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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 27, 2018 FBO #6060
DOCUMENT

R -- Integrated Employee Assistance Program/Worklife/Wellness Services/AHR - Attachment

Notice Date

6/25/2018
 

Notice Type

Attachment
 

NAICS

621330 — Offices of Mental Health Practitioners (except Physicians)
 

Contracting Office

FEDERAL AVIATION ADMINISTRATION, AAQ-420 WA - FAA Headquarters (Washington, DC)
 

Solicitation Number

30619
 

Response Due

7/6/2018
 

Archive Date

7/6/2018
 

Point of Contact

Lynn Sims, lynn.sims@faa.gov, Phone: 202-267-4691
 

E-Mail Address

Click here to email Lynn Sims
(lynn.sims@faa.gov)
 

Small Business Set-Aside

N/A
 

Description

FULL AND OPEN MARKET SURVEY FOR FEDERAL AVIATION ADMINISTRATION (FAA) Office of the Assistant Administration of Human Resources(AHR) Benefits and WorkLife Integrated Employee Assistance Program/WorkLife/Wellness Services In accordance with Federal Aviation Administration ™s Acquisition Management System (AMS) Procurement Guidance T3.2.1.2 “ the purpose of this announcement is to conduct a full and open Market Survey to solicit statements of interest and capabilities from interested vendors. Interested vendors will perform all Department of Transportation Drug and Alcohol- Free Workplace Program (DOT Order 3910 1series) substance misuse case management services and is forbidden to outsource this requirement. This full and open market survey is being conducted in order to obtain the information necessary to aid the FAA in its determination as to whether adequate competition exists to set-aside the competition. The Principal North American Industry Classification System (NAICS) size standard code for this requirement is 621330, Offices of Mental Health Practitioners (except Physicians) with a size standard of $7.5M. 1. Objective The Federal Aviation Administration ™s Office of the Assistant Administrator (AHR), Benefits and WorkLife, is conducting a Market Survey to: Inform the industry of the potential contract opportunity and solicit capability statements and other information from interested vendors capable of providing the services set forth in the potential Screening Information Request (SIR). Solicit statements of interest and capabilities from qualified and capable businesses. 2. Purpose This market survey is conducted in effort to obtain the information necessary to determine whether adequate competition exists for a competitive procurement. The acquisition strategy and the nature of this procurement have not been determined. The FAA may decide to do a full and open competition or a full or partial set-aside with small businesses. This Market Survey announcement is not a SIR or a Request for Proposals (RFP) of any kind. This survey is for informational and planning purposes only. The FAA is not seeking or accepting unsolicited proposals. This notice should not be construed as a commitment of any type by the Government to take or not take any action. No evaluation letters or results will be issued to respondents. The Government will not reimburse any costs incurred by vendors in responding to this notice. 3. Background The Federal Aviation Administration ™s mission is to provide the safest, most efficient aerospace system in the world. We strive to reach the next level of safety, efficiency, environmental responsibility and global leadership. We are accountable to the flying public and our stakeholders. Our success depends on the respect, diversity, collaboration, and commitment of our workforce. Safety is our passion and people are our strength. The FAA ™s WorkLife Program is a Human Resource (HR) business partner in support of an FAA workforce who is responsible for the safety of the national aerospace system. The FAA WorkLife Program is also a strategic employee engagement partner whose benefits are pivotal to attract, motivate and retain employees. In support of the FAA mission, the FAA WorkLife Program is seeking a vendor who can provide a comprehensive, broad-brush Employee Assistance Program which will include the assessment, referral, monitoring and management of rehabilitation /treatment cases of safety sensitive/security sensitive employees subject to the Department of Transportation Order 3910.1D. We also seek a comprehensive, integrated worklife and wellness program that provides convenience/concierge services, geriatric care management, and healthy lifestyle resources and coaching. These services will be available to approximately 45,924 FAA employees, dependents, and/or those persons who have an equivalent relationship as a family member. Of the approximate 45,924 employees, almost 27,000 employees are in Testing Designated Positions (TDP). In addition, EAP services are available for six months to recent FAA retirees and their family/household members and legal dependents or equivalent relationship). Approximately 1500 FAA employees retire each year. EAP services must follow the guidelines established by federal law along with the Department of Transportation, and FAA directives, policies, and procedures. This Agency wide program will be available to all 45,924 national and international employees, dependents and those persons who have an equivalent relationship as a family member. The national program encompasses all 50 states, the District of Columbia, U.S. territories including St. Croix Island, Virgin Islands, Puerto Rico, Marshall Islands, American Samoa, and Guam. Face-to-face counseling with a licensed, proficient English-speaking mental health provider must be available to approximately 200 employees and their family/household members and legal dependents or equivalent relationship located in or near London, United Kingdom; Brussels, Belgium; Frankfurt, Germany; Singapore; and Shanghai, China. Access for EAP counseling services must be available 24/7 by calling an international toll-free number. The vendor is responsible for funding the toll-free number. EAP substance abuse services for safety and security- sensitive positions must follow the guidelines established by federal law along with the Department of Transportation and FAA directives, policies, and procedures. 4. Description of the Requirement Respondents must be able to meet all requirements of this market survey in accordance with the Statement of Work Requirements and Specific Tasks. CAPABILITY STATEMENT “ The following items are needed to complete the Capability Statement. In five 12 point font pages or less, please provide the following past performance information: a. Vendor capability to provide integrated EAP/WorkLife/Wellness services to approximately 45,924 national and international employee b. Proven experience with large, unionized environments c. Proven experience in the aviation field in providing access to substance abuse services in compliance with DOT Order 3910.1D d. The prime contractor must perform all DOT Order 3910 1 (series) management of substance abuse cases requirements of this contract and is forbidden to outsource case management functions to an outside subcontractor. e. A proven network of credentialed Substance Abuse Professionals, as defined by DOT Order 3910 1(series). f. A national and international network of culturally diverse EAP providers, substance abuse professionals, and licensed International Critical Incident Stress Foundation-trained (ICISF) CISM responders g. Proven ability to provide licensed, International Critical Incident Stress Foundation (ICISF)-trained EAP responders for surge activities in the event of large-scale catastrophic events h. Proven experience in promotional activities of integrated EAP/WorkLife/Wellness resulting in organizational customer utilization of over 20% i. Describe experience with current information technology systems and processes currently implemented that safeguard clinical notes, Personally Identifiable Information, and is HIPAA compliant j. Contingency planning/Continuity of Operations Planning (COOP) currently implemented in the event of a large scale catastrophic event to include re-routing of call center operations 5. Point of Contact (POC): Lynn Sims Contracting Specialist 800 Independence Avenue, S.W. Washington, DC 20591 Phone: (202) 267-4039 Email address: Lynn.Sims@faa.gov Email Subject: Market Survey Response: Integrated Employee Assistance Program/WorkLife/Wellness Services 6. Delivery Instructions: Response to this market survey shall be as follows: Via e-mail to Lynn Sims at lynn.sims@faa.gov. Responses and completion of the following attachments (the package) are required with the submittal of the Vendor ™s information: Cover letter Capability Statement (not exceeding 5 pages, at 12 font size) Small Business Administration 8(a) Certification letter, if applicable Veterans Administration SDVOSB Certification, if applicable Please provide an affirmative Statement allowing FAA to release the company name, address and contact information. In accordance with FAA (Acquisition Management System, (AMS) Guidance,T3.2.2.2 Public Announcement and Announcement of Competing Offerors; publicizing the names of Interested Parties (Companies that respond to the Market Survey), can be a method of encouraging small businesses to seek subcontracting opportunities with potential FAA Contractors. As such, Interested Parties are asked to affirmatively respond, as to whether FAA may release their contact information for the purpose of networking with Small Businesses. If companies agree, they should provide an affirmative statement with the following information:  Affirmative Statement: The FAA may publically release the following information: Company name company contact name and title, email and phone number company address Company ™s responses to this request are elective and their response has no impact on the acceptance or impact of the review of their Capability responses. Companies may decline the release of their information. If companies decline this request, FAA will not release their information. For those companies that agree, after the Market Survey closing date; FAA may publicly announce the names and addresses of Interested Parties that responded to the Market Survey. The FAA prefers that all questions, submittals, including attachments, are submitted electronically to the e-mail address stated above. Please submit as a Microsoft Word file. If you cannot respond electronically, please send at least two hard copies by the indicated deadline to the POC address identified below: Lynn Sims Federal Aviation Administration Building 10A, Room 406 W. 800 Independence Ave., S.W. WashingtonDC 20591 7. Market Survey Response Requirements The Government will accept questions related to this Market Survey. The deadline to submit questions is July 2, 2018. 2:00 pm EST. The Government will not respond to inquiries submitted after this date and time. The Government will publish a singular public response to all questions that are received by the deadline. The responses to this request are to be provided with a cover letter on company letterhead. Capability Statement/Responses are limited to four pages at 12 point font. The Cover Letter is not included in the four page response. All response submissions (the package) must be received via email no later than July 6, 2018, 12:00 p.m. EST. Late responses/packages will not be accepted. Incomplete responses/packages will not be considered. Please include an email Subject line for all emails: Market Survey- Integrated Employee Assistance Program/WorkLife/Wellness Services. Emails must include company Point(s) of Contact, telephone number(s), FAX number(s), E-mail address (es) (if available), and mailing address. **No telephone calls will be accepted. Please provide all e-mails to lynn.sims@faa.gov. ADDITIONAL INFORMATION: This market survey is for informational purposes only and shall not be construed as a commitment or a promise to contract by the Government. All costs associated with the preparation or submission of responses is the responsibility of the potential source. The Government will not pay for any information received or costs incurred in preparing the response to the market survey. Therefore, any cost associated with the market survey submission is solely at the interested vendor ™s expense. The Government is not liable for costs associated with the preparation, submittal of inquiries or responses for this announcement and will not reimburse any firm for cost incurred in responding to this public announcement. Responses will not be returned. Since this is a sources sought announcement, no evaluation letters and/or results will be issued to the respondents. No telephone inquiries will be accepted. No solicitation exists at this time. If a solicitation is issued, it will be synopsized on the FAA ™s Contract Opportunities web page. It is the offeror ™s responsibility to monitor this site for the release of the solicitation. Interested companies are reminded that - (a) This is not a Screening Information Request or Request for Proposals of any kind; (b) The FAA is not seeking or accepting unsolicited proposals; (c) The FAA will not pay for any information received or costs incurred in preparing the response to the market survey; and (d) Any costs associated with the market survey submittal is solely at the interested vendor's expense. Any confidential or proprietary information submitted in response to this announcement must be marked accordingly by the vendor. Such information will not be disclosed outside of the acquisition team. If you're viewing this announcement from a source other than Federal Aviation Administration Contract Opportunities (FAACO), visit https://faaco.faa.gov/index.cfm/announcement/view/30619 to view the original announcement.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/DOT/FAA/HQ/30619/listing.html)
 

Document(s)

Attachment
 

File Name: Draft SOW (pdf) (https://faaco.faa.gov/index.cfm/attachment/download/90468)

Link: https://faaco.faa.gov/index.cfm/attachment/download/90468

 

File Name: Locations (pdf) (https://faaco.faa.gov/index.cfm/attachment/download/90469)

Link: https://faaco.faa.gov/index.cfm/attachment/download/90469

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04966891-W 20180627/180625230737-b1b29303c8c82be12c47d19ebd3f030d (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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