MODIFICATION
C -- Mine Reclamation IDIQ for Region 6 & 10 - Package #1
- Notice Date
- 6/15/2018
- Notice Type
- Modification/Amendment
- NAICS
- 541330
— Engineering Services
- Contracting Office
- Department of Agriculture, Forest Service, R-6 Contracting North - Gifford Pinchot NF, 501 E 5th Street #404, Vancouver, Washington, 98661, United States
- ZIP Code
- 98661
- Solicitation Number
- 12046W18R0011
- Point of Contact
- Leslie L. Solberg, Phone: 503-668-1667
- E-Mail Address
-
lsolberg@fs.fed.us
(lsolberg@fs.fed.us)
- Small Business Set-Aside
- Total Small Business
- Description
- Past Performance submittal worksheet SAMPLE Solicitation. After review of the sf330s, an actual solicitation will be sent to the short selection group of vendors. NOTICE OF INTENT Multiple Award, Indefinite Delivery / Indefinite Quantity, Multi-Discipline, Architect-Engineering (A-E) Contract for Projects Located in Oregon and Washington (Region 6) and Alaska (Region 10), U.S. Department of Agriculture, Forest Service. The U.S. Department of Agriculture, Forest Service, Pacific Northwest Region, intends to acquire by contract Architect-Engineering Services (A-E). The scope of this solicitation covers A/E services for an array of Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) response actions at abandoned mine sites located on National Forest System Lands in Region 6 and 10. These sites are known or suspected to contain mine waste and hazardous substances that are or may be putting human health and/or the environment at risk. The required tasks at abandoned mine sites may include some or all the following phases: • Abbreviated Preliminary Assessment • Site Inspection/Risk Assessment • Engineering Evaluation and Cost Analysis • Removal Design • Engineering Services during Time-Critical or Non-Time-Critical Removal Action • Post-Removal Operations, Maintenance, and Monitoring CERCLA activities associated with abandoned mines are generally addressed through the National Oil and Hazardous Substances Pollution Contingency Plan (National Contingency Plan (NCP)), 40 CFR 300. As requirements develop, Task Order Pricing Request (TOPR) will be issued. The Forest service intends to award four (4) to six (6) indefinite quantity contracts as a result of this notice. Contracts will be for five (5) years. Over the contract period the minimum guarantee for each contract is $2,500. The maximum total amount for all task orders awarded under contracts resulting from this notice is $7,000,000. The contract period is five (5) years from date of award. The proposed contracts are total set-asides for small businesses. The small business classification is North American Industrial Classification System (NAICS) Code 541330, Engineering Services, with size standard of $15.0 million. Forest Service units located in Alaska, Oregon, and Washington, may issue task orders under the contracts resulting from this notice. Prime A-E firm will provide professional services for comprehensive environmental response, compensation, and Liability Act (CERCLA) response actions with qualifications, specialized experience, or demonstrated past performance to practice in the following disciplines, including but not limited to: Activity I - Site Assessment/Characterization 1. Task 1 - Abbreviated Preliminary Assessment (APA) a. The Contractor shall conduct all APAs in accordance with the latest editions of the following: i. CERCLA ii. SARA iii. NCP, as outlined in 40 CFR Parts 300.410 Removal Site Evaluation (c)(1)(i-v) and 40 CRR Parts 300.415 Removal Action (b)(2)(i-viii) iv. EPA "Improving Site Assessment: Abbreviated Preliminary Assessment" b. The Forest Service has developed a specific format and style for these reports and has modified EPA's APA Checklist. 2. Task 2 - Site Inspections (SI) a. Guidelines and Regulations - latest editions i. EPA "Guidance for Performing Site Inspections Under CERCLA" ii. EPA "Sampling QA/QC Plan and Data Validation Procedures" iii. EPA "Requirements for Quality assurance Project Plans" iv. CERCLA v. SARA vi. NCP as outlined in 40 CFR Parts 300.410 Removal Site Evaluation, (c)(i-iv) and 300.415 Removal Action, (b)(2)(i-viii). vii. Other guidelines, such as NOAA, Oak Ridge National Laboratories, EPA, state screening values, Risk Management Criteria for Metals at BLM Mining Sites, etc. as appropriate. viii. The more stringent regulations will be utilized per Executive Order (EO) 12580, as amended by EO 13016. b. Work Plan - in addition to the above requirements: i. The Contractor will research and present complete historical information as to the extent and layout the mine site and developed improvements, any milling activities or other extraction methods utilized, and a chronological presentation as to activities that took place on the Site by date. Site reconnaissance will utilize this information to provide a complete characterization. ii. The sampling program is to be sufficient so as to cover ALL of the various state and federal regulations/requirements in order to quantify a release or threat of a release to the environment and potential impacts on human health. iii. The majority of these sites have potential impacts to both the terrestrial and aquatic habitat. As such, emphases in the sampling program should be directed to collecting appropriate data in order for risk assessors to make a final determination as to any impacts and calculate a site specific cleanup level. Sufficient background samples should be collected to determine the upper confidence level (UCL) on the mean (90% UCL for Oregon, 90% UCL for Washington, and 95% for Alaska). c. Ecological and Human Health risk assessments are required as part of SIs. See Task 5 for guidelines/requirements. d. Refer to Attachments 1, 1a, and 1b for approved format sample requirements of the SI document and associated tables. 3. Task 3 - Watershed Analysis a. Required to assess metal loading and aquatic ecological impacts within the watershed. b. Prioritizing the tributaries within that watershed based upon metal loading and impacts with consideration for seasonal variation. c. Follow the same protocol as the requirements for SIs in Task 2. 4. Task 4 - Natural Resource Damage Assessment (NRDA) a. This will follow the same protocol as discussed for SIs in Task 2. 5. Task 5 - Streamlined Human Health and Ecological Risk Assessment and Evaluation a. Guidelines and Regulations: i. EPA Risk Assessment Guidance for Superfund, Volume 1: Human Health Evaluation manual (Part B, Development of Risk-Based Preliminary Remediation Goals) ii. EPA "Framework for Ecological Risk Assessment. iii. EPA "Ecological Risk Assessment Guidance for Superfund: Process for Designing and Conducting Ecological Risk Assessments" iv. EPA "Guidelines for Ecological Risk Assessment" v. EPA "Screening Level Ecological Risk assessment Protocol for Hazardous Waste Combustion Facilities. Solid Waste and Emergency Response." vi. EPA "Risk Assessment Guidance for Superfund Volume II - Environmental Evaluation Manual" vii. EPA "Supplemental Ecological Risk Assessment Guidance for Superfund" viii. State ecological and human risk assessment regulations and guidelines b. Refer to Attachment 2 for sample format. A. Activity II - Removal Action/Implementation Support 1. Task 1 - Community Relations Plan (CRP) a. This task includes work efforts related to the preparation and/or implementation of the CRP for a site. When attending public meetings, open houses, community interviews, all Contractor employees must identify themselves as employees of a FS Contractor. b. Work activities under this task include, but are not limited to: i. Conduct community interviews. FS personnel should be present at interviews. ii. Prepare CRP in accordance with approved format sample located in Attachment 3. iii. Provide public meeting, public hearing, and/or open house support. iv. Prepare fact sheets and presentation materials. v. Publish Public Notices in local newspapers serving the site community. vi. Maintenance of public information repositories. vii. Develop and update site mailing list. c. Refer to Attachment 3 for sample format 2. Task 2 - Engineering Evaluation/Cost Analysis (EE/CA) a. Guidelines and Regulations i. (CERCLA) ii. (SARA) iii. (NHPA) iv. All subsections of NCP 40 CFR 300.415 Removal Action and particularly to (b)(1), (b)(2)(i-viii), and (b)(4), et. el. v. EPA "Guidance on Conducting Non-Time-Critical Removal Actions Under CERCLA" b. The FS has modified some of the above general requirements to meet FS needs. Refer to Attachment 4 for suggested document table formatting. c. Unless otherwise stated in the TOPR, the USFS OnScene Coordinator (OSC) will contact the state regulatory agencies to obtain a list of Applicable or Relevant and Appropriate Requirements (ARARs). This list will be provided to the contractor. If the state declines to provide such a list, the contractor will be responsible for developing a list of recommended ARARs and submitting it to the USFS for review and approval by the OSC. i. Should the state fail to provide a list of ARARs - the USFS will provide example ARAR tables to the contractor upon request. However, the contractor must evaluate the example list for applicability to the project. Due to individual site circumstances and changing regulations, the list may be incomplete or overly inclusive. ii. From the overall list of ARARs - identify key ARARs which will be specifically evaluated in alternative analysis. iii. The Contractor is responsible for determining which regulations are applicable, relevant and appropriate, or to be considered. d. The Contractor must demonstrate how alternatives were developed. i. Develop removal action goals that reflect the need to meet ARARs to the extent practicable. ii. List all viable options considered. Refer to Attachment 4c for table sample layout. iii. Alternatives are to be developed by staff with experience in removal actions and cost estimating. 1) Described in sufficient detail and presented in logical order so that the reader has a thorough understanding as to what the alternative will accomplish towards meeting removal action goals. Consider partners and public members may review the document without technical background. 2) Developed in sufficient detail to allow for cost estimating by an outside party, if needed. 3) Design drawings are not required; conceptual drawings are sufficient. These conceptual drawings shall provide sufficient information to clarify volumes, distances, areas of impact, and other relevant features. e. Analysis of selected alternatives will be compared against the criteria in NCP 40 CFR 300.415 Removal Actions (b)(2)(i-viii) and displayed as shown in the sample table located in Attachment 4c. f. Comparative analysis will be completed as demonstrated in the sample table located in Attachment 4d. i. This is a variance from EPA Guidelines and required by the FS. ii. The following are required to determine the preferred alternative. 1) The attribute for each criteria as required in 300.415(b)(2)(i-viii) for each alternative will be developed. 2) The advantage of each alternative will be clearly displayed and assessed against the removal action goal of meeting ARARs to the extent practicable. 3) Cost is not necessarily the paramount reason for selecting an alternative. g. Data Gaps i. Contractor will identify data gaps and any additional information required. h. Public Assistance i. The Contractor may be requested to be available during Public Meetings, FS meetings, and to assist on any Public Comments received during the 30-day Public Comment Period. 3. Task 3 - Removal Design (RD) A. Regulatory Requirements i. The Contractor shall develop the RD in accordance with the latest edition: 1) CERCLA 2) SARA 3) NCP 40 CFR 300.415 Removal Action - The FS is implementing either: (1) a non-time-critical removal action in compliance with 40 CFR 300.415(b)(2), (b)(4), and (c). (2) a time-critical removal action in compliance with 40 CFR 300.415(b)(2) and (b)(3). ii. Prepare plans for a practical and effective system, which will meet or exceed the objectives of the removal action (RA) as described in the EE/CA. B. Removal Design -Requirements i. The Removal Design is not proprietary and will become the property of the Forest Service. The Contractor is instructed not to stamp the designs as proprietary, as they will not be accepted with such reservations. ii. The RD will be submitted for review by the FS in three stages, unless specified otherwise in the TOPR: 1) Preliminary RD - Submitted at 50% completion at which time the technical requirements of the project have been addressed and outlined. This stage includes: (A) Design plans (B) Preliminary Cost estimates (C) Preliminary Project schedule 2) Intermediate RD - Submitted at 75% completion. This should include the eight components discussed below. 3) Final RD - Submitted at the 100% completion. Everything should be ready to go to the RA Contractor. iii. The complete RD will be comprised of four (4) distinct components. Detailed requirements for these four components can be found in Section IV B 3 d, below. 1) Design plans & Specifications 2) Cost estimates 3) Project schedule 4) Operations, Maintenance, and Monitoring Plan (OM&M) iv. All design stages will be fully supported by data and documentation (e.g., additional field investigations, treatability studies, design calculations, assumptions, etc.) that reflect at least the same level of completion as the design stage they support. v. Submit Preliminary and Intermediate RDs in draft form only. (1) Written comments will be provided within ten (10) working days on the Preliminary and Intermediate RD draft submittals, (2) The Contractor will incorporate the comments and submit a final in draft form. vi. Upon review and comments on the draft final, the Contractor shall submit a Final within ten (10) working days. vii. A transmittal letter shall be submitted with the RD indicating the date that comments are due. If at the end of the comment period, FS comments have not been received, the Contractor shall contact the FS prior to finalizing the RD. viii. The Contractor's proposed RD will, to the extent possible, follow procedures and methods documented in the EE/CA and Action Memorandum, as applicable. ix. Site-specific aspects of the Contractor's proposed RD will be detailed, and any deviations from the existing Action Memorandum or ARARs will be highlighted.  Note: This is a generic specification and not everything outlined below will necessarily be applicable for every project encountered. It is the responsibility of the Contractor to determine the applicable requirements for each project and to address these requirements in the proposal. C. Required Removal Design (RD) Components - Detailed Requirements (see IV B 3 c iii, above) i. Removal Design Plans & Specifications 1) The Contractor will develop clear and comprehensive design plans and specifications, which will include but are not limited to: a) Discussion of design strategy and design basis. (1) Compliance with requirements established in the EE/CA, Action Memo, state, and federal regulations. (2) Minimization of environmental and public impacts. b) Discussion of important technical factors. (1) Accepted environmental control measures and removal technologies. (2) Supporting background data/information and results from any treatability studies, when applicable, to the selected alternative. c) Description of assumptions and their justification. d) Discussion of possible source of error and reference to possible O&M problems. e) Detailed engineering drawings and specifications. (1) Clear plan and profile sections (2) Survey data, such as control bench marks and their locations, etc. (3) QA/QC for material brought on-site, compaction, etc. (4) Submittal of manufacturer's specifications, etc., if required. (5) Tables listing equipment and specifications (not removal implementation equipment), if applicable. f) Tables detailing materials (type, gradation, size, durability, quantity, etc.). g) Appendices including: (1) Data/results of laboratory or field studies ii. Cost Estimates - 1) Develop a detailed cost estimate for implementation of the selected RA. a) All work items will be broken down into labor and material costs. b) Costs will reflect safety equipment and/or required personal protective equipment to be worn by site workers. 2) Develop RA lifecycle cost estimates for planning and budgeting. a) Cost estimates will be broken down by fiscal year for the various development costs, implementation costs, OM&M costs, and long-term monitoring costs for the selected alternative. iii. Project Schedule - 1) Develop an electronic project schedule for implementation of the RA, for planning purposes. a) Detail initiation and completion of all critical tasks required by the RD. b) Show any required air, water and soil sampling needed during the implementation phase. c) Key issues/reviews, which may affect the schedule, will also be identified. iv. Operations, Maintenance and Monitoring (OM&M) Plan - 1) Develop an OM&M plan from the following, as applicable, to cover both implementation and short/long-term operations maintenance and monitoring of the RA. 2) The OM&M plan will include the following elements: a) Equipment start-up procedures/specifications including pre-implementation monitoring (if applicable) b) Treatment system installation, adjustment, start-up c) Training requirements for operational personnel d) Decontamination facilities/specifications 3) Description of normal OM&M a) Tasks for operations b) Tasks for maintenance c) Tasks for monitoring d) Prescribed treatment or operation conditions e) Schedule for each OM&M procedure f) Decontamination procedures for implementation equipment 4) Potential operating problems a) Description and analysis of potential problems b) Sources of information regarding potential problems c) Common and/or anticipated remedies 5) Contingency OM&M should system fail a) Analysis of vulnerability b) Procedures to prevent undue hazards or migration of contaminated materials c) Corrective actions should objectives of removal not be met d) Additional resource requirements e) Spill containment requirements 6) Safety Plan a) Precautions, equipment, etc., for site personnel b) Safety tasks required for system failures c) OSHA and other regulatory requirements 7) Description of equipment, as appropriate a) Equipment identification b) Installed monitoring equipment c) OM&M of site equipment d) Replacement schedules for equipment and components 8) Routine monitoring requirements and laboratory testing, as appropriate a) Location and items for monitoring b) Required laboratory tests and their interpretation c) Data collection quality assurance procedures d) Schedule for monitoring e) Trigger mechanisms related to monitoring results f) Reporting 4. Task 4 - Removal Action Engineering Support a) Quality Assurance - as Required by the TOPR i. Assist the Government with third party inspections, as necessary. This may include but is not limited to: (1) Review RA Contractor submittals for compliance with the RD. (2) Perform sampling, testing, and inspection activities, identify defective work and make recommendations to the COR. (3) Guide clean-up activities through field screening and testing, such as the use of a hand-held x-ray fluorescence spectrometer (4) Verify RA is implemented in accordance with the design and the QAPP (5) Document inspection, sampling, and onsite activities in daily diaries and submit to the COR (6) Document activities using digital cameras with time/date stamps. (7) Review and maintain "as-built" plans and specifications (8) Assist USFS with final and pre-final walk-through inspections b) Removal Action Report - as required by the TOPR i. Introduction (1) Site description (2) SI summary (3) RA objectives (4) Field operations plan reference and summary ii. Summary of Removal Action Activities (1) Sequential description, include dates, quantities moved/placed; depths of caps, growth media, other covers; etc. (2) Confirmation samples and results/conclusions (3) Deviations from Design and reasons why (4) As-built surveys, maps, diagrams, details, and cross-sections (5) Location of facilities relative to the repository or treatment facilities relative to the public land survey (A) Latitude/Longitude description (6) Final cost summary (7) Post Removal Monitoring (8) Photo sequence of events c) Public Support & Assistance Compiling the Administrative Record- as required by the TOPR i. Gather, organize, and make critical records available to the public ii. Attendance, participation and or presentations at public meetings iii. Response to technical questions from reporters or members of the public All design work, including preliminary design, shall be performed by or under the direct supervision of professional Architects / Engineers licensed in the state in which the project work is located. The Architects / Engineers shall be qualified by education and experience to design the type of work included in a task order. Source selection procedures are in accordance with the Brooks Act, Public Law 92-582, and the Federal Acquisition Regulation (FAR) Part 36 to determine the most highly qualified firms. Acquisition will be conducted in two phases: (1) evaluation of professional qualifications to determine the most highly qualified offerors; and (2) evaluation of offered prices and overhead rates to determine reasonableness. Selection Criteria: a. Professional qualifications; b. Organization & Management; c. Specialized Experience and Technical Competence; d. Past performance; e. Capacity; and f. Geographic Location. SUBMISSION REQUIREMENTS: Submit a completed Architect-Engineer Qualifications (SF 330). A. Submit Part I addressing the qualifications of the A-E firm. Part I shall be limited to 50 pages, single sided, 8.5x11 inches, minimum font size of 10. Include A-E firm's DUNS number. Address the submission requirements below; and B. Submit a Part II for the A-E firm and any key subcontractors. A-E firm shall submit a complete SF 330: (1) one email paper copy; and (1) one electronic copy (USB flash drive) in Adobe Acrobat format. The following criteria will be used for evaluation of A-E firms. Address the submission requirements for each criterion: (1) PROFESSIONAL QUALIFICATIONS: a. Base Consulting Team for this contract should consist of: • Project Manager • Engineer/PE • Geologist/Scientist • Risk Assessor b. Resumes and information for additional team members (such as Program Manager, Chemist, Biologist, Toxicologist, Surveyor, Draftsperson, Field Technician, etc.) may also be included on the SF 330 and will be evaluated. c. Submission Requirements: (i) Describe Base Consulting Team and any additional team members: provide an organization chart with in-house personnel and outside consultant's personnel; (ii) Resumes for Base Consulting Team and any additional team members: each resume shall include five (5) specific completed projects that best illustrate individual's relevant experience; and (iii) Base Consulting Team's technical and management expertise in fields identified above in Part (a). (2) ORGANIZATION & MANAGEMENT: a. A-E firm's and team's organization and management process: Quality Control (QC) program used. b. Submission Requirements: (i) A-E firm's approach to design, construction, and project management: document ability to handle projects with clients and complex requirements; (ii) A-E Team's organization: provide an organization chart identifying the overall relationship and lines of authority of the proposed team. Include names of key personnel and their discipline/ specialty; and (iii) Quality Control (QC) process for checking and verifying plans and specifications for errors, omissions, quality, documenting design decisions, incorporating tracking review comments, and completion of construction milestones. (3) SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE: a. A-E firm's experience applicable to this requirement. b. Submission Requirements: (i) Team's experience in mine reclamation and CERCLA activities; and (ii) A-E firm's ability to work with Government entities and design standards, or similar relevant experience. (4) PAST PEFORMANCE: a. A-E firms past performance on contracts similar in nature, scope, and difficulty as this requirement. An A/E firm with no record of past performance will be rated neither favorably, nor unfavorably. b. Submission Requirements: (i) Detailed narrative of up to ten (10) projects, similar in nature, scope, and difficulty as this requirement, completed over the past three (3) years; and (ii) Provide a point-of-contact for each project identified above: name, title, address, telephone number, and email address. (5) CAPACITY: a. A-E firm's capacity to accomplish anticipated work. b. Submission Requirements: (i) Provide specific information supporting A-E firm's and subcontractor's capacity to perform multiple Task Orders in addition to existing work load. (6) GEOGRAPHIC LOCATION: a. Location in the general geographic area of the projects and knowledge of the locality of the projects. b. Submission Requirements: Describe and illustrate A-E Base Consulting Team's knowledge of design approaches, construction materials, codes / ordinances, costs, remote locations, and other unique conditions in Alaska, Oregon, and Washington. (7) PRICE. When requested by the Contracting Officer the offeror shall submit a price proposal on the Schedule of Items in Section B. When completing the Schedule of Items, the Offeror shall provide fully loaded labor rates. Fully loaded rates shall include wages, overhead, general, administrative expenses, and profit. ADDITIONAL INFORMATION: Submit a completed Architect-Engineer Qualifications (SF 330). A. Submit Part I addressing the qualifications of the A-E firm. Part I shall be limited to 50 pages, single sided, 8.5x11 inches, minimum font size of 10. Include A-E firm's DUNS number. Address the submission requirements below; and B. Submit a Part II for the A-E firm and any key subcontractors. A-E firm shall submit a complete SF 330: (1) one paper copy; and (2) one electronic copy (USB flash drive) in Adobe Acrobat format. Cover letter, attachments, and excess pages in Part I submittal, will be exluded from the evaluation. All responsible sources may submit an offer which will be considered by the government. Prospective contractor must be registered in the System for Award Management (SAM) database prior to award of a contract. Lack of registration in the SAM on the part of the offeror will render an offeror ineligible for award. Offerors may obtain information on registration and annual confirmation requirements by contacting askSAM@gsa.gov, or via the Internet at http://www.sam.gov. Submit package to: USDA, Forest Sevice Mt. Hood National Forest Attention: Leslie Solberg 16400 Champion Way Sandy, Oregon 97055 Submittals are due by 4:30 p.m., Monday, July 14th, 2018. Facsimile submittals will not be accepted. For additional information contact Leslie Solberg, Contract Specialist at 503-668-1667. Point of Contact Email your questions to lsolberg@fs.fed.us SF 330 forms are available at the GSA website
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- Place of Performance
- Address: Region 6 (Oregon & Washington) and Region 10 (Alaska), United States
- Record
- SN04956194-W 20180617/180615230536-32cf8384853cef94ec402952bcc2109a (fbodaily.com)
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