SOURCES SOUGHT
R -- Manufactured Housing Monitoring Services - DAPIA - Sources Sought Notice
- Notice Date
- 11/23/2017
- Notice Type
- Sources Sought
- NAICS
- 541330
— Engineering Services
- Contracting Office
- Department of Housing and Urban Development, OCPO, Office of Policy and Systems, FHA/ Housing Support Division, 451 7th Street S.W., Washington, District of Columbia, 20410, United States
- ZIP Code
- 20410
- Solicitation Number
- MH_MONITORING_SVS_DAPIA
- Archive Date
- 12/15/2017
- Point of Contact
- Jerl S. Traylor, Phone: 2024026131
- E-Mail Address
-
JerL.S.Traylor@hud.gov
(JerL.S.Traylor@hud.gov)
- Small Business Set-Aside
- N/A
- Description
- Draft Quality Assurance Surveillance Plan (QASP) Draft Performance Work Statement (PWS) Design Approval Primary Inspection Agencies (DAPIA) THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a request for offers, quotes or proposals. This notice does not represent a commitment by the Government to issue a solicitation or award a contract. This is a market research tool only to determine the capability of potential sources. The U.S. Department of Housing and Urban Development (HUD) is contemplating establishing a contract under the following NAICS and PSC Codes: NAICS Code 541330, Engineering Services - Small Business Standard is $15M PSC Code R425, Support- Professional: Engineering/Technical Contractor services are needed to assist HUD in performing monitoring and inspection services of the Design Approval Primary Inspection Agencies (DAPIA) as established under the National Manufacturing Housing Construction & Safety Act of 1974. Monitoring and inspection services include performing assessment inspections, monitoring and enforcement of the private and state agents of HUD responsible for oversight of design and construction of manufactured housing and is issuing this Request for Information (RFI) in order to solicit responses from capable sources and capability statements to ensure sufficient competition exists to meet the government's requirements. Please review the draft performance work statement (PWS) and provide your feedback to Jerl Traylor at ManufacturedHousingMonitoringServices@hud.gov. HUD is contemplating acquiring the following services: HUD is seeking a Contractor to perform inspections, assessments, and monitoring of the private and state agents of HUD responsible for the oversight of the design and quality assurance manuals for manufactured housing (DAPIA functions). The monitoring and inspection services shall include: • Management and Administration • Design Review Monitoring • Ancillary Services including special investigations, regulatory specialist services, and other administrative and technical support BACKGROUND The National Manufactured Housing Construction and Safety Standards Act of 1974 (the Act), implemented in June 1976, established the framework for HUD's development and implementation of the federally preemptive manufactured housing construction program. The Act, as amended by the Manufactured Housing Improvement Act of 2000 sets forth authority for HUD to: • Develop and enforce federal manufactured housing construction and safety standards, • Establish a Manufactured Housing Consensus Committee to make recommendations on new or revised construction and safety standards through an administering organization, • Establish a dispute resolution program, administered through contracted assistance; and • Mandates implementation of an installation program administered by qualifying state agencies or by HUD. Through the Department of Housing and Urban Developments (HUD's) Office of Manufactured Housing Programs (OMHP), unsubsidized affordable housing is available for many families who might otherwise not be able to afford home ownership. Approximately eight (8) million manufactured homes have been built under HUD's Manufactured Housing Construction and Safety Standards Program since 1976. About 50 companies produce manufactured housing in 129 plants (production lines) with current production of about 100,000 floors per federal fiscal year. HUD administers the program, supported by agreements with SAAs and various contractors. HUD also uses the services of an administering organization to support the Manufactured Housing Consensus Committee; a committee that provides recommendations to the Secretary of HUD to adopt and revise certain standards and regulations. In addition to SAAs and HUD's contractors there are currently six (6) DAPIAs and fourteen (14) IPIAs, both public and private, approved by HUD to conduct design review and in-plant surveillance, respectively. Nine (9) of the fourteen (14) active HUD-approved agencies are units of State government and the remaining five (5) are private for-profit corporations. All designs and design changes must be approved by a manufacturers DAPIA that also approves each plants quality assurance manual. The DAPIA is responsible to ensure that designs conform to the requirements of the Standards and incorporate acceptable engineering practices. Each manufacturer must also obtain the services of an IPIA. The IPIA must determine that the plants under its purview are capable of producing homes in conformance with the Standards on a continual basis and issue a certification. After the certification, the IPIA is responsible to monitor the implementation and effectiveness of the manufacturers quality control program through surveillance and inspections of each home at some stage of production. If the IPIA is satisfied, it may issue the HUD-required certification labels that are attached to each section of each home upon completion. Combined, the IPIAs certify and provide ongoing surveillance at all active manufacturing plants. Each SAA with manufacturers in state have responsibilities to approve and monitor manufacturer systems for compliance with 24 CFR Part 3283 Subpart I in addition to responsibilities for handling consumer complaints. Each SAA without manufacturers in state have responsibilities for handling consumer complaints (i.e. forwarding complaints to the manufacturer and to the SAA in the state of manufacturer, and or HUD if there is no SAA. The contractor is responsible to audit IPIA performance and SAA performance with an outcome of each assessment resulting in a determination as to whether the IPIA and SAA is fulfilling all the regulatory responsibilities and is meeting HUD's expectations. DEFINITIONS Design Approval Inspection Agency (DAPIA) In-Plant Primary Inspection Agency (IPIA) State Administrative Agency (SAA) Other definitions can be found in the Performance Work Statement. GENERAL DESCRIPTION OF WORK A copy of the draft Performance Work Statement is attached. HUD is seeking a Contractor to perform inspections, assessments, and monitoring of the private and state agents of HUD responsible for the oversight of the design and quality assurance manuals for manufactured housing (DAPIA functions). The monitoring and inspection services shall include: • Management and Administration • Design Review Monitoring • Ancillary Services including special investigations, regulatory specialist services, and other administrative and technical support. Below are the deliverables. Detailed descriptions of the deliverables can be found in the draft PWS. Number Name Frequency Quantity A001 Transition Plan Once 1 A002 Management Work Plan NTE one MWP per year 1 A003 Operating Procedures Once 1 A004 Attend Monthly Contract Status Meetings Monthly 12 A005 Monthly Activity Report Monthly 12 A006 Data Management and Security Plan Once 1 A018 Preliminary Design Error Records Per Record 150 A007 Final Design Error Records Per Record 150 A008 Dispute Handling Log Monthly 12 A009 DAPIA Performance review Per Review 8 A010 Review of POCA Pre Review 8 A011 DAPIA Library Index and Access Monthly 12 A012 Draft AC Approval Letters Per Letter 20 A013 Special Investigation Report Per Report 5 A014 FOIA requests Per FOIA 4 A015 New partner applications Per Application 1 A016 Technical meeting participation Per Meeting 12 A017 Standard Design Package and QA Manual Review ongoing 10% / year SPECIAL QUALIFICATIONS The Contractor is responsible for ensuring all employees conducting system analysis and compliance assurance possess and maintain current professional certification in accordance with ASTM E-541 during the execution of this contract. All compliance assurance auditors in a lead or primary auditor position are to be certified as quality auditors or quality engineers by the American Society of Quality (ASQ). The monitoring party conducting DAPIA reviews at DAPIA headquarters visits must be led by a licensed professional engineer or registered architect. CONTEMPLATED PERFORMANCE METRICS Performance Requirement Summary: Statements Standards/AQLs Incentive/Remedy 5.1 SPECIFIC TASKS AND DELIVERABLES 5.1.1 Management and Administration 5.1.1.1 Provide Final Transition Plan a) Six weeks after award submit transition plan AQL: No Deviation 5.1.1.2 Annual Management Work Plan a) Submit Management Work Plan within 10 days of contract award AQL: No deviations 5.1.1.3 Operating Procedures a) Submit draft procedures within 20 days of award AQL: Zero Deviations 5.1.1.4 Attend Contract Meetings a) Monthly Contract Status Meetings AQL: Zero Deviations 5.1.1.5 Provide Monthly Activity Report and Ad Hoc Reporting a) Provide Monthly Activity Report AQL: Zero deviations 5.1.1.6 Provide Data Management and Written Security Plan a) Provide Security plan within ten (10) days of contract award AQL: Zero deviation 5.1.1.7 Provide for State Participation on DAPIA Monitoring Teams a) Provide State Participation on DAPIA Monitoring Team AQL: State participation will vary on individual states 5.1.2 Design Review Monitoring 5.1.2.1 Design Reviews a) Standard Design Package and Quality Assurance Manual Reviews at least 10% of all design approvals. AQL: Zero deviation b) Review all new design packages AQL: Zero deviation c) Routine Representative Reviews at least 10% od design approvals issued each year AQL: Zero deviation d) Quality Assurance (QA) Manual Reviews - at least 10% of all QA manual approvals AQL: Zero deviation e) Installation Manual Review - at least 10% of all approved manuals AQL: Zero deviation f) On-Site Construction (SC) approval reviews - at least 10% of all SC approvals AQL: Zero deviation g) In Plant Audit Design reviews - performed at HUD's direction -anticipate 10 AQL: This is review is performed at HUD's direction 5.1.2.2 Resolution of Design Error Records a) Resolution of Design Error Records AQL: Zero deviation 5.1.2.3 Handling Disputes a) Prepare monthly log AQL: Zero deviation 5.1.2.4 DAPIA Performance Assessment and Written Performance Reports a) Yearly review of DAPIA performance and written reports AQL: Zero deviation 5.1.2.5 Review of DAPIA Plans of Corrective Action a) Submit review of DAPIA POCA 10 days after requested by HUD AQL: Zero deviation 5.1.2.6 Maintain Library of DAPIA-Approved Designs a) 100% maintenance of DAPIA approved designs AQL: Zero deviation 5.1.2.7 New Task Element 5.1.3 Ancillary Services 5.1.3.1 Coordinate and assist in Review of Special Construction/Alternate Construction Approvals a) 100 percent performance AQL: Zero deviation 5.1.3.2 Perform Special Investigations and Studies a) Provide final special investigation report 15 days after receiving HUD's comments AQL: Zero deviation 5.1.3.3 Provide Regulatory Specialist Services a) Provide 100% regulatory services AQL: Zero deviation 5.1.3.4 Provide Freedom of Information Act (FOIAs) Assistance a) 100% AQL: Zero deviation 5.1.3.5 Evaluate New Manufactured Housing Partner Applications a) 100% review of all submitted applications AQL: Zero deviation 5.1.3.6 Provide Technical Meeting Support a) 100% participation in technical meetings AQL: Zero deviation 5.1.3.7 Provide Technical Information Exchange and On-Site Assistance 5.1.3.8 Provide Internet Materials and Data Access 5.1.3.9 Coordinate with other HUD Manufactured Housing Contractors 5.1.3.10 Ad-Hoc Reports 5.1.3.11 On-Site Administrative Assistance CONTEMPLATED PLACE OF PERFORMANCE All services, except on-site technical and administrative services shall be performed at the Contractors facility. Service for the on-site technical and administrative task is to be provided on-site at HUD headquarters. RESPONSE REQUESTED Small Businesses are encouraged to respond. This synopsis is a market research tool being used to determine the availability and capability of potential sources prior to determining the method of acquisition and whether the government will proceed with this acquisition. The Government will not pay for any information solicited. If a contract is ultimately pursued, responses to this synopsis will be used to aid in determining whether the acquisition is set-aside for small business or in establishing small business subcontracting goals. All qualified firms are encouraged to respond. The capability statement shall address, at a minimum, the following for the past three years: 1. Name and address of company and or companies (if there is a teaming arrangement or joint venture); 2. Technical expertise relevant to the requirement; 3. Technical approach relevant of the requirement (1 to 2 paragraphs); 4. Management approach relevant to the requirement (1 to 2 paragraph); 5. Corporate experience relevant to the requirement (1 to 2 paragraph); 6. Indicate if you are a small business or any other socio-economic categories that apply to your firm under the designated NAICS code; 7. Whether you have had unequal access to any information relevant to the acquisition that could provide an unfair competitive advantage; 8. Relevant past performance. Your capability statement needs to include a list of three customers (Government/non-Government) within the past three (3) years highlighting similar work in nature, scope, complexity, and difficulty and a brief description of the scope of work. Your submission for relevant past performance must include for each customer: • Contract name; • Contracting Agency or Department, POC and contact information; • Yearly contract value (in $); • Whether your firm was the prime or a subcontractor; • Period of performance; • Description of work and how it relates to the requirements. Interested firms responding to this market survey must provide a capability statement demonstrating their experience, skills and capability to fulfill the Governments requirements for the above. The capability statement shall be in sufficient enough detail, but not exceed 10 pages TOTAL, so that the Government can determine the experience and capability of your firm to provide the requirements above. Please specify one primary and one alternate Point of Contact (POC) within your firm, including telephone numbers and email addresses in case clarifications of your submission are needed. Only electronic copies of capability statements will be accepted and should be emailed to: ManufacturedHousingMonitoringServices@hud.gov. The e-mail shall contain the following subject line: Response to Sources Sought Notice - Manufacturing Housing Monitoring Services for DAPIA. The Government may use the responses received to determine whether to proceed with the acquisition as a set-aside, or in the absence of a least two small business responses to this notice, may determine to proceed with a full and open competition. This decision and whether to proceed with the acquisition is at the sole discretion of the Government. All interested contractors should submit their capability statements by 3:00 p.m. EST on November 30, 2017, attention Jerl Traylor. Late responses will not be considered.
- Web Link
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FBO.gov Permalink
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- Place of Performance
- Address: See above., United States
- Record
- SN04748364-W 20171125/171123230049-b67faddc6b3d5e8207ab426696ea46ed (fbodaily.com)
- Source
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