MODIFICATION
W -- OPTION - Full service lease of multi-function devices
- Notice Date
- 11/21/2017
- Notice Type
- Modification/Amendment
- Contracting Office
- 2695 Flowers Rd., Atlanta, GA 30344
- ZIP Code
- 30344
- Solicitation Number
- 70FBR218Q0000000701
- Response Due
- 11/21/2017
- Archive Date
- 5/20/2018
- Point of Contact
- Name: Client Services, Title: Client Services, Phone: 1.877.933.3243, Fax: 703.422.7822
- E-Mail Address
-
Clientservices@fedbid.com;
- Small Business Set-Aside
- N/A
- Description
- MODIFICATION NOTICE: Bids are being solicited under solicitation number 70FBR218Q0000000701. This announcement constitutes the only solicitation; bids are being requested and a written solicitation will not be issued. The solicitation is issued as an invitation for bids (IFB), unless otherwise indicated herein.If your company can provide the product/services listed on the solicitation and comply with all of the solicitation instructions, please respond to this notice. To view the specifications, please go to www.FedBid.com and reference Buy No. 901150. GSA Schedule Bids Only: Sellers bidding on this opportunity MUST have the items requested on an existing GSA Schedule. The Schedule must either be in the Seller's name or the Seller must be able to document its ability to act as an agent of a partner's Schedule. Sellers must not bid more than their applicable contract ceiling price, excluding the FedBid Fee, for contract-specific items. If FedBid receives notice that, due to inclusion of the FedBid Fee, the Selected Bid's line item pricing is higher than the Selected Seller's applicable published government contract pricing, the FedBid Fee will be reduced to ensure the Selected Bid's line item pricing does not exceed the Selected Seller's applicable contract pricing. Sellers may offer Open Market items only in accordance with the approved Terms and Conditions of their respective GSA Schedule AND upon approval from the soliciting Contracting Officer. Information regarding GSA Schedules can be found at www.GSA.gov. This requirement is a [ Small Business ] set-aside and only qualified offerors may submit bids.The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2017-11-21 15:00:00.0 Eastern Time or as otherwise displayed at www.FedBid.com.FOB Destination shall be Caguas, PR 00726. The DHS Federal Emergency Management Agency requires the following items, Meet or Exceed, to the following: Base Period of Performance: 11/25/2017 - 02/23/2018 LI 001: Lease of four (4) Multi-function devices with black and white copy, print, and scan capability. *Quantity of 4 units x lease price per unit= 1 month lease, 3, MO; LI 002: Lease of one (1) Multi-function devices with color copy, print, and scan capability. *Quantity of 1 unit x lease price per unit= 1 month lease, 3, MO; LI 003: 33,300 Black and White copies per month per unit. *Four copiers x 33,300 copies per copier x price per copy Vendor and Contracting Officer Representative (COR) shall conduct a monthly reconcile prior to invoicing. If total number of copies is less than stated quantity, vendor shall invoice for quantity of copies actually used., 133200, EA; LI 004: Overage for Black and White copies per month per unit., 1, EA; LI 005: 50,000 Color copies per month *50,000 copies x price per copy Vendor and Contracting Officer Representative (COR) shall conduct a monthly reconcile prior to invoicing. If total number of copies is less than stated quantity, vendor shall invoice for quantity of copies actually used., 50000, EA; LI 006: Overage for Color copies per month., 1, EA; LI 007: Cost for replacement hard drives at end of lease., 4, EA; LI 008: One time charge for delivery, 1, EA; LI 009: One time charge for pick-up, 1, EA; LI 010: Maintenance and service of all leased equipment for one month., 1, EA; Option 1 Period of Performance: 02/24/2018 - 03/26/2018 LI 001: Lease of four (4) Multi-function devices with black and white copy, print, and scan capability. *Quantity of 4 units x lease price per unit= 1 month lease, 1, MO; LI 002: Lease of one (1) Multi-function devices with color copy, print, and scan capability. *Quantity of 1 unit x lease price per unit= 1 month lease, 1, MO; LI 003: 33,300 Black and White copies per month per unit. *Four copiers x 33,300 copies per copier x price per copy Vendor and Contracting Officer Representative (COR) shall conduct a monthly reconcile prior to invoicing. If total number of copies is less than stated quantity, vendor shall invoice for quantity of copies actually used., 133200, EA; LI 004: Overage for Black and White copies per month per unit., 1, EA; LI 005: 50,000 Color copies per month *50,000 copies x price per copy Vendor and Contracting Officer Representative (COR) shall conduct a monthly reconcile prior to invoicing. If total number of copies is less than stated quantity, vendor shall invoice for quantity of copies actually used., 50000, EA; LI 006: Overage for Color copies per month., 1, EA; LI 007: Cost for replacement hard drives at end of lease., 4, EA; LI 008: One time charge for delivery, 1, EA; LI 009: One time charge for pick-up, 1, EA; LI 010: Maintenance and service of all leased equipment for one month., 1, EA; Option 2 Period of Performance: 03/27/2018 - 04/26/2018 LI 001: Lease of four (4) Multi-function devices with black and white copy, print, and scan capability. *Quantity of 4 units x lease price per unit= 1 month lease, 1, MO; LI 002: Lease of one (1) Multi-function devices with color copy, print, and scan capability. *Quantity of 1 unit x lease price per unit= 1 month lease, 1, MO; LI 003: 33,300 Black and White copies per month per unit. *Four copiers x 33,300 copies per copier x price per copy Vendor and Contracting Officer Representative (COR) shall conduct a monthly reconcile prior to invoicing. If total number of copies is less than stated quantity, vendor shall invoice for quantity of copies actually used., 133200, EA; LI 004: Overage for Black and White copies per month per unit., 1, EA; LI 005: 50,000 Color copies per month *50,000 copies x price per copy Vendor and Contracting Officer Representative (COR) shall conduct a monthly reconcile prior to invoicing. If total number of copies is less than stated quantity, vendor shall invoice for quantity of copies actually used., 50000, EA; LI 006: Overage for Color copies per month., 1, EA; LI 007: Cost for replacement hard drives at end of lease., 4, EA; LI 008: One time charge for delivery, 1, EA; LI 009: One time charge for pick-up, 1, EA; LI 010: Maintenance and service of all leased equipment for one month., 1, EA; Option 3 Period of Performance: 04/27/2018 - 05/27/2018 LI 001: Lease of four (4) Multi-function devices with black and white copy, print, and scan capability. *Quantity of 4 units x lease price per unit= 1 month lease, 1, MO; LI 002: Lease of one (1) Multi-function devices with color copy, print, and scan capability. *Quantity of 1 unit x lease price per unit= 1 month lease, 1, MO; LI 003: 33,300 Black and White copies per month per unit. *Four copiers x 33,300 copies per copier x price per copy Vendor and Contracting Officer Representative (COR) shall conduct a monthly reconcile prior to invoicing. If total number of copies is less than stated quantity, vendor shall invoice for quantity of copies actually used., 133200, EA; LI 004: Overage for Black and White copies per month per unit., 1, EA; LI 005: 50,000 Color copies per month *50,000 copies x price per copy Vendor and Contracting Officer Representative (COR) shall conduct a monthly reconcile prior to invoicing. If total number of copies is less than stated quantity, vendor shall invoice for quantity of copies actually used., 50000, EA; LI 006: Overage for Color copies per month., 1, EA; LI 007: Cost for replacement hard drives at end of lease., 4, EA; LI 008: One time charge for delivery, 1, EA; LI 009: One time charge for pick-up, 1, EA; LI 010: Maintenance and service of all leased equipment for one month., 1, EA; Solicitation and Buy Attachments ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** For this solicitation, DHS Federal Emergency Management Agency intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. A Seller may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. DHS Federal Emergency Management Agency is taking this action in an effort to improve both seller access and awareness of requests and the agency's ability to gather multiple, completed, real-time bids.All responsible Sellers that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com.Sellers that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Sellers that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at clientservices@fedbid.com. Sellers may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process.Should Sellers require additional clarification, contact FedBid at 877-9FEDBID (877-933-3243) or clientservices@fedbid.com. Use of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty. Bid MUST be good for 30 calendar days after close of Buy. Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination. This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. Registration must be "ACTIVE" at the time of award. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is RFQ #70FBR218Q00000004 and is issued as a Request for Quotes (RFQ). The associated North American Industrial Classification System (NAICS) code for this procurement is 532420 Office Machinery and Equipment Rental and Leasing. The Contractor shall deliver, set up, and provide training and maintenance services for a full service lease of four (4) black and white multi-function devices and one (1) color multi-function device. Consumable items and toner cartridges are also part of the full service lease. The Multi-Functional (MFD) devices shall enable black and white copying, black and white printing, color copying and printing, and scanning capabilities at FEMA ™s Branch #3 Recovery Office. The contractor shall provide requested multifunction devices (MFDs) in accordance with the specifications outlined below: The requested period of performance is a base period of 90 days and three 30 day option periods. Enter the unit price x quantity to get total amount for each line item. The specifications and descriptions outlined in the statement of work (SOW) accompanying this solicitation reflects the characteristics and level of quality that will satisfy the Government ™s needs. The salient physical, functional, or performance characteristics of products offered must meet specifications in the SOW. To be considered for award, products offered must meet the salient physical, functional, or performance characteristic specified in the SOW and this solicitation Offerors shall clearly identify the item by ” Brand name, if any; and Make or model number; Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification. The Contracting Officer will evaluate products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Security data kits provided must be an available option on all models providing capability for data overwrite and control of user access. Offeror must identify the manufacturer ™s item, model, and part number for the security data kit. The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within five (5) calendar days before the contract expires. (a)The Government may extend the term of this contract by written notice to the Contractor within one (1) calendar day; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least five (5) calendar days before the contract expires. The preliminary notice does not commit the Government to an extension. (b)If the Government exercises this option, the extended contract shall be considered to include this option clause. (c)The total duration of this contract, including the exercise of any options under this clause, shall not exceed one (1) year.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DHS/FEMA/PP5-2/70FBR218Q0000000701/listing.html)
- Place of Performance
- Address: Caguas, PR 00726
- Zip Code: 00726-0491
- Zip Code: 00726-0491
- Record
- SN04745989-W 20171123/171121230958-15efb5f6e4264c64c47b79126356bee2 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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