Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 20, 2018 FBO #6053
DOCUMENT

D -- Patient Elopement & Wandering System - Attachment

Notice Date

6/18/2018
 

Notice Type

Attachment
 

NAICS

541519 — Other Computer Related Services
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 20;1495 Wilmington Drive, Suite 360;DuPont WA 98327
 

ZIP Code

98327
 

Solicitation Number

36C26018Q9519
 

Response Due

6/27/2018
 

Archive Date

7/12/2018
 

Point of Contact

Lynn Williams
 

Small Business Set-Aside

N/A
 

Description

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR PROPOSAL OR QUOTE; THE VA IS NOT SEEKING PRICING OR OFFERS. The Department of Veterans Affairs, VISN 20, in support of Veteran Affairs Healthcare System, is currently requesting information in order to determine the existence of viable commercial sources for a Patient Elopement and Wandering System, to include installation, maintenance and training which will enhance patient safety and improve efficiency by tracking the flow of people. The intended contract period of performance is for a base year with four (4) one-year option periods and is based on FAR 52.232-18 Availability of Funds. Description of Services: The contractor shall furnish all labor, transportation, parts, test equipment, tools, and expertise necessary to provide, install and implement a patient elopement and wandering (PEW) solution at VA facilities as designated by VA. The PEW solution will be deployed in iterative phases as designated by VA leading up to the full performance requirements as defined. VISN 20 sites at which the PEW solution will be deployed will be designated by VA. The Contractor shall provide hardware and software components and deliver training services. In addition, the Contractor shall conduct site assessments, perform wireless coverage site surveys (if required), update facility drawings, develop application documentation, and provide end-of-contract transition support. A Performance Work Statement (PWS), Price Cost Schedule, and site maps for American Lake VAMC is provided for estimating purposes only. The NAICS code assigned is: 541519 Other Computer Related Services and the small business size standard is $27.5 million. The Government is not soliciting offers at this time, and it will be the Contracting Officer who will determine which suggested changes are accepted. This is a sources sought notice to gain knowledge of potential qualified sources. A solicitation is not currently available. Responses to this request will be considered for the purpose of determining how the requirements will be stated and how the procurement will be conducted. This sources sought announcement is not to be construed as a commitment by the Government, implied or otherwise, to issue a solicitation or to award a contract. No reimbursement will be made for any costs associated with providing information in response to this synopsis or any follow-up information requests. If you are interested and are capable of providing the required services, please complete the sources sought questionnaire below and email your response to lynn.williams6@va.gov no later than 2PM PDT on 27 JUNE 2018. Include any comments or questions you may have. Also provide your capability statements within your response. A SOURCES SOUGHT QUESTIONNAIRE is below. Responses to the Questionnaire are encouraged from all interested parties. You are advised that providing responses to the questions will not automatically include you in the acquisition process for this solicitation. Please provide any additional feedback in your response that you feel is relevant. Source Sought Questionnaire: Company Name ___________________________________________ Phone Number ____________________________________________ Email Address ____________________________________________ DUNS ______________________ * Proof of Systems for Award Management Registration (SAM) is mandatory* 1. GSA Number if applicable_________________________________ 2. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program. The North American Industry Classification System (NAICS) code is tentatively 541519 Other Computer Related Services; the small business size standard for this NAICS code is $27.5 million. A size standard, which is usually stated in number of employees or average annual receipts, represents the largest size that a business (including its subsidiaries and affiliates) may be to remain classified as a small business for Small Business Administration and federal contracting programs. The definition of "small" varies by industry. [ ] yes [ ] no Small Business (SB) [ ] yes [ ] no HUBZone [ ] yes [ ] no Small Business 8(a) [ ] yes [ ] no Small Disadvantaged Business (SDB) [ ] yes [ ] no Economically-Disadvantaged Women-Owned Small Business (EDWOSB) [ ] yes [ ] no Women-Owned (WO) Small Business [ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no Other (please specify) 4. In your opinion, what are the risks associated with this effort? Comment on any current or potential technical, cost, schedule, or performance risks that you would like to make the Government aware of that concerns this service. 5. Provide any additional feedback that you feel is relevant (i.e., problems or any other issues experienced with similar contracts). ______________________________________________________________________________ Note: Do not include Proprietary, classified, confidential, or sensitive information in responses. PERFORMANCE WORK STATEMENT PATIENENT ELOPEMENT AND WANDERING SYSTEM VISN 20 1. Contract Title. VISN 20 Patient Elopement & Wandering (PEW) System. 2. Background. The VA Northwest Health Network, Veterans Integrated Service Network (VISN) 20, is responsible for providing health care to Veterans in the states of Alaska, Washington, Oregon, most of the state of Idaho, and one county each in Montana and California.   VISN 20 encompasses 135 counties which cover approximately 23% of the United States land mass; 17% of which are classified as health professional shortage areas. 67% of these same counties had a 2001 per capita income below $25,000. There are approximately 1.2 million Veterans living in the Pacific Northwest and Alaska, 18% of whom received VA services.   The VISN 20 network of eight (8) health care facilities is comprised of (7) medical centers and one (1) rehabilitation center. Two of the health care facilities are two (2) two-division campuses. These ten (10) health care sites support thirty-six (36) Community Based Outpatient Clinics. Like all health care facilities, VISN 20 faces numerous clinical and business challenges, including patient elopement and maintaining an efficient flow of employees and patients. Most V20 sites do not have patient elopement solutions. Those that do are outdated. A patient elopement and wandering solution is needed to enhance patient safety and improve efficiency by tracking the flow of people. This capability can result in improvements such as the design of processes to improve the efficiency and effectiveness of patient care. VISN 20 recognizes that other VHA facilities encounter these same challenges and need a patient elopement and wandering solution. Therefore, the patient elopement and wandering solution procured by VISN 20 may be implemented as an option at other VHA facilities. 3. Applicable Documents. In performance of the tasks associated with this Performance Work Statement, the Contractor shall comply with the following: 1. 44 U.S.C. § 3541,   Federal Information Security Management Act (FISMA) of 2002 2. FIPS Pub 201, Personal Identity Verification of Federal Employees and Contractors, March 2006 3. 5 U.S.C. § 552a, as amended, The Privacy Act of 1974 4. 42 U.S.C. § 2000d Title VI of the Civil Rights Act of 1964 5. VA Directive 0710, Personnel Suitability and Security Program, September 10, 2004 6. VA Directive 6102, Internet/Intranet Services, July 15, 2008 7. 36 C.F.R. Part 1194 Electronic and Information Technology Accessibility Standards, July 1, 2003 8. Office of Management & Budget (OMB) Circular A-130, Management of Federal Information Resources, November 28, 2000 9. 32 C.F.R. Part 199, Civilian Health and Medical Program of the Uniformed Services (CHAMPUS) 10. An Introductory Resource Guide for Implementing the Health Insurance Portability and Accountability Act (HIPAA) Security Rule, October 2008 11. Sections 504 and 508 of the Rehabilitation Act (29 U.S.C. § 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998 12. Homeland Security Presidential Directive (12) (HSPD-12) 13. VA Directive 6500, Information Security Program, August 4, 2006 14. VA Handbook 6500.6, Contract Security, March 12, 2010 15. Program Management Accountability System (PMAS) portal (reference PWS References Technical Library at https://www.voa.va.gov/) 16. National Institute Standards and Technology (NIST) Special Publications 4. Scope. The contractor will furnish all labor, transportation, parts, test equipment, tools, and expertise necessary to provide, install and implement a patient elopement and wandering (PEW) solution at VA facilities in Table 1 as designated by VA. The PEW solution will be deployed in iterative phases (by unit or area as designated by the VA) leading up to the full performance requirements as defined. Sites at which the PEW solution will be deployed will be designated by VA. The Contractor shall provide hardware and software components and deliver training services. In addition, the Contractor shall conduct site assessments, perform wireless coverage site surveys (if required), update facility drawings, develop application documentation, and provide end-of-contract transition support. This procurement is an Blanket Purchase Order (BPA) contract. The contractor will provide a pricing schedule that will include the individual (quantity one (1)) cost for all components that may be required to implement the PEW system. The pricing schedule will include site assessment. Each iterative deployment of the PEW system will consist of two (2) phases: 4.1 Phase One (1): Site Assessment a. The VA will task against the contract for the contractor to conduct a site assessment within VA designated units(s) and or area(s) b. The contractor will provide a proposal to the VA based on the pricing schedule. 4.2 Phase Two (2): PEW Deployment a. The VA will review the contractor s proposal and may choose to task against the BPA contract to execute deployment of the PEW system within the VA designated units(s) and or area(s). b. Facilities at which the solution may be deployed are listed in Table 1. Table 1: PEW Sites VISN Station Address 20 531-VA Boise Medical Center 500 W. Fort Street Boise, ID 83702 20 648-VA Portland Medical Center 3710 SW US Veterans Hospital Road Portland, OR 97239-2999 20 648A-VA Portland Medical Center Vancouver Campus 1601 E Fourth Plain Blvd. Vancouver, WA 98661 20 653-VA Roseburg Health Care System 913 Garden Valley Boulevard Roseburg, OR 97470 20 663-VA Puget Sound Health Care System 1660 South Columbian Way Seattle, WA 98108-1597 20 663-VA Puget Sound Health Care System American Lake Division 9600 Veterans Drive Tacoma, WA 98493 20 668-VA Spokane Medical Center N. 4815 Assembly Street Spokane, WA 99205 17 674 -Central Texas Health Care System 1901 Veterans Memorial Drive Olin E. Teague Veterans Center Temple, TX 76504 17 671 -South Texas Health Care System 7400 Merton Minter Blvd San Antonio, TX 78229 17 674 -Central Texas Health Care System 4800 Memorial Drive Waco VA Medical Center Waco, TX 76711 17 671 - Kerrville VA Medical Center 3600 Memorial Blvd Kerrville, TX 78028 17 549 - North Texas Health Care System 4500 South Lancaster Rd Dallas VA Medical Center Dallas, TX 75216 17 549 - North Texas Health Care System 1201 E. 9th Street Sam Rayburn Memorial Veterans Center Bonham, TX 75418 17 746 - VA Texas Valley Coastal Bend Health Care System 2701 S 77 Sunshine Strip Harlingen, TX 78550 17 504-VA Amarillo Health Care System 6010 Amarillo Blvd. West Amarillo, TX 79106 17 519-VA West Texas Health Care System 300 Veterans Boulevard Big Springs, TX 79720 17 756-VA El Paso Health Care System 5001 North Piedras El Paso, TX 79930 19 436-Montana Health Care System 1892 Williams Street Fort Harrison, MT 59636 19 442-VA Cheyenne Medical Center 2360 E. Pershing Boulevard Cheyenne, WY 82001 19 553- VA Eastern Colorado Health Care System 1055 Clermont Street Denver, CO 80220 19 575-VA Grand Junction Medical Center 2121 North Avenue Grand Junction, CO 81501 19 660-VA Salt Lake City Health Care System 500 Foothill Drive Salt Lake City, UT 84148 19 666-VA Sheridan Medical Center 1898 Fort Road Sheridan, WY 82801 19 623 Eastern Oklahoma VA Health Care System 1011 Honor Heights Drive Muskogee, OK 74401   19 635 Oklahoma City VA Health Care System 921 NE 13th Street Oklahoma City, OK 73104 21 459-VA Pacific Island Health Care System 459 Patterson Road Honolulu, HI 96819 21 570-VA Central California Health Care System 2615 E. Clinton Avenue Fresno, CA 93703 21 612-VA Northern California Health Care System 150 Muir Road Martinez, CA 94533 21 640-VA Palo Alto Health Care System 3801 Miranda Avenue Palo Alto, CA 94304 21 654-VA Sierra Nevada Health Care System 1000 Locust Street Reno, NV 89502 21 662-VA San Francisco Medical Center 4150 Clement Street San Francisco, CA 94121 21 593-VA Southern Nevada Health Care System 6900 North Pecos Road N. Las Vegas, NV 89086 22 600-VA Long Beach Health Care System 5901 E. 7th Street Long Beach, CA 90822 22 605-VA Loma Linda Health Care System 11201 Benton Street Loma Linda, CA 92357 22 664-VA San Diego Health Care System 3350 LaJolla Village Drive San Diego, CA 92161 22 691-VA Greater Los Angeles Health Care System 11301 Willshire Boulevard Los Angeles, CA 90073 22 644-Carl T. Hayden VA Medical Center 650 E. Indian School Road Phoenix, AZ 85012 22 649-VA Northern Arizona Health Care System 500 Highway 89 N Prescott, AZ 86313 22 678-VA Southern Arizona Health Care System 3601 South 6th Avenue Tucson, AZ 85742 22 501-VA New Mexico Health Care System 1501 San Pedro SE Albuquerque, NM 87108 Center for Innovation Cincinnati VA Medical Center 3200 Vine Street Cincinnati, OH 45220 Center for Innovation Tomah VA Medical Center 500 E. Veterans Street Tomah, WI 54660 Center for Innovation Washington DC VA Medical Center 50 Irving St. NW. Washington, DC 20422 c. For VA to evaluate the cost of a complete PEW solution, the contractor will provide a proposal based on the pricing schedule for Puget Sound Health Care System American Lake Division. Supporting documentation by which the contractor may create the proposal is listed in Appendix A. d. The minimum task on this contract is the execution of phase one (1) at Puget Sound Health Care System American Lake Division. 5. Minimum Technical Requirements 5.1 The Contractor will design, furnish, and install a complete PEW system at sites in Table 1 as designated by VA. A PEW system will prevent and deter patient elopement by tracking the location of a patient via a transmitter and when the patient is within range of an egress point, it will lock and or alarm clinical staff via an audible alarm and or a user interface alert. Further, the PEW system will provide patient location via a user interface. 5.2 The contractor will conduct a site assessment at sites as designated by VA to ensure proper design of the system to meet specifications. 5.3 The Contractor s product and performance will comply with all National Fire Protection Association (NFPA) codes including NFPA 70 (National Electric Code) and NFPA 101 (Life Safety Code). The area of work is an existing healthcare occupancy. 5.4 The Contractor s product and performance will comply with the VA Electrical Design Manual found at www.va.gov/facmgt. 5.5 The Contractor will design, furnish, and install all necessary door hardware needed to make a complete PEW system. All penetrations made by the Contractor in two-hour fire and smoke rated doors, must be re-inspected and re-certified for compliance by a testing laboratory at the Contractor s expense. 5.6 The Contractor shall provide a PEW system which is HIPPA compliant. 5.7 For automatic doors, the PEW system will disable the adjacent automatic door opener when the patient wanderer approaches within 20 feet of the controlled door. The system must allow VA staff to program this distance. 5.8 The system will lock (must be NFPA 101 compliant) when the patient approaches within 10 feet of the controlled door. This distance will be programmable by VA staff. 5.9 The system shall provide the location of tagged individuals. Location accuracy shall be within 3 meters horizontally. 5.10 The Contractor will furnish patient transmitter or tags as stated below: 5.10.1 Capable of being worn on any extremity. 5.10.2 Tags battery life should exceed 9 months. 5.10.3 Additional tags should be able to be added after initial installation without expanding network hardware. 5.10.4 The patient transmitter shall automatically signal low battery warning. 5.10.5 The patient transmitter shall be able to be disinfected and sterilized for patient re-use. 5.10.6 The patient transmitter shall be resistant to tampering and removal from attaching band, and shall be hypo-allergenic, latex-free. 5.10.7 The patient transmitter shall be uniquely identifiable by the system. 5.11 The PEW system shall have programmable alarm delay settings. 5.12 The PEW system shall have a programmable tone and volume control feature. 5.13 If able to integrate with current elevator infrastructure, an elevator kit with controller will be provided. 5.14 The Contractor shall warrant the labor and materials of the PEW system for one year. The Contractor s to-site response time shall be four hours or less when the integrity of the alarm system is compromised. The Contractor shall provide an on-site inventory of critical spare parts. 5.15 The PEW system shall be expandable to other areas of the Medical Center. 5.16 Contractor shall provide all server hardware, software or services required for complete deployment of the proposed system. 5.17 The PEW system shall provide a software, web interface and or stand-alone workstation by which the PEW system is accessed. 5.18 If the Contractor s software must be installed on VA OIT workstations, the system must be conformant with the VA s Gold Image requirements and the software application must be compliant with VA TRM. 5.19 If the Contractor s system is wireless, system must be compatible with 802.11 wireless devices, and FIPS (Federal Information Processing Standard) level encryption. 5.20 Contractor will indicate if the server cannot be patched or updated with anti-virus software automatically. The Contractor must provide a network diagram specifying the TCP and UDP ports needed for communications. 5.21 Contractor s software shall provide the following capabilities: 5.21.1 Provide the location of tagged individuals within the area covered by the PEW system. 5.21 2 Exceptions to alarms and or door controllers may be applied to patient, staff or visitor tags on an individual basis. This is programmable by VA staff. 5.21 3 Ability to set alert parameters. 5.21 4 Ability to send alerts. 5.21 5 Ability to utilize staff badges to allow staff escort of monitored patients through protected doors without alarming system. 5.21 6 Provide alarm information presented in an intuitive visual format including location and patient identifier. 5.21.7 Alarms may be cleared at any PC with software or at the door. 5.21.8 End-user privilege management: user configuration options, group configuration options, configurable group privileges, alert configuration, assignment of management authority. 5.22 Power supplies, electrical cables, communication cables required to provide a working system. 5.23 On-site installation, configuration, testing and go-live once the items are delivered to include networking it is using the VA s Information Technology (IT) infrastructure (contractor will need to provide and install new cables from controllers/detectors to IT data closet POE switches). 5.23.1 Network cabling, terminations, and any patch panels used shall be category 6 cable (CAT6) certified. 5.23.2 All cables shall be terminated by the Telecommunications Industry Association 568A (TIA568A) standard. 5.23.3 As needed, Contractor shall provide recommended upgrade specifications for Government owned and operated networks, to be acquired and installed under separate contract, including ongoing consultation and recommendations as System upgrades are disseminated, throughout the life of the contract. 5.23.4 Contractor shall provide cabling required for the System s infrastructure. 5.24 Provide on-site training for clinical and technical staff. 5.24.1 Clinical Training: 5.24.1.1 Multiple sessions to accommodate multiple shifts (three (3) shifts, day, evening, night) shall be provided as designated by VA. Clinical training shall cover all end-user features of the software application. Follow up training may occur three (3) to nine (9) months after Go-Live. 5.24.2 Technical training shall be provided during the day shift (8am-4pm) to biomed staff. Technical training shall cover review of hardware (including troubleshooting tips for repair), end-user features of the software application and administrative features of the software application (including troubleshooting tips to repair software). 5.25 Provide a 12-month support agreement for the unit to include repair and software license, support and updates, and configuration support after Go-Live. 5.25.1 Contractor shall certify that all system component updates, upgrades, bug fixes and other recommended System modifications are rigorously tested and proven to be stable prior to installation and implementation. 5.25.2 Contractor shall not install and/or implement any custom, alpha or beta developmental software versions, modules, plug-ins, etc. beyond the version(s) specified within the original proposal without written Contracting Officer approval prior to installation of the same. 5.25.3 Contractor shall provide an initial list of any/all 3rd party software components included in the System and update this list whenever any 3rd party components are added, deleted or modified. 5.25.4 Contractor shall provide an initial planned release schedule including major as well as feature/function releases, and provide updates to the planned release schedule immediately when any change is made to the schedule (same day). 5.25.5 Contractor shall provide complete descriptions of all System upgrades including dates within the calendar year prior to initial system installation. 5.25.6 Contractor shall provide a complete description of the licensing models(s) employed at the time of original system installation and not change the licensing model without written approval form the Contracting Officer. 5.25.7 Contractor shall maintain and provide an initial and updated list of any/all known compatibility issues to include issues with antivirus software. 5.25 8 Contractor shall provide ongoing operating system and database updates throughout the life of the contract at no additional charge. 5.25.9 Contractor shall attend meeting or conference calls scheduled by the COR to address areas of concern and exchange information to ensure consistent high levels of professional services. Contractor shall be responsible for all costs associated with attending meetings and/or conference calls. COR shall be responsible for scheduling and coordination of all meeting and conference calls. 5.25.10 Contractor shall implement and maintain a Quality Control System that results in correction of potential and actual problems throughout the scope of the contract performance. The Quality Control System shall contain processes for corrective actions without dependence upon Government direction and shall maintain records of all contractor quality control inspections and corrective actions. 5.25.11 Contractor shall provide graphic depiction of the initial planned system design, the final installed system design and update the graphic whenever the design changes through the life of the contract. 5.25.12 Contractor shall provide a completed Manufacturer Disclosure Statement for Medical Devise Security MDS2, and a VA Directive 6500 Appendix A document and update the documents whenever the System is updated. 5.26 Installation and implementation shall not be considered complete until the Government has verified that the System is fully functional and available for use without further configuration and/or programming, by trained VA staff, at all required locations. 5.27 Software/Software License, Software Maintenance: 5.27.1 Contractor is required to provide software, software license, software maintenance services and technical support for the System. Distribution of maintenance copies shall be accomplished by using an appropriate magnetic, electronic or printed media. As further defined below, software maintenance includes periodic updates, enhancements and corrections to the software, and reasonable technical support, all of which are customarily provided by the Contractor to its customers. 5.27.2 The software shall be used in a networked environment. Any dispute regarding the license grant or usage limitations shall be resolved in accordance with the Disputes Clause incorporated in FAR 52.212-4(d). All limitations of software usage are expressly stated in the SF 1449 and the Performance Work Statement. 5.27.3 Contractor shall provide VA with software maintenance, which includes periodic updates, upgrades, enhancements and corrections to the software and hardware, and reasonable technical support, all of which are customarily provided by the Contractor to its customers so as to cause the software and hardware to perform according to its specifications, documentation or demonstrated claims. Any telephone support provided by Contractor shall be at no additional cost. 5.27.4 If the Government allows the maintenance and/or technical support to lapse and subsequently wishes to reinstate maintenance and technical support, any reinstatement fee charged shall not exceed the amounts that would have been charged if the Government had not allowed it to lapse. 5.27.5 If the licensed software or hardware requires a password (or license key) to be operational, it shall be delivered with the software media and hardware and have no expiration date. The Government requires delivery of computer software and hardware that does not contain any code that will, upon the occurrence or the nonoccurrence of any event, disable the software. Such code includes but is not limited to a computer virus, restrictive key, node lock, time-out or other function, whether implemented by electronic, mechanical, or other means, which limits or hinders the use or access to any computer software based on residency on a specific hardware configuration, frequency of duration of use, or other limiting criteria. If any such code is present, the Contractor agrees to indemnify the Government for all damages suffered as a result of a disabling caused by such code, and the Contractor agrees to remove such code upon the Government s request at no extra cost to the Government. Inability of the Contractor to remove the disabling software code will be considered an inexcusable delay and a material breach of contract, and the Government may exercise its right to terminate for cause. In addition, the Government is permitted to remove the code as it deems appropriate and charge the Contractor for consideration for the time and effort in removing the code. 5.28 Project Management. 5.28.1 The Contractor shall prepare and deliver a Contractor Project Management Plan (CPMP) that lays out the Contractor s approach, timeline and tolls to be used in execution of the PWS. The CPMP should take the form of both a narrative and graphic format that displays the schedule, milestones, risks and resource support. The CPMP shall clearly state how the Contractor shall coordinate and execute planned, routine, and special data collection reporting. 5.28.2 The Contractor shall be responsible to proactively manage project risk. The Contractor shall perform all tasks in accordance with applicable VA Policies, Directives and Guidance related to technology, enterprise architecture and IT governance. The Contractor shall create, maintain, analyze, and report integrated project plans and schedules for the project, as defined below. 5.28.3 The Contractor shall conduct a kick-off meeting with the Contracting Officer Representative (COR) and other Government representatives within ten (10) calendar days after award. The Contractor shall present its program plan, which includes the staffing plan, contact information for all task participants, schedule, and identification of key risk points and mitigation plans. The Contractor shall provide a schedule which will identify detailed tasks and sub-tasks, including task duration, milestone dates, task dependencies, resource requirements, and planned dates for initial and final deliverables. Working collaboratively with the Government, the Contractor shall finalize all planning and submit final plans to the COR following the meeting. 5.28.4 The Contractor shall provide activity reports Bi-Weekly or when requested by VA staff. 5.28.5 The Contractor shall utilize project metrics to track, manage, and analyze task progress and communicate findings to the COR to ensure appropriate focus on critical attention areas. 5.28.6 The Contractor shall create, maintain and apply a project schedule for assigned projects using Microsoft (MS) Project. The schedule shall identify and document all critical paths risks and issues and include all applicable universal project milestones 6. Desirable Technical Capabilities 6.1 The PEW solution is compatible with the VISN 20 asset awareness infrastructure and system, so that at a later date, solely at VA s option, the PEW and asset awareness system maybe integrated such that patient location can be provided in the PEW, even when tagged patients leave the PEW area(s) and are in other parts of the VA facility. The VISN 20 awareness system is not yet awarded, therefore the contractor shall provide a list of the asset tracking solutions with which their solution has verified integration. 6.2 The system requires minimal power and data connections. Implementation of the system requires minimal VA construction. The contractor s proposal shall include the type of power required for each powered component and if an ethernet connection is required for that component. 6.3 Battery powered components of the system have a long-life span. The contractor s proposal shall include the average lifespan of battery powered components. 6.4 The system has high accuracy of location. The proposal should provide the average and expected location accuracy. 6.5 The system integrates with VA s VistA electronic patient record. 6.6 PEW system may be integrated with Cerner Gensis. 6.7 The server provided is a virtual server. 6.8 Software application may be accessed via VA OIT workstation or a web portal. 6.9 The PEW system shall provide a programmable over-ride feature at each door for staff convenience. 6.10 The PEW system shall provide an audible and visual alarm at the ward s central nurse station and in the corridor near the protected door. 6.11 The PEW system shall have individual patient room alarms. 6.12 The PEW system should provide motion detection capabilities in hallways of the designated wards and elevators. 6.13 Ability to send alerts via test message and email. 6.14 Provide electronic reports on patient transmitter alert trends. 6.15 Includes detailed information logs that document wander incidents and can help family members understand when their loved one's condition has changed, requiring a change in the level of care. 6.16 User interface map includes tagged user s name with patient location identifier. 6.17 User interface map includes tagged user s picture with patient location identifier. 6.18 Software application may be accessed via a phone application. 6.19 System provides capability to track patients outside of facility buildings, within facility boundaries such as parking lots. 6.20 Software provides a method to track patient location outside of facility boundaries; i.e. when a patient is taken to an offsite location such as a home visit or recreational therapy activity. 6.21 Integration with Active Directory or Lightweight Directory Access Protocol (LDAP) to enable login to system via PIV ID. 6.22 Connect to given location s current paging system, communication system and or nurse call system. The contractor s proposal should include systems with which their solution has verified integration. 6.23 System shall utilize the existing Government owned and operated network. 6.24 Reduce nuisance staff response alarms by creating a departure zone that only activates staff response alarms only if a patient defeats the locking system or elevator lockout and physically leaves the ward. Additionally, when an at-risk patient is in a detection zone the associated door is to lock. 6.24.1 Provide, install and configure sensors so that a patient on the ward will not trip the sensor but that the sensor will be tripped if the patient leaves the ward. 6.25 The VISN 20 enterprise-wide software license provided to the Government is a nonexclusive license to use the software. 7. Performance Period. The period of performance shall be one (1) twelve (12) month base period plus four (4) additional twelve (12) month option periods. 8. Place of Performance. Contract performance shall take place at the contractor s location(s) and at the locations in Table 1 and Appendix A. 9. Delivery Timeframe. Deliveries will be scheduled at the time of each DO/TO delivery/task order. 10. Travel for Installation, Implementation and Training. The Government anticipates Contractor travel under this contract. All travel shall be incorporated into the pricing schedule for the contract. No travel costs will be reimbursed by VA. 10.1 Travel is anticipated for on-site installation, implementation, initial Go Live training. The Government acknowledges the possible use of remote access for installation and implementation purposes, within the constraints of all applicable VA Information Security Requirements 11. Government Furnished Equipment/Information. The Contractor shall be allowed access to Government equipment including servers and network infrastructure. Information on Government equipment and systems shall be provided as necessary. No Government-owned property will be transferred into the Contractor s control. Additional software products may be provided by the Government as identified to facilitate Contractor access, e.g. Microsoft Terminal Services. 12. Invoicing. Invoices shall be submitted electronically via the Financial Services Center Mandatory Electronic Invoice System, on a monthly basis. Invoices must include, at a minimum, the following information: Contractor name, purchase order number, period of service the billing covers, and a list of equipment items covered during the stated period of performance. This requirement is in accordance with VARR Clause 852.232-72 Electronic Submission of Payment Requests: http://www.fsc.va.gov/einvoice.asp. Electronic payments are net 30 days. 13. Security Requirements. All contractor employees are subject to the same level of investigation as VA employees who have access to VA sensitive information or access to VA facilities. The background investigation includes the following requirements: 1) Completed documentation 2) Fingerprints 3) Completion of OPM s e-QIP Questionnaire. The Contractor is required to fulfill all of the security requirements. The Contractor, upon completion of fingerprinting, and an initial suitability determination, may be authorized tentative access to start the performance period of the contract, but only on condition of completion of all security requirements. This requirement is applicable to all subcontractor personnel requiring the same access. 14. Hours of Coverage & Federal Holidays. Maintenance Service will be provided during regular coverage hours of 8:30am to 5:30pm, Monday through Friday, excluding federal holidays. The contractor shall contact the POC or his/her designee prior to commencing any work on the premises. Federal Holidays are: New Years' Day Martin Luther King Day Presidents' Day Memorial Day Independence Day Labor Day Columbus Day Veterans' Day Thanksgiving Day Christmas Day 15. Option to Extend Services: In accordance with FAR Clause 52.217-8, Option to Extend Services, the contract may be extended, at the Government s sole discretion, for a period of up to six (6) months, exercisable in increments of not less than one (1) month.   If the contract contains an unexercised option period, the Government may elect to exercise the option pursuant to FAR Clause 52.217-9, Option to Extend the Term of the Contract, during any short-term extension.   The short-term extension(s) shall be subtracted from the total duration of the immediately succeeding option period that may follow as a result of the exercise of the option pursuant to FAR Clause 52.217-9 so that the combination of the short-term extension(s) and the option will not exceed 12 months duration.   If the Government exercises one or more short term extensions in accordance with FAR Clause 52.217-8 and this instruction or an option period pursuant to FAR Clause 52.217-9, or any combination thereof, the contract as extended shall be deemed to include this extension instruction and FAR Clause 52.217-8; thus, the authority to extend services pursuant to FAR Clause 52.217-8 and this instruction may be exercised at the end of the base period and at the end of each option period. The prices applicable during the short-term extension(s) shall be the price(s) applicable during the immediately succeeding option period if there is one (for example, CLIN 1001 subject only to any adjustment required by the Service Contract Act).   If there is no immediately succeeding option period, the price(s) shall be the price(s) applicable during the immediately preceding contract period, subject only to any adjustment required by the Service Contract Act. The extension(s) may be exercised by the Government IAW FAR Clause 52.217-8, provided that the CO has given notice of the Government s intent to exercise the extension at least 7 calendar days before this contract is to expire.   A notice will be provided for each separate extension. For requirements items, the prices applicable during the short-term extension(s) shall be the prices applicable during the immediately succeeding option period, if there is one.   If there is no succeeding option period, the prices shall be the prices applicable during the immediately preceding contract period. The cost ceiling(s), base fee(s), and award fee(s) during the short-term option(s) shall be the pro rata portion of the costs and fees applicable to the immediately succeeding option period, if there is one.   If there is no succeeding option period, the cost ceiling(s) and fee(s) shall be the pro rata portion of the costs and fees for the immediately preceding contract period. Appendix A: VISN 20 Pricing Table 1: VISN 20 PEW Sites VISN Station Address 20 531-VA Boise Medical Center 500 W. Fort Street Boise, ID 83702 20 648-VA Portland Medical Center 3710 SW US Veterans Hospital Road Portland, OR 97239-2999 20 648A-VA Portland Medical Center Vancouver Campus 1601 E Fourth Plain Blvd. Vancouver, WA 98661 20 653-VA Roseburg Health Care System 913 Garden Valley Boulevard Roseburg, OR 97470 20 663-VA Puget Sound Health Care System 1660 South Columbian Way Seattle, WA 98108-1597 20 663-VA Puget Sound Health Care System American Lake Division 9600 Veterans Drive Tacoma, WA 98493 20 668-VA Spokane Medical Center N. 4815 Assembly Street Spokane, WA 99205 Table 2: VISN 20 PEW Requirements & Site Maps PEW Requirements Site Drawing Attachment #* Site Building Unit # of rooms # of doors   Elevators (site location and #) # of patient tags # of workstations with application** 1 SPO 12 CLC 58 9 0 40 4 2 SPO 1 ED 29 7 0 20 2 3  ROS  81  TCU  24  9  0 36 3 4  ROS  85  PCU  20  2  0 20 0 5  ROS  88 MHRRTP 18 5 0 22 4 6  ROS 1 MTU  11 3 4 11 2 7 BOI 27 2MS 17 3 1 17 2 8, 8a BOI 67 SDU 30 5 1 30 1 9 BOI 121-A CLC - Rehab 12 3 0 12 1 10 BOI 122-B CLC - Skilled/LTC 10 3 1 10 1 10 BOI 122-C CLC - Hospice 10 3 1 10 1 11 BOI 85 ICU 10 3 3 10 4 12 BOI 85 ED 12 5 0 20 3 13 POR 100 5D 30 4 0 34 1 13 POR 100 6D 32 4 0 34 1 13 POR 100 9C 29 4 0 34 1 13 POR 100 9D 20 4 0 25 1 13 POR 100 8D 24 4 0 29 1 13 POR 100 ICU 26 4 0 30 3 13 POR 100 ED 19 4 0 9 1 14 VAN 1 CLC 60 11 0 20 4 14 VAN 11 CRU 20 5 0 20 4 15 SEA 100 6 West 17 2 0 30 14 16 SEA 100 1 East Rehab 6 3 0 4 6 17 SEA 100 2 West med/surg/onc 17 2 0 25 12 18, 19, 20 SEA NA SEA SCI NA NA NA NA NA 21 AML 200/A CLC Evergreen Grove 17 3 0 8 4 22 AML 200/B CLC Eagles Landing 17 4 0 8 4 21 AML 200 CLC Dining Room 1 5 0 0 0 23 AML 200/C CLC Rainier Meadow 18 3 0 8 3 24 SEA 100/1 East CLC 21 3 0 6 7 25 SEA 100 5 East 4 2 0 6 8 * Site Drawing Attachment # denotes the Attachment that provides a site map of the given unit(s) and or area(s) ** # of workstations with application refers to the minimum number of OI&T PCs that have the PEW software installed or, if software cannot be installed on VA OIT PCs, the number of workstations that include the application that should be included with the purchase. Table 3: Training Requirements Facility Go-Live (Days) Follow-up (Days) Technical (Days) 531-VA Boise Medical Center 5 5 2 648-VA Portland Medical Center 5 5 2 648A-VA Portland Medical Center Vancouver Campus 5 5 2 653-VA Roseburg Health Care System 5 5 2 663-VA Puget Sound Health Care System 5 5 2 663-VA Puget Sound Health Care System American Lake Division 5 5 2 668-VA Spokane Medical Center 5 5 2 Total 35 35 14 PRICE/COST SCHEDULE: CLIN DESCRIPTION QTY UNIT UNIT PRICE 0001 System Design and Implementation Services for COTS Patient Elopement and Wanderings System Site Survey 0001A Site assessment (travel, materials, labor) 1 DAY 0002 COTS Hardware List all components in the sub CLINS that that make up the PEW System 0002A 1 EA 0002B 1 EA 0002C 1 EA 0002D 1 EA 0002E 1 EA 0002F 1 EA 0003 COTS Software List all software/licenses/3rd party software in the sub CLINS required for PEW System 0003A 1 EA 0003B 1 EA 0003C 1 EA 0004 Onsite Installation for all hardware required for PEW System 1 EA 0005 Onsite education and training on the PEW System 0005A Clinical Training, technical training, follow up training Contractor to define training DAYS 0005B 1 DAYS 0005C 1 DAYS 0006 Software Interface 0006A Interface with VistA VA electronic health record 1 EA 0006B Interface with Cerner Genesis (Site Specific) 1 EA 0006C Interface with Asset Tracking application (Site Specific) 1 EA 0006D Communication system (Site Specific) 1 EA 0006E Nurse Call (Site Specific) 1 EA 0006F Security System (Site Specific) 1 EA 0007 Annual Maintenance and Support Agreement 1 YR
 

Web Link

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Document(s)

Attachment
 

File Name: 36C26018Q9519 36C26018Q9519.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4404663&FileName=36C26018Q9519-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4404663&FileName=36C26018Q9519-000.docx

 

File Name: 36C26018Q9519 Attachment 21 AML-200-ADining 663A4-A-FP-0200-01A.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4404664&FileName=36C26018Q9519-001.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4404664&FileName=36C26018Q9519-001.pdf

 

File Name: 36C26018Q9519 Attachment 22 AML-200-B 663A4-A-FP-0200-01B.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4404665&FileName=36C26018Q9519-002.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4404665&FileName=36C26018Q9519-002.pdf

 

File Name: 36C26018Q9519 Attachment 23 AML-200-C 663A4-A-FP-0200-01C.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4404666&FileName=36C26018Q9519-003.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4404666&FileName=36C26018Q9519-003.pdf

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04957883-W 20180620/180618230607-2112f74abe07248927f949bf17dfadb2 (fbodaily.com)
 

Source

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