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FBO DAILY - FEDBIZOPPS ISSUE OF JANUARY 13, 2018 FBO #5895
DOCUMENT

R -- Technical and Support Services for SSVF - Attachment

Notice Date

1/11/2018
 

Notice Type

Attachment
 

NAICS

541990 — All Other Professional, Scientific, and Technical Services
 

Contracting Office

Department of Veterans Affairs;SAO East Network Contracting Office 5;Contracting Office (90C);1 Med Center DR;Clarksburg WV 26301-4199
 

ZIP Code

26301-4199
 

Solicitation Number

36C24518R0037
 

Archive Date

3/12/2018
 

Point of Contact

Ryan Mullins
 

Small Business Set-Aside

N/A
 

Description

Continuation Page: The purpose of this synopsis is to inform the vendor community that the Government intends to solicit in the open market restricted to non-profit private entities in accordance with PL 110-387, section 604  for Technical and Support Services for Support Services for Veterans Families (SSVF). GENERAL REQUIREMENTS PURPOSE. The purpose of this contract is to select a technical assistance provider (Contractor) familiar with grants which will assist grantees of the Supported Services for Veterans Families (SSVF) program. The technical assistance provider must be a non-profit private entity. VA s goals and objectives for SSVF include the provision of supportive services designed to enhance the housing stability and independent living skills of very low-income veteran families occupying permanent housing nationwide. At a minimum, grantees will be expected to provide the following supportive services to program participants: outreach services, case management services, housing counseling services, help with financial planning and credit counseling, assistance in obtaining VA benefits, assistance in obtaining child care services, assistance in obtaining legal assistance, assistance in obtaining transportation, and assistance in obtaining and coordinating other public benefits. TASKS AND ASSOCIATED DELIVERABLES. The Contractor shall assist grantees with program implementation activities. The technical assistance provided should be designed to increase grantees ability to establish and operate successful supportive services programs. Specific tasks are as follows: Task 1: Development of Training Curriculum and Knowledge Website (SSVF University) The Contractor shall develop a training curriculum for the SSVF program. Curriculum shall be built in a manner consistent with the VA s SSVF University website. The Curriculum shall allow for grantees and the public to have electronic access to training materials through the VA s internet portal or suitable alternative site approved by the COR. Training shall be cross referenced to and consistent with SSVF practice standards. Standards are currently posted on the VA s SSVF University webpage, in addition there are relevant accreditation standards used by Commission on Accreditation of Rehabilitation Facilities (CARF), Council on Accreditation (COA), and Joint Commission to review current SSVF programs. Training shall include videos and written materials that are suitable to orient grantee staff to SSVF program objectives, practices, and requirements. The Contractor shall work with VA to develop a list of training topics that are suitable for repetitive usage. The approved curriculum shall be used as a basis to provide training to new and existing grantees. Training topics shall include, but not be limited to best practices associated with the following: General Program requirements, rules and regulations; VA goals and objectives for the program; Program roles and responsibilities; Program start-up activities; Identification of housing resources and landlord recruitment; Staff recruitment and retention; Program financing and accounting; Outreach strategies; Participation in Continuum of Care s Coordinated Assessment (standardized access and assessment system) Coordination with VA Screening and assessment tools; Supportive Services delivery; Case management; Population-specific issues (e.g., women s issues); Oversight of supportive services provision; Fiduciary and representative payee responsibilities; Administering temporary assistance payments; Health, safety and emergency preparedness; and Suicide prevention; Services designed to support family needs, including topics such as child care and conflict resolution; Obtaining services not directly provided by grantee, including mainstream benefits, legal services, credit counseling, transportation, and non-VA health services for family members; Information management and security; Reporting, evaluation and monitoring; Administering participant satisfaction surveys; Conducting effective program evaluation, setting realistic outcomes; and Program reporting requirements (qualitative and quantitative) https://www.va.gov/homeless/ssvf/index.asp?page=/official_guide/reporting_and_monitoring_requirements. Task 2: In-Person Training Sessions The Contractor shall be responsible for the planning, coordination, and hosting of 27 two day, in-person training seminars at nine locations nationwide. Contractor shall also plan and coordinate two national post-award conferences to occur annually after the announcement of grant awards (VA will be responsible for arranging location, travel, and accommodations of attendees of the national post award conference). The VA will identify these locations upon selection of grantees. The training sessions will utilize the materials prepared under Task 1. The Contractor shall be responsible for planning and coordinating all activities associated with the in-person trainings. This includes, but is not limited to, securing training locations (except for two post-award conferences), working with VA in identifying appropriate dates/times, inviting grantees, and coordinating all logistics in preparation for the training and also on-site at the training. The Contractor shall also make arrangements to record selected elements of each of the trainings so that they can be posted to VA s website afterward. Any associated expenses should be broken out on a line item basis and included as other direct costs within the Contractor s firm fixed price proposal. Task 3: Grantee Technical Assistance The Contractor shall provide technical assistance to all grantees through a virtual help desk and through web-based training resources. This assistance may include, but is not limited to: a) program start-up support; b) problem-solving and trouble-shooting program operations; c) identification of best or promising practices; d) guidance on reporting; e) financial management support; and f) coordination of services with VA and Continuum of Care (CoC) with an emphasis on the Coordinated Assessment/Entry System. In addition, the Contractor shall provide virtual technical assistance (through conference calls and web based applications) to individual grantees on an as needed basis. Where demand exceeds Contractor capacity, technical assistance will be prioritized based upon direction given by SSVF Program staff through the COR. Task 4: Review of Grantees Reports & Compilation of Summary Quarterly Reports Contractor shall review grantees community plans submitted to the Program Office to assist VA in identifying those grantees most in need of technical assistance. To facilitate the submission of these community reports, Contractor shall manage an online, electronic system for gathering community planning data on a quarterly basis. The system shall demonstrate the capability to pull both community-level and aggregate data. It shall also have the ability to export into MS Excel and be filtered by SSVF regional assignments. SSVF Community Plan Toolkit and updated Community Plans by State Task 5: Review of VA s Program Evaluation Plan & Process Contractor shall work with the SSVF Contractor providing monitoring of SSVF grantees and jointly review VA s program evaluation process and plan and suggest improvements as necessary throughout the contract period. The focus of the Contractor s review shall be on how to best standardize grantee information to better enable VA to report on the effectiveness of the program on a quarterly and annual basis. Task 6: Annual Program Effectiveness Report Contractor shall assist VA with the preparation of a report on the program s effectiveness in meeting the needs of very low-income Veteran families. The audience for this report will be senior VA staff and Congress. The report shall draw on the material reviewed under Task 5. Task 7: Homeless Management Information System (HMIS) Support The Contractor shall provide technical support for one-way data upload to the HMIS Repository on a monthly basis conducted during the first week of every month. The Contractor shall identify issues and resolutions for any technical issues that occur during data upload activities. The Contractor shall provide technical support and deliver a Monthly Assistance Report (MAR) that addresses the HMIS one-way data upload to VA HMIS Repository. Task 8: Program Guide Development and Updates The purpose of this Program Guide is to provide an overview of the Supportive Services for Veteran Families (SSVF) Program. It shall describe the oversight, auditing and program review process, and how it is to be used by applicants of the SSVF Program, grantees, Department of Veterans Affairs (VA) staff members, and other interested third parties involved in the SSVF Program. The guidelines provided in the Program Guide shall be consistent with SSVF Program regulations (38 CFR Part 62), information on the VA s SSVF webpage, and materials contained in the SSVF University website. The Program Guide provides the following information: 1. SSVF Program Overview; 2. Supportive services grant renewal process; 3. Technical assistance; 4. Supportive services; 5. Program operations; 6. Fiscal administration; 7. Evaluation and monitoring; 8. Reporting requirements; and 9. SSVF Program resources. This is not a request for quotes or proposals. Department of Veterans Affairs (VACO) of Lyons, NJ anticipates entering into acquisition negotiations and award of a Fixed Price IDIQ contract for technical and support services for five years. Contract beginning on or about 01 April 2018 or from date of award. The NAICS code is 541990 and the size standard is $15 million. Anticipation of posting solicitation will be on or about 29 January 2018, The POC is Ryan Mullins, Contract Specialist (NCO5), 1 Med Center Drive, Clarksburg, WV 26301. Any parties interested in this solicitation must be registered in the System of Award Management (SAM) (www.sam.gov) formerly Central Contract Registration (CCR). This is a mandatory requirement for award of any government contract(s). If you have any questions or need additional information, please contact me at ryan.mullins2@va.gov. Please include VACO SSVF Support Services Synopsis in the subject line of the email.  
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/ClVAMC540/ClVAMC540/36C24518R0037/listing.html)
 

Document(s)

Attachment
 

File Name: 36C24518R0037 36C24518R0037_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4012636&FileName=36C24518R0037-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4012636&FileName=36C24518R0037-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04787811-W 20180113/180111231230-fb5b65a2b2ec8293884e075c5259cce4 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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