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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 17, 2018 FBO #6050
DOCUMENT

65 -- Expansion_Fundus Camera - Attachment

Notice Date

6/15/2018
 

Notice Type

Attachment
 

NAICS

339112 — Surgical and Medical Instrument Manufacturing
 

Contracting Office

Strategic Acquisition Center - Frederick;Department of Veterans Affairs;321 Ballenger Center Drive, Suite 125;Frederick MD 21703
 

ZIP Code

21703
 

Solicitation Number

36C10X18Q0164
 

Response Due

6/25/2018
 

Archive Date

6/30/2018
 

Point of Contact

Jacky Jean-Jacques (Jacky.Jean-Jacques@va.gov)
 

Small Business Set-Aside

N/A
 

Description

DESCRIPTION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number: 36C10X18Q0164. This solicitation is issued as a request for quotation (RFQ) using simplified and commercial item procedures identified in FAR Parts 13 and 12 (Acquisition of Commercial Items). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-94 and 2005-95 effective January 19, 2017 and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at http://farsite.hill.af.mil. This solicitation is unrestricted. Any business capable of meeting the requirement as described in the statement of need below can submit a quote. The applicable North American Industry Classification System (NAICS) code 339112 Surgical and Medical Instrument Manufacturing is most appropriate for this requirement. The size standard is 1,000 employees. The Product Service Code (PSC) is 6540- Ophthalmic Instruments, Equipment and Supplies. Statement of Need: Non-mydriatic Fundus Camera Imaging Station REQUIREMENTS: Background: The Atlanta VA Health Care System (VAHCS) and VISN 7 has a requirement for one (1) true-color non-mydriatic/mydriatic fundus camera with simultaneous optical coherence tomography (OCT) and fundus auto-flourescence capability, wheelchair accessible table w/top that uses the same normative database and algorithms as current existing Eye Clinic diagnostic equipment and will connect to Zeiss Forum, the Atlanta VAHCS image management system. Scope of Work: The vendor/contractor shall deliver, install, and provide appropriate user level training for the true-color non-mydriatic/mydriatic fundus camera with simultaneous optical coherence tomography (OCT) and fundus auto-flourescence capability, wheelchair accessible table w/top that uses the same normative database and algorithms; meeting all applicable codes and regulations, drawings, and one DICOM connectivity licenses. Notification: The contractor shall provide notification of shipment to the following no later than one (1) full business day in advance of shipment: Primary: TBD (will be added at time of award) Address: 1670 Clairmont Road Decatur GA 30033 Email: TBD Voice: TBD Alternate: TBD Address: 1670 Clairmont Road Decatur GA 30033 Voice: TBD Email: TBD Delivery: The contractor shall complete delivery, installation and training for the required commodities under this Product Description (PD) no later than 60 calendar days or less from date of award, unless otherwise directed by the Contracting Officer (CO). If the contractor proposes an earlier completion date, and the Government accepts the contractor s proposal, the contractor s proposed completion date shall prevail. Work at the Government site shall not take place on Federal holidays or weekends unless directed by the CO. Each end item shall be delivered and installed at the following locations: Ship To and Mark For: Primary: TBD (will be added at time of award) Address: 1670 Clairmont Road Decatur GA 30033 Email: TBD Voice: TBD Alternate: TBD Address: 1670 Clairmont Road Decatur GA 30033 Voice: TBD Email: TBD Special Shipping Instructions: Prior to shipping, Contractor shall notify Site Points of Contact (POCs), by phone followed by email, of all incoming deliveries including line-by-line details for review of requirements. Contractor cannot make changes to the delivery schedule at the request of Site POC. Contractors must coordinate deliveries with Site POCs before shipment of combo Fundus and OCT camera/imaging workstation/wheelchair table hardware to ensure sites have adequate storage space. All shipments, either single or multiple container deliveries, will bear the VA Purchase Order number on external shipping labels and associated manifests or packing lists. In the case of multiple container deliveries, a statement readable near the VA PO number will indicate total number of containers for the complete shipment (ex. Package 1 of 2 ), clearly readable on manifests and external shipping labels. Packing Slips/Labels and Lists shall include the following: IFCAP PO # ____________ (PO Number provided with award) Total number of Containers:   Package ___ of ___.   (i.e., Package 1 of 3) Type of Contract: Firm-Fixed-Price SALIENT CHARACTERISTICS: The following are the salient characteristics for the fundus photo/OCT capability camera: Technology DICOM compliant as per the DICOM Conformance Statement The image must be captured using a DICOM interface for transfer into VistA Imaging Should be on approved VA list: a listing of teleretinal image acquisition systems that have been validated by the VA is located at below website link on page 19 (ophthalmic photography)   http://www.va.gov/HEALTH/imaging/docs/VistA_Imaging_DICOM_Modality_Interfaces.pdf Mydriatic and non-mydriatic color camera Able to take ocular coherence tomography images of nerve, macula, and corneal thickness Able to perform Fundus Auto-flourescence All 3 functions (OCT, fundus photos, and fundus auto-flourescence) can occur in a single integrated and compact system Use of advanced algorithms to measure and display layers Uses accurate centering software to ensure that pictures are taken in the same place each time. Ability to automatically register data cubes with prior patient visit data Precise registration and display of OCT scans with color fundus image Macular Thickness and Change Analysis Macular Thickness Normative Data ONH & RNFL OU Analysis with normative data Can perform a guided progression analysis after a set number of scans. Efficient cross-modality analysis to switch between fundus images registered with OCT scans and maps. Connects to Zeiss Forum and allows Zeiss Forum to perform a high-level manipulation of data at the raw data level. Power/control System shall connect to AC 100 to 240 V +- 10% 50/60 Hz System mechanical System shall be mounted on the automatic wheelchair accessible table. Maintenance Systems shall require minimum maintenance. Systems shall be field serviceable and routine maintainable by VAHCS Atlanta Biomedical engineering personnel. Item Description Quantity Unit One (1) combined fundus/ OCT camera, wheelchair accessible table w/top, computer station, DICOM license, and instruction manual to the Atlanta VAHCS. 1 ea. Table, computer, printer, DICOM licenses Includes 12 months warranty on all products and 24 months warranty on lasers 1 ea. Manuals Operator and service manuals included 1 ea. INFORMATION SECURITY CONSIDERATIONS: The Certification and Accreditation (C&A) requirements do not apply and a Security Accreditation Package is not required. POINT(S) OF CONTACT: Name: TBD Address: 1670 Clairmont Road, MC OOTH, Decatur GA 30033 Voice: TBD Email: TBD Name: TBD Address: 1670 Clairmont Road, MC OOTH, Decatur GA 30033 Voice: TBD Email: TBD Name: TBD Address: 1670 Clairmont Road, MC OOTH, Decatur GA 30033 Voice: TBD Email: TBD Dates and place of delivery and acceptance: See STATEMENT OF NEED for performance period and delivery location details. The provision at 52.212-1, Instructions to Offerors -- Commercial Items applies to this acquisition. Addenda to the provision are as follows: INSTRUCTIONS TO OFFERORS Submission of quote: Submit your company s quote via email to the Contract Specialist (Jacky.Jean-Jacques@va.gov) and Contracting Officer Allen L. Smith (Alllen.Smith3@va.gov) prior to the deadline below. You may submit more than one quote. If you do, the Government will evaluate each separately. Submission deadline: The Government must receive your quote via email by 9:00AM EDT on June 25, 2018. The Government will not consider any quote that it receives after the deadline unless it receives it before issuing an order and considering it will not delay the purchase. The Government email system will not accept file sizes that exceed 5MB and will not accept zip files. It is the contractor s responsibility to submit all parts of its quote no later than the date and time specified in the RFQ. In case of an emergency that delays operations and makes submission or receipt of your quote impossible, the Government will extend the deadline by one working day. Questions: Submit any questions electronically to the email addresses above on or before 12:00PM ET on June 19, 2018. Questions submitted after this date and time will not receive a response. Terms and content of your quote: Your quote must be based on the terms of this RFQ. The Government may reject any quote that is not based on these terms in every respect. Offerors are hereby advised that any offeror-imposed terms and conditions and/or assumptions which deviate from the Government s material terms and conditions established by the solicitation, may render the offeror s quote unacceptable, and thus ineligible for award. Your quote must contain all of the information described below. The Contracting Officer intends to issue a contract to the responsible offeror with the lowest price technically acceptable quote. Note that past performance will be utilized as part of the Government s responsibility determination. Any award resulting from this solicitation will be issued on a Standard Form 1449. Information to be submitted: Place the following information on the first (non-cover)page of your quote: (1) RFQ number 36C10X18Q0164; (2) Your company name, address, DUNS number and telephone number; (3) Your fixed CLIN prices (and any discount terms) by completing unit and total price, and identification of ammunition quoted for Brand Name or Equal CLINs of the following (must price all CLINs for Base and Options): (4) Acknowledgement of any amendments to this RFQ; and (5) A statement that you assent to all terms of this RFQ. (6) price/Cost Schedule: CLIN# Description/Part Number* Qty. Unit Unit Price Total Price 0001 Delivery date: 60 calendar days from date of award. Fundus Camera/Optical Coherence Tomography (Includes delivery, installation, training) 1 EA $___________ $___________ GRAND TOTAL $___________ System for Award Management (SAM): You must be registered in SAM at time of quote submission and must remain registered throughout performance until final payment. Go to https://www.acquisition.gov for information on SAM registration and annual confirmation. DUNS Number (Data Universal Numbering System Number): Place the annotation DUNS or DUNS+4 next to your name and address on the first page of your quote as required above. If you do not have a DUNS number, contact Dun and Bradstreet to obtain one. If you are located within the United States, you may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. If you are located outside the United States, you must contact the local Dun and Bradstreet office for a DUNS number. Tell Dun and Bradstreet that you are an offeror for a Government contract when contacting the local Dun and Bradstreet office. The DUNS+4 is the DUNS number plus a 4-character suffix that you may use at your discretion to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for your company. Additional Provision(s): The following additional Provisions are incorporated by reference: VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) 52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS REPRESENTATION (JAN 2017) 52.203-98 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS REPRESENTATION (DEVIATION) (FEB 2015) 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013) 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL ITEMS (JAN 2017) 52.225-18 PLACE OF MANUFACTURE (MAR 2015) SERVICE OF PROTEST (SEP 2006) VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (JAN 2008) VAAR 852.273-74 AWARD WITHOUT EXCHANGES (JAN 2003) ***********************END OF ADDENDA TO 52.212-1 ********************** The evaluation will be conducted using the procedures in FAR 13.106-2 and the provision at FAR 52.212-2. The provision at 52.212-2, Evaluation -- Commercial Items applies to this RFQ. Paragraph (a) of this provision is as follows: The Government intends to award a contract resulting from this solicitation to the responsible Offeror whose quote conforming to the solicitation will be most advantageous to the Government. The Government has determined that best value will be achieved by using a Lowest Priced Technically Acceptable approach to determine best value. The following factors shall be used to evaluate quotes: A. Product Acceptability; B. Price **********************END OF 52.212-2, Paragraph (a) ********************* Additional evaluation information: Product acceptability- Government will review the proposed product to determine whether or not it meets the salient characteristics in accordance with the Statement of Need requirements. Price- Price will not be evaluated adjectivally or assigned a score. Price will be evaluated to determine whether it is fair and reasonable. For a price to be reasonable, it must represent a price to the Government that a prudent person would pay when consideration is given to prices in the market. The Government expects that price reasonableness will be established through adequate price competition, but it may also determine price reasonableness through price analysis techniques as described in FAR 13.106-3. The process of selection will be the following: the Government will evaluate all price quotes first to determine completeness with regard to Price.   After determination of completeness with regard to Price, the Government will rank the quotes from lowest to highest price. Once the price quotes are ranked, the Government will evaluate the lowest price Offeror s proposed product acceptability. If that Offeror is determined to be Acceptable, the Government will select that Offeror as the awardee. If the lowest price Offeror is determined to be unacceptable, the Government will evaluate the next lowest price Offeror and will continue this process until the LPTA quote from a responsible vendor is identified. Although Past Performance is not evaluated as a separate evaluation element, the Government will consider past performance when performing its responsibility determination of the apparent awardee. Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its quote if it does not wish to have the Government rely on its Representations and Certifications in SAM. If submitting Reps and Certs, Offerors should submit a separate volume from the information requested above. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. Addenda to the clause are as follows: Paragraph 52.212-4(g) is supplemented with the following Order Administration Data (fill-ins to be completed at time of award): ***ORDER ADMINISTRATION DATA*** (continuation from Standard Form 1449, block 18A.) 1. Contract Administration: All contract administration matters will be handled by the following individuals: a. CONTRACTOR: __________________ __________________ __________________ DUNS: ____________ TIN: ______________ CAGE: ____________ b. GOVERNMENT: Contracting Officer 36C10X Strategic Acquisition Center - Frederick Department of Veterans Affairs 321 Ballenger Center Drive, Suite 125 Frederick MD 21703 2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with: [X] 52.232-33, Payment by Electronic Funds Transfer System For Award Management, or [ ] 52.232-36, Payment by Third Party 3. INVOICES: Invoices shall be submitted in arrears: a. Quarterly [] b. Semi-Annually [ ] c. Other [ X ] Upon delivery and acceptance by the COR 4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. 5. INVOICING INSTRUCTIONS *** The IFCAP Purchase Order number: [____________TBD] MUST be included on all invoices. *** The Contract/Order number: [______________] MUST be included on all invoices. ****************************************************************************** TUNGSTEN (fka OB10) ELECTRONIC INVOICE SUBMISSION FSC e-INVOICE PROGRAM THRU AUSTIN PORTAL FSC MANDATORY ELECTRONIC INVOICE SUBMISSION FOR AUSTIN PAYMENTS Contractor POC: ___________________________ Contracting POC: ___________________________ COR (Contracting Officers Representative): ____________________________ Vendor Electronic Invoice Submission Methods: Fax, email and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted data transmissions below. VA s Electronic Invoice Presentment and Payment System The Financial Services Center (FSC) in Austin, TX uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site is http://www.x12.org. Vendor e-invoice Set-up information: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center in Austin, TX for payment processing. If you have questions about the payment status of a properly submitted invoice, the e-invoicing program, or Tungsten, please contact the FSC at the phone number or email address listed below. Tungsten e-Invoice setup information: 1-877-489-6135 Tungsten e-Invoice email: VA.Registration@tungsten-network.com VA TUNGSTEN Number: AAA544240062 FSC e-Invoice contact information: 1-877-353-9791 FSC e-Invoice email: vafsccshd@va.gov http://www.fsc.va.gov/einvoice.asp COMMUNICATIONS: https://www.federalregister.gov/articles/2012/11/27/2012-28612/va-acquisition-regulation-electronic-submission-of-payment-requests http://fcw.com/articles/2012/11/27/va-epayments.aspx?s=fcwdaily 6. A. SUBCONTRACTING COMMITMENTS - MONITORING AND COMPLIANCE: The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement. ***********************END OF ADDENDA TO 52.212-4 ********************** The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, (JAN 2018) applies to this acquisition. The following are applicable to the acquisition: 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313) 52.219-28, Post Award Small Business Program Representation (Jul 2013) (15 U.S.C. 632(a)(2)) 52.222 19, Child Labor Cooperation with Authorities and Remedies (OCT 2016) (E.O. 13126) 52.222-21, Prohibition of Segregated Facilities (APR 2015) 52.222 26, Equal Opportunity (SEP 2016) (E.O. 11246) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496) 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627) 52.222-60, Paycheck Transparency (Executive Order 13673) (OCT 2016) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513) 52.225-1, Buy American Supplies (MAY 2014) (41 U.S.C. chapter 83) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O. s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury) 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Jul 2013) (31 U.S.C. 3332) The following additional Clauses are incorporated by reference: 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS (JAN 2017) 52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS (JAN 2017) 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (APR 2014) VAAR 852.203-70 Commercial Advertising (JAN 2008) VAAR 852.203-71 DISPLAY OF DEPARTMENT OF VETERAN AFFAIRS HOTLINE POSTER (DEC 1992) VAAR 852.232-72 Electronic submission of payment requests (NOV 2012) Additional contract requirement(s) or terms and conditions: None Quotes are due no later than 9:00 AM ET on June 25, 2018. Questions are due on June 19, 2018 at 9:00 AM ET in writing via e-mail to the contract specialist Mr. Jacky Jean-Jacques at Jacky.Jean-Jacques@va.gov or the Contracting Officer Allen L. Smith at Allen.Smith3@va.gov. For information regarding the solicitation, please contact Mr. Jacky Jean-Jacques at Jacky.Jean-Jacques@va.gov or via phone at (240) 215-1652 or Allen L. Smith at Allen.Smith3@va.gov.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/AFMLOVASS/VASSMD/36C10X18Q0164/listing.html)
 

Document(s)

Attachment
 

File Name: 36C10X18Q0164 36C10X18Q0164.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4399289&FileName=36C10X18Q0164-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4399289&FileName=36C10X18Q0164-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04956500-W 20180617/180615230643-3b9454c1b38e67ef824b7a1b02650159 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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