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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 27, 2018 FBO #6060
DOCUMENT

S -- WASTE MANAGEMENT Syracuse and Rome CBOC. - Attachment

Notice Date: 6/25/2018
Notice Type: Attachment
NAICS: 562111 — Solid Waste Collection
Contracting Office: VISN 2 NCO;Department of Veterans Affairs;Western New York Healthcare System;2875 Union Road Suite 3500;Cheektowaga, NY 14227
ZIP Code: 14227
Solicitation Number: 36C24218Q9552
Response Due: 7/11/2018
Archive Date: 9/9/2018
Point of Contact: Kimberly Wiatrowski
E-Mail Address: Contract Specialist
(Kimberly.wiatrowski@va.gov)
Small Business Set-Aside: N/A
Description: Sources Sought only. This solicitation is a REQUEST FOR INFORMATION only. This Sources Sought Notice is not a request for formal proposals or quotes. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below. The intent is to award a Firm Fixed Price contract. Place of Performance: VAMC Syracuse 800 Irving Avenue, Syracuse, N Y 13210. Rome VA CBOC, Griffis Business Park,125 Brookley Rd,Building 510,Rome, NY 13441. Period of Performance: October 1, 2018 to September 30, 2019 with four (4) option years to expire September 30, 2023 that may be exercised at the discretion of the Government. Purpose and Objectives: The contractor shall provide a full service firm fixed-price contract for pick-up and disposal of Municipal Solid Waste and Recycling/Cardboard from the Syracuse VA Medical Center, Rome VA Community Based Outpatient Clinic. See attached Statement of Work (SOW). Response: Responses to this Sources Sought Notice should be able to demonstrate the firm's ability, capability, and responsibility to deliver the service listed above. Responses should include the following information: Company Information to include: a. Points of contact, addresses, email addresses, phone numbers b. Identification as a large U.S. business, small U.S. business, or a foreign business. A summary of your related capabilities to provide preventative maintenance / services listed above. It should be brief and concise, yet clearly demonstrate your abilities to meet the stated requirements including company CAGE Code or DUNS Number, business size and description of relevant contract experience with Government or commercial customers. Limit responses to a total page limit of 1-3 pages in a Microsoft Word compatible format. Address your approach to how the service would be provided as requested above. Provide no more than five contract history matrices for any contract relevant to this effort. (Include information about current work or work completed within 3 years of date of this notice) For all current or past contracts deemed relevant, provide the following administrative reference information. (There is no page limit for this requirement.) a. Company/Division Name b. Program Title c. Contracting Agency d. Contract Number e. A brief description of the contract effort, indicating whether it was development and/or production f. Type of Contract g. Delivery Date h. Original Contract & Value and Current Contract & Value i. Name, address and telephone number of Government Program Director/Manager, Administrative Contracting Officer (ACO) and Procuring Contracting Officer (PCO). Determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government. Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Response Date: The North American Industry Classification Systems (NAICS) code for this requirement is 562111 Solid Waste Collection with a Small Business size standard of $35.5 million. Any offeror capable of providing this service shall notify the Contracting Officer by email no later than July 11, 2018, 10:00 AM EST. All information is to be submitted via e-mail to: kimberly.wiatrowski@va.gov. STATEMENT OF WORK The Department of Veterans Affairs Syracuse NY VA Medical Center intends to award a Firm Fixed Price Contract to a qualified firm with the capability and capacity to provide services for the pick-up and disposal of Municipal Solid Waste and Recycling/Cardboard from the Syracuse VA Medical Center, Rome VA Community Based Outpatient Clinic. Performance of the required services will begin October 1, 2018 or as soon as possible after award through September 30, 2023. Contract performance will be for the base requirements and four (4) one-year options. 1. GENERAL: The contractor shall provide pick-up and disposal of Municipal Solid Waste from a contractor-leased thirty-five (35) cubic yard self-contained dumpster with a built-in compactor on a twice per week schedule, and provide pick-up and disposal of recycling (paper, plastic, metal, and glass) from VA-owned containers on a twice per week schedule and provide weekly pick-up and disposal of all baled cardboard and recycled paper from the SCI back loading dock. Pick-up and disposal of VA-owned thirty-five (35) cubic yard roll on/roll off container on an as needed basis located outside near the back SCI loading dock at the Syracuse VA Medical Center located at 800 Irving Ave, Syracuse NY 13210. The contractor shall provide pick-up and disposal of Municipal Solid Waste from a contractor-leased Eight (8) cubic yard self-contained dumpster on a once per week schedule, and provide pick-up and disposal of cardboard from a contractor-leased six (6) cubic yard self-contained dumpster on a once per week schedule, and provide pick-up and disposal of recycling (paper, plastic, metal, and glass) from Two (2) contractor-leased 95 gallon containers on a once per week schedule, and the Contractor shall provide pick-up and disposal of the 30 cubic yard Roll on, Roll off dumpster on an as needed basis at the Rome VA Community Based Outpatient Clinic located at Griffiss Business Park, 125 Brookley Rd, Building 510, Rome, NY 13441. 2. CONTRACTOR-OWNED TRASH COMPACTOR TRUCKS: All trucks used by the Contractor to pick-up and dispose of all trash shall be equipped with a back-up alarm, or similar warning device, to alert pedestrians and other traffic when the vehicle is backing up. The trucks shall not dispose of, or drain off liquid accumulation on VA grounds. The Contractor s personnel shall immediately clean up any spills of oil, or other fluids, caused by malfunctions of the engine or hydraulics. The Contractor s personnel shall pick-up and clean up all loose trash upon separation of each container or compactor in order to leave the area clean. The Contractor shall be responsible for storage and maintenance of their trucks. The Contractor s personnel shall not leave vehicles on the VA facility grounds. 3. CONTRACTOR-OWNED CONTAINERS: The Contractor shall furnish the following container sizes, types and configurations at the following locations; Location Quantity Container Purpose Syracuse VAMC 800 Irving Av Syracuse, NY 13210 1 Thirty-five (35) cubic yard self-contained dumpster Municipal solid waste Rome VA CBOC Griffis Business Park 125 Brookley Rd Building 510 Rome, NY 13441 1 Eight (8) cubic yard self-contained dumpster Municipal solid waste Rome VA CBOC Griffis Business Park 125 Brookley Rd Building 510 Rome, NY 13441 1 Six (6) cubic yard Self-contained dumpster Cardboard Rome VA CBOC Griffis Business Park 125 Brookley Rd Building 510 Rome, NY 13441 2 Ninety-five (95) gallon Containers Recycling The containers shall be of an acceptable appearance, repair and maintenance of the Contractor-leased containers will be the sole responsibility of the Contractor during the life of the lease. The containers shall be kept neat in appearance, and repaired and painted as appropriate (i.e. appearance of rust spots, stains, excessively chipped areas, punctured holes, missing covers, lids or doors). The Contractor s driver is responsible for identifying required repairs. Containers not suitable because of age or condition shall be replaced within ten (10) business days from the date the notification is submitted to the Contractor by the COR or Contracting Officer. The containers shall remain at the designated locations herein for the duration of the contract unless otherwise directed, in writing, by the Contracting Officer or the COR. The Contractor will fabricate a cover chute (dog house) from the exit point of the Syracuse VA medical Center Municipal solid waste room to the contractor-leased thirty-five (35) cubic yard dumpster that will be located at the Syracuse VAMC, 800 Irving Ave, Syracuse, NY. The VA will provide the necessary utilities to operate the contractor-leased thirty-five (35) cubic yard dumpster. 4. INITIAL DELIVERY OF CONTRACTOR-LEASED CONTAINERS: Within 2 business days prior to the effective date of the contract, the Contractor shall arrange with the COR to have their containers delivered to the designated sites on the VA grounds. 5. SANITARY CONDITIONS/COMPLIANCE: The contractor shall be required to dispose of trash in such a manner that will not create conditions detrimental to public health or, to constitute a public nuisance. The Contractor shall transport and dispose of Municipal Solid waste in accordance with all applicable Environmental Protection Agency (EPA), Department of Transportation (DOT), Occupational Safety and Health Administration (OSHA), New York State Department of Environmental Conservation (DEC) and any other state and federal regulations and guidelines. Self-contained compactors must be fully enclosed, rat proof, leak proof, and fire retardant. Any trash or garbage scattered by the Contractor, or their equipment, on the VA facility s grounds must be pick-up and disposed of properly. 6. SAFETY REQUIREMENTS: The Contractor shall take such safety precautions as the COR determines reasonably necessary to protect the lives and health of all personnel on VA property. The Contractor shall use only established roads or drives in the performance of this contract, and shall be responsible for any damages or VA traffic violations. 7. LANDFILL: Municipal Solid Waste collected under the terms of this contract shall be disposed of at a permitted landfill. The Contractor shall furnish proof of guaranteed available dumping privileges with their offer. Once contract award has been made, the VA reserves the right to request proof of guaranteed available dumping privileges from the Contractor at any time during the contract period. All costs associated with the landfill will be included in the unit prices proposed by the contractor. 8. WEIGHT TICKETS: The Contractor shall provide a record (weight ticket) of the actual weight of refuse picked-up and delivered to the landfill. Weight tickets shall indicate the weight of Municipal Solid Waste removed from the VA. Waste generated by the VA shall not be co-mingled/hauled in the same trash compactor truck with waste generated by other facilities or agencies serviced by the contractor. The Contractor shall provide all refuse weight tickets to the following address: Syracuse VA Medical Center 800 Irving Ave Syracuse, NY 13210 ATTN: Environmental Services Manager (138) Room# CL-46a All weight tickets shall be provided no later than the 5th work day of the following month from when services were provided. Invoices will not be paid unless valid weight tickets are received. 9. MUNICIPAL SOLID WASTE AND RECYCLING PICK-UP SCHEDULE AND TIME: The Contractor shall provide pick-up of VA-owned and Contractor-leased containers as outlines; Location Frequency of pick-ups Container Purpose Syracuse VAMC 800 Irving Av Syracuse, NY 13210 Pick-up and disposal twice per week Thirty-five (35) cubic yard self-contained dumpster Contractor-Leased (qty:1) Municipal solid waste Syracuse VAMC 800 Irving Av Syracuse, NY 13210 Pick-up and disposal Twice per week Ninety-five (95) gallon Containers VA-Owned (qty:3) Recycling Syracuse VAMC 800 Irving Av Syracuse, NY 13210 Pick-up and disposal Once per week VA-Owned Thirty-five (35) cubic yard roll on/roll off container Cardboard and Recycled paper Rome VA CBOC Griffis Business Park 125 Brookley Rd Building 510 Rome, NY 13441 Pick-up and disposal Once per week Eight (8) cubic yard self-contained dumpster Contractor-leased (qty:1) Municipal solid waste Rome VA CBOC Griffis Business Park 125 Brookley Rd Building 510 Rome, NY 13441 Pick-up and disposal Once per week Six (6) cubic yard Self-contained dumpster Contractor-leased (qty:1) Cardboard Rome VA CBOC Griffis Business Park 125 Brookley Rd Building 510 Rome, NY 13441 Pick-up and disposal Once per week Ninety-five (95) gallon Containers Contractor-leased (qty:2) Recycling In the event that a scheduled pick-up falls on a National Holiday, the Contractor shall provide pick-up services on the following business day or, on a date that is mutually agreeable with the COR Pick-ups shall be made between the hours of 5:00a.m. and 7:00a.m. The compactor/containers shall be returned no later than 8:00 a.m. 10. GOVERNMENT HOLIDAYS: Services shall not be performed on the following National Holidays: New Year s Day Martin Luther King s Birthday President s Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day Any other day that the President of the United States declares a holiday. 11. MISSED PICK-UP: Upon discovery that a pick-up was missed, the COR or Environmental Services Department will notify the Contractor. The Contractor shall return to the VA location and pick-up the container on the same day and shall notify the COR when the pick-up has been completed. 12. SERVICE CALLS: The Contractor shall provide in the space below, the name, location, and telephone number of the office where service calls are to be placed: Name:_______________________________________ Address:_____________________________________ Telephone:___________________________________ Point of Contact:_______________________________ E-Mail Address________________________________ 13. MODIFICATIONS: As a fixed price, indefinite delivery, requirements contract with option years, it is reasonable to expect that usage and/or requirements, based upon estimated quantities may change during the contract period. It is also reasonable to expect that Government requirements may result in the discontinuance of any item, or require a new product under this contract. In order to satisfy any such needs/changes, the Government reserves the right to negotiate with the Contractor to add or delete items. Upon mutual agreement, the Contract shall be modified accordingly to reflect such agreed upon changes. Changes determined by the Contracting Officer to be within the general scope of the contract shall be made in accordance with FAR Part 43, Contract Modifications, and shall not necessitate new solicitation proceedings. 14. CONTRACTOR-OWNED CONTAINERS AS NEEDED: From time to time the VA may require additional Contractor-owned trash containers to be delivered for use by the VA. The VA shall call in their request for the additional containers to the contractor. The Contractor shall be required to respond by telephone to the request for the additional container within two (2) hours after the initial request. The request will indicate the VA location that requires the additional container, as well as provide a name and phone number of a VA personnel point-of-contact. The Contractor shall provide the additional container the next business day and pick-up and dispose of the trash when notified. The Contractor shall invoice accordingly against the Contract. 15. PICK-UP SERVICES AS NEEDED: In the event that the VA requires pick-up of a Contractor-owned bin, the following procedure shall apply: The VA will call their request for pick-up to the Contractor. The request will indicate which location requires the pick-up. The Contractor shall respond back to the VA by telephone within two (2) hours after the initial call from the VA is received. All requests for as-needed pick-ups or additional pick-ups shall be made the following business day. The Contractor shall invoice accordingly against the Contract. 16. RELOCATION OF CONTAINERS: Pick-up schedules may be revised due to change in the location of the containers. The Government shall give the Contractor notice, in writing, a minimum of five (5) working days prior to the relocation of containers and subsequent changes in pick-up schedules. The service to relocate containers is part of this contract requirement, and shall be at no additional cost to the Government. The approximate number of relocations per year is unlimited. 17. CONTRACTOR S PERSONNEL: The parties agree that the Contractor s personnel working as a result of this contract shall not be considered VA employees for any purpose and shall be considered employees of the contractor. The Contractor shall be responsible for providing: Workers Compensation. Professional Liability Insurance. Health Examinations. Income tax withholding. Social Security withholding and payments. 18. INSURANCE LIABILITY: The Contractor is required to comply with applicable Federal and State worker s compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer s liability section of the insurance policy, except when contract operations are so commingled with a Contractor s commercial operations that it would not be practical to require this coverage. The Contractor is required to maintain bodily liability insurance coverage. The Contractor will be responsible for all damage to property, which may be caused by the Contractor, or any employee engaged in the performance of this contract. The Contractor is required to maintain automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. 20. SMOKING POLICY: Smoking is not permitted within or around the VA facility grounds. 21. I.D. BADGES: All Contractor personnel are required to wear identification (I.D.) during the entire time they are on the VA properties. I.D. badges must have an identification picture, name of the individual, and; the name of the represented company depicted on it. 22. PARKING: It is the responsibility of the Contractor s personnel to park in the appropriate designated parking areas. Parking information is available from the VA Police and Security Service. The VA facilities will not invalidate or make reimbursement for parking violations of the Contractor s personnel under any circumstances. 23. TRAVEL: Transportation charges for Contractor s service personnel will not be billed or paid under the resulting contract. 24. CONTRACTING OFFICER S REPRESENTATIVE (COR): The Contracting Officer s Representative (COR) shall be identified by the Contracting Officer after contract award. The COR shall be the Contractor s primary point-of-contact, and will have limited authority in relation to the contract-identified in his/her Delegation of Authority. A copy of the COR s Delegation of Authority will be provided to the Contractor after all required signatures have been obtained. 25. SUBCONTRACTORS: Any subcontractor utilized by the Prime Contractor for the provision of services required under this contract must meet the same qualifications specified herein for the Prime Contractor. The Prime Contractor must obtain approval from the Contracting Officer for any subcontractor to be utilized for the provision of services required under the contract. A subcontracting plan is required in accordance with Federal Acquisition Regulation 19. Any proposed subcontracting plan must be submitted with the initial offer. 26. RETURN OF CONTRACTOR S EQUIPMENT: Upon contract expiration, or earlier termination, the contractor shall arrange with the COR a time to pick-up the equipment at no expense to the Government. The contractor must make arrangements for the equipment to be removed from the VA within ten (10) business days after contract expiration or cancellation.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAWNYHCS528/VAWNYHCS528/36C24218Q9552/listing.html)
Document(s): Attachment; File Name: 36C24218Q9552 36C24218Q9552.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4423876&FileName=36C24218Q9552-000.docx); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4423876&FileName=36C24218Q9552-000.docx; Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
Place of Performance: Address: Department of Veterans Affairs;Syracuse VA Medical Center & Rome CBOC;Environmental Management;800 Irving Avenue;Syracuse, NY; Zip Code: 13210
Record: SN04967668-W 20180627/180625231027-6b92729ea6387283c406fe2c28f0bda2 (fbodaily.com)
Source: FedBizOpps Link to This Notice
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S -- WASTE MANAGEMENT Syracuse and Rome CBOC. - Attachment