Laboratory ITEM 3 DESCRIPTION QTY UNIT PRICE TOTAL Delivery Dates LN 17 WB GLUCOSE CVL 1 $318.00 $318.00 Feb/Aug Fuel Surcharge $ 3.18 TOTAL CLOVIS CBOC $321.18 ATTACHMENT 4 Childress CBOC Supply Needs for FY 2016 Deliver to: Childress VA Community Based Outpatient Clinic (CBOC) 1001 US Highway 83 N Childress, TX 79201-2322 Attention: VA Laboratory ITEM 3 DESCRIPTION QTY UNIT PRICE TOTAL Delivery Dates LN 17 WB GLUCOSE CVL 1 $318.00 $318.00 Feb/Aug Fuel Surcharge $ 3.18 TOTAL CHILDRESS CBOC $321.18 ATTACHMENT 5 Dalhart CBOC Supply Needs for FY 2016 Deliver to: Dalhart VA Community Based Outpatient Clinic (CBOC) 325 Denver Ave. Dalhart, TX 79022 Attention: VA Laboratory ITEM 3 DESCRIPTION QTY UNIT PRICE TOTAL Delivery Dates LN 17 WB GLUCOSE CVL 1 $318.00 $318.00 Feb/Aug Fuel Surcharge $ 3.18 TOTAL DALHART CBOC $321.18
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAAHCS/VAAHCS/36C25718Q0048/listing.html)
Document(s): Attachment; File Name: 36C25718Q0048 36C25718Q0048.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3909250&FileName=36C25718Q0048-000.docx); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3909250&FileName=36C25718Q0048-000.docx; Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
Place of Performance: Address: Department of Veterans Affairs;Nursing Section;6010 Amarillo Blvd West;Amarillo, TX; Zip Code: 79106
Record: SN04740833-W 20171117/171115231022-6c1db1a55e7374ae8f9ed5967eb0e3e9 (fbodaily.com)
Source: FedBizOpps Link to This Notice
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Q -- AMA Linearity Survey - Attachment