MODIFICATION
W -- OPTION - Copiers
- Notice Date
- 11/15/2017
- Notice Type
- Modification/Amendment
- Contracting Office
- 500 C Street SW, Washington, DC 20024
- ZIP Code
- 20024
- Solicitation Number
- 4344DRCAJ00157
- Response Due
- 11/16/2017
- Archive Date
- 5/15/2018
- Point of Contact
- Name: Client Services, Title: Client Services, Phone: 1.877.933.3243, Fax: 703.422.7822
- E-Mail Address
-
Clientservices@fedbid.com;
- Small Business Set-Aside
- Total Small Business
- Description
- AMENDMENT NOTICE: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The solicitation number is 4344DRCAJ00157 and is issued as an invitation for bids (IFB), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-96. The associated North American Industrial Classification System (NAICS) code for this procurement is 532420 with a small business size standard of $32.50M. This requirement is a [ Small Business ] set-aside and only qualified offerors may submit bids. The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2017-11-16 15:30:00.0 Eastern Time or as otherwise displayed at www.FedBid.com. FOB Destination shall be SACREMENTO, CA 95827 The DHS Federal Emergency Management Agency requires the following items, Meet or Exceed, to the following: Base Period of Performance: 11/23/2017 - 02/22/2018 LI 001: Rental of two (2) Black and White Multi-Function device. White copier, printer, scanner, email capabilities, Network capable, duplex copier. Includes: 10,000 copies monthly, toner, staples, maintenance. Electrical adapters if required. Minimum Print Requirements: Minimum 50-75 PPM, 2, EA; LI 002: Rental of three (3) Color Multi-Function device. White copier, printer, scanner, email capabilities, Network capable, duplex copier. Includes: 5,000 copies monthly, toner, staples, maintenance. Electrical adapters if required. Minimum Print Requirements: Minimum 50-75 PPM, 3, EA; LI 003: Overage for black and white printers - Not to exceed 10,000 additional per machine per month, 60000, EA; LI 004: Overage for color printers - Not to exceed 5,000 additional per machine per month., 45000, EA; LI 005: Hard Drive Removal, 1, LOT; LI 006: Delivery and Pick Up, 1, LOT; Option 1 Period of Performance: 02/23/2018 - 05/22/2018 LI 001: Renewal Option I - Black and White Multi-Function device. White copier, printer, scanner, email capabilities, Network capable, duplex copier. Includes: 10,000 copies monthly, toner, staples, maintenance. Electrical adapters if required. Minimum Print Requirements: Minimum 50-75 PPM, 2, EA; LI 002: Renewal Option I - Color Multi-Function device. White copier, printer, scanner, email capabilities, Network capable, duplex copier. Includes: 5,000 copies monthly, toner, staples, maintenance. Electrical adapters if required. Minimum Print Requirements: Minimum 50-75 PPM, 3, EA; LI 003: Renewal Option I - Overage for black and white printers - Not to exceed 10,000 additional per machine per month, 60000, EA; LI 004: Renewal Option I - Overage for color printers - Not to exceed 5,000 additional per machine per month, 45000, EA; Option 2 Period of Performance: 05/23/2018 - 08/22/2018 LI 001: Renewal Option II - Black and White Multi-Function device. White copier, printer, scanner, email capabilities, Network capable, duplex copier. Includes: 10,000 copies monthly, toner, staples, maintenance. Electrical adapters if required. Minimum Print Requirements: Minimum 50-75 PPM, 2, EA; LI 002: Renewal Option II - Color Multi-Function device. White copier, printer, scanner, email capabilities, Network capable, duplex copier. Includes: 5,000 copies monthly, toner, staples, maintenance. Electrical adapters if required. Minimum Print Requirements: Minimum 50-75 PPM, 3, EA; LI 003: Renewal Option II - Overage for black and white printers - Not to exceed 10,000 additional per machine per month, 60000, EA; LI 004: Renewal Option II - Overage for color printers - Not to exceed 5,000 additional per machine per month., 45000, EA; Option 3 Period of Performance: 08/23/2018 - 11/22/2018 LI 001: Renewal Option III - Black and White Multi-Function device. White copier, printer, scanner, email capabilities, Network capable, duplex copier. Includes: 10,000 copies monthly, toner, staples, maintenance. Electrical adapters if required. Minimum Print Requirements: Minimum 50-75 PPM, 2, EA; LI 002: Renewal Option III - Color Multi-Function device. White copier, printer, scanner, email capabilities, Network capable, duplex copier. Includes: 5,000 copies monthly, toner, staples, maintenance. Electrical adapters if required. Minimum Print Requirements: Minimum 50-75 PPM, 3, EA; LI 003: Renewal Option III - Overage for black and white printers - Not to exceed 10,000 additional per machine per month, 60000, EA; LI 004: Renewal Option III - Overage for color printers - Not to exceed 5,000 additional per machine per month., 45000, EA; Solicitation and Buy Attachments ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** For this solicitation, DHS Federal Emergency Management Agency intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. DHS Federal Emergency Management Agency is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids. All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com. Offerors that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Offerors that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at clientservices@fedbid.com. Offerors may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process. Should offerors require additional clarification, notify the point of contact or FedBid at 877-9FEDBID (877-933-3243) or clientservices@fedbid.com.Use of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. FEMA may relocate copiers from one location within the building to another with 24 hour notice to vendor. Vendor may choose to prepare, relocate, and/or re-install the machine but at no extra charge. FEMA will not make repairs nor alterations to the machines beyond clearing paper jams and adding toner cartridge. FEMA is self-insured. Vendor may submit claim for damage to machines beyond normal wear and tear if caused by abuse in accordance with FAR 52.212-4. Payment is not guaranteed as a result of claim submission. Equipment must be fully operational but does not have to be new. This is a rental with no third party financing. It is not a lease-to-own. There is no requirement to move pre-existing equipment. Bid MUST be good for 30 calendar days after close of Buy. Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination. This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. Registration must be "ACTIVE" at the time of award. The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/. Award will be made to the vendor with the lowest price technically acceptable. All eligible bidders can bid, however, preference for award will be given to the lowest priced, technically acceptable, responsive and responsible local bidder residing within disaster declaration 4344DR-CA as defined by FAR 52.226-3(c). The offeror shall furnish documentation to support its representation in accordance with FAR 52.226-3(d). (a) Set-aside area. The area covered in this contract is: The counties identified by FEMA Disaster Declaration California Wildfires (DR 4334) which includes the counties if Butte, Lake, Mendocino, Napa, Nevada, Orange, Solano, Sonoma and Yuba. (b) Representations. The offeror represents that it [ ] does [ ] does not reside or primarily do business in the designated set-aside area. (c) An offeror is considered to be residing or primarily doing business in the set-aside area if, during the last twelve months. (1) The offeror had its main operating office in the area; and (2) That office generated at least half of the offeror ™s gross revenues and employed at least half of the offeror ™s permanent employees. (d) If the offeror does not meet the criteria in paragraph (c) of this provision, factors to be considered in determining whether an offeror resides or primarily does business in the set-aside area include. (1) Physical location(s) of the offeror ™s permanent office(s) and date any office in the set-aside area(s) was established; (2) Current state licenses; (3) Record of past work in the set-aside area(s) (e.g., how much and for how long); (4) Contractual history the offeror has had with subcontractors and/or suppliers in the set-aside area; (5) Percentage of the offeror ™s gross revenues attributable to work performed in the set-aside area; (6) Number of permanent employees the offeror employs in the set-aside area; (7) Membership in local and state organizations in the set-aside area; and (8) Other evidence that establishes the offeror resides or primarily does business in the set-aside area. For example, sole proprietorships may submit utility bills and bank statements. (e) If the offeror represents it resides or primarily does business in the set-aside area, the offeror shall furnish documentation to support its representation if requested by the Contracting Officer. The solicitation may require the offeror to submit with its offer documentation to support the representation. The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 7 calendar days. (a) The Government may extend the term of this contract by written notice to the Contractor within 7 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at 7 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 18 months. (a) Definitions. The definitions of the following terms used in this clause are found in the Small Business Administration regulations at 13 CFR 125.6(e): cost of the contract, cost of contract performance incurred for personnel, cost of manufacturing, cost of materials, personnel, and subcontracting. (b) The Contractor agrees that in performance of the contract in the case of a contract for ” (1) Services (except construction). At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the Contractor or employees of other businesses residing or primarily doing business in the clause at FAR 52.226-4, Notice of Disaster or Emergency Area Set-Aside; (2) Supplies (other than procurement from a nonmanufacturer of such supplies). The Contractor or employees of other businesses residing or primarily doing business in the set-aside area shall perform work for at least 50 percent of the cost of manufacturing the supplies, not including the cost of materials; (3) General construction. The Contractor will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees or employees of other businesses residing or primarily doing business in the set-aside area; or (4) Construction by special trade Contractors. The Contractor will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees or employees of other businesses residing or primarily doing business in the set-aside area. (a) Set-aside area. Offers are solicited only from businesses residing or primarily doing business in Butte, Lake, Mendocino, Napa, Nevada, Orange, Solano, Sonoma and Yuba counties. Offers received from other businesses shall not be considered. (b) This set-aside is in addition to any small business set-aside contained in this contract. This FAR clause is hereby incorporated by reference. Full text can be found at http://www.acquisition.gov/far/index.html
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DHS/FEMA/PP5-2/4344DRCAJ00157/listing.html)
- Place of Performance
- Address: SACREMENTO, CA 95827
- Zip Code: 95827
- Zip Code: 95827
- Record
- SN04741399-W 20171117/171115231428-5178f7704505de30ce220b5e17a7e36c (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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