Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 15, 2018 FBO #6048
DOCUMENT

R -- Next Program Assessments (VA-18-00031672) - Attachment

Notice Date

6/13/2018
 

Notice Type

Attachment
 

NAICS

541611 — Administrative Management and General Management Consulting Services
 

Contracting Office

Department of Veterans Affairs;Strategic Acquisition Center - Frederick;321 Ballenger Center Drive, Suite 125;Frederick MD 21703
 

ZIP Code

21703
 

Solicitation Number

36C10X18Q9111
 

Response Due

6/20/2018
 

Archive Date

6/25/2018
 

Point of Contact

Jacky Jean-Jacques (Jacky.Jean-Jacques@va.gov)
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

. COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C10X18Q9111 Posted Date: 6/13/2018 Response Date: 6/20/2018 Product or Service Code: R410- Support Professional: Program Evaluation/Review/Development Procurement Method: Service Disabled Veteran Owned Small Business Set Aside NAICS Code: Small Business Size Standard: 541611 Administrative Management and General Management Consulting Services $15M Contracting Office Address Department of Veterans Affairs (VA) Office of Procurement, Acquisition and Logistics (OPAL) Strategic Acquisition Center (SAC) Frederick, MD 321 Ballenger Center Drive, Suite 125 Frederick, MD 21703 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-94 and 2005-95 effective January 19, 2017 and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at http://farsite.hill.af.mil. The Department of Veterans Affairs, Veterans Health Administration (VHA) Healthcare Leadership Talent Institute (10A2E) in located at 55 N Robinson Avenue Suite 1010 Edmond, OK, 73013 is seeking contractor s support to provide Survey Services for the New Executive Leadership (Next) Program. See Performance Work Statement below. Performance Work Statement: Background The New Executive Leadership Program (NExT) is a core part of Veterans Health Administration s (VHA) workforce leadership development strategy focused on developing future leaders. The program is for newly appointed health care executives to be introduced to an improved on-boarding process by receiving  guidance from an assigned certified VHA  mentor, participating in a multidisciplinary coaching team, attending the NExT Orientation among peers and by  joining a new discipline specific Community of Practice [COP]  group. The goal of the program is to provide a foundational leadership development experience that will enhance the candidate's skills and provide VHA with effective leaders at the manager level and beyond. Scope of Work The New Executive Leadership Program (NExT) requires the contractor to provide a commercial off the shelf (COTS) survey/assessment tool with corresponding challenge report data to participants in the NexT Program. The assessment tool shall be capable of showing challenges often identifiable to newly appointed executives running into trouble that delays or prohibits their effective and efficient transition into this level of leadership.   The contractor shall provide tools, indicators, skills, via this assessment and coaching, to create the best opportunity for our participants to lead effectively and efficiently and thus provide the best care possible for our Veterans. Performance Details These contractors assessment tool hall provide insight regarding eleven derailment tendencies that when incited by stress, pressure, or boredom, are capable of impeding work relationships, adversely impacting leadership style, hindering productivity, and limiting overall career potential and effectiveness. From a development standpoint, the assessments are uniquely capable of helping individuals proactively identify dark side tendencies (often over-used strengths) capable of negatively impacting their performance -- insight that can be used as a basis for goal setting and seeking accountability. The NExT participants will take the assessment online and the results will be released to the already established and trained coaches on site. VHA has its very own staff of psychologists, which have been certified, assigned to the VHA National Center for Organizational Development (NCOD). NExT partners with NCOD will provide this service, coaching, and follow up. Performance Period The estimated period of performance for this contract shall be base and four (4) option years from the contract effective date for services issued throughout the life of the contract. Item # Description/Part Number* Qty 1 Development Survey (HDS) FY 2018 80 2 Development Survey (HDS) FY 2019 80 3 Development Survey (HDS) FY 2020 80 4 Development Survey (HDS) FY 2021 80 5 Development Survey (HDS) FY 2022 80 Any work at the Government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO). There are ten (10) Federal holidays set by law (USC Title 5 Section 6103) that VA follows: Under current definitions, four are set by date: New Year's Day January 1 Independence Day July 4 Veterans Day November 11 Christmas Day December 25 If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday. The other six are set by a day of the week and month: Martin Luther King's Birthday Third Monday in January Washington's Birthday Third Monday in February Memorial Day Last Monday in May Labor Day First Monday in September Columbus Day Second Monday in October Thanksgiving Fourth Thursday in November Place of Performance The tasks under this PWS shall be performed at the Contractor s facility. The NExT participants will take the assessment online at their Medical Facility or VISN. VHA has its own staff of Psychologists, which have been certified, assigned to the VHA National Center for Organizational Development (NCOD). NExT partners with NCOD will provide this service, coaching, and follow up. The results will be released to the already established and trained coaches on site. The assessments are identified by a name and/or identifier number. Travel The Government does not anticipate travel under this effort to perform the tasks associated with the effort. Specific Tasks and Deliverables Task 1: The Contractor will conduct a kick-off meeting with the appropriate VA personnel present no later than 5 business days after receipt of award. Task 2: The Contractor shall provide 80 valid and active User IDs and Passwords no later than 30 days after award to access and administer 80 survey assessments that evaluate bad personality traits that are derived from an increase of stress; which can damage ones reputation; interfere with ones level of success, and/or impair relationships. Additionally, provide 80 corresponding Challenge Reports from the Assessment System, Inc. The vendor will email User IDs and Passwords in a passcode protected file to a VHA National Center for Organization Development assigned designee. The 80 User IDs and Passwords to access the Challenge Report will have a valid duration of 3 years: May 2018 to April 2022. User IDs and Passwords must be assigned to the account of VHA National Center for Organization Development within 30 days upon contract award. Agency will realize that any unused User IDs and Passwords remaining at the end of the 3-year time period, April 2022, will expire and purchase price will be forfeited. Schedule of Deliverables All contractor-provided work products are to be furnished within the specific delivery Dates (see below). Any changes to the delivery dates must be discussed with COR and requested in writing to the CO. If for any reason, any deliverables cannot be delivered in the time schedule, the contractor shall provide a written explanation to the CO. This written transmittal shall include a firm commitment of when the work shall be completed. This notice to the CO shall cite the reasons for the delay, and the impact on the overall project. The CO shall review the facts and issues in response with applicable regulations. The government will have five business days to review each document submitted by the contractor and provide feedback/comments to the contractor unless otherwise specified in the contract. The contractor shall have five business days to incorporate comments unless otherwise specified in the contract. The below chart should include the following: Task PWS Location Description QTY Due Date 1 4.0 Kick Off Meeting 1 5 business days after award 2 4.0 The Contractor shall provide 80 valid and active User IDs and Passwords no later than 30 days after award to access and administer 80 survey assessments that evaluate bad personality traits that are derived from an increase of stress; which can damage ones reputation; interfere with ones level of success, and/or impair relationships. Additionally, provide 80 corresponding Challenge Reports from the Assessment System, Inc. The vendor will email User IDs and Passwords in a passcode protected file to a VHA National Center for Organization Development assigned designee. The 80 User IDs and Passwords to access the Challenge Report will have a valid duration of 3 years: May 2018 to April 2022. User IDs and Passwords must be assigned to the account of VHA National Center for Organization Development within 30 days upon contract award. Agency will realize that any unused User IDs and Passwords remaining at the end of the 3-year time period, April 2022, will expire and purchase price will be forfeited 80 30 days after award Performance Requirements Summary The Performance Requirements Summary (PRS) is a listing of the tasks that will be monitored during the contract term. The PRS Chart also lists examples of the types of documents that will be used during monitoring, as well as the standards of performance, the Acceptable Quality Level (AQL) of performance. All listings of required services or standards used in the PRS Chart are intended to be completely consistent with the terms and conditions of the PWS. This PRS also provides the minimum standard of acceptable performance as well as the minimum AQL of this standard. Failure to meet the minimum AQL in any of the tasks listed will result in an assessment of unsuccessful performance for the task(s). Performance-Based Task Performance Standard Acceptable Quality Level Surveillance Method Incentives/ Disincentives Task 2 Upon Contract Award Delivery On Time 100% Monitoring/Inspection For all tasks, the following applies: Performance that meets or exceeds the AQL will result in a positive CPARS rating. Performances that do not meet the required AQL may result in a negative CPARS rating. The Government will utilize a Quality Assurance Surveillance Plan (QASP) throughout the life of the contract to ensure that the Contractor is performing the services required by this PWS in an acceptable manner. The Government performs surveillance to determine if the Contractor exceeds, meets or does not meet these standards. The Government reserves the right to alter or change the surveillance methods in the QASP at its own discretion. Frequency of Measurement During task order performance, the COR will periodically analyze whether the negotiated frequency of surveillance is appropriate for the work being performed, and at a minimum shall be twice a year. All formal deliverables will be reviewed for acceptability prior to being approved and accepted by the Government. Acceptable Performance The Government shall document acceptable performance in accordance with the chart above. Any report may become a part of the supporting documentation for any contractual action. Unacceptable Performance When unacceptable performance occurs, the COR shall inform the CO. This will always be in writing although when circumstances necessitate immediate verbal communication, that communication will be followed in writing. The COR shall document the discussion and place it in the COR file. When the CO determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor's program manager. The contractor shall acknowledge receipt of the CDR in writing to the CO. The CDR will state how long after receipt the contractor has to take corrective action. The CDR will also specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CO shall review the contractor's corrective action plan to determine acceptability. Any CDRs may become a part of the supporting documentation for any contractual action deemed necessary by the CO. Key Personnel No key personnel will be required by the Contractor. VHA has its very own staff of psychologists, which have been certified, assigned to the VHA National Center for Organizational Development (NCOD). NExT partners with NCOD will provide this service, coaching, and follow up. 6.0 SECURITY ADDENDUM A ADDITIONAL VA REQUIREMENTS, CONSOLIDATED Cyber and Information Security Requirements for VA IT Services The Contractor shall ensure adequate LAN/Internet, data, information, and system security in accordance with VA standard operating procedures and standard PWS language, conditions, laws, and regulations.   The Contractor s firewall and web server shall meet or exceed VA minimum requirements for security.   All VA data shall be protected behind an approved firewall.   Any security violations or attempted violations shall be reported to the VA Program Manager and VA Information Security Officer as soon as possible.   The Contractor shall follow all applicable VA policies and procedures governing information security, especially those that pertain to certification and accreditation. Contractor supplied equipment, PCs of all types, equipment with hard drives, etc. for contract services must meet all security requirements that apply to Government Furnished Equipment (GFE) and Government Owned Equipment (GOE).   Security Requirements include:   a) VA Approved Encryption Software must be installed on all laptops or mobile devices before placed into operation, b) Bluetooth equipped devices are prohibited within VA; Bluetooth must be permanently disabled or removed from the device, c) VA approved anti-virus and firewall software, d) Equipment must meet all VA sanitization requirements and procedures before disposal.   The COR, CO, the Project Manager, and the Information Security Officer (ISO) must be notified and verify all security requirements have been adhered to. Each documented initiative under this contract incorporates VA Handbook 6500.6, Contract Security, March 12, 2010 by reference as though fully set forth therein. The VA Handbook 6500.6, Contract Security shall also be included in every related agreement, contract or order.   The VA Handbook 6500.6, Appendix C, is included in this document as Addendum B. Training requirements: The Contractor shall complete all mandatory training courses on the current VA training site, the VA Talent Management System (TMS), and will be tracked therein. The TMS may be accessed at https://www.tms.va.gov. If you do not have a TMS profile, go to https://www.tms.va.gov and click on the Create New User link on the TMS to gain access. Contractor employees shall complete a VA Systems Access Agreement if they are provided access privileges as an authorized user of the computer system of VA. VA Enterprise Architecture Compliance The applications, supplies, and services furnished under this contract must comply with One-VA Enterprise Architecture (EA), available at http://www.ea.oit.va.gov/index.asp in force at the time of issuance of this contract, including the Program Management Plan and VA's rules, standards, and guidelines in the Technical Reference Model/Standards Profile (TRMSP).   VA reserves the right to assess contract deliverables for EA compliance prior to acceptance. VA Internet and Intranet Standards: The Contractor shall adhere to and comply with VA Directive 6102 and VA Handbook 6102, Internet/Intranet Services, including applicable amendments and changes, if the Contractor s work includes managing, maintaining, establishing and presenting information on VA s Internet/Intranet Service Sites.   This pertains, but is not limited to: creating announcements; collecting information; databases to be accessed, graphics and links to external sites. Internet/Intranet Services Directive 6102 is posted at (copy and paste the following URL to browser): http://www1.va.gov/vapubs/viewPublication.asp?Pub_ID=409&FType=2 Internet/Intranet Services Handbook 6102 is posted at (copy and paste following URL to browser): http://www1.va.gov/vapubs/viewPublication.asp?Pub_ID=410&FType=2 Notice of the Federal Accessibility Law Affecting All Electronic and Information Technology Procurements   (Section 508) On August 7, 1998, Section 508 of the Rehabilitation Act of 1973 was amended to require that when Federal departments or agencies develop, procure, maintain, or use Electronic and Information Technology, that they shall ensure it allows Federal employees with disabilities to have access to and use of information and data that is comparable to the access to and use of information and data by other Federal employees.   Section 508 required the Architectural and Transportation Barriers Compliance Board (Access Board) to publish standards setting forth a definition of electronic and information technology and the technical and functional criteria for such technology to comply with Section 508. These standards have been developed and published with an effective date of December 21, 2000. Federal departments and agencies shall develop all Electronic and Information Technology requirements to comply with the standards found in 36 CFR 1194. Section 508 Electronic and Information Technology (EIT) Standards The Section 508 standards established by the Architectural and Transportation Barriers Compliance Board (Access Board) are incorporated into, and made part of all VA orders, solicitations and purchase orders developed to procure Electronic and Information Technology (EIT). These standards are found in their entirety at: http://www.section508.gov and http://www.section508.gov/acquisition-regulations. A printed copy of the standards will be supplied upon request.   The Contractor shall comply with the technical standards as marked: _x_ § 1194.21 Software applications and operating systems _x_ § 1194.22 Web-based intranet and internet information and applications _x_ § 1194.23 Telecommunications products _x_ § 1194.24 Video and multimedia products _x_ § 1194.25 Self-contained, closed products _x_ § 1194.26 Desktop and portable computers _x_ § 1194.31 Functional Performance Criteria _x_ § 1194.41 Information, Documentation, and Support Equivalent Facilitation Alternatively, offerors may propose products and services that provide equivalent facilitation, pursuant to Section 508, subpart A, §1194.5. Such offerors will be considered to have provided equivalent facilitation when the proposed deliverables result in substantially equivalent or greater access to and use of information for those with disabilities. Compatibility with Assistive Technology The Section 508 standards do not require the installation of specific accessibility-related software or the attachment of an assistive technology device. Section 508 requires that the EIT be compatible with such software and devices so that EIT can be accessible to and usable by individuals using assistive technology, including but not limited to screen readers, screen magnifiers, and speech recognition software. Representation of Conformance In order to be considered eligible for award, offerors must submit the Government Product Accessibility Template (GPAT) to verify Section 508 conformance of their products and/or services. The GPAT will be incorporated into the resulting contract. Acceptance and Acceptance Testing Deliverables resulting from this solicitation will be accepted based in part on satisfaction of the identified Section 508 standards requirements for accessibility and must include a final/updated GPAT and final test results demonstrating Section 508 compliance. Deliverables should meet applicable accessibility requirements and should not adversely affect accessibility features of existing EIT technologies. The Government reserves the right to independently test for 508 Compliance before delivery. The Contractor shall be able to demonstrate 508 Compliance upon delivery. Automated test tools and manual techniques are used in the VA Section 508 compliance assessment. Additional information concerning tools and resources can be found at http://www.section508.va.gov/section508/Resources.asp. Deliverable: Updated GPAT Final Section 508 Compliance Test Results Physical Security & Safety Requirements: The Contractor and their personnel shall follow all VA policies, standard operating procedures, applicable laws and regulations while on VA property.   Violations of VA regulations and policies may result in citation and disciplinary measures for persons violating the law. The Contractor and their personnel shall wear visible identification at all times while they are on the premises. VA does not provide parking spaces at the work site; the Contractor must obtain parking at the work site if needed.   It is the responsibility of the Contractor to park in the appropriate designated parking areas.   VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside/outside any building other than the designated smoking areas. Possession of weapons is prohibited. The Contractor shall obtain all necessary licenses and/or permits required to perform the work, with the exception of software licenses that need to be procured from a Contractor or vendor in accordance with the requirements document. The Contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. Confidentiality and Non-Disclosure The Contractor shall follow all VA rules and regulations regarding information security to prevent disclosure of sensitive information to unauthorized individuals or organizations. The Contractor may have access to Protected Health Information (PHI) and Electronic Protected Health Information (EPHI) that is subject to protection under the regulations issued by the Department of Health and Human Services, as mandated by the Health Insurance Portability and Accountability Act of 1996 (HIPAA); 45 CFR Parts 160 and 164, Subparts A and E, the Standards for Privacy of Individually Identifiable Health Information ( Privacy Rule ); and 45 CFR Parts 160 and 164, Subparts A and C, the Security Standard ( Security Rule ).   Pursuant to the Privacy and Security Rules, the Contractor must agree in writing to certain mandatory provisions regarding the use and disclosure of PHI and EPHI.     The Contractor will have access to some privileged and confidential materials of VA.   These printed and electronic documents are for internal use only, are not to be copied or released without permission, and remain the sole property of VA.   Some of these materials are protected by the Privacy Act of 1974 (revised by PL 93-5791) and Title 38.   Unauthorized disclosure of Privacy Act or Title 38 covered materials is a criminal offense. The VA Contracting Officer will be the sole authorized official to release in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. The Contractor shall release no information.   Any request for information relating to this contract presented to the Contractor shall be submitted to the VA Contracting Officer for response. Contractor personnel recognize that in the performance of this effort, Contractor personnel may receive or have access to sensitive information, including information provided on a proprietary basis by carriers, equipment manufacturers and other private or public entities.   Contractor personnel agree to safeguard such information and use the information exclusively in the performance of this contract.   Contractor shall follow all VA rules and regulations regarding information security to prevent disclosure of sensitive information to unauthorized individuals or organizations as enumerated in this section and elsewhere in this Contract and its subparts and appendices. Contractor shall limit access to the minimum number of personnel necessary for contract performance for all information considered sensitive or proprietary in nature.   If the Contractor is uncertain of the sensitivity of any information obtained during the performance this contract, the Contractor has a responsibility to ask the VA Contracting Officer. Contractor shall train all of their employees involved in the performance of this contract on their roles and responsibilities for proper handling and nondisclosure of sensitive VA or proprietary information.   Contractor personnel shall not engage in any other action, venture or employment wherein sensitive information shall be used for the profit of any party other than those furnishing the information. The sensitive information transferred, generated, transmitted, or stored herein is for VA benefit and ownership alone. Contractor shall maintain physical security at all facilities housing the activities performed under this contract, including any Contractor facilities according to VA-approved guidelines and directives.   The Contractor shall ensure that security procedures are defined and enforced to ensure all personnel who are provided access to patient data must comply with published procedures to protect the privacy and confidentiality of such information as required by VA. Contractor must adhere to the following: The use of thumb drives or any other medium for transport of information is expressly prohibited. Controlled access to system and security software and documentation. Recording, monitoring, and control of passwords and privileges. All terminated personnel are denied physical and electronic access to all data, program listings, data processing equipment and systems. VA, as well as any Contractor (or Subcontractor) systems used to support development, provide the capability to cancel immediately all access privileges and authorizations upon employee termination. Contractor PM and VA PM are informed within twenty-four (24) hours of any employee termination. Acquisition sensitive information shall be marked "Acquisition Sensitive" and shall be handled as "For Official Use Only (FOUO)". Contractor does not require access to classified data. Regulatory standard of conduct governs all personnel directly and indirectly involved in procurements.   All personnel engaged in procurement and related activities shall conduct business in a manner above reproach and, except as authorized by statute or regulation, with complete impartiality and with preferential treatment for none.   The general rule is to strictly avoid any conflict of interest or even the appearance of a conflict of interest in VA/Contractor relationships. VA Form 0752 shall be completed by all Contractor employees working on this contract, and shall be provided to the CO before any work is performed.   In the case that Contractor personnel are replaced in the future, their replacements shall complete VA Form 0752 prior to beginning work. INFORMATION TECHNOLOGY USING ENERGY-EFFICIENT PRODUCTS The Contractor shall comply with Sections 524 and Sections 525 of the Energy Independence and Security Act of 2007; Section 104 of the Energy Policy Act of 2005; Executive Order 13514, Federal Leadership in Environmental, Energy, and Economic Performance, dated October 5, 2009; Executive Order 13423, Strengthening Federal Environmental, Energy, and Transportation Management, dated January 24, 2007; Executive Order 13221, Energy-Efficient Standby Power Devices, dated August 2, 2001; and the Federal Acquisition Regulation (FAR) to provide ENERGY STAR ®, FEMP designated, low standby power, and Electronic Product Environmental Assessment Tool (EPEAT) registered products in providing information technology products and/or services. The Contractor shall ensure that information technology products are procured and/or services are performed with products that meet and/or exceed ENERGY STAR, FEMP designated, low standby power, and EPEAT guidelines. The Contractor shall provide/use products that earn the ENERGY STAR label and meet the ENERGY STAR specifications for energy efficiency. Specifically, the Contractor shall: Provide/use ENERGY STAR products, as specified at www.energystar.gov/products (contains complete product specifications and updated lists of qualifying products). Provide/use the purchasing specifications listed for FEMP designated products at www.femp.energy.gov/procurement. The Contractor shall use the low standby power products specified at http://energy.gov/eere/femp/low-standby-power-products. Provide/use EPEAT registered products as specified at www.epeat.net. At a minimum, the Contractor shall acquire EPEAT ® Bronze registered products. EPEAT registered products are required to meet the technical specifications of ENERGY STAR, but are not automatically on the ENERGY STAR qualified product lists. The Contractor shall ensure that applicable products are on both the EPEAT Registry and ENERGY STAR Qualified Product Lists. The Contractor shall use these products to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. The following is a list of information technology products for which ENERGY STAR, FEMP designated, low standby power, and EPEAT registered products are available: Computer Desktops, Laptops, Notebooks, Displays, Monitors, Integrated Desktop Computers, Workstation Desktops, Thin Clients, Disk Drives Imaging Equipment (Printers Copiers, Multi-Function Devices, Scanners, Fax Machines, Digital Duplicators, Mailing Machines) Televisions, Multimedia Projectors This list is continually evolving, and as a result is not all-inclusive. All interested companies shall complete the Price/Cost table below: Price/Cost Schedule Line Item Description Quantity Unit Unit Price Total Price 0001 Hogan Development Survey (HDS) FY 2018 POP: 6/30/2018- 6/29/2019 80 EA $___ $___ Total Base $___ Option Period One Line Item Description Quantity Unit Unit Price Total Price 1001 Hogan Development Survey (HDS) FY 2019 POP: 6/30/2019- 6/29/2020 80 EA $___ $___ Total Option Period One $___ Option Period Two Line Item Quantity Unit Unit Price Total Price 2001 Hogan Development Survey (HDS) FY 2020 POP: 6/30/2020- 6/29/2021 80 EA $___ $___ Total Option Period Two $___ Option Period Three Line Item Description Quantity Unit Unit Price Total Price 3001 Hogan Development Survey (HDS) FY 2021 POP: 6/30/2021- 6/29/2022 80 EA $___ $___ Total Option Period Three $___ Option Period Four Line Item Description Quantity Unit Unit Price Total Price 4001 Hogan Development Survey (HDS) FY 2022 POP: 6/30/2022- 6/29/2023 80 EA $___ $___ Total Option Period Four $___ Grand Total $___ Instructions to Quoters The provision at 52.212-1, Instructions to Offerors -- Commercial Items applies to this acquisition. Addenda to the provision are as follows: Quoters Submission Submission of quote: Submit your company s quote via email to the Contract Specialist, Jacky Jean-Jacques at (Jacky.Jean-Jacques@va.gov) and Contracting Officer Selena Robinson at (Selena.Robinson@va.gov) prior to the deadline below. You may submit more than one quote. If you do, the Government will evaluate each separately. Submission deadline: The Government must receive your quote via email by 12:00PM ET on June 20, 2018. The Government will not consider any quote that it receives after the deadline unless it receives it before issuing an order and considering it will not delay the purchase. The Government email system will not accept file sizes that exceed 5MB. It is the contractor s responsibility to submit all parts of its quote no later than the date and time specified in the RFQ. In case of an emergency that delays operations and makes submission or receipt of your quote impossible, the Government may extend the deadline by one working day at its sole discretion. Questions: Submit any questions electronically to the email addresses above on or before 4:00PM ET on June 15, 2018. Questions submitted after this date and time will not receive a response. Terms and content of your quote: Your quote must be based on the terms of this RFQ. The Government may reject any quote that is not based on these terms in every respect. Quoters are hereby advised that any quoter-imposed terms and conditions and/or assumptions which deviate from the Government s material terms and conditions established by the solicitation, may render the offeror s quote unacceptable, and thus ineligible for award. Your quote must contain all of the information described below. Issuance of an award: Your quote should contain your best terms. The Contracting Officer intends to issue a contract to the responsible quoter with the lowest price technically acceptable. Any award resulting from this solicitation will be issued on a Standard Form 1449. To be eligible to quote, your firm must be a VIP Verified SDVOSB at time of quote submission and at time of award Information to be submitted: Place the following information on the first (non-cover) page of your quote: (1) RFQ number 36C10X18Q9111; (2) Your company name, address, DUNS number and telephone number; (3) Your fixed CLIN prices by completing unit and total price of the following (must price all CLINs for Base and Options): (4) Acknowledgement of any amendments to this RFQ; and (5) A statement that you assent to all terms of this RFQ. Beginning on the next page of your quote, provide the following information: System for Award Management (SAM): You must be registered in SAM at time of quote submission and must remain registered throughout performance until final payment. Go to https://www.acquisition.gov for information on SAM registration and annual confirmation. DUNS Number (Data Universal Numbering System Number): Place the annotation DUNS or DUNS+4 next to your name and address on the first page of your quote as required above. If you do not have a DUNS number, contact Dun and Bradstreet to obtain one. If you are located within the United States, you may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. If you are located outside the United States, you must contact the local Dun and Bradstreet office for a DUNS number. Tell Dun and Bradstreet that you are a quoter for a Government contract when contacting the local Dun and Bradstreet office. The DUNS+4 is the DUNS number plus a 4-character suffix that you may use at your discretion to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for your company. Basis for Award: The evaluation will be conducted using the procedures in FAR 13.106-2 and the provision at FAR 52.212-2 Evaluation Commercial Items. (a) The Government intends to award a contract resulting from this solicitation to the responsible Quoter whose quote conforming to the solicitation will be most advantageous to the Government. The Government has determined that best value will be achieved by using a Lowest Priced Technically Acceptable approach to determine best value. Quotes are evaluated simply as either "acceptable" or "unacceptable." (b) The following factors shall be used to evaluate quotes: A. Technical Approach; B. Price Additional evaluation information: Technical- The contractor shall provide a technical approach that demonstrates their ability to perform the required tasks in accordance with the PWS. The technical approach should be no more than two (5) pages including resumes. Price- Price will be evaluated to determine whether it is fair and reasonable. For a price to be reasonable, it must represent a price to the Government that a prudent person would pay when consideration is given to prices in the market. The Government expects that price reasonableness will be established through adequate price competition, but it may also determine price reasonableness through price analysis techniques as described in FAR 13.106-3. The Government will evaluate quotes, by adding all established pricing elements (inclusive of options) to determine the final/total price. Although Past Performance is not evaluated as a separate evaluation element, the Government will consider past performance when performing its responsibility determination of the apparent awardee. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items (JAN 2017) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (JAN 2017) Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items JAN 2017 FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders JAN 2018 The following subparagraphs of FAR 52.212-5 are applicable: 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402). 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509). 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.) 52.204 10, Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2016) (Pub. L. 109 282) (31 U.S.C. 6101 note). 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note). 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313). 52.219-8, Utilization of Small Business Concerns (NOV 2016) (15 U.S.C. 637(d)(2) and (3)). 52.219-16, Liquidated Damages Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)). 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C. 657f). 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C 632(a)(2)). 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (DEC 2015) (15 U.S.C. 637(m)). 52.222-3, Convict Labor (June 2003) (E.O. 11755). 52.222 19, Child Labor Cooperation with Authorities and Remedies (JAN 2018) (E.O. 13126). 52.222-21, Prohibition of Segregated Facilities (APR 2015). 52.222 26, Equal Opportunity (SEP 2016) (E.O. 11246). 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212). 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793). 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212). 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627). 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Jul 2013) (31 U.S.C. 3332). Additional Provision(s): The following additional Provisions are incorporated by reference: VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) 52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS REPRESENTATION (JAN 2017) 52.203-98 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS REPRESENTATION (DEVIATION) (FEB 2015) 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013) 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL ITEMS (JAN 2017) VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (JAN 2008) FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) VAAR 852.203-71 DISPLAY OF DEPARTMENT OF VETERAN AFFAIRS HOTLINE POSTER (DEC 1992) VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008) VAAR 852.219-10 VA NOTICE OF NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016) VAAR 852.273-74 AWARD WITHOUT EXCHANGES (JAN 2003) FAR 52.217-5 EVALUATION OF OPTIONS (JUL 1990) FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of Task Order expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years. (End of Clause) CONTRACT ADMINISTRATION DATA LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011) This Combined Synopsis Solicitation includes VAAAR 852.219-10, Notice of Total Service-Disabled Veteran-Owned Small Business Set- Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement. All administration matters will be handled by the following individuals: CONTRACTOR: Name: Address: Email: Phone: DUNS: TIN: CAGE: Contractor Performance Assessment Reporting System (CPARS) representative: Name: Email: Phone: GOVERNMENT: Strategic Acquisition Center Frederick Department of Veterans Affairs 321 Ballenger Center Drive, Suite 125 Frederick, MD 21703 Contracting Officer (CO): Selena Robinson Email: Selena.Robinson@va.gov Phone: (240) 215-1675 Contracting Specialist (CS): Jacky Jean-Jacques Email: Jacky.Jean-Jacques@va.gov Phone: (240) 215-1652 Contracting Officer s Representative (COR): TBD Email: Phone: Invoicing Instructions Submission - All invoices shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. Tungsten (fka OB10) ELECTRONIC INVOICE SUBMISSION FSC e-INVOICE PROGRAM THRU AUSTIN PORTAL FSC MANDATORY ELECTRONIC INVOICE SUBMISSION FOR AUSTIN PAYMENTS Vendor Electronic Invoice Submission Methods: Fax, email and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted data transmissions below. VA s Electronic Invoice Presentment and Payment System The Financial Services Center (FSC) in Austin, TX uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site is http://www.x12.org. Vendor e-invoice Set-up information: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center in Austin, TX for payment processing. If you have questions about the payment status of a properly submitted invoice, the e-invoicing program, or Tungsten, please contact the FSC at the phone number or email address listed below. Tungsten e-Invoice setup information: 1-877-489-6135 Tungsten e-Invoice email: VA.Registration@tungsten-network.com FSC e-Invoice contact information: 1-877-353-9791 FSC e-Invoice email: vafsccshd@va.gov http://www.fsc.va.gov/einvoice.asp COMMUNICATIONS: https://www.federalregister.gov/articles/2012/11/27/2012-28612/va-acquisition-regulation-electronic-submission-of-payment-requests http://fcw.com/articles/2012/11/27/va-epayments.aspx?s=fcwdaily Submission of Proper Invoice - The following data must be included in an invoice for it to constitute a proper invoice: a. Name and address of the contract b. Invoice date and number c. IFCAP Purchase Order No. d. Contract No. Item number, description, quantity, unit of measure, price, extended price and a total of supplies delivered or services performed. Cumulative billing (per line item and total) Final invoices must be marked FINAL INVOICE Proof of supplies delivered or services performed MUST also be provided. Signature, printed name and title of Government receiving official and date of delivery or performance period must be included. INVOICES THAT DO NOT COMPLY WITH THESE REQUIREMENTS SHALL BE REJECTED. Contractor Remittance Address - All payments by the Government to the contractor will be made in accordance with: [X] 52.232-33, Payment by Electronic Funds Transfer System For Award Management, or Invoice shall be submitted in the arrears - a. Quarterly [ ] b. Semi-Annually [ ] c. Other [X] Upon delivery and acceptance of survey results by COR. Point of Contact For information regarding the solicitation, please contact Mr. Jacky Jean-Jacques at Jacky.Jean-Jacques@va.gov or via phone at (240) 215-1652 or Selena Robinson at Selena Robinson @va.gov or via phone at (240) 215-1675.
 

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