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FBO DAILY - FEDBIZOPPS ISSUE OF MARCH 10, 2018 FBO #5951
DOCUMENT

J -- 36C25818Q0168 RFQ Research Equipment Maintenance - Attachment

Notice Date

3/8/2018
 

Notice Type

Attachment
 

NAICS

339112 — Surgical and Medical Instrument Manufacturing
 

Contracting Office

Department of Veterans Affairs;NCO22-Gilbert Network Contracting;777 E. Missouri, Suite 300;Phoenix AZ 85014
 

ZIP Code

85014
 

Solicitation Number

36C25818Q0168
 

Response Due

3/15/2018
 

Archive Date

3/20/2018
 

Point of Contact

Derrick Fletcher
 

E-Mail Address

5-4339<br
 

Small Business Set-Aside

N/A
 

Description

Combined synopsis /solicitation for commercial items This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The solicitation number is 36C25818Q0168 and is issued as an invitation request for quotation (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-97 01/24/2018. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112 Surgical and medical instrument manufacturing with a small business size standard of 1000 Employees. This requirement is an Other than Full and Open Competition to a Large Business and only qualified offerors may submit bids. The solicitation pricing on posting should be consistent with the attached price cost schedule. The date this solicitation is posted and will end on (close date) 12:00:00.0 Eastern Time or as otherwise displayed at www.FBO.gov. Bid packages shall be e-mailed to derrick.fletcher@va.gov before the solicitation close date and time. The Department of Veteran Affairs, VHA requires the following items, Purchase Description Determined by Line Item, to the following: SOW/Price Cost schedule Introduction: This requirement is for Preventative Maintenance Services on one (1) single, Perkin Elmer Liquid Scintillation Analyzer. This equipment is currently in use at the Carl T. Hayden Medical Center in Phoenix, Arizona. Background: Phoenix Veterans Health Administration (VHA) requires services for the maintenance of one (1) Perkin Elmer Liquid Scintillation Analyzer Model Tri-Carb 3110TR (s/n: DG10129761) being used within the Research Program of the Phoenix VA Health Care System (PVAHCS). The Perkin Elmer Liquid Scintillation Analyzer Model Tri-Carb 3110TR is used to detect alpha, beta and gamma radioactivity in samples from experiments with cells and tissues. It is also used to detect radioactivity from swipes of the research laboratory areas used for the experiments. This will detect any spills and ensures the safety of staff members conducting research activities. The Perkin Elmer Liquid Scintillation Analyzer Model Tri-Carb 3110TR measures light emitted from samples mixed with scintillation cocktail solution. Samples are placed into vials; a scintillation cocktail is added and the vials are then placed into the machine. The machine takes the vials down into the machine and radiation emitting from the sample makes the crystals light up. The more they light up, the more radiation a sample is emitting. The light energy is usually converted into electric energy via a photomultiplier to give a meaningful measure. This is a highly specialized and sophisticated computer controlled machine, requiring specialized training and knowledge to diagnose and fix any problems that occur. Breakdowns of the machine can also be minimized with the performance of preventative maintenance visits which should be included in the service contract. Only Perkin Elmer Certified Technicians can service and repair the Perkin Elmer Liquid Scintillation Analyzer Model Tri-Carb 3110TR as the system is proprietary in nature. Equipment: Description Manufacture Quantity Make/Model Number Serial Number Scintillation Analyzer Perkin Elmer 1 Tri-Carb 3110TR DG10129761 Required Services The Perkin Elmer Services are to include the following: All necessary preventative maintenance Routine cleaning of the machine to ensure maintained operability Replacement parts for maintenance and repairs for broken components as needed Labor and installation of defective components for all repairs as needed Accessibility to online training that entails to proper use of the machine Training is conducted and required periodically Telephone customer support as needed Prior scheduling and documentation of service visits to include: Date(s) and time-period of service. Complete description of equipment serviced including model number and serial number. Complete description of equipment services performed including upgrades, updates and software changes made. Complete list of all materials, parts, or assemblies installed or replaced including serial numbers of parts where applicable. A statement of the complaint that initiated the service call. Total standard labor hours, total overtime/premium hours, and total travel hours expended during the repair. Respond to requests for emergency service in the following manner: A competent service representative adequately equipped with tools, test instruments and repair parts will arrive at the PVAHCS within the designated response time. The competent service representative will be prepared to begin work immediately to resolve the complaint as expressed by the COR, POC or designee when service was requested. Work needed to resolve the complaint will continue without interruption until the problem is resolved. The service representative will come equipped with all the service/technical manuals needed to perform the work. Designated response time is 24 to 48 hours from the time of the request for service. Conformance Standards: PerkinElmer Health Sciences, Inc. is the only approved source for PerkinElmer factory new or remanufactured repair parts for your PerkinElmer equipment listed on the referenced quotation. In addition, your local PerkinElmer service team consists of PerkinElmer factory trained/certified engineers; the only source PerkinElmer authorizes to provide service and installation for instrumentation manufactured and sold by PerkinElmer. Hours of Coverage: Normal hours of coverage are Monday through Friday from 7:30 am to 4:00 pm Arizona time (no daylight savings) and 8:00 am to 4:00 pm. All service/repairs will be performed during normal hours of coverage unless requested or approved by the COTR or his/her designee. Work performed outside the normal hours of coverage must be approved by the COTR or his/her designee. Funding for services that are outside the normal coverage hours or on holidays must have approved funding and a P. funding approved prior to any service being allowed. NOTE: Hardware/software update/upgrade installations will be scheduled and performed during normal hours of coverage at no additional charge to the government. Federal Holidays observed by PVAHCS are: New Years' Day Labor Day Martin Luther King Day Columbus Day Presidents' Day Veterans' Day Memorial Day Thanksgiving Day Independence Day Christmas Day IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS: The Contractor's FSEs shall wear visible identification issued by PAVAHCS Police Section at all times while on the premises of PAVAHCS. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. PAVAHCS will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at PAVAHCS. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. Information Security: In accordance with Appendix A, Handbook 6500.6 Checklist blocks 7, the C&A requirements do not apply to this requirement, and Security Accreditation Package is not required. The nature of this requirement is technical; however, there is no information to be protected. Privacy Awareness: The Technician will be VA maintenance staff located in the Engineering department and not require any access to computer systems, privacy or personal information. Other Pertinent Information or Special Considerations: Delivery of preventative maintenance shall be coordinated through the Administrative Offices of the Research Department located at: Phoenix Veterans Affairs Health Care System (PAVAHCS) 650 East Indian School Road Phoenix, AZ 85012 602-277-5551 Building 21, Room 116 Stanley Jones ext. 5104 or Rhonda Hill ext. 7874 Period of Performance: This acquisition will be a single purchase of services with a period of performance 4/1/2018 3/31/2023 base year with 4 option years. Contract year Period of Performance Date Base 4/1/2018 3/31/2019 Option #1 4/1/2019 3/31/2020 Option #2 4/1/2020 3/31/2021 Option #3 4/1/2021 3/31/2022 Option #4 4/1/2022 3/31/2023. ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by e-mail to derrick.fletcher@va.gov. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. Bid MUST be good for 30 calendar days after close of Buy. Shipping must be freight on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination. (see attached for location) This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and Also see attached documents. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/PhVAMC/HMC/36C25818Q0168/listing.html)
 

Document(s)

Attachment
 

File Name: 36C25818Q0168 36C25818Q0168_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4135113&FileName=36C25818Q0168-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4135113&FileName=36C25818Q0168-000.docx

 

File Name: 36C25818Q0168 36C25818Q0168 final.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4135114&FileName=36C25818Q0168-001.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4135114&FileName=36C25818Q0168-001.pdf

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Phoenix VA Health Care System;650 East Indian School Road;Phoenix, AZ

Zip Code: 85012
 

Record

SN04848540-W 20180310/180308231947-ae4240b131ade58d9c5fe00938ae3c5a (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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