Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF NOVEMBER 30, 2017 FBO #5851
DOCUMENT

65 -- Surgical Lights and Booms - Attachment

Notice Date

11/28/2017
 

Notice Type

Attachment
 

NAICS

339113 — Surgical Appliance and Supplies Manufacturing
 

Contracting Office

U.S. Department of Veterans Affairs;Office of Acquisition Operations;Strategic Acquisition Center;10300 Spotsylvania Ave | STE 400;Fredericksburg VA 22408-2697
 

ZIP Code

22408-2697
 

Solicitation Number

36C10G18Q0079
 

Archive Date

1/27/2018
 

Point of Contact

Susan Swanson
 

E-Mail Address

Susan.Swanson3@va.gov
(susan.swanson3@va.gov)
 

Small Business Set-Aside

N/A
 

Description

Page 1 of Page 1 of 5 Page 1 of This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is being issued as a Request for Quote (RFQ) using Simplified Acquisition Procedures. The combined synopsis/solicitation number is 36C10G18Q0079. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) and 2005-95 (Effective 19 Jan 2017). Any amendments issued to this announcement will ONLY be available on the FBO website (www.fbo.gov). This is an Unrestricted, Full and Open procurement. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112 with a size standard of 1000 employees. All vendors submitting a quote must have an active registration in the database at https://www.sam.gov. Contractors are encouraged to register with the FedBizOpps Vendor Notification Service. The Department of Veterans Affairs (VA) intends to award a Firm Fixed-Price purchase order in accordance with FAR Part 13 to the responsible offeror submitting the proposal determined to be the best value to the government (see clause 52.212-2 for additional information). INTRODUCTION: The Louis Stokes Cleveland Veterans Affairs Medical Center (LSCVAMC) is completing a two-part construction project for the upgrade, expansion, and implementation of two (2) Hybrid Suites and seven (7) standard operating rooms. Each project holds separate construction milestones and have separate installation needs/requirements. The LSCVAMC requires a contractor to manufacture, deliver, assemble and install surgical lights and booms in two (2) Hybrid Suites. In addition, the contractor shall manufacture and deliver ONLY lights and booms for seven (7) standard operating rooms. All lights and booms shall be manufactured in accordance with the attached product description. A CAD drawing is provided within this combined synopsis solicitation to show room dimensions where the equipment is to be installed. Installation shall be accomplished in the two (2) Hybrid Suites first with delivery only required for the equipment to be installed in the seven (7) operating rooms. TECHNICAL REQUIREMENTS: Refer to Attachment A - Position Description DELIVERABLES/SCHEDULE (CLINS), PRICE/COST SCHEDULE: Refer to Attachment B - Price Schedule Page 1 of Page 5 of 5 Page 1 of QUOTE SUBMISSION INSTRUCTIONS: A completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (April 2011) must be submitted with all quotes. An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at https://www.sam.gov. If an offeror has not completed the annual representations and certifications electronically at the SAM website, the offeror shall complete only paragraphs (c) through (o) of this provision. Following receipt of quotes, the Government will perform an evaluation using a comparative analysis of the products/services quoted, in an impartial manner. The Government intends to compare what has been quoted to one another to select the product/service that is best suited to fulfill the requirement. The evaluation factors outlined in this request for quote will determine suitability. The specifications provided in the product description will be evaluated on a pass/fail or go/no go basis to confirm the quoted items meet the minimum requirement. The technical factors listed in clause 52.212-2 Evaluation-Commercial Items will be evaluated to identify those quoted items otherwise meeting the minimum requirement that offer a greater value. Contractors are encouraged to provide additional details for those particular factors in the product descriptions/quotes and ensure pricing properly reflects these upgrades and additions e.g. electrical versus pneumatic brakes, additional quantity of shelves per boom. The Government anticipates selecting the best-suited product/service from the contractor who provides the best value based on initial quotes, without engaging in exchanges with contractors. Contractors may submit more than one quote; however, contractors are strongly encouraged to submit their best technical solutions and price in response to this request for quote. Once the Government determines there is/are a contractor(s) that can provide a product/service best-suited to meet the requirements of this request for quote, the government reserves the right to communicate with only those contractors quoting the best-suited product/service to address any remaining issues. Questions & Answers: All questions and inquiries about this solicitation must be in writing using the attached Request for Information form. Forms shall be submitted via-email to susan.swanson3@va.gov on or before Monday, December 11, 2017 2:00 pm EST. Government responses will be provided on the same form back to the vendor. All responses to questions which may affect offers will be incorporated into a written amendment to the solicitation which will be posted on fbo.gov. QUOTE SUBMISSION INSTRUCTIONS In addition to information provided by FAR Clause 52.212-1, the following instructions apply: Quotes shall be received on or before 3:00 PM ET December 14, 2017. All quotes shall be sent to the Contract Specialist (email) and Contracting Officer (email). Note: Quotes received after the due date and time shall not be considered. All questions must be submitted in writing using the attached Request for Information (RFI) form to the Contract Specialist (susan.swanson3@va.gov). THE CUT-OFF DATE AND TIME FOR RECEIPT OF QUESTIONS IS December 11, 2017 at 2:00 PM ET. Questions will be answered individually. In addition, an amendment to this solicitation will be posted to incorporate all the received questions posed by interested bidders along with the corresponding government responses. Amendments to this solicitation will be posted on FBO.gov. FBO copies of the amendments will NOT be individually mailed or sent via email. No other notification of amendments will be provided. Potential contractors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your quote being considered non-responsive or unacceptable. Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Contractors are encouraged to ensure that they are registered in SAM prior to submitting their quotation. Contractor s responses shall be submitted in accordance with the following instructions: Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Quote page limitations are applicable to this procurement. The Table below indicates the maximum page count (when applicable) for each volume of the contractor s submission. All files will be submitted as either a Microsoft Excel (.XLS) file or an Acrobat (PDF) file or compatible as indicated in the table. Page size shall be no greater than 8 1/2" x 11" with printing on one side, only. The top, bottom, left and right margins shall be a minimum of one inch (1 ) each. Font size shall be no smaller than 12-point. Arial or Times New Roman fonts are required. Characters shall be set at no less than normal spacing and 100% scale. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape. Line spacing shall be set at no less than single space. Each paragraph shall be separated by at least one blank line. Page numbers, company logos, and headers and footers may be within the page margins ONLY, and are not bound by the 12-point font requirement. All proprietary information shall be clearly and properly marked. Footnotes to text shall not be used. Additionally, contractors shall not use hyperlinks or embedded files of any kind in any quote volume. If included, these will not be reviewed or evaluated. If the contractor submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the contractor s page limitations unless otherwise indicated in the specific volume instructions below. Pages in violation of these instructions, either by exceeding the margin, font or spacing restrictions or by exceeding the total page limit for a particular volume, may not be evaluated. Pages not evaluated due to violation of the margin, font or spacing restrictions will not count against the page limitations. The page count will be determined by counting the pages in the order they come up in the print layout view. File Packaging. All of the quote files may be compressed (zipped) into one file entitled quote.zip using WinZip version 6.2 or later version or the quote files may be submitted individually. Content Requirements. All information shall be confined to the appropriate file. The contractor shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Contractors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. The titles and page limits requirements for each file are shown in the Table below: Volume Number Evaluation Factor File Name Page Limitations Volume I Technical Capability Tech.pdf 10 Volume II Past Performance Past.pdf 5 Volume III Price Price.xls Price/ Quote Schedule The cover page, table of contents, and/or a glossary of abbreviations or acronyms will not be included in the page count of any Volume. Volume I - Technical Capability Under no circumstances shall any pricing be included in the Technical Capability. The contractor shall submit a Technical Capability which shall address in detail the specifications for each product. Parroting the specification or providing comments such as meets requirement are not acceptable. A few product specifications are listed as a minimum requirement e.g. number of shelves. If an offered product exceeds the minimum, the quote should clearly stipulate that. Volume II Past Performance The contractor s quote must include a summary description of up to five prior contracts/orders per team member/sub-contractor for projects completed within the last three years with organizations with similar mission and functional domains, and of comparable size, complexity and scope (government preferred). These references must also include: Contract/Order Number, brief description of the project, type of contract, amount of the contract Contracting Officer s Name and Phone Number, Government agency Contracting Officer s Representative Name and Phone Number The contractor must indicate whether they were the prime contractor, sub-contractor or other teaming arrangement. Prime shall indicate which aspect of this requirement they are directly responsible for. The contractor is required to provide references for the above projects. In the event the company itself does not have relevant past performance, references may be submitted on contracts performed by the Key Personnel of the company. The VA reserves the right to contact all the references listed by the contractor. Volume III Price The contractor shall submit a completed Price/ Quote Schedule to include its proposed labor categories, labor rates, and number of hours by task. EVALUATION APPROACH The award resulting from this solicitation will be made based on the best overall quote that is determined to be the most beneficial (i.e., best value) to the government, considering technical capability, past performance, and price. The government will evaluate information based on the procedures authorized in FAR Part 13.106-2 using the following evaluation criteria: Technical Capability The evaluation process will consider whether the quote demonstrates a clear understanding of the technical features involved in meeting the requirements of the solicitation. Price The Government will evaluate offers by adding all line item prices - the Total of All CLINS will be that sum. The Government will evaluate price to determine whether or not it is considered fair and reasonable. Past Performance The quote will be evaluated to determine the extent to which the contractor s performance demonstrates the likelihood of successful performance in providing requirements similar in size, scope, and complexity to this solicitation. The Government may choose to evaluate publicly available reports, and/or data from the Past Performance Information Retrieval System (PPIRS). The Government may use present and/or past performance data obtained from a variety of sources, not just those contracts identified by the contractor. All quotes shall be subject to evaluation by Government personnel. The Government intends to award without discussions based upon the initial evaluation of quotes. Consequently, contractors are highly encouraged to quote their best non-price and pricing quotes in their initial submissions. However, the Government reserves the right to communicate with any or all contractors submitting a quote, if it is determined advantageous to the Government to do so. If these communications take place, the Government is not obligated to communicate with every contractor (note that FAR Part 15 procedures do not apply; therefore formal discussions are not applicable). All contractors will be treated fairly and impartially. A contractor may be eliminated from consideration without further communication if its non-price and/or pricing quotes are not among those contractors considered most advantageous to the Government based on a best value determination. Quotes that merely restate the requirement or state that the requirement shall be met, without providing supporting rationale, are not sufficient. Contractors who fail to meet the minimum requirements of the solicitation shall be rated unacceptable and thus will be ineligible for award. To receive consideration for award, a rating of no less than "Satisfactory" must be achieved for the Technical Approach factor. Contractors are cautioned that the award may not necessarily be made to the contractor quoting the lowest price, or to the contractor with the most highly rated technical quote. Award may be made to other than the lowest priced quote, if the Government determines that a price premium is warranted due to the merits of one or more of the non-price factors. All responsible sources may submit a quotation which shall be considered by the agency. Quotes must be submitted via electronic means by 3:00 P.M. ET on Thursday, December 14, 2017. Quotes must be submitted electronically via e-mail to susan.swanson3@va.gov. The quote must contain the contractor s name, address, telephone number, tax identification number, and Duns and Bradstreet Number.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/bdc49a97fc3ea2538fd82840008415fb)
 

Document(s)

Attachment
 

File Name: 36C10G18Q0079 36C10G18Q0079.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3928543&FileName=36C10G18Q0079-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3928543&FileName=36C10G18Q0079-000.docx

 

File Name: 36C10G18Q0079 36C10G18Q0079 Attach A Product Description.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3928544&FileName=36C10G18Q0079-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3928544&FileName=36C10G18Q0079-001.docx

 

File Name: 36C10G18Q0079 36C10G18Q0079 Attach B Price Schedule.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3928545&FileName=36C10G18Q0079-002.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3928545&FileName=36C10G18Q0079-002.docx

 

File Name: 36C10G18Q0079 36C10G18Q0079 Attach C Provisions and Clauses.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3928546&FileName=36C10G18Q0079-003.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3928546&FileName=36C10G18Q0079-003.docx

 

File Name: 36C10G18Q0079 36C10G18Q0079 Attach D ORsFloorPlan.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3928547&FileName=36C10G18Q0079-004.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3928547&FileName=36C10G18Q0079-004.pdf

 

File Name: 36C10G18Q0079 36C10G18Q0079 Attach E RFIForm.doc (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3928548&FileName=36C10G18Q0079-005.doc)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3928548&FileName=36C10G18Q0079-005.doc

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04750216-W 20171130/171128231235-bdc49a97fc3ea2538fd82840008415fb (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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