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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 23, 2018 FBO #6056
DOCUMENT

35 -- Maint & repair of Leica equip (new) - LEB | EDA: 7/13/18 rja | Current MS: PreSolicitation | Status: Requested new J&A and assigned to Cindy Lind (7/14/18 rja). Moved to supv (6/12/18 sjc) - Attachment

Notice Date

6/21/2018
 

Notice Type

Attachment
 

NAICS

333314 — Optical Instrument and Lens Manufacturing
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 4
 

Solicitation Number

36C24418Q9274
 

Response Due

6/20/2018
 

Archive Date

6/27/2018
 

Point of Contact

Cynthia J. Lind
 

E-Mail Address

rth
 

Small Business Set-Aside

N/A
 

Description

Service/Maintenance Agreement: Equipment: Leica Histology Equipment A. Background: The Lebanon VA Medical Center (LVAMC) has a requirement for a full service contract for preventive maintenance inspections to be performed annually on Leica Histology Equipment, as listed in Schedule A Equipment List. B. Requirements: In accordance with the following specifications: 1. Preventive Maintenance Inspections and Services: 1.1 Vendor shall provide recurring scheduled maintenance and inspection services, including all labor, travel, and parts, on a firm-fixed price basis, for the laboratory equipment identified in Schedule A 1.2 Preventive maintenance shall be in accordance with manufacturer s recommended guidelines and shall include, but not be limited to, electrical safety testing, lubrication, adjustments, and calibration. Maintenance shall also include testing and replacement of faulty parts, and parts which are likely to fail, at no additional charge, returning the instruments and equipment to the operating conditions specified by the Manufacturer, NFPA 99 and VA MP-3 guidelines. 1.3 Scheduled preventive maintenance shall be as follows: one (1) visit per year. 1.4 Vendor shall provide all personnel, parts, tools, test equipment, service manuals, computer software and schematics necessary to complete on-site, scheduled preventive maintenance services on all of the identified equipment during normal business hours, 8:00 AM 4:30 PM, Monday through Friday, or at the convenience of the equipment operators. Preventive maintenance shall not be conducted on a federal holiday. 1.5 Within 30 days of contract award, the vendor shall contact the COR (717-272-6621 x4192) to coordinate and schedule the dates and times for the annual preventive maintenance inspections. 1.6 A copy of the Preventive Maintenance Inspection procedure (including Qualitative and Quantitative tests) used by the Field Service Representative (FSR) for each instrument and piece of equipment listed in the contract, shall be made available upon request. 2. Remedial Services and Emergency Repairs: 2.1 Vendor shall provide unscheduled remedial services and emergency repairs, only when directed by the Contracting Officer or Contracting Officer s Representative (COR) to proceed. These services will be reimbursed based on a firm-fixed price hourly labor rate, plus the actual cost for materials and parts. 2.2 The COR will contact the vendor to request an estimate for remedial service or emergency repairs when equipment is operating with diminished capability or is deemed by Biomedical Engineering to be inoperable. 2.3 FSR shall acknowledge receipt of a service call for remedial services and emergency repairs within four (4) hours and shall arrive on the premises to inspect equipment within 24 hours. 2.4 A detailed written cost estimate for all required remedial services and repairs shall be submitted to the COR, prior conducting any service or repair work. The estimate shall include an itemization of labor hours and the actual cost for repair parts. Repair work shall only commence after written authorization is received from the Contracting Officer or COR. 2.5 Vendor shall order replacement parts within 24 hours after receiving notification to proceed. 2.6 Vendor shall provide, upon request, suitable loaner equipment to replace contracted equipment that will be out of service for more than 48 hours. Equipment repaired by the FSR or loaned to LVAMC by the vendor shall be calibrated and safety tested by the FSR before being placed into service. FSR shall not deviate from this protocol without the prior approval of the COR. 3. General Responsibilities: 3.1 Written field service reports shall be provided to the COR within 48 hours after completion of any preventive maintenance, remedial service, and emergency repair. Failure to provide the COR with the field service report will result in non-payment of invoices submitted for service. 3.2 Vendor has the option of providing a scheduled preventive maintenance service at the same time as a remedial service or emergency repair call, with the prior approval of the from the COR. 3.3 All replacement parts shall be new and warrantied by the Original Equipment Manufacturer (OEM). After-market, used, or rebuilt parts will not be accepted. 3.4 Laboratory Equipment listed in Schedule A may fluctuate during the performance of this agreement due to situations such as the purchase of new equipment, expiration manufacturer s new equipment warranty, equipment upgrades, replacement, or removal of unsafe equipment from use. Any changes to the Laboratory Equipment in Schedule A will be incorporated into the agreement via a bilateral modification. 4. Qualifications: 4.1 All work shall be completed by fully qualified, field service representatives and technicians. Fully qualified is based upon training and experience and is defined as follows: Training - Field service representatives and technicians shall have completed a formalized training program within the last two (2) years and be authorized by the Original Equipment Manufacturer (OEM) to perform repair services on equipment covered under this agreement. Field service representatives and technicians shall complete refresher training on an annual basis. Experience - Field service representatives and technicians shall have a minimum of two (2) years of experience providing preventive maintenance, remedial repairs, and emergency repairs on the equipment covered in this agreement. 4.2 Factory certified training certificates and competencies for all field service representatives and technicians assigned to complete service and repairs of the specified equipment shall be provided in accordance with Joint Commission Standards. Certificates and competencies shall be submitted to the COR within 30 days from date of contract award. Failure to provide required documentation will result in non-payment of invoices for service. 4.3 Subcontractors shall not be used in the performance of this service, unless authorized and approved in advance by the COR. C. Performance Period Base Year 7/11/18 to 7/10/19 Option Year 1 7/11/19 to 7/10/20 Option Year 2 7/11/20 to 7/10/21 Option Year 3 7/11/21 to 7/10/22 Option Year 4 7/11/22 to 7/10/23 Schedule A Equipment List Mfr. Model Serial PMI # Leica CM 1900 UV 3243052006 EE16169 Leica Bond lll 3210700 EE31539 Leica CM 1950 1942 EE27268 Leica RM2235 7135 EE33830 Leica Peloris 0265657B EE43344 Leica ST5020 2637 EE43345 Leica HistoCore Arcadia H 287 EE43347 Leica HistoCore Arcadia C 388 EE43348 Leica IPC Casette Printer 5013 EE43349 Leica CV5030-TS50205 4871 EE43346 Leica IP S Inkjet Printer 4961 EE43350
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/PiVAMC646/PiVAMC646/36C24418Q9274/listing.html)
 

Document(s)

Attachment
 

File Name: 36C24418Q9274 36C24418Q9274_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4415361&FileName=36C24418Q9274-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4415361&FileName=36C24418Q9274-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04963644-W 20180623/180621231213-09b2859a35cb64cf5855edf57bd1a4c4 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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