SOURCES SOUGHT
J -- Generator Maintenance & Repair Services
- Notice Date
- 7/18/2018
- Notice Type
- Sources Sought
- NAICS
- 811310
— Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Contracting Office
- Department of Agriculture, Animal and Plant Health Inspection Service, Procurement Branch, Marquette Plaza, 250 Marquette Ave, Suite 410, Minneapolis, Minnesota, 55401-2329, United States
- ZIP Code
- 55401-2329
- Solicitation Number
- 12639518R0037
- Archive Date
- 8/21/2018
- Point of Contact
- Corinne Nygren, Phone: 6123363235
- E-Mail Address
-
corinne.m.nygren@aphis.usda.gov
(corinne.m.nygren@aphis.usda.gov)
- Small Business Set-Aside
- N/A
- Description
- The (USDA) Animal Plant Health Inspection Services (APHIS) Plant Protection and Quarantine (PPQ) has a requirement to establish a contract for annual generator maintenance and emergency repairs at their facility in Mission, TX. We are seeking interested sources to determine if there are any small business concerns that are capable of providing these services in accordance with the below statement of work. Contractor shall provide the following services to 12 generators located at the facility in Mission, TX. Services must be performed in accordance with the National Electric Code (NEC), the Life Safety Code, the National Fire Protection Association, and the Joint Commission. 1. Annual inspection maintenance, preventive maintenance, testing and other services; 2. Unscheduled maintenance or emergency repair; 3. Provide miscellaneous parts not covered under annual service Due to the nature of the facility and requirement for continuous operations, the Contractor must be able to respond and be on site troubleshooting/repairing the unit within 3 hours of notification/request from the facility maintenance point of contract. If the contractor is not located in the local area in close proximity to the facility, they must provide information in their sources sought response how they would meet this requirement. Failure to provide this information will result in the government not considering the response. List of generator types. Make Model Serial # kW Cust Unit ID Cat 3412 28113AFR00687 Bldg# 6414 Kohler 500RE0ZVB 2057786 500 Bldg# 6418 Cummins DFEG7254973 J080214252 350 Bldg# 6403 Cummins DGFC3388088 B000062603 200 Cattle Tick Cummins GGHH5629777 H030537392 100 Bldg# 6417 Cummins DGDK5599205 B030469729 125 By T10 Generac 90A04172-S 994534 175 Recycle Area Multiquip DCA-12555JU4I 750122 Bldg# 6411, 6412,& 6413 Kohler 40R0ZJ81 281133 40 Guard Shack Cummins DFEK-A034N298 SN: J140755882 White in color; Semi Trailer Mounted (Rental Power) Portable Emergency Generator Cummins Model#C200D2RE 160100089 White in color; Double Axle, Tier 4 Portable Emergency Generator TEREX 180 Super Quiet Model# T180C SN: T18008-000158 White in color; Double Axle Portable Emergency Generator. INSPECTION GENERAL • Visual Inspection - Visual inspection of overall condition of unit to identify foreign objects, loose or broken fittings, guards, and components. • Wipe off unit - Clean oil, coolant, and fuel and acid deposits. Police generator area. COOLING SYSTEM • Radiator/Heat Exchanger - Visual inspection for leaks, damage, and debris. Louvers operate correctly. • Coolant - Visual inspection for correct level and condition of coolant (rust, oil, and contaminants). Check coolant conditioner concentration and temperature protection. Check filler cap gasket and sealing surface. • Hoses and Connections - Visual inspection of all hoses for deterioration. Check tightness of connections. • Fan Drive Pulley and Fan - Check for loose or worn pulleys and lube fan drive bearing. Check fan operation and clearance. • Fan Belts - Inspect for wear or deterioration. Check tension and adjust as necessary • Jacket Water Heater - Inspect for proper operation. Check thermostat settings for proper coolant temperature. • Water Pump - Visual and operational inspection for leaks or unusual noises. FUEL SYSTEM • Fuel Tank - Visually inspect fuel tank system for leaks and fuel level. Test day tank pump for proper operation. Inspect fuel condition for contaminants (Color Kut). • Water Trap/Separator - Drain water from fuel tank or water separator when possible. • Fuel Lines and Connections - Inspect for leaks and tightness of connections. Check line brackets. • Governor and Controls - Inspect governor oil level. Inspect controls and linkage for proper operation. Add oil as necessary. • Fuel Filters (Primary/Secondary) - Inspect for damage, leaks and proper operation. • Fuel Pressure - Operational check of gauge and correct pressure. AIR INDUCTION AND EXHAUST SYSTEM • Air Filter Service Indicator - Note reading. Inspect for proper operation. Reset indicator. • Air Filter - Inspect. Clean as necessary. • Air Inlet System - Inspect piping and air filter housing for damage, loose connections, and evidence of leaks. Clean air filter housing if air filter is cleaned or replaced. Check housing seals and gaskets. • Turbocharger - Inspect for oil leakage or exhaust leakage. Check for unusual noises and proper operation. • Exhaust Manifold - Inspect for damage, loose or missing hardware, evidence of exhaust leakage. Inspect for oil slobbering. Load bank recommendation. • Exhaust System - Inspect silencer and piping for damage, corrosion, or leakage. Check rain cap. Check supports for vibration damage and loose connections. LUBE OIL SYSTEM • Oil Level - Inspect for correct oil level and contamination. Visually inspect unit for leaks. • Oil Pressure - Operational check of gauge for correct pressure. Operational and visual inspection of prelube pump. • Crankcase Breather - Inspect for proper operation. Check connections and inspect hose for deterioration. Note excessive blowby. • Scheduled Oil Sample - Obtain oil sample for analysis. STARTING SYSTEM • Batteries - Inspect for damage or leakage, clean battery acid neutralizer. Clean and tighten all battery cable connections. • Batteries (Specific Gravity) - Check electrolyte level and specific gravity. • Battery Charger - Inspect for proper operation, loose terminals, and deteriorated wiring. • Starting Motor - Inspect electrical connections and wiring. For air starters, inspect oil jar and feeder operation. Operational check for abnormal engagement and cranking noises. • Alternator - Inspect for proper operation, loose connections, and mounting hardware. Check belts, pulley and voltage output. ENGINE MONITORS AND SAFETY CONTROLS • Safety Controls - Check for: loose connections, and wiring deterioration. • Remote Annunciator and Alarms - Inspect all panel and system alarms. CONTROL PANEL • Start Controls-Manual/Auto - Operational check for proper operation. Check automatic start (if allowed). 10 • Voltmeter - Operational check for correct readings. Check voltage level, voltage gain, and voltage drop adjustment. • Ammeter - Operational check for correct readings, if load is available. • Frequency Meter - Operational check for correct readings. Load and no load readings, if possible. MAINTENANCE FUEL SYSTEM • Fuel Filter - Replace. Inspect for proper sealing and operation. LUBE OIL SYSTEM • Oil and Filters - Change. Inspect all gaskets and seals. • S.O.S. - Obtain oil sample for analysis. • Crankcase Breather - Inspect and clean. AIR INDUCTION SYSTEM • Turbocharger - Inspect turbocharger for proper rotating assembly. Check for oil leakage or unusual noises. • Air Filter - Inspect. Clean or replace as necessary. ENGINE MONITORS AND SAFETY CONTROLS • Gauge Accuracy - Check oil pressure, water temperature, and alternator gauges for accuracy • Safety Controls - Inspect for proper operation, loose connections, and wiring deterioration. Check all safety controls for proper operation. • Remote Annunciator and Alarms - Inspect and test all panel and system alarms for proper operation. • Sending Unit Switches - Check water temperature and oil pressure. GENERATOR • Generator Rear Bearing - Lubricate • Vibration Isolators - Check for proper adjustment and condition. CONTROL PANEL • Circuit Breakers - Inspect for free movement and tight connections. OTHER SERVICES TRANSFER SWITCH PREVENTIVE MAINTENANCE INTERIOR WIRING COMPONENTS • Perform visual inspection of all wiring and connections for signs of tracking, overheating, and insulation deterioration • Check and tighten, where necessary, all control circuit wiring terminals. • Check manual switches for free movement and contact continuity. • Check all time delay settings and adjust to the customer's specifications. • Check condition of main and arcing contacts and auxiliary contacts. • Check all common and ground wires. Measure and record resistance to ground readings. • Check lug connections and mounting insulator bolts (de-energized switch). • Megger test for grounds or leakage. • Check for proper transfer operation and sequencing of time control relays. • Calibrate all phase and voltage sensitive relays. • Perform relative infrared heat scan on all contacts. ENCLOSURE • Wipe down. • Clean interior of enclosure and remove accumulated dust and/or dirt. • Check door closure, locking bar, and mechanism for proper operation. LOAD BANK TESTING - • Conduct Load Bank Test on all generators for a minimum of two continuous hours at 80-100% of the nameplate rating to be performed in conjunction with annual preventive maintenance services. The date and time of day for testing shall be decided by the Government based on facility operations. MEGOHMMETER TESTING • Test main stator, main rotor, exciter stator, and exciter rotor. Record data for reference. FUEL ANALYSIS • Fuel analysis will include, but is not limited to testing for the following in accordance with ASTM D 975 Requirements for Diesel Fuel Property Test Method(*) Low Sulfur No. 1-D No. 1-D Low Sulfur No. 2-D No. 2-D No. 4-D Flash Point, ºC, min D 93 38 38 52 52 55 Water and Sediment, % vol, max D 2709 0.05 0.05 0.05 0.05 D 1796 0.05 Distillation temperature, ºC D 86 90% vol recovered Min 282 Max 288 288 338 Kinematic viscosity, 40º C sCt D 445 Min 1.3 1.3 1.9 1.9 5.5 Max 2.4 2.4 4.1 4.1 24 Ash, % mass, max D 482 0.01 0.01 0.01 0.01 0.1 Sulfur, % mass, max D 2622 0.05 0.05 0.05 0.05 2 Copper strip corrosion, 3 hr at D 130 No. 3 No. 3 No. 3 No. 3 50º C, max rating Cetane number, min D 613 40 40 40 40 30 One of the following: 1) Cetain index, min D 976 40 40 2) Aromaticity, % vol, max D 1319 35 35 Ramsbottom carbon residue D 524 0.15 0.15 0.35 0.35 12 on 10% distillation residue, % mass, max MISCELLANEOUS • Record findings of the inspection. • Note corrective action taken. • Report unsafe conditions. • Report recommendations for replacement of major components. OTHER MAINTENANCE AS REQUESTED DOCUMENTATION: All findings shall be recorded throughout the inspections and a written report submitted for each generator prior to leaving the installation Services performed under this contract will require coordination of work with the facility manager and the technical staff. The facility will remain in continuous operation while all services are being performed. Outages for connection of new mechanical or electrical services must be minimized. Weekend and after-hours work may be required. The North American Industry Classification System (NAICS) code for the solicitation and ensuing contract is 811310 with a small business size standard of $7.5 million. This is not a request for proposals, but instead market research to determine if there are any small-business concerns capable of performing this requirement prior to issuing a solicitation. A determination by the Government on the method of competing this requirement has not been established. The responses will assist the Government in determining how to solicit this requirement, and if it should be issued as a small business set aside or full and open competition. The Government will not award a contract based on this Sources Sought Notice or the information received, nor will it reimburse participants for the information they provide. If you're an interested small-business concern capable of performing this requirement, concern, please provide the following information: 1) Small business name and point of contact; 2) DUNS number and CAGE code; 3) Evidence of small-business status meeting the definition under FAR 19.1 and meeting the requirements of FAR 52.219-14 Limitations on Subcontracting if not in the local McAllen, Mission and Edinburg vicinity; and 4). A brief Statement of Capability (no more than three pages) which demonstrates the ability to meet the statement of work requirements above, including the 3 hour response time. Include any past performance information on contracts of similar size and scope, and indicate the degree of work self-performed. Information provided will not be used as a part of any subsequent solicitation requirement. Interested sources who submit data are responsible for appropriately marking information if it is proprietary in nature. A determination by the Government not to compete this proposed contract action based on this notice is solely within the discretion of the Government. Responses are due no later than 12:00 p.m., Central Standard Time, on Monday, August 6, 2018, to the attention of Corinne Nygren, Contracting Officer, via e-mail to Corinne.M.Nygren@aphis.usda.gov. Thank you for your consideration.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USDA/APHIS/Contracting/12639518R0037/listing.html)
- Place of Performance
- Address: Mission, Texas, United States
- Record
- SN04997177-W 20180720/180718231059-575cba8a52b3c14b42c97cfbf712a55d (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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