Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF NOVEMBER 30, 2017 FBO #5851
MODIFICATION

X -- KY Airman-Solider of the Year 2018

Notice Date

11/28/2017
 

Notice Type

Modification/Amendment
 

NAICS

721110 — Hotels (except Casino Hotels) and Motels
 

Contracting Office

Department of the Army, National Guard Bureau, 123 MSG/MSC, KY ANG, 1101 GRADE LANE, LOUISVILLE, Kentucky, 40213-2679, United States
 

ZIP Code

40213-2679
 

Solicitation Number

AOYSOY2018
 

Archive Date

12/20/2017
 

Point of Contact

Anthony M Hayden, Phone: (502)413-4617, Glennquetta Odom, Phone: 5024134617
 

E-Mail Address

anthony.m.hayden2.mil@mail.mil, glennquetta.d.odom.mil@mail.mil
(anthony.m.hayden2.mil@mail.mil, glennquetta.d.odom.mil@mail.mil)
 

Small Business Set-Aside

N/A
 

Description

This modification is to extend solicitation for an additional week to allow additional time for submissions. Combined synopsis/solicitation will close on Tuesday December 5, 2017 at 4PM EST. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number () is being issued as Request for Quotations (RFQ) using Simplified Acquisition Procedures under FAR Part 13. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005‐64. This requirement is being issued as unrestricted full and open competition under NAICS Code 721110 (Size Standard $32.5M). Interested parties must quote on all line items. Partial quotes will not be accepted. Only one (1) firm fixed price contract award will be made as result of this combined synopsis/solicitation. REQUIREMENTS: --See attached statement of work for additional details-- KY Air National Guard, 1101 Grade Lane Louisville, KY 40213 has a requirement for a vendor to provide a facility, food, beverages, utensils, room set up, oversee food service, and clean-up of their own equipment for approximately 300-350 individuals. The Airman of the Year awards banquet will be held on March 3, 2018 for a location in Louisville, Ky. Proposed hotel location must be within 20 miles of KY Air National Guard Base (KYANG), located at 1101 Grade Lane, Louisville, KY 40213. The contractor must be able to provide all requirements specified for banquet below and within the statement of work (SOW) provided. KYANG reserves the right to conduct an on‐site inspection of offered facilities. There will be no alternate dates considered for the purpose of this acquisition. A final meeting will be set up with awarded vendor to finalize meal selection and schedule. Interested vendors are asked to provide a proposed menu with the following options: • Choices of meat, pasta dish, vegetarian option • Side garden salad • Choices of dessert • Choices of beverages (non‐alcoholic) The Airman of the Year awards banquet will be held on Saturday, March 3, 2018, 8am-11pm. The schedule of events are listed below: Time Line of Events: • 8:00AM-4:00PM - Setup of all Audio Visual Equipment, Flags & Protocol, Silent Auction, and Event Programs • 5:45PM Social Hour and Guest Arrive • 7:00PM Seating for Dinner and Opening Remarks • 7:10PM Dinner Served • 8:00PM Ceremony Resumes • 9:30pm Concluded • 9:30pm-11:00pm Clean up To be eligible for award under this solicitation, any hotel facility shall be listed with its current status on the System for Award Management (www.sam.gov), be FEMA approved, be compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101‐391) (15 U.S.C 2201 et. seq) and is listed on the U.S. Fire Administration Hotel and Motel National Master List found at (www.usfa.fema.gov/hotel/search.cfm). Offers proposing facilities that are not listed will be rejected as technically unacceptable. In addition, the offeror's facility must be compliant with the requirements of the Americans with Disabilities Act (Public Law 101‐336) (42 U.S.C. 12010 et. seq.). Hotel must be able to accommodate any special requirements associated with the aforementioned acts. All offers must either be accompanied by Representations and Certifications or the offeror must be currently registered in ORCA at website https://orca.bpn.gov/. Proposed vendors must be Food Handler Certified and Licenses, Registered in Dun and Bradstreet, and the Central Contractor Registration. All proposals should be inclusive of tax and any applicable service charges. Any such charges should be easily identified in the proposal. See Statement of Work for detailed information: CLIN 0001 Saturday, March 3, 2018 Rental of a banquet room for approximately 300-350 people with 15 foot ceilings to accommodate flag presentations and projectors. Room must be available at 8:00am to begin setup of equipment. Setup of banquet room to include: • Tables w/tablecloths, round tables, seating 10 at each • Podiums (2) • Other miscellaneous equipment. • Tripod--capable of holding a 1-meter by 1-meter sign at door entrance for each room. $______________ CLIN 0002 Saturday, March 3, 2018 Plated lunch for 300-350 people to include a choice of meat, garden salad dessert, and beverages. Condiments, cups, and all utensils should be included. Dinner will commence at 7:00pm after opening remarks. $______________ per Person $______________ Total CLIN 0003 Saturday, March 3, 2018 4:00pm Meet and Greet space that comfortably holds 25-30 people, standing room only is suitable(depending on pricing this option may/may not be exercised) $______________ CLIN 0004 Saturday, March 3, 2018 8:00 am Silent Auction space should be available with location directly outside the main ballroom. Can be a hallway space, lobby, etc. If additional space is available in the banquet room, the silent auction can be proposed in this space as well $______________ CLIN 0005 Saturday, March 3, 2018 Audio Visual equipment to include sound and projection (depending on pricing this option may/may not be exercised) $_______________ CLAUSES INCORPORATED BY REFERENCE: The following provisions and clauses shall apply to this solicitation: 52.252‐2 Clauses Incorporated by Reference. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far/ (FAR) 52.212‐1 Instructions to Offerors - Commercial Items (JUN 2008) 52.212‐2 Evaluation ‐‐ Commercial Items. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Pass / Fail Factors 1. Availability of preferred date/timeframe 2. Property Available within delineated area 3. Inclusion on U.S. Fire Administration Hotel and Motel National Master List If an offer is found to fail any of the above factors their offer will not be evaluated further as the response will be considered to be "unresponsive." 1. Price A. Overall Price - (including conference room rental, food cost, and A/V rental) 2. Technical Capabilities A. Location (Within 20 miles of the KYANG); B. Accommodations (to include conference room space, and parking for attendees); C. Food Service Capabilities (pertaining to menus provided for the plated lunch); 3. Past Performance (This factor considers the quality of the contractor's past performance services of similar nature. Contractor's without relevant past performance will not be evaluated favorably or unfavorably in regards to the past performance. Offer must provide samples of past performance experience to include customer satisfaction, quality of work, and cost control. The evaluation factors are listed in descending order of importance. Technical factors and past performance will be taken into consideration when compared to price, but the Government will utilize lowest price technically acceptable (LPTA) when analyzing all factors. FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998), This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address: http://farsite.hill.af.mil 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition (Jun 2010) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553). 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78). 52.222-3, Convict Labor (June 2003) (E.O. 11755). 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jul 2010) (E.O. 13126). 52.222-21, Prohibition of Segregated Facilities (Feb 1999). 52.225-3, Buy American Act -Free Trade Agreements - Israeli Trade Act (Jun 2009) (41 U.S.C. 10a-10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, Pub. L. 108-77, 108-78, 108-286, 108-301, 109-53, 109-169, 109-283, and 110-138). 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct. 2003) (31 U.S.C. 3332). 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. (MAR 2008) Clauses incorporated by Full Text FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (OCT 2010) (DEVIATION) (a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (b) (1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(i) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause- (i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110- 252, Title VI, Chapter 1 (41 U.S.C. 251 note)). (ii) 52.219-8, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $550,000 ($1,000,000 for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (iii) Reserved. (iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). (v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212). (vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). (vii) Reserved (viii) 52.222-41, Service Contract Act of 1965, (Nov 2007), (41 U.S.C. 351, et seq.) (ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)). ___ Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)). (x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.). (xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (Feb 2009) (41 U.S.C. 351, et seq.) (xii) 52.222-54, Employment Eligibility Verification (Jan 2009). (xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xiv) 52.247-64, Preference for Privately-Owned U.S.- Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of Clause) 252.212-7001 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS APPLICABLE TO DEFENSE ACQUISITIONS OF COMMERCIAL ITEMS (DEC 2010) (b) The Contractor agrees to comply with any clause that is checked on the following list of Defense FAR Supplement clauses which, if checked, is included in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items or components. (1) _X_ 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (JAN 2009) (Section 847 of Pub. L. 110-181). (14)(i) _X___ 252.225-7036, Buy American Act--Free Trade Agreements--Balance of Payments Program (JUL 2009) (41 U.S.C. 10a-10d and 19 U.S.C. 3301 note). (25)(i)_X_ 252.247-7023, Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631). (26) _X_ 252.247-7024, Notification of Transportation of Supplies by Sea (MAR 2000) (10 U.S.C. 2631). (c) In addition to the clauses listed in paragraph (e) of the Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items clause of this contract (FAR 52.212-5), the Contractor shall include the terms of the following clauses, if applicable, in subcontracts for commercial items or commercial components, awarded at any tier under this contract: (4) 252.247-7023, Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631). (5) 252.247-7024, Notification of Transportation of Supplies by Sea (MAR 2000) (10 U.S.C. 2631). (End of clause) PROPOSAL REQUESTS: All requests for a solicitation package must be submitted in writing to TSgt Anthony Hayden by email: Anthony.m.hayden2.mil@mail.mil. Please include with your completed solicitation package all price, descriptive literature, and technical proposals. Completed proposals and informational materials shall be due no later than 4 PM EST on December 15, 2017.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA15-1/AOYSOY2018/listing.html)
 

Place of Performance

Address: KYANG, 1101 Grade Lane, Louisville, KY 40213, Louisville, Kentucky, 40213, United States

Zip Code: 40213
 

Record

SN04750384-W 20171130/171128231344-9dfcfdcfafc5ce7a2658c5e0dad12114 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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