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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 20, 2018 FBO #6053
DOCUMENT

K -- PROVATION SOFTWARE LICENSE AND MAINTENANCE FOR GASTROENTEROLOGY - Attachment

Notice Date

6/18/2018
 

Notice Type

Attachment
 

NAICS

511210 — Software Publishers
 

Contracting Office

Department of Veterans Affairs;W.J.B. Dorn VA Medical Center;6439 Garners Ferry Road;Columbia SC 29209-1639
 

ZIP Code

29209-1639
 

Solicitation Number

36C24718Q9184
 

Response Due

6/22/2018
 

Archive Date

7/2/2018
 

Point of Contact

Cynthia Machuca
 

E-Mail Address

6-4000<br
 

Small Business Set-Aside

Total Small Business
 

Description

Combined Synopsis/Solicitation for Commercial Services General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24718Q9184 Posted Date: June 18, 2018 Original Response Date: June 22, 2018 at 11:00 A.M. Current Response Date: Product or Service Code: K070 Modification of Equipment Automatic Data Processing Equipment (including Firmware), Software, Supplies and Support Equipment. Set Aside (SDVOSB/VOSB): Tier NAICS Code: 511210 Operating Systems Software, Programming language Contracting Office Address WJB Dorn VA Medical Center 6439 Garners Ferry Road Columbia, SC 29209 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; QUOTATIONS are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 36C24718Q9184. The associated North American Industrial Classification System (NAICS) code for this procurement is 511210, with a small business size standard of $38.5 MILLION. The WJB Dorn VA Medical Center is seeking to purchase a PROVATION EQUIPMENT, SOFTWARE, AND INSTALLATION to include A YEAR OF MAINTENANCE SERVICE. The ProVation Equipment and Software is to take the place of the current EndoWorks System and be capable of mitigating the old program data into the new ProVation System. This procurement is set-aside based on an order or priority as established in 38 U.S.C. 8127. This solicitation is being issued as a tiered evaluation for SDVOSB concerns, or in the alternative, a set-aside for VOSB concerns, or in the alternative, a set-aside for other small business concerns with HUBZone small business concerns and 8(a) participants having priority. If award cannot be made, the solicitation will be cancelled and the requirement resolicited. The tiered evaluation will be conducted as follows: Tier 1: SDVOSB concerns Offers, if any will be evaluated. If no offers were submitted by SDVOSB concerns, or if none of the offers would result in award at a fair and reasonable price that offers best value to the United States, the government will then move to evaluation of Tier 2 offers. Tier 2: VOSB concerns Offers, if any will be evaluated. If no offers were submitted by VOSB concerns, or if none of the offers would result in award at a fair and reasonable price that offers best value to the United States, the government will then move to evaluation of Tier 3 offers. Tier 3: HUBZone & 8(a) Small Business concerns Offers, if any will be evaluated. If no offers were submitted by HUBZone & 8(a) concerns, or if none of the offers would result in award at a fair and reasonable price that offers best value to the United States, the government will then move to evaluation of Tier 4 offers. Tier 4: All other Small Business concerns - Offers, if any will be evaluated. If no offers were submitted by any Small Business concerns, or if none of the offers would result in award at a fair and reasonable price that offers best value to the United States, then the solicitation will be cancelled and the requirement resolicited. All interested companies shall provide Quotations for the following: STATEMENT OF WORK ProVation License and Maintenance Service Gastroenterology 1. GENERAL: This requirement is for a firm-fixed priced service contract to supply all Software and Licenses for a ProVation System to include Mitigation of the old system currently in utilization on behalf of the Gastroenterology Service located at the WJB Dorn VA Medical Center in Columbia, South Carolina. 2. BACKGROUND: The WJB Dorn VA Medical Center is located in Columbia, SC. It currently includes seven (7) Community-Based Outpatient Clinics (CBOCs). The CBOCs are geographically dispersed throughout the State of South Carolina in Anderson, Greenville, Spartanburg, Rock Hill, Florence, Sumter, and Orangeburg. The Contractor will provide Ambulance Litter/Stretcher non-emergent services for the CBOCs and the Medical Center. 3. PERIOD OF PERFORMANCE: This procurement is for a Base Year only and will be determined upon award. Hours are 5:30 a.m. through 11:00 p.m. EST Monday through Thursday and 5:30 a.m. through 6:00p.m. EST Friday. Emergency After-Hours Customer Support Phone Line shall be provided for the facility to contact. Excludes weekends and holidays. No overtime is authorized at this time. 4. PLACE OF PERFORMANCE: WJB Dorn VA Medical Center 6439 Garners Ferry Road Columbia, SC 29209 5. PERFORMANCE REQUIREMENTS: A Contracting Officer Representative (COR) shall be delegated through a letter of delegation that outlines the COR s specific responsibilities and shall be provided to the Contractor at the time of contract award. Scheduling of work performance shall be arranged through the designated COR/ACOR assigned. The facilities current operating system, EndoWorks, is no longer being supported by Olympus. This System is utilized for charting Endoscopic GI and Pulmonary cases in the Ambulatory Surgery Department. The database from EndoWorks is required to be migrated into a reliable and accurate system that can take the place of EndoWorks. The Contractor shall provide Software License and Maintenance Agreement that includes:   Software support from a Professional Customer Support Team A customer portal that houses online user manuals, online software training, a customer knowledge base to search for answers to questions and other resources. New medical content enhancements (that are based on direct customer feedback, advancements in medical procedures and industry trends such as quality initiatives, interoperability standards and new technology) Updates to the ICD-10 and CPT coding that is linked to the pre-built medical content. The Contractor shall provide Software updates for ProVation ® MD with new medical content and software functionality are released in January and July each year with optional updates released in April and October. Optional updates focus primarily on coding updates and may contain cumulative fixes but may not contain feature or enhancement functionality.   This system is required to have the appropriate VA approvals to integrate with the current VA electronic Health Records such that the Procedure Report and Endoscopic Images are incorporated into the Patient s Health Record. Prior to delivery and installation of all items listed in Section B, the Contractor is required to contact the delegated COR to schedule all installation during a time that shall result in the least amount of disruption to the Service. Upon delivery of all components, they shall be uncrated by the Contractor in order that the components can be inspected and accounted for by the COR. The Contractor shall ensure that the equipment and software are properly tested and fully operational upon completion. The Contractor shall demonstrate all operating procedures. The Contractor shall provide instructions and contact information regarding service and maintenance issues. Once the system is accepted and fully operational the Contractor shall ensure proper training to all staff members including Engineering Service. The Contractor shall provide an Emergency After-Hours Customer Support Phone Line for the facility to contact. Contractor shall ensure all tools and equipment are secured at all times. Tools and equipment must be removed from open areas or stored in secured location during breaks, lunch, and/or at the end of each work day. All debris must be removed from the facility upon completion of service each day. Contractor shall ensure proper signage and/or blockage of service area is provided and clearly visible to ensure patient/employee safety is adhered to. Smoking is not permitted within the facilities at any time. All smoking shall be conducted in designated smoking areas only. Line Item Description Quantity Unit Price Total Price 0001 PROVATION MULTICAREGIVER SWMC 1 UN 0002 PROVATION MD FOR GASTROENTEROLOGY SWGI 1 UN 0003 PROVATION MD FOR PULMONOLOGY SWPULM 1 UN 0004 GIQUIC QUERY TOOL SWARTGIQUIC 1 UN 0005 HL7 ORU/PDF EXPORT INTERFACE SWIFORU 1 EA 0006 HL7 ORDERS INTERFACE SWIFORM 1 EA 0007 HL7 ORU/PDF EXPORT INTERFACE FOR MULTICAREGIVER SWIFORUMC 1 EA 0008 PROVATION MD FOR GI MAINTENANCE MTGI 12 MO 0009 PROVATION MULTICAREGIVER MAINTENANCE MTMC 12 MO 0010 PROVATION MED FOR PULMONARY MAINTENANCE MTPULM 12 MO 0011 QUERY TOOL FOR GIQUIC MAINTENANCE MTARTGIQUIC 12 MO 0012 HL7 ORU/PDF EXPORT INTERFACE MAINTENANCE MTORU 12 MO 0013 HL7 ORDERS INTERFACE MAINTENANCE MTORM 12 MO 0014 HL7 ORU/PDF EXPORT INTERFACE FOR MULTICAREGIVER MAINTENANCE MTORUMC 12 MO 0015 INTERFACE IMP. ORU/PDF EXPORT SVIFORU 1 EA 0016 INTERFACE IMP. ORDERS SVIFORM 1 EA 0017 INTERFACE IMP. ORU/PDF EXPORT FOR MULTICAREGIVER SVIFORUM 1 EA 0018 PROJECT MANAGEMENT SVPRJMGT 4.5 EA 0019 PLANNING MEETING SVPMEET 2 JB 0020 SOFTWARE INSTALLATION SVDELIV 3 EA 0021 GO-LIVE TECHNICAL SERVICES SVINSTL 2 EA 0022 GO-LIVE IMPLEMENTATION SERVICES SVIMP 4 EA 0023 ON-SITE IMPLEMENTATION SERVICES SVIMP 4 EA 0024 ON-SITE POWER USER TRAINING SVPUTRN 2 EA 0025 SOFTWARE ADMIN TRAINING SVSATRN 1 JB 0026 PROJECT MANAGEMENT SVPRJMGT 2 JB 0027 PLANNING MEETING SVPMEET 2 JB 0028 SOFTWARE INSTALLATION SVDELIV 2 JB 0029 GO-LIVE TECHNICAL SERVICES SVINSTL 2 JB 0030 GO-LIVE IMPLEMENTATION SERVICES SVIMP 8 JB 0031 ON-SITE IMPLEMENTATION SERVICES- FOLLOW UP TRAINING SVIMP 2 JB 0032 WORKFLOW ANALYSIS AND CONTENT REVIEW SVPUTRNMC 3 JB 0033 REMOTE CUSTOM CONFIGURATION SVCONFIGMC 24 EA 0034 INPATIENT NOTE CONFIGURATION SVCONFIGIN 1 EA 0035 GI NOTE CONFIGURATION SVCONFIGGI 1 EA 0036 BRONCH NOTE CONFIGURATION SVCONFGIBN 1 EA 0037 DR. EVALUATION NOTE SVCONFIGEN 1 EA 0038 GI MODERATE SEDATION SVCONFIGCON 1 EA 0039 QUERY TOOL FOR GIQUIC IMPLEMENTATION SVARTGIQUIC 1 EA 0040 OLYMPUS ENDOWORKS DATA / IMAGE MIGRATION SERVICES SVOLYDM 1 JB 0041 TRAVEL TECHNICAL TRVTEC 1 JB 0042 TRAVEL IMPLEMENTATION TRVIMP 1 JB 0043 VIRTUAL SERVER ORACLE LICENSING ORACLEVBP-PVM MD 1 EA 0044 ANNUAL ORACLE SUPPORT ORACLESUPPORT T 1 JB 0045 SYMPHONIA (INTERFACE ENABLING SOFTWARE) SYMPHONIA 1 EA 0046 INOGENI 3GSDI TO USB 3.0 CONVERTER IMAGE CAPTURE HARDWARE INOGENI-SDI2U USB 7 EA 0047 BLACK BOX USB TO SERIAL CONVERTER BB-USBTOSERIAAL 7 EA 0048 VITALS CABLE, PHILIPS, MP30, MP50 AND MP30 ANESTHESIA CBCC310198 13 EA 0049 GLK GO LIVE KIT (INCLUDES MISC CABLES AND SWITCHBOXES) GLK 1 EA 0050 DATABASE SERVER RACK MOUNT (DOES NOT INCLUDE UPS OR TAPE BACKUP UNIT) DS-RACK-STD 1 EA 0051 APPLICATION SERVER RACK MOUNT AS-RACK-STD 1 EA 0052 TEST SERVER RACK MOUNT TS-RACK 1 EA 0053 PVMD IMAGE CAPTURE WORKSTATION (HD) MD-IMAGE 7 EA 0054 MCG STAFF DOCUMENTATION WORKSTATION (NO IMAGE CAPTURE CARD) MDMC-NOTE 13 EA 0055 PVMC LABEL PRINTERS (INCLUDES USB CABLE AND LABELS) LABELPRINTER 7 EA 0056 PC MONITOR 20 EA 0057 LX WALL MOUNT SYSTEM (WHITE) 13 EA 0058 CONTRACTOR HARDWARE INSTALLATION SVVENDINSTALL 1 JB Award shall be made to the offeror whose quotation offers the best price. The government will evaluate information based on the following evaluation criteria: (1) price, (2) technical capability factor "in relationship to this requirement, and (3) past performance.     Award shall be made to the offeror whose quotation offers the best price to the Government. The government will evaluate information based on the following evaluation criteria: (1) price, (2) technical capability factor "in relationship of this requirement, and (3) past performance.     Basis of Award I. BASIS FOR AWARD Award will be made to the lowest priced, technically acceptable responsible offeror, whose offer conforms to all stated terms, conditions, representations, certifications, and any other information required by this solicitation. Offers will be ranked by price first then evaluated for technically acceptable. If, the low priced offer is found to be technically acceptable the evaluation process stops, no other offer will be evaluated. If necessary this process will be performed until there is a low priced technically acceptable offer. If no offer is technically acceptable the government will make a determination to re-solicit. Technical tradeoff will not be made and no additional credit will be given for exceeding the minimum requirements. In the event an offeror s proposal is determined to be unacceptable in any of these factors, the entire proposal will be considered unacceptable and the offeror will be ineligible for award. If the contracting officer determines that a small business past performance is not acceptable, the matter shall be referred to the Small Business Administration for a Certificate of Competency determination, in accordance with the procedures contained in Subpart 19.6 and 15 U.S.C. 637(b)(7)). **ALL factors must be rated ACCEPTABLE to be considered for award. II. EVALUATION METHODOLOGY The award decision will be based on the following: Registered in www.sam.gov to receive Government contracts. Registered in www.vip.vetbiz.gov as a Service Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) (WHEN BIDDING UNDER TIER 1 OR TIER 2). Price All line items in the Price Schedule must include a price. The total evaluated price will consist of the offeror s total proposed price. The Government may determine that an offer is unacceptable if the prices are significantly unbalanced. Price realism may be performed by the Contracting Officer. Technical Technical Capabilities Statement referencing details in relationship to this requirement. All offers must provide a minimum of one (1) year warranty against all defects, workmanship, parts, and service. Past Performance Must provide a minimum of two (2) past performance experiences related to purchase in this requirement. The past performance experience must include the client s POC with email and phone number. The past performance must be within the last three (3) years. Offers will be evaluated against the SOW and the stated evaluation criteria. Each factor will be scored as Acceptable or Unacceptable as defined below. All offers are evaluated using the same standards: "Lowest Price, Technically Acceptable" Acceptable ALL of the minimum acceptable criteria are clearly met by the offeror. The offeror meets the minimum performance and technical capability requirements as defined in the solicitation. Unacceptable Not all of the minimum acceptable criteria were met by the offeror. An unacceptable offer contains one or more deficiencies that does not meet the performance and technical capability requirements defined in the solicitation. III. RATING TABLE The following table will be used for each bid offer received in order to score each factor as to whether it is determined to be Acceptable or Unacceptable. REQUIREMENT: _______________________________________ SOLICITATION: _______________________________________ OFFEROR: _______________________________________ LPTA PRICE: _______________________________________ Non- Cost/Price Factors Technically Acceptable/Unacceptable REGISTERED IN SAM REGISTERED IN VIP TECHNICAL CAPABILITY PAST PERFORMANCE The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items [JAN 2017] FAR 52.212-2, Evaluation Commercial Items [OCT 2014] FAR 52.212-3, Offerors Representations and Certifications Commercial Items [NOV 2017] Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items [JAN 2017] Applies to this acquisition and a statement regarding any addenda are applicable to the acquisition. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders [NOV 2017] Applies to this acquisition and a statement regarding any addenda are applicable to the acquisition. The following subparagraphs of FAR 52.212-5 are applicable: 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards [OCT 2016] 52.209-6, Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment [OCT 2015] 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns [OCT 2014] 52.219.14, Limitations on Subcontracting [JAN 2017] 52.219-28, Post Award Small Business Program Representation [JUL 2013] 52.222-3, Convict Labor [JUN 2003] 52.222-19, Child Labor [OCT 2016] 52.222-21, Prohibition of Segregated Facilities [APR 2015] 52.222-26, Equal Opportunity [SEP 2016] 52.222-35, Equal Opportunity for Veterans [OCT 2015] 52.222-36, Equal Opportunity for Workers with Disabilities [JUL 2014] 52.222.37, Employment Reports on Veterans [FEB 2016] 52.222-5, Combating Trafficking in Persons [MAR 2015] 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving [AUG 2011] 52.225-13, Restrictions on Certain Foreign Purchases [JUN 2008] 52.232-33, Payment by Electronic Funds Transfer System for Award Management [JUL 2013] Additional Clauses Required: 52.215-22, Limitations on Pass-Through Charges Identification of Subcontract Efforts [OCT 2009] 52.215-23, Limitations on Pass-Through Charges [OCT 2009] 52.237-1, Site Visit [APR 1984] 52.237-2, Protection of Government Buildings, Equipment, and Vegetation [APR 1984] 52.237-3, Continuity of Services [JAN 1991] 52.246-20, Warranty of Services [MAY 2001] 852-237-70, Contractor Responsibilities [APR 1984] SOUTH CAROLINA 852.270-1, Representative of Contracting Officers [JAN 2008] 852.273-74, Award Without Exchanges [JAN 2003] All bid offerors shall submit the following: One Copy of the Bid Offer for All Items Listed, Technical Capabilities Statement in Reference to the Requirement, and Past Performance. This is an open-market combined synopsis/solicitation for services as defined herein.    The government intends to award a Firm-Fixed Priced Service Contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all bid offers must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Bid Offers shall list exception(s) and rationale for the exception(s). Submission shall be received not later than 11:00 A.M. JUNE 22, 2018. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). All bid offers shall be emailed to the Contracting Specialist listed below no later than the data and time listed. Any questions or concerns regarding this solicitation including bid offer should be forwarded in writing via e-mail to the Contracting Specialist, cynthia.machuca@va.gov. No phone call shall be accepted.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/CSCVAMC/WJBDDVAMC/36C24718Q9184/listing.html)
 

Document(s)

Attachment
 

File Name: 36C24718Q9184 36C24718Q9184.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4404276&FileName=36C24718Q9184-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4404276&FileName=36C24718Q9184-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04958204-W 20180620/180618230718-52acf728c672f6a05c763a3813271d96 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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