FBODaily.com | FedBizOpps: FILE | 99 | CYLINDER MEDICAL GASES - Attachment

FBO DAILY - FEDBIZOPPS ISSUE OF JULY 01, 2018 FBO #6064
DOCUMENT

99 -- CYLINDER MEDICAL GASES - Attachment

Notice Date: 6/29/2018
Notice Type: Attachment
NAICS: 325120 — Industrial Gas Manufacturing
Contracting Office: Department of Veterans Affairs;VAMC (613);VISN 5 Contract Satellite Office;510 Butler Avenue, Building 306A;Martinsburg WV 25405
ZIP Code: 25405
Solicitation Number: 36C24518Q9134
Response Due: 7/6/2018
Archive Date: 9/4/2018
Point of Contact: rhett.bohling@va.gov
E-Mail Address: rhett.bohling@va.gov
(rhett.bohling@va.gov)
Small Business Set-Aside: Total Small Business
Description: Page 1 of 8 Statement of Work Medical Grade Cylinder Gases 1. General 1.1 The purpose of this solicitation is to establish a committed source of supply of medical-grade liquid cylinder oxygen for the Washington, DC VA Medical Center (DCVAMC). The DCVAMC does not own its own cylinders; therefore, the contractor shall provide a contractor-owned cylinders. Specifications are listed in the Facility Requirements Schedule of Supplies section of this Statement of Work. This requirement will be set-aside for Small Business concern under NAICS code 325120 in accordance with FAR 19.001 (Non-Manufacturing Rule) and will be evaluated based on Lowest Price Technically Acceptable. 1.2 The quantities shown in the Schedule of Supplies and Services are estimates of the DCVAMC s annual requirements. There is no express or implied guarantee that these quantities will be purchased. The base contract period under this solicitation will be October 1, 2018. Please note that if this contract includes the installation of contractor-owned equipment it will include a 90 day transition period at the beginning and end of the contract period. (See page 7, paragraph 5.1). Any contract awarded under the solicitation will be an Indefinite Delivery/Indefinite Quantity for a period of five (5) years, pending availability of funds. 1.3 Contractor will be provided with names and contact information of primary and back-up COR s upon award of this solicitation for each ordering facility. This applies to all deliveries regardless of time or day of execution. Cylinders will be replaced with cylinders filled to maximum functional capacity at each delivery unless otherwise specified in the facility requirements or as agreed upon in a written document signed and dated by the COR. At the time of each delivery, contractor must provide a legible signed and dated written document that identifies the type of cylinder picked up, the type of cylinder dropped off, and the quantity delivered. This document must be counter-signed by the facility representative supervising the delivery. The COR is responsible for local contract administration issues such as ordering and providing specific delivery instructions. A letter of delegation that outlines the COR s specific responsibilities will be provided to the contractor and COR at the time of contract award. Within 15 days after notification of contract award, the contractor shall meet with the COR to ensure mutual understanding of facility requirements relating to the ordering method and specific details of any delivery instructions that are included in the solicitation Schedule of Supplies and Services. The facility COR shall forward a written copy of the mutual agreement signed by both parties to the Contracting Officer for incorporation into the contract by written modification within 30 days after contract award. If agreement cannot be reached between the contractor and COR regarding any issue that the COR has delegation from the CO to administer, then the matter shall be referred to the Contracting Officer for resolution. 2. Acronyms 2.1 This section lists acronyms that are used in this Statement of Work and other parts of the solicitation. ARO After Receipt of Order CCF 100 cubic feet CF Cubic feet CGA Compressed Gas Association CGMP Current Good Manufacturing Practices CO Contractor owned COR - Contracting Officer s Technical Representative DCVAMC Washington, DC VA Medical Center DOT Department of Transportation FDA U.S. Food & Drug Administration GO Government Owned NFPA National Fire Protection Association OSHA U.S. Department of Labor, Occupational Safety and Health Administration RST Reserve Tank USP United States Pharmacopeia VA Department of Veterans Affairs 3. Government-Furnished Property Not applicable 4. Contractor Owned Cylinders 4.1 This section applies to contractor owned cylinders that are provided under this contract. 4.2 Laws and Regulations: Cylinders and other containers for gaseous and liquid forms of gases shall comply with the Department of Transportation specifications and shall be maintained, filled, marked, labeled, and shipped to comply with current and subsequent updates to DOT regulations (Title 49-Transportation, Code of Federal Regulations). Packaging, labeling, etc., for medical gases shall also comply with the Federal Food, Drug, and Cosmetic Act. 4.3 Marking: In addition to marking required by the aforementioned laws and regulations, marking shall comply with American National Standards Z48.1-1954 (R 1971), Method of Marking Portable Compressed Gas Containers to Identify the Material Contained." 4.4 All unauthorized or inapplicable markings, tags, and labels shall be removed. When shipment is by commercial carrier, shipping tags complying with Federal Standard 123F dated 5/15/91 shall be attached to each cylinder so as to be protected by the valve protection cap. The contract data markings required by the applicable standard shall be applied to one side of the tag and the identification markings on the reverse side. Consignee markings may be omitted when shipment is by contractor's truck. 4.5 Valves: Valves shall comply with Compressed Gas Associates Standard CGA-V-1 (11th Edition, 2003), "Standard for Compressed Gas Cylinder Valve Outlet and Inlet Connections." Valve protection caps for cylinders designed to receive such caps shall be securely attached to the cylinders in a manner to protect the valves from injury during transit and delivery to the purchaser's receiving area. Refer to 49 CFR 173.301(g)). 4.6 Color Coding: All cylinders shall be color coded in accordance with the Compressed Gas Association Pamphlet CGA C-9-1988, Standard Color Marking of Compressed Gas Containers Intended for Medical Use. 4.7 The contractor shall be responsible for all testing required by regulation of contractor owned cylinders at no additional cost to the Government. 4.8 The contractors price for the oxygen shall include the furnishing of, at no additional cost, all services which are required at each and every filling of a cylinder to comply with applicable regulations, specifications, and normal good practices. Such services are of the type normally provided in the supply of medical cylinder gases, and shall include, but not be limited to: tags indicating cylinder is "Full," In Use," or "Empty"; inspection, testing, evaluation, and cleaning services required at each and every filling; pin-indexing, when required, and attachment of Government-furnished warning tags, when required. Attaching of oxygen cylinders to manifold systems, when required, shall also be performed by the contractor at no additional cost. In addition to services listed in this paragraph, the contractor is responsible for all maintenance and testing of contractor-owned cylinders. 5. Delivery of Medical Cylinder Gases 5.1 Cylinder Gases are ordered by and delivered to the DCVAMC. Information regarding the facility s unique delivery requirements is included in the solicitation Schedule of Supplies and Services. 5.2 The contractor shall deliver medical-grade cylinder gases within the time-frame specified in the Schedule of Supplies and Services for each facility. The time-frame identified is the number of calendar days after the Government places the order. If the time frame for contractor delivery is not identified in the facility requirements, the contractor must provide 24-hour notice prior to delivery or upon mutual agreement between the facility and contractor, alternate ordering/delivery methods such as pre-scheduled deliveries, calling for tank level readings, installing a telemetry unit, etc. may be arranged. If, for any reason, the contractor is unable to deliver at the agreed upon day or time, then the contractor will provide 24-hour notice to the COR, so the facility can initiate an alternate backup action. In accordance with VHA Patient Safety Alert dated April 5, 2004, all deliveries must be monitored by a qualified and trained technical representative that will be designated by each facility. Contractor will be provided with names and contact information of primary and back-up facility COR s immediately after award of this contract. This applies to all deliveries regardless of time or day of execution. 5.3 Cylinders will be replaced with cylinders filled to maximum functional capacity at each delivery unless otherwise specified in the facility requirements or as agreed upon in a written document signed and dated by the COR. 5.4 At the time of each delivery, contractor must provide a legible signed and dated written document that identifies the type of cylinder picked up, the type of cylinder dropped off, and the quantity delivered. This document must be counter-signed by the facility representative supervising the delivery. 5.5 Emergency delivery will be provided within 24 hours after receipt of Government notification. Contractor must respond to the facility by either telephone or email within one hour to confirm receipt of emergency notification to ascertain the nature of the emergency. Emergency status is determined by the Government when conditions warrant. � Failure of the contractor to remain current with agreed delivery schedule and requirements does not constitute an emergency for purposes of charging an emergency delivery fee. 6. Quality Assurance Specifications and Requirements 6.1 All medical gas manufacturers and fillers of medical gases must be registered with FDA as drug manufacturers. All oxygen shall be manufactured, processed, packed, transported, and stored according to FDA s Current Good Manufacturing Practices (CGMP) regulations, and all labeling shall comply with FDA s labeling regulations (21 CFR Part 201). 6.2 All cylinder gases delivered under the contract shall be medical-grade and shall meet or exceed the standards cited in the current edition of the United States Pharmacopoeia/National Formulary (U.S.P.). 6.3 A valid certificate of analysis shall be provided with each delivery of cylinder gases. The certificate shall include, at a minimum: a) Supplier s name and complete address b) Name of the Product (i.e. Oxygen U.S.P.) c) An Air Liquefaction Statement where appropriate d) Lot number or other unique identification number e) Actual analytical results for full U.S.P. monograph testing. (A statement that only states that the product meets the minimum purity of 99.5%, etc. is not acceptable.) f) Test method used to perform the analysis. (A statement such as Meets U.S.P. specifications is not acceptable; nor would Tested via Servomex be acceptable since the specific model number is not provided.) g) Signature of authorized supplier representative and date. 6.4 Material Safety Data Sheets shall be provided to the facility COR. 6.5 A copy of all inspection reports shall be provided to the facility COR. 6.6 All contractor owned equipment shall be maintained or repaired in accordance with NFPA 55: Standard for the Storage, Use, and Handling of Compressed Gases and Cryogenic Fluids in Portable and Stationary Containers, Cylinders, and Tanks and FDA s Current Good Manufacturing Practices (CGMP) Regulations. 8. Applicable Regulations & Standards The following is a list of some of the regulations and standards that are applicable to this contract. The list is not comprehensive and the contractor is responsible for ensuring that all products, equipment and services provided under the contract are in compliance with applicable Federal, state, and local regulations. If applicable, the editions in effect as of the date of this solicitation are listed. Contractor is responsible for remaining compliant with any future revisions that are effective at the time of contract performance. Title 21, Code of Federal Regulations, Parts 210 & 211 - CGMP regulations for supplying medical grade oxygen. 49 CFR Transportation Federal Food, Drug, and Cosmetic Act NFPA 55: Standard for the Storage, Use, and Handling of Compressed Gases and Cryogenic Fluids in Portable and Stationary Containers, Cylinders, and Tanks, 2016 Edition NFPA 99: Standard for Health Care Facilities, 2015 Edition U.S.P. 23 Density data and volume measurement equivalents published in Compressed Gas Association Pamphlet No. P-6, titled "Standard Density Data, Atmospheric Gases and Hydrogen," shall be used when necessary to convert measurement of gases from one form to another. For example, the following conversion factor shall apply for conversion from gallons to cubic feet. Calculation based on data in CGA P-6 1 ft � liquid O2 = 860.6 ft � gas (Table 1) 1 ft � liquid O2 = 7.48052 gal ((Table 2) Therefore: 7.48052 gal (1 ft �) liquid O2 = 860.6 ft � gas 1 gal liquid O2 = 860.6 ft � gas 7.48052 1 gal liquid O2 = 115.05 ft � gas or more commonly quoted as 1 gal liquid O2 = 115.1 ft � gas FACILITY REQUIREMENTS SCHEDULE OF SUPPLIES/SERVICES Contractor shall provide all equipment, labor, materials, to include tools and parts, transportation, supervision and disposal necessary to distribute and supply medical-grade liquid bulk oxygen. This includes a contractor-owned cylinders. WASHINGTON, DC VAMC 0001 Base: 86,500 CCF $__________ 0002 Base Tank Rental Fee: Monthly $__________ 1001 Option Yr 1: 86,500 CCF $__________ 1002 Option Yr 1 Tank Rental Fee: Monthly $__________ 2001 Option Yr 2: 86,500 CCF $__________ 2002 Option Yr 2 Tank Rental Fee: Monthly $__________ 3001 Option Yr 3: 86,500 CCF $__________ 3002 Option Yr 3 Tank Rental Fee: Monthly $__________ 4001 Option Yr 4: 86,500 CCF $__________ 4002 Option Yr 4 Tank Rental Fee: Monthly $__________ 5001 Emergency Delivery Fee: $__________ VA Medical Center COR: Nicholas Wiggins 50 Irving St NW Phone: (202) 745-8000 X52332 Washington, DC 20422 Fax: Delivery Requirements: 2 Days ARO Delivery Impediments: Delivery cylinders to the warehouse and store in storage closets next to dock. Delivery Instructions: Delivery times 7:00am to 3:30pm, Monday thru Friday. Driver must contact Logistics by phone at cylinder(s) location. Medical Cylinder Gases ***BASED ON PREVIOUS 6 MONTHS Material/Description Qty UM Vol/Wt UM ARGON HP GR 4.8 SIZE 6K-6000 PSI CGA 677 20 CL 11500 FT3 CARBON DIOXIDE USP 50LBS CGA 320 120 CL 6000 LBS CARBON DIOXIDE USP SIZE E CGA 940 150 CL 900 LBS CARBON DIOXIDE USP SIZE EA CGA 940 5 CL 35 LBS HELIUM UHP GR 5.0 SIZE 6K CGA 677 15 CL 7680 FT3 HELIUM USP SIZE M4 CGA 930 5 CL 15 FT3 NITROGEN NF SIZE 200 CGA 580 65 CL 14950 FT3 NITROUS OXIDE USP 56LBS CGA 326 25 CL 1400 LBS NITROUS OXIDE USP SIZE E CGA 910 16 CL 112 LBS OXYGEN INDUSTRIAL SIZE 200 CGA 540 5 CL 1255 FT3 OXYGEN USP SIZE 125 CGA 540 5 CL 635 FT3 OXYGEN USP SIZE 200 CGA 540 15 CL 3765 FT3 OXYGEN USP SIZE D CGA 870 15 CL 225 FT3 OXYGEN USP SIZE E CGA 870 30 CL 750 FT3 OXYGEN USP SIZE EA WITH WALK-O2-BOUT REG/DISS INTEGRATED VALVE/REGULATOR 3200 CL 76800 FT3 OXYGEN USP SIZE E WITH WALK-O2-BOUT REG/DISS INTEGRATED VALVE/REGULATOR 15 CL 375 FT3
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Document(s): Attachment; File Name: 36C24518Q9134 36C24518Q9134.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4444094&FileName=36C24518Q9134-000.docx); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4444094&FileName=36C24518Q9134-000.docx; Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
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99 -- CYLINDER MEDICAL GASES - Attachment