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FBO DAILY - FEDBIZOPPS ISSUE OF MAY 19, 2018 FBO #6021
DOCUMENT

J -- Varian Linear Accelerator Maintenance This not a Request for Quote - Attachment

Notice Date

5/17/2018
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 4
 

Solicitation Number

36C24418Q9209
 

Response Due

5/25/2018
 

Archive Date

6/8/2018
 

Point of Contact

Andrew Taylor
 

E-Mail Address

.taylor3@va.gov<br
 

Small Business Set-Aside

N/A
 

Description

Varian Eclipse & Aria Treatment Planning System - Draft MAINTENANCE CONTRACT SPECIFICATIONS/STATEMENT OF WORK General Guidance Title: Service and Maintenance Contract for Government owned Varian Linear Accelerators Clinac IX (EE#65795, SNS826) and Trilogy TX (EE#75973, SN5271) and Varian Aria and Eclipse Treatment Planning software at VAMC Philadelphia. Scope of Work: The contractor shall provide a service contract for government owned Varian Eclipse and Aria Treatment Planning system required by the requirements stated herein. Background: VAMC Philadelphia imaging department utilizes the Varian Eclipse and Aria Treatment Planning system, along with all associated hardware needed for the proper functioning of the system. This system is a Linear Accelerator treatment planning system. This equipment requires repair and maintenance by trained personnel using manufacturer approved parts and specifications. Type of Contract: firm fixed price with four option years III. Service to be provided by Contractor: Telephone and Remote Support Provide necessary operating system and applications software support, including telephone and on-line support during the hours of 8:00am to 5pm on VAMC working days. Repair: Repair services will be provided, at the request of the Department of Veterans Affairs, to diagnose and correct software/equipment malfunctions. If problem cannot be resolved remotely, on-site service will be provided from 8:00 a.m. to 5 p.m. on VAMC working days. All repairs shall be performed by a manufacturer trained technician. Parts: All replacement parts furnished will be new or factory rebuilt and equal to or exceeding the manufacturer's authorized parts specifications. Software upgrades: All software upgrades will be included Scheduling Arrangements: Response time of the contractor for routine service calls made during the hours of 8:00 a.m. and 4:30 p.m. will be 2 hours after being officially notified. Remote diagnosis and support shall be provided within 2 hours, and if on-site service is required, Response Time of the Contractor will result in the physical presence of a fully qualified technician arriving on station within 24 hours of the initial call. Upon arrival, the contractor will notify the Biomedical Engineering contact person (see IV b). Calibration And Documentation Of Contractor s Test Equipment: Test and measuring equipment used by the Contractor in performance of this contract must be calibrated in the last twelve months to a traceable national or international standard such as National Institute of Standards and Technology (NIST). For each service instance in which Contractor test or measuring equipment is used to calibrate, maintain or repair the medical equipment included in this contract, the Contractor must track the specific test or measuring equipment used. Ideally, this test or measuring equipment should be uniquely identified on the service documentation provided to the facility at the completion of the service instance. This identification should be traceable back to the specific test and measuring equipment used. Upon request, Contractor must provide COR/Biomedical Engineering with documentation of the calibration of this test and measuring equipment. This documentation should include at least the following: Unique identifier for the test and measuring equipment. This should match the identifier on the service documentation provided to Biomedical Engineering. Testing interval. Test date. Next test due date. As received and As returned status of the equipment being tested (e.g., was equipment in tolerance or not when received for testing and was equipment in tolerance or not when returned). Calibration results data. Identification of the device used to test equipment. Statement of traceability to the national or international standard used in the testing and calibration of the equipment. The national or international standard will be specified on the certificate. Reference to the testing procedure used. Calibration company identification information including company name, address, phone number and name of specific representative completing performance testing and calibration service. Documentation:   At the completion of each service call or scheduled maintenance, the contractor shall provide a written service report to the primary and/or alternate contact person.   This report will clearly indicate the following: date of service name of vendor service technician/engineer type of service performed model serial number VA barcode (EE) number of the component of the system description of the service completed list of any parts replaced contract obligation number (642-Cxxxxx).     Service reports must also be emailed to vhaphibiomedicalservicereports@va.gov, with the Vendor Name and contract Obligation Number (642-Cxxxxx) listed in the Subject line.   Failure to provide complete and legible documentation as described will result in payment delays and possibly non-payment. IV. Terms and Conditions: User Responsibility: The Department of Veterans Affairs will provide the contractor's authorized personnel access to the equipment and adequate working space during performance of any services specified in this agreement. Biomedical Engineering Contact Person: The VAMC contact person for this maintenance contract can be reached at (215) 823-5800 x6750 or (215) 823-4604: Primary: Edward Yan Alternate: Mark Brody The primary contact, or alternate, shall coordinate the scheduling of repair and preventive maintenance visits with the contractor. The contractor's representative shall notify the primary contact, or alternate, either in person (Biomedical Shop Room 3A152, bldg 2) or by telephone (extension x4685) whenever he/she arrives on station. All vendor mobile media devices (USB drives, CDs, DVDs, etc.) must be scanned by Biomed before use. The completed service reports shall be provided to the primary contact, or alternate, upon completion of the work. Failure to contact VA representative or present proper documentation will result in delay of payment. Information Security: Equipment, and any related services/support associated with the use of this equipment, must adhere to the Health Insurance Portability and Accountability Act (HIPAA) and all applicable Information Security Requirements of the Department of Veterans Affairs. Hard drives and other storage media contained within the equipment cannot be returned to the company, manufacturer and/or its representative. Hard drives or other storage media shall not be removed from VA property by the contractor. Biomedical Engineering MUST be notified whenever a hard drive or other storage media needs to be removed from the equipment so that the VA can take possession for proper disposal/destruction by the Department of Veterans Affairs. All vendor mobile media devices (USB drives, CDs, DVDs, etc.) must be scanned by Biomed before use.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/PiVAMC646/PiVAMC646/36C24418Q9209/listing.html)
 

Document(s)

Attachment
 

File Name: 36C24418Q9209 36C24418Q9209.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4313520&FileName=36C24418Q9209-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4313520&FileName=36C24418Q9209-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Corporal Michael J. Crescenz VA Medical Center;Philadelphia VA Medical Center;3900 Woodland Avenue;Philadelphia, PA

Zip Code: 19104
 

Record

SN04926687-W 20180519/180517231101-61d3199f50a47acaec1b75fd6807ebe0 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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