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FBO DAILY - FEDBIZOPPS ISSUE OF DECEMBER 22, 2017 FBO #5873
DOCUMENT

J -- Optfill Medication Dispensig System Service Contract - Attachment

Notice Date

12/20/2017
 

Notice Type

Attachment
 

NAICS

#811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 2;James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx NY 10468-3904
 

ZIP Code

10468-3904
 

Solicitation Number

36C24218Q9071
 

Response Due

12/29/2017
 

Archive Date

1/28/2018
 

Point of Contact

Joel Paula
 

Small Business Set-Aside

N/A
 

Description

Optifill Statement of Work Synopsis: Please note that this is NOT a request for quotes or proposals, the Government is seeking information for market research purposes only. Network Contracting Office (NCO) 2 of the Department of Veterans Affairs is currently conducting a market survey for qualified firms capable of providing Full Service and Maintenance for multiple Optifill Medication Dispensing System. The North American Industry Classification Systems (NAICS) is 811219. Responses to this notice must be submitting in writing (email or fax) and must be received not later than December 29, 2017 at 12:00 PM. Email: joel.paula@va.gov and Fax: 718-741-4722. No telephone inquiries will be accepted. Interested parties MUST provide company/individual name, a capability statement, examples of same or similar work performed at other facilities, DUNS number and address, point of contact and social-economic. Interested parties who do not submit the above information on or before the response due date and time will not be considered for this procurement. The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business or large business), relative to NAICS 811219. Responses to this notice will be used by the Government to make appropriate acquisition decisions. A solicitation is not currently available. If a solicitation is issued, it will be announced on GSA E-buy website http://www.fbo.gov at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Job Description Service and maintenance agreement for the OptiFill system (09.vabrook-opti SN: BOOO29), located in the outpatient pharmacy at the NY Harbor Health Care System, Brooklyn campus. Seeking a base + two (2) option years. Specifications of Work: Repair Services will be provided, at the request of the VA, to diagnose and correct equipment malfunctions on a routine basis. All repairs shall be performed by a manufacturer trained technician. Contractor will follow manufacturer s recommendation for PM, repairs, calibrations and modifications. Full service contract to include all necessary labor, tools, equipment, transportation and parts required to perform repair and a semi-annual preventative maintenance (PM) on listed equipment. All equipment shall be maintained in proper operating condition as specified by the manufacturer. Vendor must have access to Original Equipment Manufacturers (OEM) parts, manuals and schematics to perform the service. Vendors must have their own schematics available on site at time of service. If work to be performed is outside the scope of this contract, it must be pre-approved by the Biomedical Engineer and/or designee and a purchase order must be issued to the vendor before they come in to do the work. Failure to obtain prior authorization will result in NON-PAYMENT of charges incurred. Payments are made in arrears. Payments will not be made for parts and or services that are requested by anyone other than the Biomedical Engineer and/or designee or for incomplete or incorrect invoices. Hours of Coverage: On Site 8:00am to 5:00pm, Monday-Friday (excluding Federal Holidays). Overtime will only be paid for emergencies and pre-approved situations, by the Biomedical Engineering and/or designee. Vendor shall provide 24x7 hour technical phone support. Preventative Maintenance: PM Service will be mutually scheduled in advance between the Pharmacy Service and technician two (2) times per year. PM procedures subscribed to must follow manufacturer s specifications be documented and submitted in writing to biomedical engineering at inception of contract. Upon completion of PM, the unit must be clearly labeled with a sticker stating the date last PM was completed and the due date of next PM, as well as name of technician that performed said PM. Qualification of Vendor: To be eligible for consideration, offerors will have been engaged in maintaining servicing the equipment listed for a period of no less than two (2) years. The contractors representative must have received service training from the equipment manufacturer specifically on the model listed) and be capable of presenting certification of such training. No allowance will be made for the contractor not having qualified personnel available to respond as specified in this contract at all times within the contract period. Response Time: Contractor shall provide a phone call back by a qualified technician within 2 hrs of a service request and an onsite response by a qualified technician within 24 hours. Repairs will be completed and unit returned fully to manufacturer specifications within 16 business hours of initiation of service call. All parts will be covered under this service agreement. Technical service personnel are required to sign in and out of engineering service, Bldg #4. Test equipment: Prior to commencement of work on this contract, contractor shall provide the VAMC with a copy of the current calibration certification all test equipment which is to be used by the contractor on VAMC equipment. This certification shall also be provided on a periodic basis when requested by the VAMC. Test equipment calibration shall be traceable to a national standard. Documentation Requirements: At the completion of each service call/PM, the contractor will provide a written service report to Biomedical Engineering. This report will clearly show the date of service, type of service performed, model and serial numbers, name of field technician(s), a description of the work performed (including time spent for labor and travel) and a list of any parts replaced. The contractor has the option of leaving the service report with Biomedical Engineering, Bldg #4 after servicing equipment or of sending the service report with the invoice. Leaving service reports with a person in the vicinity may be performed in addition to the previously stated requirement, but is not to be used as a substitution. If it is necessary for the technician to work overtime, must contact Biomed immediately for work authorization and a PO for the amount of overtime needed to complete work. Certification of invoices is clearly dependent upon receipt of service reports as proof of services rendered. Payment may be declined if proper documentation is not provided. If the work runs into the off hours and a Biomedical Engineer or designee is not available the vendor shall obtain a signature on service report from the Radiology on-call tech and make sure that the service report is also emailed to Biomedical Engineer and/or designee. If the work is not completed, prior to leaving the premises, a service report will be left, as per the above procedures, indicating the equipment status. No payments shall be made if the above procedures are not complied with. Special Requirements: Service representatives are required to supply the Medical Center with Material Safety Data Sheets (MSDS's) on any chemicals that are brought in to the Medical Center prior to usage. The MSDS's are to be given to the Safety Officer. A set of MSDS's must also remain at the site where the chemical is used. Vendors must comply with usage of Personnel Protective Gear as defined in 29CFR 19.10.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/36C24218Q9071/listing.html)
 

Document(s)

Attachment
 

File Name: 36C24218Q9071 36C24218Q9071_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3976437&FileName=36C24218Q9071-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3976437&FileName=36C24218Q9071-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04772780-W 20171222/171220231428-d1a3951bb7da06b0ebef70e52d90b4ea (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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