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FBO DAILY - FEDBIZOPPS ISSUE OF APRIL 08, 2018 FBO #5980
DOCUMENT

J -- PM Siemens MRI (new 5-yr) - WB | EDA: 6/29/18 rja | Current MS: PreSolicitation | Status: Posted a notice of intent to sole source (4/6/18 alt). Assigned to Andrew Taylor (3/29/18 rja). Moved to supv (3/28/18 sjc) - Attachment

Notice Date

4/6/2018
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 4
 

Solicitation Number

36C24418Q9171
 

Archive Date

4/16/2018
 

Point of Contact

Andrew L Taylor
 

E-Mail Address

285-2533<br
 

Small Business Set-Aside

N/A
 

Description

FedBizOpps Special Notice * * * * CLASSIFICATION CODE * SUBJECT CONTRACTING OFFICE'S ZIP-CODE SOLICITATION NUMBER ARCHIVE DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS NAICS CODE CONTRACTING OFFICE ADDRESS POINT OF CONTACT (POC Information Automatically Filled from User Profile Unless Entered) DESCRIPTION See Attachment AGENCY'S URL URL DESCRIPTION AGENCY CONTACT'S EMAIL ADDRESS EMAIL DESCRIPTION GENERAL INFORMATION ADDITIONAL INFORMATION * = Required Field FedBizOpps Special Notice Rev. March 2010 J Notice of Intent to Sole Source Siemens Magnetom Aera MRI and ECO Chiller Preventative Maintenance Maintenance and Repairs This is not a Request for Quote 18711 36C24418Q9171 10 N 811219 Department of Veterans Affairs Network Contracting Office 4 Wilkes-Barre VA Medical Center 1111 East End Blvd. Wilkes-Barre, PA 18711 Andrew Taylor, Contract Specialist andrew.taylor3@va.gov 878-271-6640 https://www.wilkes-barre.va.gov/ Wilkes-Barre VA Medical Center andrew.taylor3@va.gov Andrew Taylor, Contract Specialist A. GENERAL GUIDANCE 1. Title: Annual Service Agreement Siemens Magnetom Aera MRI and Chiller ECO 2. Scope of Work: The contractor shall provide parts and/or labor during the principal coverage period of 8:00A-6:00P M-F, systems updates, access to Siemens UPTIME service support center for Magentom Aera MRI. The contractor shall also provide parts and/or labor 24 hours per day and 7 days per week for MR Chiller Model ECO including systems updates, and access to Siemens UPTIME service support center. The contractor shall provide 30 minute phone response and 4 hour on-site response time. The contractor will also provide an uptime guarantee of 97% for Magnetom Aera MRI system. 3. Background: VA Wilkes-Barre has the following equipment: Siemens Magnetom Aera MRI, and MR Chiller Model ECO; which need regular preventative maintenance according to Siemens, the Original Equipment Manufacturer (OEM). These units also need repair by trained personnel using manufacturer approved parts. B. GENERAL REQUIREMENTS Contractor shall notify Biomedical Engineering when they arrive on site. Contractor will schedule with Biomedical Engineering all preventative maintenance and repairs. Contractor will respond to repair requests either in person (within 4 hours) or via phone call (within 30 minutes) during normal business hours. C. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES 1. Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below within the performance period stated in Section A.4 of this SOW. Task One: The Contractor shall provide all parts and labor for preventative maintenance according to the Technical manual specific in Section A.3 of this SOW. Maintenance will be scheduled with Biomedical Engineering dept. staff before coming on site and will be performed by staff trained by Siemens on these devices. Deliverable One: A record, either hard copy or electronic copy, detailing the work performed in task one Biomedical dept email VHAWBP Bio Med Eng@va.gov Task two: The contractor shall provide parts and labor related to any repairs for the unit should it malfunction. A phone number to call for tech support will be made available for notification of the need of repair. Deliverable two: A record, either hard copy or electronic copy, detailing the work performed in task two. Biomedical dept email VHAWBP Bio Med Eng@va.gov D: SCHEDULE FOR DELIVERABLES Draft copies of deliverables shall be provided to the Biomedical Engineering staff at Wilkes-Barre VA before the contractor leaves the facility at each visit. If a final copy can be provided at that time then a draft copy is not necessary, final copies must be provided within 5 business days of each visit. E. CHANGES TO STATEMENT OF WORK Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor. F. TRAVEL Devices are located at the Wilkes-Barre VAMC campus, all travel expenses are the responsibility of the contractor. G. CONTRACTOR EXPERIENCE REQUIREMENTS All personnel providing service to Wilkes-Barre VAMC equipment must have original equipment manufacturer (OEM) training certification due to the complexity of our machines. H. CONFIDENTIALITY AND NONDISCLOSURE It is agreed that: 1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order. 2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response. 3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS The COR is responsible for ensuring that all Contractors comply with physical security policies. A compliant ID badge must be worn by Contractors at all times while on VA premises. Contractor owned computer equipment including laptops are not permitted to be connected to the VA network. Any removable storage device used in medical equipment must be scanned by Biomed or OIT. Contractor has a site-to-site connection to the VA network. An ISA/MOU must be maintained in order to remotely connect to the equipment on the VA network for installation & maintenance purposes. All contractors accessing the VA network through the site-to-site connection must follow all security requirements including training and background investigations. J. VA INFORMATION CUSTODIAL LANGUAGE Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data General, FAR 52.227-14(d) (1 INFORMATION SYSTEM HOSTING, OPERATION, MAINTENANCE, OR USE: Bio-Medical devices and other equipment or systems containing media (hard drives, optical disks, etc.) with VA sensitive information must not be returned to the vendor at the end of lease, for trade-in, or other purposes. The options are: Vendor must accept the system without the drive; VA s initial medical device purchase includes a spare drive which must be installed in place of the original drive at time of turn-in; or VA must reimburse the company for media at a reasonable open market replacement cost at time of purchase. Due to the highly specialized and sometimes proprietary hardware and software associated with medical equipment/systems, if it is not possible for the VA to retain the hard drive, then; The equipment vendor must have an existing BAA if the device being traded in has sensitive information stored on it and hard drive(s) from the system are being returned physically intact; and Any fixed hard drive on the device must be non-destructively sanitized to the greatest extent possible without negatively impacting system operation. Selective clearing down to patient data folder level is recommended using VA approved and validated overwriting technologies/methods/tools. Applicable media sanitization specifications need to be preapproved and described in the purchase order or contract. A statement needs to be signed by the Director (System Owner) that states that the drive could not be removed and that (a) and (b) controls above are in place and completed. The Information Security Officer (ISO) needs to maintain the documentation. SECURITY INCIDENT INVESTIGATION: The term security incident means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access. LIQUIDATED DAMAGES FOR DATA BREACH: Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $37.50 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following: Notification; One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports; Data breach analysis; Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution; One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs. TRAINING: All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems: Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems; Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training; Successfully complete the appropriate VA privacy training and annually complete required privacy training; and Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access The contractor shall provide to the contracting officer and/or the COR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/PiVAMC646/PiVAMC646/36C24418Q9171/listing.html)
 

Document(s)

Attachment
 

File Name: 36C24418Q9171 36C24418Q9171.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4209899&FileName=36C24418Q9171-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4209899&FileName=36C24418Q9171-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04881160-W 20180408/180406230814-e6bd2f936ea203e311bb5321617b286d (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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