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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 01, 2018 FBO #6064
DOCUMENT

R -- Courier Services, FHCC 9/27/2018 through 9/26/2019 - Attachment

Notice Date

6/29/2018
 

Notice Type

Attachment
 

NAICS

492110 — Couriers and Express Delivery Services
 

Contracting Office

Department of Veterans Affairs;Great Lakes Acquisition Center (GLAC);3001 Green Bay Road;North Chicago Il 60064
 

ZIP Code

60064
 

Solicitation Number

36C25218Q9641
 

Response Due

7/6/2018
 

Archive Date

8/5/2018
 

Point of Contact

Antaeus Gayles
 

Small Business Set-Aside

N/A
 

Description

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY. This is not a solicitation for proposals, proposal abstracts, bids, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. Responses to the information requested will assist the Government in determining the appropriate acquisition method. The Great Lakes Acquisition Center (GLAC) - Southern Tier in North Chicago, IL is soliciting businesses for Courier Service at the Captain James A. Lovell Federal Healthcare Center (FHCC) located in North Chicago, IL. The current systems and devices are listed in the attached Statement Of Work. It is understood that all Contractors submitting a response to this Sources Sought will have an established business with one (1) years of consecutive experience in performing these types of services at healthcare facilities. The Contractor must also be licensed and authorized to perform services on all the equipment listed. The Contractor shall furnish all labor, supervision, materials, tools, and equipment necessary to complete the required services. The following NAICS Code and Small Business Size Standard has been identified for this requirement: 492110 Courier and Express Delivery Services with a Size Standard of $15 Million in annual revenue. Interested parties shall provide a brief overview of their firm s capabilities and past experience with projects similar in size and scope of this project. Capability statements shall also include: DUNS number Organization Name and Assumed Name/dba (if applicable) Organization Address Point of Contact (including name, title, addresses, telephone number, fax number and Email address) Business size (small business or other than small business) Socio-economic status (If SDVOSB or VOSB provide SDVOSB or VOSB CVE verification) Organization experience in performing these types of services Copies of applicable certifications and/or accreditations (All information shall be submitted in Word or PDF format, not to exceed 10 pages, including all attachments.) Firms shall identify whether they are a small business or other than small business in accordance with the size standard for NAICS code 492110. If another NAICS code may be applicable, please identify the NAICS in your capability statement along with your corresponding socio-economic status. All information must be received no later than Friday July 6, 2018 at 11:00 AM (CST). Email all information to Antaeus Gayles, Contract Specialist at Antaeus.Gayles@va.gov. The Government will evaluate market information to ascertain potential market capacity to provide services consistent in scope and scale with those described in this notice and otherwise anticipated. Telephone inquiries will not be accepted or returned. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES, SOLE SOURCED, OR PROCURED THROUGH FULL AND OPEN COMPETITION. Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s). Interested parties may register at http://www.fedbizopps.gov to receive notification when the solicitation and any amendments are issued and available for downloading. Please note that the General Services Administration provides the notification service as a convenience and does not guarantee that notifications will be received by all persons on the mailing list. Therefore, we recommend that you monitor the FBO website for all information relevant to desired acquisitions. STATEMENT OF WORK FOR COURIER SERVICES FOR THE LABORATORY TRANSPORTATION PROGRAM a. General: Contractor shall provide the safe transport between Government facilities listed in Attachment A of biomedical materials (patient specimens), as well as, microbiology cultures and stocks. These items are classified as Hazard Materials Class 6, Division 6.2 and are defined in 49 CFR Part 173.134 as-those materials that contain or could contain etiologic agents. Included in the safe transport are proper receipt, distribution, storage and security of all items in accordance with federal* regulations including, but not limited to, the following: (l) Department of Transportation 49 CFR Parts 171-180 Hazardous Materials: Infectious Substances; Harmonization with the United Nations Recommendations, Final Rule. Department of Health and Human Services 42 CFR Pans 72 and 73 Interstate Shipment of Etiologic Agents and Select Agents and Toxins. Department of Labor/OSHA 29 CFR, Section 1910.1030-Bloodborne Pathogens. Health Information P01tability and Accountability Act (HIPAA) Privacy Rule 45 CFR Parts 160 and 164. * State and local regulations may be applicable if more stringent and do not conflict with the federal regulations. Contractor shall provide to each Government facility all materials necessary to comply with the logistics of a transportation program. This includes an adequate supply of materials necessary for the efficient, organized and coordinated receipt, transport, and delivery of specimens (e.g., transportation receipt forms, rigid-sided containers, dry ice, coolers, rolling coolers, etc.). Other incidental items (not included in Division 6.2) that may be transported are limited to laboratory related reagents and supplies that can be accommodated in a 20" x 24" closed container(s) and weighing no more than 25 lbs. Contractor is responsible for obtaining base access to the Navy Branch Medical Clinics which requires security clearance. The vetting process includes a background check and fingerprinting. b. Accountability & Integrity: Contractor must ensure transportation is provided in such a manner that the integrity and accountability of all items are maintained from contractor point of possession to the point of delivery to the Government. Government facilities will be responsible for processing and packaging all items in preparation for transportation, such that the transport device is tamper-proof and that Patient Identifiable Information (PII) is not visible to unauthorized personnel, including contractor courier(s), The Government will also provide a shipping manifest. Contractor shall provide transport vehicles that have all the necessary equipment to insure the integrity of ambient, refrigerated and frozen biomedical materials. Contractor shall also be able to transport incubators carrying microbiology cultures and other items that need to be controlled under incubated temperature conditions. The number of incubators transported is dependent on the volume of cultures that are being sent for testing. Government facilities will provide the incubators along with the necessary electronic connections to maintain the appropriate temperature conditions. Contractor must have transportation vehicles with the capability to sustain temperatures for up to 5 incubators simultaneously, Contractor shall be responsible for delivering the portable incubator containing laboratory specimens to the destination government facility and exchanging an empty portable incubator provided by a government facility for return to the originating government facility. Contractor must have a tracking system that prevents any loss of transported items, especially patient specimens. All doors on the courier vehicle must be locked whenever the vehicle is left unattended. Any loss of a specimen is considered serious and potentially has a negative clinical impact. Contractor shall educate all transport personnel on the policies and procedures for the receipt, tracking and delivery of these packages, Contractor shall have a contingency system in place to ensure 100% courier route performance, Contractor shall provide an emergency contact person (other than the courier-employee) to immediately address inter-route issues that occur. This contact must be available for emergency response within the timeframes covered in the courier route plan (Attachment A) and throughout extended time periods when the courier is not able to meet the stated delivery times. In addition, this contact must have the capability to be in immediate communication with the courier employee performing the services in cases of emergency or to determine location. The contact information, i.e. name(s) and/or office(s) and telephone number(s), for these emergency contact personnel shall be made available after award. Contractor shall designate a coordinator to organize activities, monitor services, and respond to customer service problems. Coordinator shall be able to provide oversight of overall and day to day coordination of the courier schedule to include dispatch, timeliness, and communication. 2. TRAINING PROGRAM Contractor shall ensure that all transport personnel are properly trained and that their competency is regularly assessed in the appropriate safety, packaging and environmental control procedures suitable to specimen type and distances transported, Critical elements of the training program will adhere to the regulations for the transport of bio-hazardous substances as cited in 49 CFR 172 Subpart H and must minimally include: Education on the types of biological materials transported including definitions of an infectious substance and a biological product. Education on appropriate hazardous material packaging and labeling, Requirements for the appropriate receipt of the packages including procedures for the completion and disposition of the shipping manifest. The use of appropriate containers to transport specimens between the origination point to the transport motor vehicle and, likewise, from the transport motor vehicle to the destination point. Appropriate installation, use and security of environmental temperature control devices that maintain ambient, refrigerated, frozen or incubated conditions in order to insure the integrity of the specimens and avoid loss or breakage of the containers. Identification of specimens requiring environmental temperature control storage. Certified education (hazmat training) on appropriate decontamination and notification procedures in case of accident or spills. This includes the identification and appropriate use of personal protective equipment an Education on procedures for hazardous spill communication, i.e. contact telephone numbers. Education on the protection of the privacy and confidentiality of the personally-identifiable information. 3. DELIVERABLES DURING RAIVIP UP PERIOD: Contractor shall begin performance of all courier routes sixty (60) days after the date of contract award, Contractor is required to participate in a post award conference call within 3 calendar days after contract award. The purpose of this call will be to introduce key administrative/management and operations personnel of both Government and the Contractor who will be working together during the performance of this contract. Additionally, Contractor shall discuss and provide a copy of their implementation plan and provide dates for key milestones. Contractor is required to participate in a face-to-face meeting at the Great Lakes Acquisition Center (GLAC), 115 South 84th Street, Milwaukee, Wisconsin, 52314-1476, during weeks 3-4 (21-28 days) after award. The purpose of this meeting is to review and discuss the contract requirements and performance expectations, and for the contractor to provide instructions to the Government on how they would like each item prepared to include packaging and/or labeling requirements, etc. Contractor is required to perform at least one (l) successful dry run of each courier route no less than ten (10) days prior to the required start date of courier services to ensure compliance with the pickup and delivery timeframes. Additionally, this dry run will serve as an introduction for contractor and laboratory personnel.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAGLHS/VAGLHCS/36C25218Q9641/listing.html)
 

Document(s)

Attachment
 

File Name: 36C25218Q9641 36C25218Q9641 - Courier Service.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4449299&FileName=36C25218Q9641-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4449299&FileName=36C25218Q9641-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04974484-W 20180701/180629230919-c00122fbbd5f81c0aaaffcb7eb2a8c68 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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