Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF NOVEMBER 24, 2017 FBO #5845
DOCUMENT

R -- Interconnected Factors that Influence Health, Experiences and Needs (IF THEN) Survey of 10,000 vets - Attachment

Notice Date

11/22/2017
 

Notice Type

Attachment
 

NAICS

541611 — Administrative Management and General Management Consulting Services
 

Contracting Office

US Department of Veterans Affairs;Veterans Health Administration;Service Area Office (SAO) East;323 North Shore Drive, Suite 500;Pittsburgh PA 15212-5319
 

ZIP Code

15212-5319
 

Solicitation Number

36C24E18Q0013
 

Response Due

12/6/2017
 

Archive Date

12/8/2017
 

Point of Contact

Elaine F DiBucci
 

E-Mail Address

822-3432<br
 

Small Business Set-Aside

N/A
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as a Request for Quote and supplemented with additional information included in this notice. The solicitation number is VA268-16-Q-0125. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC FAC 2005-95. The associated North American Industrial Classification System (NAICS) code for this procurement is 541611. The attached solicitation document contains all line item numbers, quantities, units of measure, descriptions of requirements for the items to be acquired, dates and places of delivery, along with other applicable specifications. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. The selected offeror must comply with commercial item terms, conditions and provisions, which are incorporated in the attached solicitation document. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/. In addition, the offeror must review and acknowledge the attached solicitation document, item details, delivery schedule, and all other requirements, and agree to all terms and conditions set forth in the solicitation document. Quotes will be evaluated using Best Value procedures. Any questions pertaining to this solicitation must be submitted in writing to Contracting Officer @ elaine.dibucci@va.gov by 4:00 PM ET Wednesday, November 29, 2017 and will be addressed via an amendment to the solicitation. All quotes shall be submitted to the Contracting Officer by email at elaine.dibucci@va.gov by 4:00 PM ET by Wednesday, December 6, 2017. No hardcopy proposals will be accepted, and late offers will not be accepted. Offeror must submit a cost proposal as a separate document. Offeror shall provide a narrative to address each item and must Offerors must present clear evidence of ability to meet or exceed all requirements of this acquisition. Offeror must submit: 1. Form 1449, including a completed cost sheet 2. A narrative addressing the processes identified in the Statement of Work, presenting clear evidence of the ability of the vendor to meet the tasks contained in this solicitation. (details to follow) 3. Past Performance information (details to follow) 4. Socio-Economic Status - The Offeror shall provide the Socio-economic status of prime contractor and sub-contractor. 5. Offeror must clearly identify their DUNS# on their proposal. 6. Total Proposal submission shall not exceed 25 pages. Evaluation: The evaluation of offers received in response to the solicitation will use a tiered or cascading order of precedence. Tiered evaluation of offers, also known as cascading evaluation of offers, is a procedure used in negotiated acquisitions when market research is inconclusive for justifying limiting competition to small business concerns or sub-categories of small business concerns. The contracting officer (1) Solicits offers from both small and other than small business concerns that will be evaluated in the following tier order: (a) service-disabled veteran-owned small business (SDVOSB); (b) veteran-owned small business (VOSB); (c) all other small business concerns; (d) other than small business. (2) If an award or a sufficient number of awards cannot be made at the first tier, evaluation of offers will proceed at the next lower tier until an award or a sufficient number of awards can be made. Evaluation will be based on Technical, Past Performance and Cost Factors. Technical and past performances, when combined, are more important than Cost. Commercial Items applies to this requirement. The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation; will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price Technical and Past Performance. All evaluation factors other than cost or price, when combined, are more important than cost or price. Evaluation will be performed as follows: Evaluation Factors                       Proposal Submission The Offeror s quote shall be evaluated for its detailed discussion and Offeror s approach to proposed solution(s) and demonstrated ability to perform the type of work described by this Statement of Work (SOW), and the qualifications of the Offeror s technical expertise management approach.   The proposal must detail the Offeror s technical approach for fulfilling the requirements and adequately address all aspects of the Statement of Work and deliverables. The Offeror s proposal must address the following: Technical                     Proposal Submission The proposal must detail the Offeror s technical approach for fulfilling the requirements and adequately address all aspects of the Statement of Work and deliverables. Offerors must display adequate understanding of the Governments requirement and the nature of the work to be performed under the prospective contract.   The proposal must demonstrate the Offeror s understanding of the nature of the work to be performed, under the prospective contract. Appropriateness/Completeness:   Technical quote shall be complete and specific to the tasks. The plan to carry out the survey should be logical and should all components in the SOW Demonstrate capability to execute the technical requirements of the project by: Minimum of two years experience with conducting and administering mail surveys on a wide range of topics. Experience with surveys involving Veterans or military personnel who are nationally dispersed are preferred but not required.   Contractor must have demonstrated success in reaching goals when working with similar VA or military personnel research studies. The proposal must state the mean and median response rates on recent mail surveys, providing a brief summary of the survey/mailing to also include the number of surveys administered. The contractor shall have a strong track record in quality control monitoring. The contractor shall have proven abilities to produce the required materials, manage mailings, and manage and process study tracking data for a large, geographically dispersed study population.   The contractor shall demonstrate the ability to achieve high participation/response rates and an understanding of the complex nature of the mailing and follow-up schedules.   Availability of Resources, e.g. facilities, capacity for data processing, etc. Demonstrate capability to execute the technical requirements of required background and information technology (IT) data security requirements by: Understanding of VA s security environment Contractors with existing VA security background clearances and IT systems certified as compliant with FISMA requirements for previous VA projects are preferred but not required. Contractors must address their ability to receive a temporary authority to operate (TATO) or authority to operate (ATO) with the Department of Veteran Affairs necessary for the completion of this contract.   Contractor staff working on this study will be expected to complete the required data security, privacy and human subject protection training and provide training certificates to CHOIR prior to beginning the study. Estimating Effectiveness The proposal must demonstrate that the Offeror s capabilities will enable them to meet Government requirements The proposal must demonstrate the Offeror s readiness to work and have a process in place to start projects quickly and work efficiently within VA s health services research environment, including the ability to onboard any necessary staff in a minimal time period and gain access to VA information systems. The proposal will be assessed to determine if the Offeror s proposals presents any risks that could potentially lead to the Offeror s poor performance and could jeopardize the success of the contract. Staffing The proposal must address the Offeror s organization and technical team of staff, partners, consultants, and sub-bidders to perform the work The proposal must   address the Offeror s Project/Program Management ability to perform the work detailed in the SOW Cost Offeror must submit a cost proposal as a separate document and provide sufficient information for the Government to determine fair and reasonable pricing.     Past Performance Proposal must list up to five contracts of similar type, scope, size and complexity that are ongoing, or have been completed within the past five years. The following information shall be provided for each contract. Name and address of the contracting activity Name and telephone number of contact person Dates of contract performance (beginning and ending) Total dollar value of contract Brief description of the project, scope and services offered Note: Please advise your references to expect contact from VAPHS personnel regarding customer satisfaction with your products and services and your compliance with and fulfillment of the requirements of previous contracts. Information utilized in past performance evaluation will be obtained from the references provided by the Offeror, and may also be obtained from other sources such as customers known to the Government, others who may have useful and relevant information, and Government databases. Proposal must list up to five  contracts for products of a similar type, scope, size and complexity that are ongoing, or have been completed within the past five years. Proposal shall be evaluated based on submission of the required number of previous contracts demonstrating past performance. The Government shall make a subjective assessment of the Offeror s current/past performance. The Government shall determine whether the Offeror has consistently demonstrated adherence to contract terms and conditions and a commitment to customer service; commitment to quality of products provided; commitment to quality of contract-related services performed; commitment to providing the products required by customers by commitment to accuracy of reports; commitment to timeliness of deliveries, product price accuracy, and completeness of contract   product prices invoiced; adherence to fill-rate requirements; business-like concerns for customers interests, and reasonable and cooperative behavior. The Government shall take into consideration the Offeror s experience on the depth, breadth, relevancy, and currency for contracts similar to this procurement. Offerors not able to submit the minimum number of previous contracts will be given a neutral rating. Interviews with previous customers may or may not be conducted. The Government intends to make an award based on the initial quotations. If further questions are required, the contracting officer may contact the Offeror or Offerors. Award may be made without discussion. Award will be made to the responsible Offeror whose quotation conforms to all solicitation requirements, such as terms and conditions, representations and certifications, technical requirements, and also provides the best value to the Government based on the results of the evaluation A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/66f900eace111e230dfe01a45c1ae7bc)
 

Document(s)

Attachment
 

File Name: 36C24E18Q0013 36C24E18Q0013_2.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3922162&FileName=36C24E18Q0013-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3922162&FileName=36C24E18Q0013-001.docx

 

File Name: 36C24E18Q0013 36C24E18Q0013_1.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3922163&FileName=36C24E18Q0013-002.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3922163&FileName=36C24E18Q0013-002.pdf

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04747667-W 20171124/171122231032-66f900eace111e230dfe01a45c1ae7bc (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |