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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 02, 2018 FBO #6035
DOCUMENT

H -- SERVICES: ELECTRICAL SYSTEM TESTING - Attachment

Notice Date

5/31/2018
 

Notice Type

Attachment
 

NAICS

238210 — Electrical Contractors and Other Wiring Installation Contractors
 

Contracting Office

Department of Veterans Affairs;Network Contracting Activity 8;Commerce Building;300 E. University Ave. Ste. 180;Gainesville FL 32601-3460
 

ZIP Code

32601-3460
 

Solicitation Number

36C24818Q0866
 

Response Due

6/15/2018
 

Archive Date

7/15/2018
 

Point of Contact

BRIAN WERNER
 

Small Business Set-Aside

N/A
 

Description

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 8 of 8 Original Date: 10/12/17 COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24818Q0866 Posted Date: 05-31-2018 Original Response Date: 06-15-2018 Current Response Date: 06-15-2018 Product or Service Code: H261 Set Aside (SDVOSB/VOSB): SDVOSB NAICS Code: 238210 Contracting Office Address Network Contracting Office 8, 300 E. University Ave, Ste 180, Gainesville, FL 32601 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-96. The associated North American Industrial Classification System (NAICS) code for this procurement is 238210, with a small business size standard of $15 million. The North Florida/South Georgia Contracting Office is seeking to purchase electrical testing services. All interested companies shall provide quotations for the following: Supplies Line Item Description Quantity Unit Price Total Price Clin0001 Electrical System Testing Services 1 job Services STATEMENT OF WORK DEPARTMENT OF VETERANS AFFAIRS Lake City VA Medical Center Maintenance, Cleaning, Inspection, Testing and Calibration of the Electrical Power Generating and Distribution Systems Introduction: The Statement of Work (SOW) describes the requirements for the maintenance, cleaning, inspection, testing and calibration of the Electrical Power Generating and Distribution Systems and all components at the Lake city VA Medical Center. Special Requirements: Contractors shall be certified by the National Electrical Testing Association (NETA) or equivalent certifying organization as Certified Technicians with each having completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training. Contractors shall have safety training either on-the-job or classroom in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S Electrical, and the NFPA 70E Standard for Electrical Safety in the Workplace. Training certification shall be provided indicating each technician is a qualified person as defined by NFPA 70E. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the contractor shall certify that he/she has met this requirement in writing, and submit to the VA Contracting Officer prior to work commencing. Contractors shall have ready access to the latest versions of the following references: NFPA 70, National Electrical Code NFPA 70B, Recommended Practice for Electrical Equipment Maintenance NFPA 70E, Standard for Electrical Safety for the Workplace NFPA 110, Standard for Emergency and Standby Power system OSHA Standard 29 CFR 1910, Subparts I & S National Electrical Testing Association, Inc (NETA) Maintenance and Testing Specifications Operating/Maintenance manuals and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the VHA Medical Center or the equipment manufacturer. VHA Directive July 25, 2014 [1028], Electrical Power Distribution System Manufacturers Specifications for testing, inspecting and maintenance Contractors shall provide all necessary tools, equipment and Personal Protective Equipment (PPE) to perform the work safely, effectively and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, the contractor shall provide documentation that all instruments, test equipment, tools, and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools, and PPE as appropriate. Summary of Work: Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer and Chief of Facilities Management for immediate action. Definitions and references shall comply with the latest edition of the NETA Maintenance Testing Specifications (MTS), Manufacturers Specifications, and with the VHA Directive, Electrical Power Distribution System. Below is a list of electrical equipment that shall be maintained and tested: Switchgear and Switchboard Assemblies Transformers, Dry Type, Air-Cooled, Low-voltage, small Transformers, Dry Type, Air-Cooled, Low-voltage, large Transformers, Liquid-filled Metal-enclosed Busways Switches, Air, Low-Voltage Switches, Air, Medium-Voltage, Metal Enclosed Switches, Oil, Medium-Voltage Switches, Vacuum, Medium-Voltage Switches, SF6, Medium-Voltage Circuit Breakers, Air, Insulated-Case/Molded-Case Circuit Breakers, Air, Low-Voltage Power Circuit Breakers, Air, Medium-Voltage Circuit Breakers, Oil, Medium and High-Voltage Circuit Breakers, Vacuum, Medium-Voltage Circuit Breakers, SF6 Protective Relays, Mechanical and SolidState Protective Relays, Microprocessor Based Grounding systems Ground-fault Protection systems Motor Control, Motor Starters, Low-Voltage Motor Control, Motor Starter, Medium-Voltage Emergency Systems, Engine Generators Emergency Systems, Automatic Transfer Switches Medium Voltage Substations, Normal and Essential Medium Voltage Switch Packages Medium Voltage Circuit Switchers Buildings 3, 5, 37, 38, 42, 44, 62, 64, 64-2, 74, 82, 84, 85, 92 switch boards and associated equipment Medium voltage load bank. Government will provide the following documents/books after the award of the contract: Inventory of Electrical Power Distribution System equipment requiring maintenance, cleaning, inspection, testing under this SOW. One-line and other informational drawings of the Electrical Power Distribution System. These drawings are not certified as-built drawings Electrical Power System study information relevant to the scope of this effort, such as coordination study data, short-circuits analysis, arc-flash hazard analysis and available protective device setting information. System Function Tests. Provide function test for all equipment listed in this SOW. Documentation: A complete written report of the work performed shall be provided to the VA Contracting Officer within 7 days of completion. Information shown in the report shall be as follows: Company name, address, telephone and fax numbers Name and signature of contractors who performed the maintenance and testing VA Contract Number, and number of the Contracting Officer Date and time of work Copies of contractors valid licenses, professional and training certificates Description and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera Location, type, name and nameplate information of electrical equipment to be maintained and tested. Descriptions of work items Test data Reference materials such as equipment manufacturer s specifications, coordination study, etc. Remarks on conditions of electrical equipment. List all deficiencies, if any Recommended corrective actions, if necessary Electrical equipment (including, but not limited to, switchgears, switchboards, distribution panels, motor control centers, and all related components) is inspected, tested, maintained, and or calibrated every 36 months and all work must be documented. NOTE: The NETA provides guidance which is considered best practice for the maintenance of electrical equipment; these practices should be followed to the extent possible. Use lint-free rags to clean conductors, contact points between the circuit breakers and main buss bars, buss bars and interior of the electrical equipment. Use a vacuum cleaner to remove large debris; compressed air is not to be used for this purpose. Visually inspect for signs of overheating, misaligned contacts, damaged insulation, or lose lugs. Lubricate all moving parts with manufacturer's approved lubricants. Test and exercise circuit breakers located in switchgears, switchboard, and distribution panels to ensure operation under overload, and short circuit conditions. NOTE: The following maintenance requirements, although not mandatory, are strongly encouraged: All molded case circuit breakers (frames size 225 amps or less) should be tested annually to determine if contacts open and reclose when breaker is manually tripped and restored. All panels are to be tested including emergency panels. If no failures are encountered and the test is fully documented, the interval between molded case breaker testing may be extended in 6-month increments, up to but not to exceed 36 months between successive tests. Test ground fault protection devices for proper function if they are installed in the Electrical Power Distribution System. Inspect and tighten ground connections. Test ground resistance for the entire facility grounding system. Identify the hot spots in the electrical equipment by using infra-red thermal detecting equipment. Tighten problem connections to meet equipment manufacturers' specification using a torque wrench or other approved devices. Calibrate and maintain adjustable protective relays. Test all control systems equipment for proper operation after maintenance is performed and before placing them back in normal service. To ensure access is limited to qualified persons, electrical equipment is to be secured. For example, electrical panels located in corridors or other public areas are to be locked or otherwise secured. NOTE: Subparagraphs 4b(13)(c) through (h) are typically done by qualified electrical professionals who specialize in electrical testing. For the SOW, go to: http://vaww.ceosh.med.va.gov/sow_ElectPowDistSysTesting.Doc This is an internal Web site and is not available to the public. Submit four (4) hard copies of the complete written report to the VA Contracting Officer and Chief of Facilities Management Engineering Service within seven (7) calendar days of visit. Submit four (4) hard copies of the complete written report, and one (1) CD-ROM or DVD of the electronic version of the report in Microsoft Word format to the Chief of Facilities Management Engineering Service within seven (7) calendar days of visit. All reference materials shall be included in the electronic version of the report, either through scanning or other means of electronic text import methods. The delivery/task order period of performance is October 2018. Delivery shall be provided within forty-five (45) days before or after October 2018. Place of Performance Address: 619 S. Marion Ave Postal Code: 32025 Country: UNITED STATES Award shall be made to the offeror whose quotation offers the best value to the government. The government will evaluate information based on the following evaluation criteria: Lowest Price Technically Acceptable.     Evaluation Criteria: A firm-fixed price contract will be awarded to the Lowest Priced Technically Acceptable (LPTA) offer. The following factors will be considered in the evaluation of quotes received under this solicitation. To be considered technically acceptable, the quote must include all items as described in Factors 1 & 2, and in the requirements of the solicitation. FACTOR 1: TECHNICAL & MANAGEMENT APPROACH- The Offeror's quote shall disclose the technical ability in as much detail as possible, including, but not limited to, the requirements in this section of the RFQ. The technical ability should be specific, detailed and complete enough to clearly and fully demonstrate that the offeror thoroughly understands the intent of the Statement of Work (SOW). Stating that, the offeror understands and shall comply with the SOW, or paraphrasing the SOW, or parts thereof, is considered inadequate. a. Provide information on your company s ability to perform the services as described in the SOW. b. Submit a copy of liability insurance. c. Provide organizational chart, resumes of key personnel, and certification and/or licenses required to perform the services. d. If a subcontractor is utilized, include with your quote a letter identifying a full understanding of the following clauses, to include percentages for the prime contractor and any anticipated subcontractor(s): FAR 52.219-14, Limitations on Subcontracting (NOV 2011) FAR 52.219-27 Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside FACTOR 2: TOTAL EVALUATED PRICE - All pricing will be evaluated on a total price basis to include option years of the contract. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items - January 2017 FAR 52.212-3, Offerors Representations and Certifications Commercial Items January 2017 Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items January 2017 FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders November 2017 The following subparagraphs of FAR 52.212-5 are applicable: 52.204 10, Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2016) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) 52.222-3, Convict Labor (June 2003) 52.222-21, Prohibition of Segregated Facilities (APR 2015) 52.222 26, Equal Opportunity (SEP 2016) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Jul 2013) 52.222-41, Service Contract Labor Standards (MAY 2014) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (MAY 2014) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) 52.237-11, Accepting and Dispensing of $1 Coin (SEP 2008) All offers shall be sent to the North Florida/South Georgia Contracting Office 8 via email to Brian Werner, brian.werner1@va.gov, Contract Specialist. This is an open-market combined synopsis/solicitation for services as defined herein.    The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Offeror shall list exception(s) and rationale for the exception(s). Submission shall be received not later than 16:00 EST on 15 June 2018 at brian.werner1@va.gov, to Brian Werner, Contract Specialist, NF/SG Contracting Office, 300 E. University Ave, Ste 180, Gainesville, FL 32601. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Only e-mail, mail, or hand-delivery is acceptable, faxed offers will not be considered. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Brian Werner, brian.werner1@va.gov. Point of Contact Brian Werner, Contract Specialist, brian.werner1@va.gov, 300 E. University Ave, Ste 180, Gainesville, FL 32601.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VANFSGHS/DVANoFSoGHS/36C24818Q0866/listing.html)
 

Document(s)

Attachment
 

File Name: 36C24818Q0866 36C24818Q0866.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4347117&FileName=36C24818Q0866-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4347117&FileName=36C24818Q0866-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: DEPARTMENT OF VETERANS AFFAIRS;VA MEDICAL CENTER - LAKE CITY;619 S. MARION AVE;LAKE CITY, FLORIDA

Zip Code: 32025
 

Record

SN04939945-W 20180602/180531231525-158fd58cab82702664652a244a1b3005 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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