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V -- Lodging Services - HOPTEL GUEST LODGING - Attachment

Notice Date
Notice Type
721110 — Hotels (except Casino Hotels) and Motels
Contracting Office
Department of Veterans Affairs;VISN 7 Network Contracting Activity;501 Greene Street;Hatcher Building - Suite 2;Augusta GA 30901
ZIP Code
Solicitation Number
Response Due
Archive Date
Point of Contact
Small Business Set-Aside
Total Small Business
This is a SOURCES SOUGHT request for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government at this time. This notice is intended strictly for market research. The purpose of this Sources Sought notice is to determine the following: The interest and capability of small business, especially service disabled veteran owned small business and veteran owned small business and Size classification relative to the North American Industry Classification System (NAICS) code 721110 and size standard of $32.5 million for the proposed acquisition. The Department of Veterans Affairs, Network Contracting Office 7, is seeking potential sources for the Charlie Norwood VA Medical Center, Augusta Georgia, 30901, for the following: LODGING SERVICES DESCRIPTION OF SERVICE: The Contractor shall furnish rooms to the VA beneficiaries authorized by the Department of Veterans Affairs Medical Center, Augusta, Georgia. The Contractor shall furnish all standard supplies/services included as the minimum room requirements. These rooms will be used on a short-term basis for the VA Hoptel Program. Availability of 30 rooms, to include 26 regular rooms and 4 handicapped on weekdays (Sunday night through Thursday night not counting Masters week), availability of 4 rooms (either handicapped or regular may be needed) on Friday and Saturday nights with minimum same day reservation/authorization required. During Masters Week no more than 3 rooms per night (either handicapped or regular) will be utilized at the contracted rate. Hotel cleanliness will be required to meet specific minimum standards to include washing all bedding including comforters daily, room will be free of mildew/mold and non-smoking rooms will be smoke free. Standard items in the room will be maintained and in good repair. Carpet will be visibly clean and free of stains. The facilities outside of the rooms, including hallways, entry ways and grounds should also be clean and in good repair. The interior facilities should be free of pests. Additionally, the hotel will provide a safe and secure environment for the Veterans, including door locks that function properly and video surveillance of the communal areas. HVAC units should be clean and well maintained. Repairs need to be made to items owned by the Hotel/Motel in a timely manner. Items that can be repaired/replaced on site (i.e. furniture) should be repaired/replaced immediately. Items that need parts ordered or specialty service should be removed from the room as practical (example: it is not practical to remove damaged countertops) and repaired as soon as parts/services are available. Visible signage in rooms specifying costs for certain incidents such as the removal of hotel/motel property (i.e. pillows and towels) and charges for smoking in non-smoking rooms. It is preferred that the hotel has one of the following quality ratings: First class or higher per the Official Hotel Guide; Three crowns or higher per the OAG Business Travel Planner; Three diamonds or higher per AAA; or Three stars or higher per the Forbes Travel Guide. The hotel shall be compliant with the Hotel and Motel Fire Safety Act of 1990 15 U.S.C. 2201 et seq, (Public Law 101-391), and must hold a FEMA certification number. The hotel shall be compliant with Americans w/Disabilities Act, 42 U.S.C. Section 12101 et seq. (ADA). Additionally, the hotel shall abide by all state and federal regulations that govern the proper operation of such an establishment. Rooms will include at a minimum a microwave or kitchenette, miniature refrigerator, coffee pot, television and telephone. Maintain environmental reports from annual inspections with incidental inspections occurring upon discrepancy. Pest control inspection reports showing that there are no issues with pests on the premises. Additionally, the hotel must maintain all other inspection reports as required by state and federal laws and regulations for such an establishment. Provide complimentary standard personal care items in all rooms, additional items (i.e. tooth brush, tooth paste, razors, deodorant, body soap and shampoo) available upon request to Charlie Norwood VA Medical Center patients free of charge. ALL extra amenities will be the responsibility of the patient (i.e. room service, pay-per view movies, etc.) local calls available at no cost. Provide a hot breakfast/continental breakfast free of charge. Provide concierge service to assist older or handicapped patients. The hotel must not be above complaint thresholds stated in the Quality Assurance Surveillance Plan for more than three (3) consecutive months. Daily stay reports for all Veterans that stayed the prior night should be submitted to the COTR by 10am on the next business day via email. If a solicitation is issued it will be announced at a later date, and all interested parties must respond to that solicitation announcement separately from this response. Responses to this source sought is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Information received as a result of this notice will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. This notice does not represent a commitment by the Government to pay for costs incurred in the preparation and submission of information or any other costs incurred as a response to this announcement. Please return the source sought information sheet if you are interested and capable of providing the services to: Brigitte.Huffin@va.gov by 12 noon EST,July 18, 2018. Additional information: All contractors must be registered with the System for Award Management (SAM) at https://www.sam.gov. Any contractor that believes they are capable and desires to claim preference for small business status must be registered with the SBA and meet the requirements of FAR 19.102. Any contractor that believes they are capable and desires to claim preference for veteran owned small business status must be registered with the Vendor Information Pages (VIP) at https://www.vip.vetbiz.gov as an SDVOSB or VOSB.
Web Link
FBO.gov Permalink
File Name: 36C24718Q9300 36C24718Q9300.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4474181&FileName=36C24718Q9300-000.docx)
Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4474181&FileName=36C24718Q9300-000.docx

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
Place of Performance
Address: See description of services.
Zip Code: 30901/4
SN04986878-W 20180713/180711230951-a3143b02c52696a87c7f3fed50e4e126 (fbodaily.com)
FedBizOpps Link to This Notice
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