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V -- Packing, Containerization and Local Drayage of Direct Procurement

Notice Date
Notice Type
484210 — Used Household and Office Goods Moving
Contracting Office
Department of the Army, Army Contracting Command, MICC, MICC - Joint Base Lewis-McChord, ATTN: SFCA-NR-LS, Bldg 2015, Box 339500, Fort Lewis, Washington, 98433-9500, United States
ZIP Code
Solicitation Number
Point of Contact
Wendell G. Fulcher, Phone: 2539663501, Robert A. Phelps, Phone: (253) 966-3487
E-Mail Address
wendell.g.fulcher.civ@mail.mil, robert.a.phelps2.civ@mail.mil
(wendell.g.fulcher.civ@mail.mil, robert.a.phelps2.civ@mail.mil)
Small Business Set-Aside
1. The Department of the Army, Mission and Installation Contracting Command (MICC), Joint Base Lewis-McChord (JBLM), Washington, intends to solicit for a contractor to provide Local Moves Services on McChord Field. The contractor shall furnish all personnel, equipment, facilities, supplies, services and materials, except as specified herein as Government-furnished, for the preparation of personal property of Department of Defense (DoD) personnel for shipment and/or storage and related services through the Direct Procurement Method (DPM). All containers and packing materials provided by the contractor for intra city and intra area moves shall remain the property of the contractor. Work to be performed shall be those services in the Schedules awarded to the contractor as outlined in individual Contract Line Item Numbers (CLINs). Tasks by type of move are reflected in the PWS, Table A-1, Task/Type of Move Matrix, showing which tasks normally apply to each type of move. Specific requirements for each task are described below. If specific instructions or requirements are not provided, commercial standards of services and best business practices are acceptable. Premove Survey. The contractor shall determine the nature of personal property offered for shipment either by physical inspection or telephone survey with the member/employee. The survey shall be conducted at a time and date mutually agreed upon between the contractor and the member/employee. A physical inspection shall be accomplished for all local intra city and intra area moves and outbound household goods shipments which are being picked up from a residence with an estimated net weight of 3,200 pounds or more reflected on the DD Form 1299, Application for Shipment and/or Storage of Personal Property ( PWS, paragraph 5, Figure A-6). For shipments of lesser weight, a telephone pre-move survey shall be made. Any pack/pickup date changes shall be coordinated with the Ordering Officer. Weighing. The gross, tare, and net weight of all shipments shall be determined through the use of scales properly certified by a state inspector of weights and measures in accordance with (IAW) the regulations of the state or district having legal jurisdiction over the scales. Personnel designated to operate the scales shall be licensed or otherwise qualified as weigh masters if required by the state, commonwealth, or district. When a metric scale is utilized, the contractor shall use 1 kilogram per 2.2 pounds for conversion. The contractor shall submit weight tickets reflecting gross, tare, and net weigh in duplicate, properly certified IAW federal, state, and commonwealth or district regulations to the Ordering Officer with documentation (Contract Data Requirements List [CDRL] 0002, Weight Tickets). When scales are not available or their use is not practical, the application of a constructive weight of seven (7) pounds per cubic foot shall be used provided prior written approval is obtained from the Contracting Officer's Representative (COR). (See PWS, paragraph for constructive weight of Professional Books, Papers, and Equipment [PBP&E] [also known as M-PRO or S-PRO]). When PBP&E are included as part of the shipment, the weight of each item individually described on the inventory shall be entered on the same line of the inventory next to the description. The total weight of such articles shall be annotated separately on the inventory and packing list. The PBP&E weight may be obtained using bathroom or platform type scales. If it is not possible or practical for the contractor to weigh the items at the time of packing and pickup, and there is no cube indicated on the inventory, a constructive weight of 7 pounds per cubic foot shall be used for PBP&E. The weight tickets shall contain the name and address of the weighing station, the date, name of contractor, van or trailer number, name of member/employee, call number assigned by the Ordering Officer, and signature of the weigh master. Time Requirements. The Ordering Officer will normally give the contractor verbal or written notice to commence services ordered herein at least one (1) full workday prior to the date specified on the DD1299, Application for Shipment or Storage of Personal Property. Oral orders will be confirmed in writing within two (2) workdays following order acceptance by the contractor. The contractor shall be available to receive orders between the hours of 8:00 a.m. and 5:00 p.m. Upon request, the contractor shall provide information as to whether the service shall be performed between the hours of 8:00 a.m. to 12:00 p.m. or between the hours of 12:00 p.m. to 5:00 p.m., based upon the best information available. In unusual situations, it may be necessary for the Ordering Officer to require performance of services at specified times or days. When services are ordered for other than normal duty days and hours, then overtime charges are applicable under the Additional Miscellaneous Services CLIN. Normal standard operating hours are Monday through Friday from 8:00 a.m. to 5:00 p.m., except for Federal holidays. Services required and approved by JPPSO in advance for other than normal duty days and hours will be billed in accordance with the applicable established Item 403 overtime labor rates for Washington, JPPSO-NW, Joint Base Lewis-McChord, WA, stated in the SDDC Domestic Personal Property Rate Solicitation in effect at the time services are performed and will be charged on an hourly basis per person at the point where such service is performed (http://www.sddc.army.mil/Public/Personal%20Property/Rates%20-%20Domestic/Rate%20Solicitation/). The contractor shall not begin pickup or delivery services at a member/employee's residence before 8:00 a.m. or after 5:00 p.m. without prior approval of the Ordering Officer and the member/employee. The contractor shall not begin any service that will not allow completion by 9:00 p.m. without approval by the Ordering Officer and the member/employee by 4:30 p.m. of the scheduled date. When services cannot be completed on the scheduled date, the contractor shall notify the Ordering Officer and the member/employee. In case of an approved suspension of operations, the contractor shall assure his/her return the next workday at 8:00 a.m. to complete the services. The contractor shall commence packing for local drayage shipments between 8:00 a.m. and 12:00 p.m. of the date specified and shall proceed without unnecessary interruption until the required services are fully performed. Delivery and unpacking shall be completed on the agreed date no later than 5:00 p.m. unless otherwise authorized by the Ordering Officer or the owner. Normally, local drayage shipments in excess of 5,000 pounds cannot be effectively packed, picked up, delivered, and unpacked the same day. Packing of such shipments is done the day before the specified pickup day unless the shipment is estimated by the Government to be in excess of 10,000 pounds in which case two (2) days shall be set aside for packing. When delivery and unpacking services cannot be completed by 5:00 p.m. of the date specified, the contractor shall contact the Ordering Officer before suspending operations and return the next workday to complete services. Preparation, Packing, Loading. The contractor shall perform all preparation and packing in a manner requiring the least cubic measurement, producing packages that withstand normal movement without damage to the container or contents and at a minimum of weight. All shipments shall be protected from the elements (rain, snow or sun) and theft at all times. Items of unusual nature may require disassembly service by a third party. The contractor shall not arrange for third party servicing without the authorization of the Ordering Officer. The charges for third party service shall be billed by the contractor as a separate charge on the invoice under the Additional Miscellaneous Services CLIN or corresponding Option Year CLINs and supported with two (2) copies of the third party company's invoice. Examples of such items are: German shrunks (large wall units with many interconnecting pieces), entertainment centers, grandfather clocks, grand pianos, and front loading washers or other specialized appliances. The contractor will not be required to disassemble swing sets, outdoor recreation equipment, television and radio antennas, and similar articles. The member/employee will disassemble these items. Items disassembled by the member/employee shall be shown in the remarks section of the inventory as Disassembled by the Owner (DBO). Member/Employee Packed Items. The carrier assumes liability for whatever the carrier packs. The carrier has the right to inspect all items and shall use the appropriate carton(s) to pack all items (i.e., clothes in wardrobe boxes) thereby affording items the proper protection. PPSOs will ensure that items are shipped in sealed cartons for stacking in trucks/crates and to avoid pilferage. Therefore, one of two things shall occur: Let the carrier pack all contents in cartons and then stack empty plastic totes or tubs separately for onward movement, or Let the member/employee provide an already-packed tote/tub. The carrier shall then inspect and decide the following: Empty the tote/tub and place its contents in a carton, or Ship the tote/tub as is with contents. It shall be the carrier's responsibility to place the tote/tub in a proper carton or container for safe movement. Tape may not be placed directly on the tote/tub. The above decision is at the carrier's discretion. Members/employees cannot insist that the contents remain in the tote/tub since the carrier assumes liability for the tote/tub and the contents. Trunks and Footlockers. Trunks and footlockers may contain a properly packed quantity of HHG that is reasonable for the construction and condition of the container. When the Ordering Officer authorizes tailgating, the load shall not extend beyond the surface of the tailgate or beyond the surface of the vehicle. The tailgated items shall be protected from inclement weather by a suitable covering. Removal of Debris. Packing and loading at the origin shall include, as a minimum, removing from the member/employee's residence all empty contractor-provided containers, packing materials, and other debris accumulated incident to packing and loading unless specifically waived by the member/employee in writing. Tagging, Inventorying, and Packing List. The contractor, in coordination with the member/employee, shall prepare an accurate, legible, HHG/UB descriptive inventory similar to PWS, paragraph 4, Figure A-2, Household Goods Descriptive Inventory. The contractor shall count and examine all goods tendered for shipments, receipt for them, and make written exception for any goods not in apparent good order. All tagging shall be accomplished prior to the removal of goods from the residence. Inventory Identification. Each carton shall be marked to indicate the general contents and member/employee's last name. Each carton shall be tagged and inventoried as a separate inventory line item. Identify the cartons by type and cube with an indication of general contents, such as, linens, pots and pans, mirror carton, 3.5 cubic feet. Inventory Symbols. The "Exception Symbols" and "Location Symbols," as shown in PWS, paragraph 4, Figure A-2, shall be used to describe locations and exceptions. Locations and exceptions shall be true and accurate. The omission of exception symbols shall indicate good condition except for normal wear. Describe in as much detail as possible items of furniture; for example, television sets shall be identified as being either "color" (C) or "black and white" (B&W) and whether the TV is console, portable, LCD, plasma or projection. The size of the TV shall be annotated. The contractor shall annotate on the inventory item(s) such as TVs, stereo components, computer hardware, VCRs, video cameras, by make, model, and serial number when these are visible on the outside of the item. The contractor shall avoid the use of words such as "household goods", "kitchenware", "glass", and "misc" or other general descriptive terms in the preparation of the inventory. The contractor shall not use the term "mechanical condition unknown". For PBP&E, ensure that the term "M-PRO" is used to identify a military member's PBP&E and the term "S- PRO" is used to identify a military member's spouse's PBP&E on the inventory. These items, identified by the member/employee, shall be separated from other items of the shipment, weighed separately, and placed in separate boxes or cartons to provide safe transportation. When PBP&E is included as part of the shipment, the weight of such articles will be annotated separately on the inventory; weight may be obtained using bathroom or platform-type scales. In the event scales are not readily available, a constructive weight of 7 pounds per cubic foot may be used for PBP&E. The symbol M-PRO or S-PRO shall be used. The total weight of the packed professional items shall be recorded on the last page of the inventory and on the packing list for HHG shipments. For employees, PBP&E includes an employee's personally owned professional or specialized items and other materials used for official duty performance. PBP&E does not include sports equipment; office, household, or shop fixtures; or furniture (e.g., bookcases, file cabinets, desks, and racks of any kind). PBP&E are HHG. If the PBP&E may cause an excess weight condition, PBP&E may be moved as an administrative expense, (see the Joint Travel Regulations, Para C5154, Basic Allowances, http://perdiem.hqda.pentagon.mil/perdiem/ "Travel Regulations".) as opposed to a HHG transportation expense, subject to the following conditions: The employee will furnish an itemized inventory of PBP&E for review by an official designated by the authorizing/order-issuing command, at the new Permanent Duty Station (PDS); The employee will furnish evidence (as determined by the authorizing/order-issuing command) that transporting the itemized materials as part of the HHG results in a weight in excess of the maximum weight allowance; and An official designated by the authorizing/order-issuing command at the new PDS, will review and certify that the itemized PBP&E, are necessary for the proper performance of the employee's duties at the new PDS, and that if these items are not transported to the new PDS, the same or similar items would have to be obtained (at government expense) for the employee's use at the new PDS. Items disassembled by the contractor shall be shown in the remarks section of the inventory as Contractor Disassembled (CD). Items disassembled by the member/employee shall be shown in the remarks section of the inventory as DBO. When an article is packed in an original container furnished by the member/employee, the inventory shall indicate the type of article and shall be shown as Contractor Packed (CP). Motorcycles, mopeds, and motor scooters shall be inventoried as one (1) line item, listing their serial number, make, year, model, and odometer reading. NOTE: Motorcycles and mopeds that do not conform to vehicle emissions standards and motor vehicle safety standards of the destination country cannot be shipped as part of a HHG shipment. When the Ordering Officer permits the contractor to partially containerize a shipment at the warehouse, each item removed from the residence shall be annotated on the inventory as Containerized Warehouse (CW). Inventory Form. The inventory form shall bear the signature of the member/employee, and date signed, together with the signature of the contractor's representative and date signed certifying to its accuracy and completeness (CDRL 0003, Household Goods Descriptive Inventory). The contractor shall prepare the inventory in three (3) copies for local drayage (Schedule III) moves. The original and all copies shall be legible and shall bear the name and complete mailing address of the contractor. The original inventory shall be furnished to the Ordering Officer, the contractor shall retain one (1) copy, and one (1) copy shall be given to the member/employee (CDRL 0003, Household Goods Descriptive Inventory). Annotate the receiving document or inventory to show any overage, shortage, and damage found, including visible damage to external shipping containers and condition of security seals each time custody of the property changes from a storage contractor (warehouseman) to the contractor or from one contractor or carrier to another. When available, use the same inventory prepared at origin to verify delivery and condition of the articles at destination. Packing Lists. The packing list identified in PWS, paragraph 4, Figure A-3, Packing List of Household Goods, or a similar format, shall be used. The contracting officer will advise the contractor as to the required packing list prior to the start date of the contract. The contractor shall prepare a packing list at the time the goods are packed, noting the number of each piece, the weight, and the cubic measurement. Preparation of Inventories. Inventories prepared on shipments released from NTS shall indicate the same article identification and item number as on the NTS inventory or a cross-reference shall be made on the new inventory indicating the item number and identification from the NTS inventory. The use of legible photo reproductions of the storage contractor's inventory in lieu of preparing a new inventory is permissible. Identify personal property by affixing a tag or tape to each article (not applicable to individual items in packing containers). Each shipment shall be separately identified by lot number. Each article shall be assigned a number that shall correspond with the item number shown on the inventory form. The type of identification used and the method of affixing it to the article shall be such as not to damage any article so identified. Identify items disassembled or serviced by contractor or by third party at origin and record such items in the remarks section of the inventory. Appliance Servicing and Unservicing. The contractor shall service and unservice appliances IAW manufacturer's specifications. If third party servicing or unservicing is required and approved by the Ordering Officer, the contractor shall bill the services as prescribed in PWS, paragraph Vehicles. The contractor shall ensure that all vehicles used in the movement of personal property shall be of a safe and sound condition so as not to permit damage to personal property. Facilities. Contractor's facilities shall meet the guidelines outlined in DTR 4500.9-R, Part IV, Appendix D, http://www.transcom.mil/dtr/part-iv/dtr-part-4-app-d.pdf. Inspection of Contractor's Facility. The contractor's facility will be initially inspected and approved by a representative from the contracting office or PPSO for compliance with this contract and the standards and regulations stated or referenced therein. Thereafter, inspections will be on a quarterly basis or, if deemed necessary, on a more frequent basis. Inspections will be conducted using DTR 4500.9-R, Part IV, Appendix E, http://www.transcom.mil/dtr/part-iv/dtr-part-4-app-e.pdf. If a facility is found to be unsatisfactory, it may be declared ineligible to receive further orders under the contract. Upon receipt of contract award, the contractor shall furnish to the contracting officer evidence of the kinds and minimum amounts of insurance covering work to be performed. The contractor shall maintain at least the minimum insurance coverage required as specified in the Federal Acquisition Regulation Part 28.307.2 Liability, throughout the contract period for the following policies: (1) Workmen's Compensation Insurance of at least $100,000; (2) Comprehensive General Liability Insurance bodily injury liability insurance of $500,000 per occurrence; and Automobile Liability Insurance of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. Each policy shall contain an endorsement that cancellation or material change in the policy shall not be effective until after a 30-day written notice is furnished to the contracting officer. Cargo Insurance. The contractor shall provide a certification of cargo insurance reflecting coverage on a continuous basis in at least the amount shown below to cover legal liability. The certificate shall contain the statement that the insurance company shall provide the designated installation contracting officer, a 30-day written notice of any change, expiration, or cancellation of said policy. The underwriter of cargo insurance shall have a rating of "a" or better in current issue of Best's Insurance Guide. The certificate shall be prepared with original signatures and provided to the designated installation contracting officer. The following is the minimum cargo liability coverage required: for both domestic and international shipments $50,000.00 per shipment. Delivery, Unpacking, and Unloading. Unloading and unpacking, upon delivery to the residence, the contractor shall include the one-time laying of rugs, assembling of disassembled furniture, unservicing of appliances, and the one-time placement of furniture and like items in the room of the dwelling or a room designated by the property member/employee. The contractor shall not be required to move items after once placed as designated. Third party services as set forth in PWS, paragraph shall be performed when authorized. Unless specifically waived by the member/employee, in writing, unpacking services shall be performed. The contractor shall have the member/employee certify and sign on the inventory or delivery document that unpacking was or was not performed. Unpacking Service. Unpacking service shall consist of unpacking, on a one-time basis, all barrels, boxes, cartons, and crates. The contents shall be placed in a room designated by the member/employee. This includes placement of articles in cabinets, cupboards, or on shelving in the kitchen when convenient and consistent with safety of the article(s) and proximity of the area desired by the member/employee, but does not include arranging the article(s) in a manner desired by the member/employee. Unpacking and removing from the member/employee's premises all empty containers, packing material, and other debris shall be performed at the time the goods are delivered to the residence and to the member's satisfaction. Claims. The provision of Full Replacement Value (FRV) to all DOD customers provides for the replacement, repair, or payment for the non-depreciated value of lost or damaged items. The liability limits for FRV are the greater of $5,000.00 per shipment, or $4.00 times either the net weight of the HHG shipment or the gross weight of UB shipment, in pounds, not to exceed $50, 000.00. For detailed claims and liability procedures see PWS, paragraph 11. 2. The solicitation will result in the award of one (1) single fixed-price requirements contract. The applicable NAICS code is 484210, Used Household and Office Goods Moving Services and the small business size standard is $27.5 million. This procurement will be set aside for Small Business operating nationwide, who provides the best value to the Government. 3. The anticipated contract period of performance is as follows: Base Period: 1 October 2018 - 30 September 2019 1st Option Period: 1 October 2019 - 30 September 2020 2nd Option Period: 1 October 2020 - 30 September 2021 3rd Option Period: 1 October 2021 - 30 September 2022 4th Option Period: 1 October 2022 - 30 September 2023 4. The Government will not honor telephonic requests for the solicitation. When issued, the solicitation will be available via the FedBizOpps website, http://www.fbo.gov/. The tentative solicitation issue date is on or about 1 June 2018 and the anticipated closing date is on or about 30 June 2018. Interested offerors shall consult the actual solicitation for final dates and times. 5. The Government will consider bids/proposals from all capable and responsible sources. Firms offering a response to this notice should ensure that they have registered in the System for Award Management (SAM) database, https://www.sam.gov/, and ensure that the applicable NAICS code 484210 is included in the SAM profile prior to submission of bids/proposals.
Web Link
FBO.gov Permalink
Place of Performance
Address: Building 2015 Room 201, Box 339500, JBLM, Washington, 98433-9500, United States
Zip Code: 98433-9500
SN04923395-W 20180517/180515230844-58188a28c43b1cb79db851ba96a0fc0a (fbodaily.com)
FedBizOpps Link to This Notice
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