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FBO DAILY - FEDBIZOPPS ISSUE OF APRIL 15, 2018 FBO #5987
DOCUMENT

J -- Boiler Water Treatment Services VA Medical Center Oklahoma City OK 73104 - Attachment

Notice Date

4/13/2018
 

Notice Type

Attachment
 

NAICS

561210 — Facilities Support Services
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office;NCO 19, Services 3;1011 Honor Heights Drive;Muskogee, OK 74401
 

ZIP Code

74401
 

Solicitation Number

36C25918Q9526
 

Response Due

4/22/2018
 

Archive Date

7/30/2018
 

Point of Contact

Lance Davis
 

Small Business Set-Aside

N/A
 

Description

Request for Information ONLY 36C25918Q????????????? Boiler Water Treatment VA Medical Center Oklahoma City, OK 73104 BRIEF SCOPE OF WORK (This is for information only) Project Scope 1. The Oklahoma City VA Health Care System operates three 20,000 lb/hr water tube boilers, one deaerator, and two cooling towers with a distribution to a facility of 900,000 square feet. The OKC VA HCS seeks a contractor to maintain the proper water chemistry within this system. Statement of Work Contractor shall provide all required labor, material and equipment, including travel cost to provide Boiler Water, Feed Water, and Cooling Tower water chemicals to maintain proper chemistry within the systems assigned to the Oklahoma City Veterans Affairs Health Care System, 921 NE 13th Street, Oklahoma City, Oklahoma, 73104. Contractor shall repair equipment back to Original Equipment Manufacturer (OEM) specifications. Using only OEM manufactured or approved new parts. No refurbished, used or re-stocked parts. Contractor shall provide equipment specific vendor trained individuals to service the equipment. Contractor shall provide all documentation/certificates showing completion of equipment specific training from the vendor by the individual conducting the repair. Any contractor (individual completing repair) other than the OEM must have completed no less than four (4) service repairs on equipment within the last twelve (12) months from the date of service repair. For each instance, they shall provide the following: equipment name, equipment model, date, repair description. The contractor shall initial its completion on the service report at the end of each preventative maintenance visit. At the end of other than preventative maintenance service, the contractor must present a service ticket indicating the service performed and parts used. Any part and/or service not covered by this service contract will not be installed without first procuring a formal purchase order from the NCO 19 Contracting Officer assigned to this requirement. The contractor shall obtain all necessary licenses and/or permits required to perform this work. Contractor shall take all precautions necessary to protect persons and property from damage during performance of this contract. Contractor shall be responsible for any injury to himself or his employees, or others, as well as for any damage to personal property that occurs during the performance of this contract that is caused by him/her or his/her employee s fault or negligence. The contractor shall maintain personal liability and property damage insurance prescribed by the laws of the State of Oklahoma. The contractor, their personnel, and their subcontractors shall be subject to the federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. Description/Specifications/Work Statement Chemical Water Treatment Supplies and Services: Provide the OKC VAHCS with boiler and cooling tower chemical water treatment supplies and services as specified herein for all equipment listed in Section B. All labor, travel replacement parts and material required to maintain equipment listed in Section B are included in the total cost of the maintenance service agreement, excluding glassware where applicable. Chemicals, Testing Supplies, and Water Treatment Database: Provide all chemicals, test kits, test reagents, corrosion coupons, and instructional materials as necessary to comply with all contract requirements. Deliver to the Boiler Plant supervisor or his/her designate. Chelant-based chemicals are not permitted. All chemicals utilized must conform to FDA guidelines: 21 CFR 173.310, BOILER WATER ADDITIVES PERMITTED IN PLANTS WHERE STEAM CONTACTS FOOD. In addition, the chemicals shall conform to all local, state, and federal government regulations on water pollution and have appropriate EPA registration. The OKC VAHCS utilizes boiler steam for food preparation and for humidification, sterilization, and operating rooms. Furnish on site chemical storage containers with secondary containment. Provide bulk delivery service which delivers the chemicals directly into the on-site storage containers with no assistance necessary from VA employees other than to provide access. All existing chemicals, which are suitable for the contract program, will be utilized prior to the use of any new chemicals. Submit MSDS sheets for all chemicals utilized during the performance of services under this contract. The MSDS sheets will accompany delivery of the chemicals. A MSDS sheet, with protective covering, will be placed at each chemical storage container. All chemical containers shall be labeled with complete information on contents and shall be returnable. Containers with missing labels shall be removed from the site. All containers remain the property of the contractor and must be immediately removed from the site when they are no longer needed at the site. The vendor is requested to detail water treatment internet database capabilities and the following features are desired: Secure password protected access for each manager and their chosen operators. Access from anywhere via the internet. Zero software requirements internet browser supported. Ability for operators to record routine tests log data online. Retrieve service reports, operator logs, laboratory analysis, corrosion coupon reports, inventory, digital images, MSDS sheets, product data sheets, technical papers, test procedures, surveys, and training information. Graphing and trending capabilities for any recorded service report and or facility operator test data entries. Ability of database system to routinely accept data (i.e., conductivity, ORP, pH, tank level sensors readings) electronically from the facility s water treatment controllers. Graphing and trending capabilities that compare entries of wet test data with controller sensor data. Ability to set alarms and assign recipients for email alarm notifications for chosen test variables of service report and/or operator log entries. Multiple security levels for various users. Vendor training and in-services and navigation of the database system. Performance Requirements: Total hardness in feedwater shall be less than one part per million (<1 ppm). Advise VA personnel on proper softener monitoring and operation. Dissolved oxygen in the feedwater shall be seven parts per billion (7 ppb) maximum with oxygen scavenger treatment temporarily suspended. If it exceeds 12 ppb, provide recommendation to boiler plant supervisor that deaerator must be inspected and repaired. Prevent embrittlement of boiler pressure vessels. Condition the boiler sludge to obtain effective bottom blowdown. Boiler residual of sodium sulfite, 30-60 ppm. Boiler Phosphate residual, 20-40 ppm. Total Dissolved Solids (TDS) in boilers as high as possible, but not to exceed 4,000 ppm. Total alkalinity in boilers 800 ppm maximum (1/5 x solids TDS). Maximum suspended solids in boilers 350 ppm, maximum silica 250 ppm. Boiler polymer dispersant residual as recommended by supplier. There shall be no pitting corrosion. There shall be no scale and deposit formation in the boilers. Moisture content of the steam shall not exceed one (1) percent. Perform condensate conductivity tests at a steam trap near the boiler steam outlet (at a point with no amines) to evaluate the moisture content of the steam. If necessary, utilize an antifoam agent to limit solids carryover in the steam from the boilers and to control boiler priming, foaming, and misting. Control boiler water chemistry to minimize blowdown and thus improve efficiency. Provide steam amine treatment to provide condensate pH of 8.0-8.5 at each condensate receiver throughout the facility and in the condensate storage tank in the boiler plant. Feed the amines into the boilers instead of the steam header in order to achieve even dispersal throughout the distribution system. Control corrosion rates: Steel corrosion rates shall be less than 2.0 mils per year. Copper corrosion rates shall be less than 0.2 mils per year. Establish layer of magnetic iron oxide (black or dark gray in color) on all steel surfaces as a corrosion barrier. On-Site Services: Provide complete written instructions, supplemented by oral instructions and demonstration, to boiler plant personnel for their performance of routine water tests and for feeding the chemicals into the systems. The instructions shall cover all aspects of safe chemical handling and safe and accurate testing, and proper chemical feed quantities and methods to suit the plant operating parameters and water treatment performance requirements. Provide three (3) two-hour training sessions within two months of the start of a new contract. The first session shall be within one week of the start of the contract. Provide one (1) two-hour training session every six (6) months after the new contract has been active for six (6) months. As a minimum, perform the following tests monthly, provide complete written reports with all test results and recommendations, and review reports with plant supervisor: Condensate Return Systems: pH, hardness, dissolved iron and copper, total dissolved solids (conductivity), amine. Condensate conductivity at a steam trap near the boiler steam outlet. Test the condensate for pH at representative samples of condensate receivers throughout the facility at least twice per year. Vary the sample sites every year. Make-up Water (including soft water): pH, alkalinity, hardness, total dissolved solids, suspended solids and silica. Boiler Feedwater: Dissolved oxygen, pH, alkalinity, hardness, total dissolved solids, suspended solids, and silica. Feedwater dissolved oxygen shall be tested twice per year with oxygen scavenger chemical treatment temporarily suspended so that feedwater deaerator performance can be evaluated. Boiler Water: Total dissolved solids, suspended solids, sulfite, phosphate, and alkalinity. Continuous Blowdown Systems: Check calibration and stings monthly. Chemical Feed Systems: Advise plant supervisor on adjustments to maintain proper chemical dosage and feed rates and blowdown rates. Visit the plant weekly during the first month of a new contract. After one (1) months, visit the plant every other week or as agreed upon by the government representative. Perform tests listed above and review daily logs of tests performed by boiler plant personnel. Discuss the test results with the plant supervisor. Provide recommendations on treatment methods and consult on boiler plant and steam and condensate distribution systems problems as requested. Send water samples to the laboratory as necessary to resolve problems and questions. Make additional visits at the request of the plant supervisor to handle problems. Conduct waterside inspection of boilers, feedwater deaerator and condensate storage tank at least once per year. Through the Contracting Officer s Representative (COR), coordinate the boiler and feedwater deaerator inspection to coincide with the inspection by the Qualified Professional Inspector (boiler inspector). VA personnel will prepare equipment for inspection. Provide recommendations on wet and dry boiler lay-up procedures, including monitoring, of boilers lot in service. Provide recommendations on proper operation of continuous boiler blowdown systems and boiler bottom blowdown procedures. Any deficiencies or problems noted with VA test results or with the water treatment specialist s test results are to be reported immediately to the plant supervisor. If problems are found, corrective actions must be recommended immediately, chemicals as necessary provided, and perform iterative tests and chemical adjustments to confirm that the water meets the performance requirements. In addition, the contractor shall periodically verify the proper operation of non-chemical water treatment systems which serve the boiler plant including: feedwater deaerator, water softener, and continuous blowdown. Location of performance Oklahoma City VA Medical Center 921 NE 13th Street, Oklahoma City, OK 73104 IMPORTANTR NOTE: This RFI (Request for Information) is for information only; no award will be made off of this RFI. Please communicate via e-mail to Lance.Davis2@va.gov by COB April 22, 2018 as to your company s ability to perform service per this brief Scope of Work. If interested please provide the following: Please state your company s business size Please provide DUNS number If you have a FSS/GSA contract that includes this service Provide FSS/GSA contract number if applicable
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VARMCCC/VARMCCC/36C25918Q9526/listing.html)
 

Document(s)

Attachment
 

File Name: 36C25918Q9526 36C25918Q9526.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4227866&FileName=36C25918Q9526-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4227866&FileName=36C25918Q9526-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04888374-W 20180415/180413230504-e8a49e184ccae044d8c26acaec7eb777 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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