DOCUMENT
R -- Massage Therapist - Attachment
- Notice Date
- 11/28/2017
- Notice Type
- Attachment
- NAICS
- 621399
— Offices of All Other Miscellaneous Health Practitioners
- Contracting Office
- Department of Veterans Affairs;VAMC;10 N Greene St;Baltimore MD 21201
- ZIP Code
- 21201
- Solicitation Number
- 36C24518Q9000
- Response Due
- 12/5/2017
- Archive Date
- 12/5/2017
- Point of Contact
- Vanessa Jacobs
- E-Mail Address
-
vanessa.jacobs@va.gov
(vanessa.jacobs@va.gov)
- Small Business Set-Aside
- N/A
- Description
- This is a sources sought for the DC VAMC to determine the availability of potential sources (and their size classification relative to NAICS 621399 having the skills and capabilities necessary to provide massage therapy services in accordance with the attached SOW. All interested vendors are invited to provide information to contribute to this market survey/sources sought including, commercial market information. This is not a solicitation announcement. No award will be made from this sources sought. Requested information should be submitted by email to vanessa.jacobs@va.gov by 12:00pm EST December 5, 2017. Provide only the requested information below. REQUESTED INFORMATION STATEMENT OF CABABILITY: Submit a brief [ Five (5) pages or less] capability statement explaining your capability to perform services for the DC VAMC. Include past experience in performing these services for the VA, other Government (Federal or State) agency, or for a private medical facility.. BUSINESS SIZE AND SOCIO-ECONOMIC STATUS: (a) Indicate whether your business is large or small (b) If small, indicate if your firm your firm is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) (c) Include the DUNS number of your firm. (d) Provide your firms FSS or GSA Contract number if applicable. STATEMENT OF WORK MASSAGE THERAPIST Background Information/Purpose The Integrative Health & Wellness Program (hereafter IHW Program ) in Washington, DC offers holistic complementary and integrative medicine interventions to veterans in a comprehensive clinic setting. Currently, acupuncture, yoga, meditation, qigong, integrative nutrition, massage, tai chi, mindfulness and integrative health education courses are offered to Veterans within the facility. The services rendered by the IHW Program have been well-received thus far by not only Veterans, but providers and staff within the Washington, DC VA Medical Center (hereafter DC VAMC ). It has become evident that massage therapy, one of the most requested services in the IHW Program, is necessary to support expanded integrative health service provision for the benefit of both Veterans and staff. Information Security The massage therapist may be required for storing or maintaining VA sensitive information. According to Veterans Health Administration (hereafter VHA ) Handbook 6500.6, Appendix C (3) (h), the contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated. The massage therapist shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. See the related clauses at the end of this document. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security and Preparedness is responsible for these policies and procedures. VHA Directive 1605.01, Privacy and Release of Information: All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems: (1) Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, which will be provided during the kick-off meeting; (2) Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training; (3) Massage Therapist is aware of and will successfully complete the appropriate VA privacy/HIPAA training and annually complete required privacy/HIPAA training and (4) Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access. The contractor shall provide to the Contracting Officer Representative (hereafter COR ) a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within one (1) week of the initiation of the contract and annually thereafter, as required. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete. Significance of this Project As demand continues to grow in the medical center, and as more Veterans request increased access to integrative health offerings, the work that is being done by the IHW Program is a necessity. The support for IHW service provision will allow a greater number of Veterans and staff in the hospital to take advantage of these positive and supportive wellness activities, and to increase appropriate outreach to other staff and departments throughout the hospital. Implementation The massage therapist will provide fifteen (15) hours of individual massage therapy appointments at the DC VAMC and will complete up to five (5) hours of administrative work per week at an agreed upon schedule. The massage therapist will require a massage table, desk, and access to a phone and/or computer. The massage therapist will work under the guidance and supervision of the IHW Program Director. Qualifications Massage therapist will have graduated from a National Certification Board for Therapeutic Massage and Bodywork-Assigned (NCBTMB) School or equivalent (copy/scan of diploma.). Massage therapist will possess an active state license to practice massage therapy and will have at least two years of professional, hands-on experience as a massage therapist. Preference is for a massage therapist with certification to perform myofascial release. SCOPE OF WORK AND DELIVERABLES Task #1: Provide massage services to Veterans at the DC VAMC. Task Description: The massage therapist will provide massage services to Veterans within IHW Clinic, during special events, and wellness programming elsewhere in medical center, all with the approval of IHW Director. Massage therapist will screen Veterans prior to all appointments to ensure they do not present with chronic or acute medical conditions that make them inappropriate for massage therapy. Task Deliverable: The massage therapist will be able to commit to provide massage therapy for 15 hours per week. Massage therapist shall arrive no more than 15 minutes ahead of appointments and shall remain on schedule to provide massages within 30-minute sessions for each client. In the event of unplanned absences, massage therapist will contact IHW clinic as soon as possible so that appointments may be cancelled. Task #2: Attend necessary meetings at the DC VAMC. Task Description: The massage therapist shall attend weekly IHW Program staff meetings, as well as any meetings deemed necessary by the IHW Program Director. If not able to attend in person, massage therapist can call into meetings. The massage therapist is expected to share feedback and relevant experience, when appropriate, to foster the growth of the IHW Program. The massage therapist may be asked to complete other additional, related duties by the IHW Program Director. Task Deliverable: Attendance in necessary meetings, including weekly IHW Program staff meetings. The massage therapist shall contribute ideas, and shall be responsible for assigned action items generated from meetings. Task #3: Participate in IHW Program-approved trainings and/or conferences. Task Description: The massage therapist shall attend and participate in trainings and/or conferences that are approved by the IHW Program Director. The massage therapist shall collect current and novel information during these conferences, and share the findings with the IHW Program. Trainings and/or conferences must be approved by the IHW Program Director prior to registration. The massage therapist shall incur the cost of transportation, lodging, and meals. The massage therapist can invoice for the administrative hourly rate for the time spent at the training/conference. The hourly rate cannot be applied to time traveling or spent outside of the training/conference. Task Deliverables: Attendance in approved trainings and/or conferences and dissemination of findings to the IHW Program. Task #5: Complete clinical notes in electronic health record system. Task Description: The massage therapist shall complete clinical notes in the Computerized Patient Record System (hereafter CPRS ). These notes are to be completed each day the massage therapist provides service, adhering to VHA policies and guidelines. In addition to required information, the massage therapist should note anything of importance as it pertains to the patient's care. Task Deliverables: The massage therapist must complete this task before leaving the clinic for the day, unless mitigating circumstances are present. This task must be completed in a timely fashion, and should take no more than fifteen (15) minutes per massage session. Task #6: Maintain required VHA trainings. Task Description: The massage therapist shall maintain up-to-date trainings that are required by the VHA for all personnel involved in patient care and/or research studies. Training certificates must be given to the COR and the IHW Program Director. Task Deliverables: The massage therapist must complete these trainings annually, or as necessary. Time to complete trainings varies by course. Deliverables Timeline and Payment Schedule The massage therapist shall complete all assigned tasks within the period of performance. If a task deadline cannot be met, proper notification must be given in advance to the COR and the IHW Program Director. Payments will be made twice monthly, based on satisfactory progress and/or completion of the deliverables shown above. The contractor shall be responsible for tracking invoices and shall not exceed the total cost of the awarded contract amount. Period of Performance The period of performance shall be the date this contract is signed through December 31, 2018 with the option to extend up to four years. Place of Performance The Massage Therapist shall complete work at the DC VAMC. Majority of massage therapy will be provided in the IHW clinic but there will be massage provided in other areas/units of the hospital with approval from the IHW Program Director. Work completed outside of the medical center must be first approved by the IHW Program Director.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAMHCS512/VAMHCS512/36C24518Q9000/listing.html)
- Document(s)
- Attachment
- File Name: 36C24518Q9000 36C24518Q9000.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3927560&FileName=36C24518Q9000-000.docx)
- Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3927560&FileName=36C24518Q9000-000.docx
- Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
- File Name: 36C24518Q9000 36C24518Q9000.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3927560&FileName=36C24518Q9000-000.docx)
- Record
- SN04750633-W 20171130/171128231551-2f8b9038942d7535c7ac1dc67cd10334 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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