Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF MARCH 22, 2018 FBO #5963
DOCUMENT

T -- Onsite video production programmer - Attachment

Notice Date

3/20/2018
 

Notice Type

Attachment
 

NAICS

512110 — Motion Picture and Video Production
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office (NCO) 10;6150 Oak Tree Blvd., Suite 300;Independence OH 44131
 

ZIP Code

44131
 

Solicitation Number

36C25018Q9209
 

Response Due

3/16/2018
 

Archive Date

5/15/2018
 

Point of Contact

Harvey J. McGowan
 

Small Business Set-Aside

Total Small Business
 

Description

Page 10 of 10 COMBINED SYNOPSIS/SOLICITATION This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This is a Small Business Set Aside. This announcement constitutes the only Solicitation; quotes are being requested and a written Solicitation will not be issued. Solicitation number 36C25018Q9209 is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-94. Interested contractors may contact Harvey J. McGowan, via email at harvey.mcgowan@va.gov. To receive a Government award, the vendor must be registered in System for Award Management (SAM) at www.sam.gov. prior to award. The NAICS is 512110 and the small business size standard is 32.5 million. Any firm that is not considered a Small Business under this NAICS code should not submit a response to this notice. Description of Services: The Louis Stokes Cleveland VA Medical Center, located in Cleveland, Ohio requires the following services: DESCRIPTION/SPECIFICATION Performance Work Statement Quote for the Video Production Programmer services contract At the Louise Stokes Cleveland VA Medical Center 10701 East Boulevard, Cleveland, OH 44106 This quote is for a base year plus two (one year) options - services contract to provide 40 hours a week of third-party personnel services for an on-site video production producer programmer to manage and produce in-house video programs utilizing electronic field production and post-production video editing at the Cleveland VA Medical Center. INTRODUCTION & OVERVIEW: Medical Media is a department of Healthcare Technology Services. They are located at the Wade Park campus of the Louis Stokes Cleveland Department of Veterans Affairs medical center. Medical media's responsivities include supporting the medical center for educational, training, documentation, and event support services. This contract addresses the videography aspect of those services. DESCRIPTION OF VIDEO PRODUCTION PROGRAMMER SERVICES: The Vendor will coordinate and provide subject matter expertise in performing video production and video application support for Cleveland Louis Stokes VA Medical Center. The Vendor will be responsible to collaborate with medical media staff members to produce a variety of video reproductions for broadcast, based on medical center requests through appropriate work order system. The Vendor will provide their expertise with video production regarding pre- and post-video production as well as guidance on strategic video editing initiatives, consulting, design and recommendations for any existing video editing tools and peripheral applications used within the medical center footprint. The Vendor will provide support for the medical media department and will be available for onsite services for the duration of the contract during standard business hours. Standard business hours for the medical media department in Health Care Technology Services are defined as 7:30 AM until 4:00PM EST or EDT. The Vendor will complete perform the editing duties on VA production equipment located at 1620 east 105th street, Cleveland Ohio 44106. When necessary off-site editing services will be accomplished on an as needed basis only. The Vendor may be required to provide support for the medical media department with on-site personnel during off-tour business hours. This will require Health Care Technology Services to give at least a three-business day notice in writing to the Vendor to schedule resources to support scheduled requests. The Vendor will provide flexible time in scheduling, to accommodate off-tour video requirements. The Vendor will schedule the off-tour time with in a 40-hour work week with no overtime or additional costs to be incurred by the Government. The off-tour hours will be defined as anytime outside of the standard business hours for the medical media department in Health Care Technology and are defined as 7:30 AM until 4:00PM EST or EDT. The Vendor will participate in the medical media work order system of record and will close out trouble tickets within the medical media work order system as well as coordinate and provide video pre- and post-production services during standard business hours. The Vendor will be responsible to review and update user documentation and training materials for current applications supported by medical media department in Health Care Technology Services. The Vendor will also actively participate in updating user documentation and training materials. The Vendor will provide limited troubleshooting and maintenance of video production equipment as well as provide limited troubleshooting of video, audio and lighting equipment and perform routine equipment maintenance. The Vendor will utilize computer graphics and special effects tools for video post-production in accordance with the program s overall production values and concepts. The vendor will compress video projects for output distribution, capture recorded video using software and encode media as needed, make video products available in a variety of formats including DVDs and streaming media files and coordinate internal and external duplication services as required. The Vendor will work in collaboration with other clients and production staff to produce a variety of video products for broadcasting, compression output, DVD distribution, webcasting, and video streaming. The Vendor will plan and direct assigned studio productions and oversee operation of a small multi-camera video studio. This includes operation of; a video switcher, a character generator, digital video effects equipment, edit controllers, video cameras, video hard disk recorders, video distribution switchers, and audio mixers. The Vendor will have ability to set up and adjust studio lighting equipment including fixed and portable tungsten and fluorescent fixtures. The Vendor will also be proficient in the use of audio recording equipment including assorted lavaliere, cardioid and shotgun microphones. The Vendor will have the ability as a video production expert to make recommendations to departments for software and equipment purchases. The Vendor will be responsible to review, edit, analyze as well as create detailed documentation during the video editing process. The Vendor will be responsible for writing all documentation in clear and well organized manner. LENGTH OF CONTRACTED SERVICES: This contract is for a base year plus two (one year) options periods based upon yearly appropriations. It is expected that the Video Production Programmer will provide services for three (50) week periods, allowing time for holidays and vacations. The start date is to be determined. LOCATION OF CONTRACTED SERVICES: Video Production Programmer will provide services at the medical media department in Health Care Technology Services, at the Louis Stokes Cleveland VA Medical Center 10701 East Boulevard, Cleveland, Ohio 44106. Additional videography services may be required at the following locations: Cleveland VA Medical Center, 10701 East Blvd, Cleveland OH 44106 Cleveland VAMC Admin Building 1650 1620 East 105th Street, Cleveland OH 44106 Akron CBOC, 55 East Waterloo Rd, Akron OH 44319 Canton CBOC, 733 Market Ave S, Canton OH 44702 East Liverpool CBOC 15655 St Route 170 Suite A, Calcutta OH 43920 Lorain CBOC, 205 West 20th St, Lorain, OH 44502 Mansfield CBOC, 1025 South Trimble Rd, Mansfield OH 44052 McCafferty CBOC, 4242 Lorain Ave, Cleveland OH 44113 New Philadelphia CBOC, 1260 Monroe St, New Philadelphia OH 44663 Painesville CBOC, 7 W Jackson St, Painesville OH 44077 Painesville (MH) CBOC, 54 N State St, Painesville OH 44077 Parma CBOC, 8787 Brookpark Rd, Parma OH 44109 Ravenna CBOC, 6751 North Chestnut St, Ravenna OH 44266 Sandusky CBOC, 3416 Columbus Ave, Sandusky OH 44870 Warren CBOC, 1460 Tod Ave NW, Warren OH 44485 Wooster CBOC, 124 North Walnut St, Wooster OH 44691 Youngstown CBOC, 2031 Belmont Ave, Youngstown, OH 44505 Akron Resource & Referral Center (CRRC), 111 E Voris St, Akron OH 44311 Cleveland Dialysis/Resource & Referral Center (CRRC), 7000 Euclid Ave, Cleveland OH 44103 East Side Vet Center, 5310 ½ Warrensville Rd, Maple Hts. OH 44137 Stark County Vet Center, 601 Cleveland Ave Ste C, Canton OH 44702 Summit County Vet Center, 1060 E Waterloo Rd, Akron OH 44311 Surgical Center, 9001Superior Ave, Cleveland OH 44106 Transit Residential (TR) House, 9401 Lorain Ave, Cleveland OH 44102 West Side Vet Center, 5700 Pearl Rd Ste 102, Parma OH 44129 Other non-VA locations may be necessary to complete video productions including but not limited to patient residences. These production requests will be handled on a case by case basis. DAY AND TIME: It is anticipated that the Video Production Programmer will provide 40 hours of service each week. The specific schedule is to be determined by production schedule. The hours of service will be documented and reported to the medical media supervisor and/or the Healthcare Technology Service Chief on a biweekly basis. The specific method of reporting TBD by the Vendor and Healthcare Technology management. COST BREAKDOWN FOR BASE YEAR SERVICE CONTRACT: 50 WEEKS/ YEAR (ALLOWING 2 WEEKS SET TIME FOR HOLIDAYS AND VACATIONS) 40 HOURS OF CONTRACTED WORK PER WEEK 500 HOURS PER QUARTER 2000 HOURS OF CONTRACTED WORK PER YEAR BILLING AND PAYMENT SCHEDULE: Invoicing will take place on a weekly basis. QUOTE ACCEPTANCE: Changes to this quote may be made upon agreement. Major changes will be incorporated in a revised quote. BASE YEAR effective date and for 12 months thereafter: CLIN 1 Description Est Qty Unit Unit Price Total 0001 on-site video production producer programmer 2000 HR OPTION YEAR ONE starting 13 months from effective date: CLIN 1 Description Est Qty Unit Unit Price Total 1001 on-site video production producer programmer 2000 HR OPTION YEAR TWO starting 25 months from effective date: CLIN 1 Description Est Qty Unit Unit Price Total 2001 on-site video production producer programmer 2000 HR TOTAL BASE PLUS OPTION YEARS: ___________________________________________ Deliverables: All labor, overhear and travel will be included under the contract Contract Type: 52.216-1 Type of Contract; The Government anticipates awarding a Firm Fixed Price contract. PAYMENT: CONTRACTOR REMITTANCE ADDRESS: Effective January 1, 1999 all payments by the Government to the Contractor will be made in accordance with Federal Acquisition Regulation (FAR) Clause 52.232-34, Payment by Electronic Funds Transfer-- Other than Central Contractor Registration (31 U.S.C. 3332). Payments will be made monthly in arrears upon receipt of properly prepared invoices which must show reference to the correct purchase order number issued upon contract award, and submitted electronically to the Department of Veterans Affairs, Financial Services Center in Austin, Texas. Contractors must use OB-10 system for submission of invoices. Register at the following website, www.ob10.com/veteransaffairs Solicitation document and incorporated provisions and clauses applicable to this acquisition: QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) ROLES AND RESPONSIBILITIES The Contracting Officer The contracting officer (CO) is responsible for monitoring contract compliance, contract administration, and cost control and for resolving any differences between the observations documented by the Contracting Officer's Representative (COR) and the contractor. The CO will designate one full-time COR as the government authority for performance management. The number of additional representatives serving as technical inspectors depends on the complexity of the services measured, as well as the contractor s performance, and must be identified and designated by the CO. The Contracting Officer s Representative The contracting officer s representative (COR) is designated in writing by the CO to act as his or her authorized representative to assist in administering a contract. COR limitations are contained in the written appointment letter. The COR is responsible for technical administration of the project and ensures proper government surveillance of the contractor s performance. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the government s behalf. Any changes that the contractor deems may affect contract price, terms, or conditions shall be referred to the CO for action. The COR will have the responsibility for completing QA monitoring forms used to document the inspection and evaluation of the contractor s work performance. Government surveillance may occur under the inspection of services clause for any service relating to the contract. PERFORMANCE REQUIREMENTS SUMMARY Task Indicator Standard Acceptable Quality Level Turnaround Times (TAT) All video production shall be produced in a time that s reasonable for the project Contractor shall perform timely completion and transmittal of status of productions on a weekly basis. 98% Contractor Availability The Contractor shall be available to perform all production services to include transmission of the finish product to the VA. Contractor shall perform timely completion and transmittal of status of productions on a weekly basis. 98% Production Accuracy Maintain timely completion and transmittal of the finish product and provide a primary contact within Contractor Company to expedite resolution of issues that may arise Contractor shall maintain an overall 98% accuracy rate. 98% Production Correction Any production returned to the Contractor for correction for reasons stated in PWS, or productions that are otherwise unacceptable to the VA will be returned to the Contractor Productions shall be corrected within four (4) business days. 98% 52.252-2 FAR Clauses Incorporated by Reference: 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights; 52.203-99 Prohibition on Contracting With Entities That Require Certain Internal Confidentiality Agreements; 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper; 52.204-7- Central Contractor Registration; 52.204-9 Personal Identity Verification of Contractor Personnel; 52.212-1-Instructions to Offerors Commercial Items; 52.212-4 Contract Terms and Conditions Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items; 52.217-8 Option to Extend Services; 52.219-9, Small Business Subcontracting Plan; 52.219-14 Limitation on Subcontracting; 52.228-5 Insurance-Work on a Government Installation; CL-120 Supplemental Insurance Requirements; 52.232-34, Payment by Electronic Funds Transfer-Other Than Central Contractor Registration; 52.232-40 Providing Accelerated Payments to Small Business Subcontractors; 52.333-3 Protest After Award; VAAR 852.203-70 Commercial Advertising; VAAR 852.203-71 Display of Department of Veterans Affairs Hotline Poster; VAAR 852.215-70 Separate priced line item, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors; VAAR 852.215-71, Evaluation Factor Commitments; VAAR 852.219-9 VA Small Business Subcontracting Plan Minimum Requirements; 001AL-11-15-C Subcontracting Plan Monitoring and Compliance; VAAR 852.219-11 VA Notice of Total Veteran-Owned Small Business Set-Aside; 001AL-11-15-A Limitations on Subcontracting Monitoring and Compliance; VAAR 852.232-72 Electronic Submission of Payment Requests; VAAR 852.233-70 Protest Content/Alternative Dispute Resolution; VAAR 852.233-71 Alternate Protest Procedure; VAAR 852.237-70 Contractor Responsibilities; VAAR 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference; VAAR 852.270-1 Representatives of Contracting Officers. Submitting Quote: Contractor shall submit their quote by completing the cost schedule; including any offered discounts; name, address, and telephone number of the vendor; terms of any express warranty; completed copy of 52.212-3 Offerors Representations and Certifications- Commercial Items and 52.209-5 Certification Regarding Responsibility Matters (see 52.209-7 Information Regarding Responsibility Matters). Interested Contractors must submit a copy of any relevant certifications and licenses. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. FAR 52.212-2 Evaluation Commercial Items. The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: price and technical acceptance. This Request for Quotation (RFQ) is issued as a small business set-aside. Offerors must be eligible under the set-aside requirements to be considered for award. The contract award resulting from this RFQ will be made based on the lowest price technically acceptable. Contents of the written quotes will be evaluated to determine the degree and extent to which the requirements set forth in the RFQ are satisfied. The Government will evaluate the following factors: Factor 1: Technical Acceptability (acceptable/unacceptable) Factor 2: Price Quotes will be evaluated as stated below. Quotes will be evaluated in order from lowest priced to highest priced. Award will be made to the lowest priced offeror with an acceptable technical rating. TECHNICAL ACCEPTABILITY EVALUATION The Government will evaluate Technical Acceptability on an acceptable/unacceptable basis. Offerors that successfully demonstrate the offeror s ability to provide services to meet the requirements listed in the SOW will be rated as acceptable. Technical Qualifications 1.1 Quotes will be considered only from Offerors regularly established in the business called for, and who are financially responsible and have the necessary equipment and personnel to furnish the services required under the contract. The Veterans Affairs Medical Center reserves the right to reject the quote of any offeror if, in the opinion of the VAMC, the firm does not meet the above qualifications. 1.2. Company Experience and Demonstrated Capability Specific Related Experience: Number of years in providing video production producer programmer services. Management Plan: Ability of the firm to meet contract response and delivery time. Training/educational records must be included in all quotes. NOTE: This training/educational information must be included with your offer to be determined qualified for this contract. If they are not included, your offer may not be considered for award. The merits of each quote shall be carefully evaluated in terms of the requirements and in relation to the established evaluation criteria. The evaluation shall take into consideration the technical and administrative capabilities of the Offerors in relation to the needs of the VAMC. In summary, information should be provided which will demonstrate that the offeror understanding how they intend to manage tasks that may be called for under this contract. PRICE EVALUATION The Government shall evaluate price to determine whether it is considered fair and reasonable based on FAR 13.106-2. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options, to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) Options. For the purposes of the award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time, and can be exercised in increments of one to six months, but for no more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all quotes relative to each other, and will not affect the ranking of quotes based on price, unless, after reviewing the quotes, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8." FAR 52.232-19 Availability of Funds for the Next Fiscal Year; Funds are not presently available for performance under this contract beyond 30 September 2018. The Government s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond 30 September 2018, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer. Revised Quotes must be received by 2 o clock pm EST April 24, 2018. All quotes must be submitted by electronic submission in reference to 36C25018Q9209 to harvey.mcgowan@va.gov; Quotes received after the Response Date as specified in the solicitation are considered late and may be considered if the action would not unduly delay the acquisition. All questions regarding this solicitation must be submitted to the Contracting Specialist by e-mail only. Any prospective vendor desiring an explanation or interpretation of the solicitation must request it via e-mail to the Contracting Specialist: Harvey J. McGowan (harvey.mcgowan@va.gov) No Later Than: close of business on April 24, 2018. 52.233-2 Service of Protest; (a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Harvey J. McGowan. Harvey J. McGowan Contracting Specialist / Officer Network Contracting Office (NCO) 10 VA Healthcare System Serving Indiana, Michigan and Ohio 6150 Oak Tree Blvd, Suite 300 Independence, OH 44131-2569 Phone: 216-447-8300 Ex. 3792 / 3793 Fax: 216- 447-8310 Email: harvey.mcgowan@va.gov (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BreVAMC/VAMCCO80220/36C25018Q9209/listing.html)
 

Document(s)

Attachment
 

File Name: 36C25018Q9209 36C25018Q9209_2.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4164414&FileName=36C25018Q9209-002.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4164414&FileName=36C25018Q9209-002.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04860593-W 20180322/180320231239-5f332051369804b9175be07aebedd66d (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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