Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 22, 2018 FBO #6055
DOCUMENT

J -- ALBANY Chiller Plant Maint (VA-18-00062460) - Attachment

Notice Date

6/20/2018
 

Notice Type

Attachment
 

NAICS

238220 — Plumbing, Heating, and Air-Conditioning Contractors
 

Contracting Office

Department of Veterans Affairs;Samuel S. Stratton VA Medical Center;113 Holland Avenue (2-90NCA);Albany NY 12208-3410
 

ZIP Code

12208-3410
 

Solicitation Number

36C24218Q0576
 

Response Due

7/18/2018
 

Archive Date

8/2/2018
 

Point of Contact

MURRAY, ANTHONY
 

E-Mail Address

Y.MURRAY2@VA.GOV<br
 

Small Business Set-Aside

N/A
 

Description

Page 10 of 10 COMBINED SYNOPSIS/SOLICITATION MAIN CHILLER PREVENTATIVE MAINTENANCE and AUTOMATION CONTROLS MONITORING AT ALBANY VA MEDICAL CENTER (i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 and 13 - Simplified Procedures for Certain Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through fedbizopps.gov on RFQ reference number 36C24218Q0576. (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-98. (iv) This procurement is being issued as an unrestricted open market solicitation. The North American Industry Classification System (NAICS) code is 238220 Plumbing, Heating and Air Conditioning Contractors with a small business size standard of $15 Million. (v) The Contractor shall provide pricing to provide Central Chiller Preventative Maintenance and Automation Controls Monitoring See table below: PRICING FOR Central Chiller Preventative Maintenance and Automation Controls Monitoring Line Item DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL PRICE 0001 Base year: Monthly Comprehensive Service & Inspection of Chiller Units and Automation Controls Monitoring 12 MO. 0002 Base year: BiMonthly Mid-Season Running Inspections, Workstation Evaluation, and Building Controls Unit Inspection 6 JB 0003 Base year: Comprehensive Annual Inspection Services, Start-up/Checkout Procedures, and Comprehensive Annual Maintenance 1 YR Total Base Year: 1001 Option Year 1: Monthly Comprehensive Service & Inspection of Chiller Units and Automation Controls Monitoring 12 MO. 1002 Option Year 1: BiMonthly Mid-Season Running Inspections, Workstation Evaluation, and Building Controls Unit Inspection 6 JB 1003 Option Year 1: Comprehensive Annual Inspection Services, Start-up/Checkout Procedures, and Comprehensive Annual Maintenance 1 YR Total Option Year 1: Base and All Options Total: (vi) Description of requirement STATEMENT OF WORK General Scope of Work: The Stratton VA Medical Center in Albany is currently seeking a contractor to provide full maintenance and repair service for our central chiller plant. Equipment is detailed in the spreadsheet labeled Chiller Inventory and PM Frequency. of this scope of work. This service requested is for the period of one (1) base year with the provision of one (1) option year. Scope of Service: Chiller #1: Trane (including AFD) Preventive Maintenance Only Manufacture date- 26-09-14 Model: CVHF077FA4POPE02745HE7THC Serial: L14J03925 1000# R-123 refrigerant Purge Pump - Trane Model- PRGDA201AH001L.6# R404 refrigerant Chiller # 2: Trane (including AFD) Preventive Maintenance Only Manufacture date- 02-10-14 Model: CVHF077FA4POPE02745HE7THC Serial: L14J03978 1000# R-123 Refrigerant Purge Pump - Model-PRGDA201AH001L.6# R404 Refrigerant Chiller #3: Trane (including AFD) Manufactured-20-01-11 Model: CVHF91FA4A0PCX279CE9BCEBA0000000YC1015CL000003A100D Serial: L11A00136 1700# R-123 Refrigerant Purge Pump - Trane refrigerated self-contained unit Scheduled Maintenance, Inspection, Repair and Replacement: Contractor is required to furnish all parts, tools, equipment, and labor to accomplish the task of scheduled maintenance inspections of the chiller plant equipment. Maintenance and repairs services shall be provided by the contractor on all equipment and associated devices related to the Stratton VA Medical Center chill plant, as outlined within this specification. The services provided shall ensure the equipment is maintained and operates covered systems at optimum comfort and efficiency. Scheduled maintenance inspections shall be performed on a monthly basis throughout the year as per inspection schedule provided by the VA. Intervals must meet manufacturer s recommendations and specifications. The equipment list on the spreadsheet labeled Chiller Inventory and PM Frequency indicates the equipment that will be serviced, maintained and repaired. The contractor shall perform scheduled preventative, predictive and diagnostic services on the PC workstation specified annually. Contractor shall perform system analysis on the equipment covered to detect early signs of deteriorating performance and to predict potential equipment failures. Identified potential problem areas, shall be assigned corrective action, as outlined in this specification. The contractor shall perform maintenance tasks on all covered field hardware at appropriate intervals. Such tasks will include, but not be limited too, the running of diagnostic programs, checking of input and output device calibration, and verification of control command execution. Contractor shall provide all parts and labor necessary to diagnose and repair or replace faulty equipment under this contract. All parts, components, and/or devices that either are worn or not in proper operational condition shall be repaired, and/or replaced with new parts, components, or devices. This includes software, Workstation hardware and field hardware. The contractor shall replace obsolete or discontinued parts with a new part of equivalent or better operational performance and functional capability. In instances where new parts or components hold extensive delivery times, the contractor may substitute reconditioned parts and components upon approval of the COR. For those parts of the system that are U.L. Listed, the contractor will be responsible for replacing said parts with U.L. Listed components so as to maintain the entire system's U.L. Listing. Automated Logic Summit System: Contractor shall provide system software maintenance, application software maintenance and building-management software maintenance servicing the Automated Logic Summit (ALS) Software System in use at the Main Chiller plant and all associated hardware installed in the hospital chiller plant. Tasks required include, but are not limited to, reviewing current data files to verify that current application and programs are working properly and perform system administrative functions such as security software upgrades. Support of application software must be provided to maximize system utilization. On-site evaluation and implementation of changes to improve system operation is required. The contractor will provide complete backup for all software on and off site to minimize system downtime and improve system maintenance. As the manufacturer provides new software revisions, the contractor will provide and install these revisions at no cost to the VA. The revisions will be provided to enhance current system performance and prevent system obsolescence. The contractor must install these revisions within 30 days of their release by factory if there is enhancement to the system s current operation. Remote Monitoring: Contractor HVAC specialist from the remote monitoring facility shall take immediate action in the event of an alarm. This action includes but is not limited to diagnose the nature of the issue that triggered the alarm, perform troubleshooting from his/her interface with the system in order to attempt fixing the problem, and if necessary engage on-site personnel. In the event that the issue cannot be corrected remotely, the monitoring facility must dispatch a service technician in order to correct the issue on site. The contractor is required to provide the VA with 24/7/365 monitoring of their most critical alarms from a dedicated remote facility staffed with HVAC technical specialists, shift supervisors and managerial staff. This monitoring center must have full redundancy in systems at the data center level to fully support a 24/7/365 operation, including but not limited to electrical systems, phone systems, data base systems and support systems. In the event of an outage at the primary remote center, a redundant site must be in place to provide additional backup and support System Reports: Contractor must provide written reports to the contracting officer s representative (COR) following each scheduled and unscheduled inspection, repair, maintenance or emergency call. The contractor must test the VA building control system on a weekly schedule. A weekly record of successful tests, as well as a record of each automated critical alarm recorded and the actions associated with it, must be delivered to the COR via email. System Design Support: The Contractor shall be available, at no additional charge, for consultation regarding design changes and equipment selection, based on past experiences with similar systems. Critical Inventory: The contractor will identify a Critical Inventory within fourteen (14) days of award notification. Critical inventory shall be stored on site. The Critical Inventory will be based on the specific covered systems, to be maintained. This inventory will include the component model number, and delivery lead-time, and reasoning as to its inclusion as a Critical Inventory item. The contractor will review the Critical Inventory with the customer to determine what items will be in the final inventory. Disruption of Operation of Owners Equipment: The contractor will be permitted to stop and start all primary equipment incidental to the mechanical system(s) related to covered systems, as required, to perform necessary maintenance and repair service. All scheduled disruptions of operation of such equipment will be coordinated in advance with the owners' representative(s). The contractor will be required to notify the owner of disruption of operation of equipment and/or systems not providing life safety functions as follows: disruptions of up to fifteen (15) minutes in duration, provide notice at least two (2) hours in advance disruptions of up to one (1) hour in duration, provide notice at least twenty-four (24) hours in advance disruptions of up to four (4) hours in duration, provide notice at least one (1) week in advance disruptions in excess of four (4) hours in duration, provide notice at least two (2) weeks in advance Disruption of operation of equipment and/or systems providing life safety functions, such has fume hoods, will require at least two (2) weeks advance notice. Cooling / Heating Season: Seasonal work is defined as, Cooling Season April 1st September 30th, Heating Season October 1st March 31st, although several areas of the Medical Center are required to have both heating and cooling throughout the year. Out of scope work: Services that are outside the scope of this requirement, which are later identified as required work are not included. Services that are within scope but not specifically addressed in this statement of work, shall not be performed prior to the authorization by the CO. This authorization must come in the form of contract modification, and contractor must receive said modification prior to performance of these tasks. Site Visit: A site visit will be scheduled as part of the solicitation process. The purpose of this visit is to allow potential contractors the opportunity to become familiar with any and all conditions at the site(s) and to identify, inspect and inventory the equipment. The site visit is encouraged but not mandatory. Work Hours: All planned services provided under this agreement will be performed during normal working hours defined as 6:00 AM to 4:00 PM, Monday through Friday, excluding Federal holidays. Period of Performance: Base year October 1, 2017 September 30, 2018. With the option to extend services for 1 additional option year. Contracting Office Address: VISN 2 Network Contracting Office - Albany 20 Madison Ave Extension Albany, New York 12203 Place of Performance: ALBANY VA Medical Center 113 Holland Avenue ALBANY, NY 12208 (vii) Awardee shall coordinate with the Contracting Officer s Representative (COR) prior to performance. (viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (MARCH 2016), applies to this acquisition. The following provisions are included as addenda to FAR 52.212-1: solicitation number for this requirement as 36C24218Q0576 Name, address and telephone number of offeror Technical description of services to be performed in accordance with the Statement of Work. This Technical description should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete. Failure to address all of the evaluation factors will result in your package being determined incomplete. Terms of any express warranty Quality Control Plan Price. Price should be for all services detailed in section v of this document. The pricing must be broken down in a manner that allows for price reasonableness to be determined. Failure to provide complete pricing will result in contractors package being determined to be incomplete. Acknowledgement of any solicitation amendments Past performance information A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. A failure to comply with all the instructions will result in your package being determined unacceptable. 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-20 Predecessor of Offeror 52.216-1 Type of Contract (APR 1984) 52.233-2 Service of Protest (SEPT 2006) 852.209-70 Organizational Conflicts of Interest (JAN 2008) 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (JUL 2016) 852.233-70 Protest Content/Alternative Dispute Resolution (JAN 2008) 852.233-71 Alternate Protest Procedure (JAN 1998) 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) 852.270-1 Representatives of Contracting Officers (JAN 2008) (ix) The provision at FAR 52.212-2, Evaluation Commercial Items (OCTOBER 2014), applied to this acquisition. Award shall be made to the contractor whose quotation represents the lowest priced technically acceptable. In order to be determined technically acceptable, contractor must demonstrate technical capability to perform this requirement. (1) Technical capability - Technical capability is defined as an offeror s ability to satisfy the solicitation s requirements, providing the highest quality service to the specified facility. Technical Capability will be determined on the basis of the qualifications of the offeror s capability statement and how it relates to the given requirement of providing Chiller Inspection, Maintenance and Repair and Automation Controls Monitoring. The capability statement cannot be longer than 10 pages. (2) Past performance - Please provide three references for contract of similar scope and magnitude to be evaluated, The contractors Past Performance shall also be reviewed in PPIRs; Individuals with no past performance shall receive a neutral rating for this evaluation factor. (3) Price - Vendor s price must be fair and reasonable as determined by Contracting Officer s price analysis. Vendor must provide a cost breakdown for services to be performed and a labor mix for personnel in order for the contracting officer to properly evaluate price reasonableness. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) (x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision, OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE. (xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4: 52.203-16 Preventing Personal Conflicts of Interest (DEC 2011) 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (APR 2014) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011) 52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.228-5 Insurance-Work on a Government Installation (JAN 1997) CL-120 Supplemental Insurance Requirements 52.232-18 Availability of Funds (APR 1984) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 852.203-70 Commercial Advertising (JAN 2008) 852.232-72 Electronic Submission Of Payment Requests (NOV 2012) 852.237-70 Contractor Responsibilities (APR 1984) 001AL-11-15-A Limitations on Subcontracting Monitoring and Compliance (JUNE 2011) 001AL-11-15-B Subcontracting Commitments - Monitoring and Compliance (JUNE 2011) (xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: 52.203-6 Restrictions on Subcontractor Sales to the Government (SEPT 2006) 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.219-28 Post Award Small Business Program Representation (Jul 2013) 52.222-3 Convict Labor (June 2003) 52.222-19 Child Labor--Cooperation with Authorities and Remedies (OCT 2016) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (APR 2015) 52.222-37 Employment Reports on Veterans (FEB 2016) 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) 52.232-33 Payment by Electronic Funds Transfer System for Award Management (Jul 2013) 52.222-17 Nondisplacement of Qualified Workers (MAY 2014) 52.222-41 Service Contract Labor Standards (MAY 2014) 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-55 Minimum Wages Under Executive Order 13658 (DEC 2015). (xiii) The Service Contract Act of 1965 does apply to this procurement, the applicable wage determination is attached to this combined synopsis/solicitation (xiv) N/A (xv) This is an open-market, unrestricted, combined synopsis/solicitation for Chiller Inspection and Maintenance and Automation Controls Monitoring at the ALBANY VA Medical Center as defined herein.    The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" The Quoter shall list exception(s) and rationale for the exception(s). Submission shall be received not later than 14:00 PM EST, Wednesday, July 18, 2018. The government shall only accept electronic submissions via email, please send all quotations to Anthony.Murray2@va.gov. RFI s will not be accepted after Wednesday July 11, 2018 at 12:00 pm EST. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). (xvi) Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Anthony Murray, Contracting Officer, 518-626-6138; Anthony.Murray2@va.gov.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/AlVAMC500/AlVAMC500/36C24218Q0576/listing.html)
 

Document(s)

Attachment
 

File Name: 36C24218Q0576 36C24218Q0576.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4410845&FileName=36C24218Q0576-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4410845&FileName=36C24218Q0576-000.docx

 

File Name: 36C24218Q0576 P07 WD albany.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4410846&FileName=36C24218Q0576-001.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4410846&FileName=36C24218Q0576-001.pdf

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: STRATTON VA MEDICAL CENTER;113 HOLLAND AVE;ALBANY, NY

Zip Code: 12208-3410
 

Record

SN04961780-W 20180622/180620231022-355fba845bb26dd6f4cfb8dd3d5a1980 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |