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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 16, 2018 FBO #6049
DOCUMENT

65 -- SYNGO MCT NEUROLOGY ENGINE - Attachment

Notice Date

6/14/2018
 

Notice Type

Attachment
 

NAICS

423450 — Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 2;James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx NY 10468-3904
 

ZIP Code

10468-3904
 

Solicitation Number

36C24218Q9489
 

Response Due

6/20/2018
 

Archive Date

8/19/2018
 

Point of Contact

Christopher Coker, Contract Specialist
 

E-Mail Address

christopher.coker@va.gov
(Brian.lawson2@va.gov)
 

Small Business Set-Aside

N/A
 

Description

THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A REQUEST FOR INFORMATION Only. This Request for Information (RFI) is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. This Request for Information is intended for all Socio-economic groups. Because this is a Request for Information announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists. Therefore, do not request a copy of the solicitation. The Department of Veterans Affairs Service Area Office East/Network Contracting Office 2, Bronx, NY Team, is conducting market research to identify potential sources with the intention to purchase syngo.mCT Neurology Engine #1, installed on our Siemens Syngo Via server. Responses to this notice should include company name, address, point of contact, phone number, and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS). This procurement will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. NAICS Code is 423450. Telephone responses will not be accepted. Responses must be received in writing no later than, 1400/2:00PM Eastern Standard Time (EST) on June 20, 2018. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff in regards to this requirement, as they are not authorized to discuss this matters related to this procurement action, all questions will be addressed during the solicitation stage by the Contract Specialist. All firms responding to this Request for Information are advised that their response is not a request for proposal therefore will not be considered for a contract award. If a solicitation is issued, information will be posted on the FedBizOpps (FBO) web site for all qualified interested parties at a later date, and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any service. The government will not pay for any information or administrative cost incurred in response to this Request for Information. Information will only be accepted in writing by e-mail to Contract Specialist at christopher.coker@va.gov. DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. Statement of Work (SOW) syngo.via - Upgrades and Options for Installed Base VB10 BACKGROUND GENERAL PROJECT DESCRIPTION The mission of the Department of Veterans Affairs (VA) is to provide excellent healthcare services to veterans of the United States. James J Peters Bronx VA Medical Center is seeking to purchase syngo.mCT Neurology Engine #1, installed on our Siemens Syngo Via server. The syngo.mCT Neurology Engine facilitates visualization and evaluation of neurology exams on syngo.via. It may assist physicians in making better-informed diagnostic and therapeutic decisions. Findings can be tracked using the findings navigator and are automatically stored and can be used in the final report. DEFINITIONS COR Contracting Officer technical Representative EMR Electronic Medical Record PM Preventive Maintenance Inspection. Services which are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with its intended design and functional capacity with minimal incidence of malfunction or inoperative conditions. TASKS/REQUIREMENTS All software components must meet, but are not limited to the following characteristics: Functional Requirements: Software Modules syngo.PET Neuro DB Comparison advances neurological evaluation by providing a clinically focused software solution for brain analysis when used with PET and PET/CT FDG imaging. This application offers tools to radiologists and nuclear medicine physicians assessing patients with neurological disorders and dementias. By combining standardized anatomy and a comprehensive normal database with advanced fusion techniques, syngo.PET Neuro DB Comparison enables automatic correlation of the patient s study with an average brain for computation of abnormalities. The fusion engine produces results that are reproducible between multiple sessions and multiple users. The quantification tools include voxel-by-voxel evaluation of the abnormal regions and automatic positioning of anatomical regions of interest which are optimized for evaluation of dementia. syngo.PET Neuro DB Comparison also includes additional anatomical brain regions of interest. In addition, several anatomical regions may be selected for assessment of a single patient scan or for quantitative comparison to other scans. Color-coded statistical analysis highlighting patterns of hyper-metabolism and hypometabolism are created and can be incorporated into clinical reports. syngo.PET Neuro DB Comparison provides unique fusion techniques, automated evaluation steps, and comprehensive quantification tools to meet the needs of emerging PET and PET/CT neurological evaluations. Features: Optimized workflow for PET neurological studies Provides an FDG normals database Provides Young Normals FDG database for epilepsy assessment Assessment of hyper- and hypo-metabolic brain regions Hybrid visualization of anatomy, load MR and/or CT with any PET scan. Standard voxel-by-voxel reporting of statistics Predefined 3D anatomical brain regions (ROIs) Cortical View details entire cortex on a single view Stereotactic Surface Projections (SSP) Selection of brain normalization region Advanced evaluation tools Minimum, maximum and mean SUV Standards deviation from normals Multiple color-maps Gallery or single image views One-click image snapshot capabilities. Syngo.MI Hybrid Neuro 3D The MI Neuro Hybrid 3D enables the user to visualize the statistical map resulting from a Database Comparison in a cutting edge 3D rendering. DELIVERABLES/DELIVERY SCHEDULE The following should be delivered to the location specified in Section VI. Place of Performance. syngo.via - Upgrades and Options for Installed Base VB10 2 Service Manuals for the selected software (1 physical and 1 electronic copy on CD) Obtaining the service manual is a VA Mandate per VAAR regulation AS7004 Service Data Manual (SEPT 2007). Any unique necessary items required for PM or general maintenance. VA INFORMATION SECURITY POLICIES: The contractor will not remove any medical system components from the facility without authorization from Chief Biomedical Engineer, COR, or designee from that facility. Any medical system hard drives will remain in the possession of the VA Medical Center. The Contractor will identify if removable media (i.e. USB or DVD/CD Device) is required to perform his/her duties. Personally owned USB thumb drive utilization is prohibited. Non-VA support personnel must furnish their own certified USB thumb drives, and only with the permission of a designated VA supervisor. The Contractor is not permitted to remove any VA sensitive data from the system without approval from the Chief Biomedical Engineer. All USB drives must be scanned with an antivirus program running current virus definitions by the local VA staff, prior to connection to any VA device. Chief Biomedical Engineer or designee will ensure the removable media is scanned with anti-virus software running current virus definitions prior to connection to any medical device system. ACCEPTANCE PROCEDURES General Substantial Clinical use will be presumed to begin on the day after the notice of readiness for inspection is received by the Government. The Using Service must notify the contracting officer, Logistics and Clinical Engineering if clinical use is not initiated at this time. Submission of the notice of readiness for inspection, and any other notice required by this provision by electronic mail is acceptable, provided that the party giving such notice obtains and preserves electronic evidence of receipt at the email address or addresses of the party or parties who have a right to notice under this clause. The Government shall provide appropriate email addresses on the purchasing documentation. Inspection and Testing The Government, through Clinical Engineering shall have the right to inspect and test the equipment within thirty (30) calendar days after receipt of the notice of readiness for inspection (the 30-day period) or thereafter during the warranty period as noted below. The contractor shall provide the necessary technical and applications personnel to perform the inspection (and any re-inspections). The Government shall provide notice of acceptance of the equipment, via each Facility s VAMC Acceptance Form, or of unsatisfactory inspection/test results to the contractor within ten (10) calendar days after the date of inspection. The latter notice shall identify to the contractor any deficiencies found during the inspection and whether the deficiencies were significant or not, and will provide the contractor fourteen (14) calendar days to correct such deficiencies. It is the contractor s responsibility to correct reported deficiencies and to advise the Contracting Officer when all corrections have been made and the equipment is ready for re-inspection. Re-inspection(s) will be performed by the Government with all costs incurred chargeable to the contractor s account. Warranty Effective Date The warranty period (see Section VII) will commence on the date the notice of readiness for inspection (via the Facility Acceptance Form) was submitted unless the equipment is inspected during the 30-day period and one or more significant deficiencies are found and the system is taken out of Substantial Clinical Use. For systems so failing the initial acceptance inspection and accepted after a Government re-inspection or re-inspections, the warranty period will commence on the date the notice of readiness (via the Facility Acceptance Form) for the successful re-inspection was submitted. If only minor (i.e., non-significant) deficiencies are found during inspection and Substantial Clinical Use continues, the warranty date will commence on the date the notice of readiness (via the Facility Acceptance Form) for inspection was submitted. Substantial Clinical Use Substantial Clinical Use has the following meaning in this clause: the delivered equipment is able to perform the basic intended clinical function of the system in a safe manner for the purpose for which it was designed, with most or all system functionality, allowing the equipment to be used clinically. Substantial Clinical Use does not include initial scanning of patients during applications training. If the equipment is put into Substantial Clinical Use by the Government for thirty (30) calendar days after the inspection request, acceptance will occur thereafter as described below. However, if significant deficiencies in the equipment are identified during the 30-day period while it is in Substantial Clinical Use and clinical use ceases, the requirement for 30 calendar days of Substantial Clinical Use will not be considered met and procedures under No Substantial Clinical Use will be followed. It is understood that Substantial Clinical Use is incompatible with and cannot continue in the event significant deficiencies are identified. For systems in Substantial Clinical Use for thirty (30) calendar days without significant deficiencies being identified during inspection (if inspection occurs), the contractor will notify the Government that the system has been in Substantial Clinical Use for this time period, and request acceptance and payment. The Government will confirm with the customer whether or not Substantial Clinical Use has occurred for thirty (30) calendar days and, upon positive confirmation, the Government will issue a notice of acceptance (via the Facility Acceptance Form) and authorize an appropriate payment document, VA receiving report within ten (10) calendar days after receiving the request. In the event that the Government is notified by the customer that Substantial Clinical Use has not occurred for thirty (30) calendar days, the Government shall so notify the contractor within ten (10) calendar days after receiving the request for acceptance and payment. Within this notice, the government will provide rationale for why the equipment was not used. The failure of the Government to notify the contractor of its intent to dispute Substantial Clinical Use within ten (10) calendar days after receiving the request for acceptance and payment shall constitute acceptance on the part of the Government. Acceptance under this paragraph shall not negate the right on the part of the Government to later exercise its rights under any remedy available to the Government by federal law or regulation. In the event the Government has not conducted an acceptance inspection of the equipment within thirty (30) calendar days of the date of the notice of readiness for inspection, during the period of Substantial Clinical Use, the Government shall have the right to inspect the equipment during the warranty period. Deficiencies discovered during the inspection shall be presented to the contractor for correction as appropriate under the terms of the warranty. No Substantial Clinical Use No Substantial Clinical Use means that delivered equipment is not able to perform the basic intended clinical function in a safe manner for the purpose for which it was designed and that most or all system functionality is not present, preventing the equipment from being used properly clinically during the 30-day period. If the equipment does not meet the criteria for Substantial Clinical Use, the system will not be accepted without formal testing and final payment will not be issued until after the equipment satisfactorily completes formal testing. Final Acceptance/Rejection Procedures In the event the equipment is not placed in Substantial Clinical Use for thirty (30) days, or is so placed and inspected and significant deficiencies are found, within seventy-five (75) calendar days after receipt of the notice of readiness for inspection, the Government shall: accept the equipment; or accept the equipment and request that identified defects be remedied under the contract s warranty provisions; or request the vendor propose an equitable offset in lieu of correcting defects or rejection; or reject and request removal of the equipment. This section of the Acceptance Procedures clause is not intended to affect the parties rights and responsibilities provided in the Acceptance Procedures clause. When requested, the contractor shall propose offsets within five (5) calendar days. If agreement is not reached with the Government on such offsets within five (5) calendar days thereafter, additional discussion on offsets may continue at the mutual agreement of the contractor and Government, or, at the request of either party, the Government will cease any clinical use, reject and request removal of the equipment. In cases of an offset, where the equipment is accepted by the Government, the commencement of the warranty period will be established by the contracting officer. If the equipment is rejected, the Government reserves the right to a complete refund. Final Payment Final payment is due in 30 calendar days after formal acceptance. In cases where the Government accepts an offset proposal, final payment (if any is owed) is due within 30 calendar days of the Government s formal acceptance of the proposal. PLACE OF PERFORMANCE All units quoted shall be delivered to the following address for initial inspection and acceptance: James J Peters (Bronx) VAMC 130 West Kingsbridge Road Bronx, NY 10468 WARRANTY All equipment shall have a full warranty of a minimum of 1 year for all failure modes unless stated in the System Requirements section of this document. Equipment may have additional time for a warranty, however, if the additional time corresponds to an increase in the quote price, the extended warranty should be quoted as an option only. During the warranty period, the contractor shall maintain the equipment by furnishing software updates and upgrades as well as repair of any software failure (errors or otherwise). Warranty Effective Date: The warranty period will commence on the date the receipt of delivery is submitted, unless the equipment is inspected during the 21-day period and one or more significant deficiencies are found and the system is not able to be used. Systems that fail the initial acceptance inspection and accepted after a re-inspection(s) will have the warranty period commence on the date the notice of readiness (via the CO) for the successful re-inspection was submitted. CLINICAL SUPPORT Clinical Engineering will have full access to the software that constitute the system, including any diagnostic software features and general administration rights. The VA Engineering point of contact must be briefed, by the vendor, on all software upgrades and changes and agrees to each prior to installation. The vendor shall provide and install manufacturer recommended software upgrades and changes at no additional charge during warranty/contract period. For any repairs or services that will be performed during normal working hours, the vendor s service representative will report upon arrival to the VA Engineering Point of Contact or his/her designee. Upon completion of the work, the vendor s service representative must report in person to the Point of Contact and must present a copy of his/her field service report signed by the service using the equipment. This report must reflect date and time of service, name of company, and the name of the vendor s service representative. At a minimum, this report must contain a detailed description of any services or repairs performed and identification of the units serviced. It must include a listing of replacement parts, when applicable. The report will also include the vendor s recommendations necessary to maintain the equipment in best operating condition. Preventive maintenance procedures followed should be thoroughly documented (step-by-step) on the service report. SECURITY CLAUSES A prohibition on unauthorized disclosure: Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. See VA handbook 6500.6, Appendix C, paragraph 3.a A requirement for data breach notification: Upon discovery of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access, the contractor/subcontractor shall immediately and simultaneously notify the COR, the designated ISO, and Privacy Officer for the contract. The term security incident means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. See VA Handbook 6500.6, Appendix C, paragraph 6.a A requirement to pay liquidated damages in the event of a data breach: In the event of a data breach or privacy incident involving SPI the contractor processes or maintains under this contract, the contractor shall be liable to VA for liquidated damages for a specified amount per affected individual to cover the cost or providing credit protection services to those individuals. See VA handbook 6500.6, Appendix C, paragraph 7.a., 7d. A requirement for annual security/privacy awareness training: Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall complete on an annual basis wither: (i) the VA security/privacy awareness training (contains VA security/privacy requirements) within 1 week of the initiation of the contract, or (ii) security awareness training provided or arranged by the contractor that conforms to VA s security/privacy requirements as delineated in the hard copy of the VA security awareness training provided to the contractor. If the contractor provides their own training that conforms to VA s requirements, they will provide the COR or CO, a yearly report (due annually on the date of the contract initiation) stating that all applicable employees involved in the VA s contract have received their annual security/privacy training that meets VA s requirements and the total number of employees trained, See VA Handbook 6500.6, Appendix C, paragraph 9. A Requirement to sign VA s Rules of Behavior: Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall sign on annual basis an acknowledgement that they have read understand, and agree to abide by VA s Contractor Rules of Behavior which is attached to this contract. See VA Handbook 6500.6, Appendix C, paragraph 9, Appendix D. Note: If medical device vendor anticipates that the services under this contract will be performed by 10 or more individuals, the Contractor Rules of Behavior may be signed by the vendor s designated representative. The contract must reflect by signing the Rules of Behavior on behalf of the vendor that the designated representative agrees to ensure that all such individuals review and understand the Contractor Rules of Behavior when accessing VA s information and information s
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/36C24218Q9489/listing.html)
 

Document(s)

Attachment
 

File Name: 36C24218Q9489 36C24218Q9489_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4390525&FileName=36C24218Q9489-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4390525&FileName=36C24218Q9489-001.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx NY

Zip Code: 10468-3904
 

Record

SN04955743-W 20180616/180614230939-73513edd1ecda65ca0eef3e8625e9bbd (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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