Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF JULY 27, 2018 FBO #6090
SOLICITATION NOTICE

65 -- Ophthalmic Equipment ExamLanes

Notice Date

7/25/2018
 

Notice Type

Combine Synopsis/Solicitation
 

NAICS

339112 — Surgical and Medical Instrument Manufacturing
 

Contracting Office

Department of Veterans Affairs;Acquisition & Materiel Management;Michael E. DeBakey VA Medical Center;2002 Holcombe BLVD;Houston TX 77030 4298
 

ZIP Code

77030 4298
 

Solicitation Number

36C25618U0037
 

Response Due

7/31/2018
 

Archive Date

8/15/2018
 

Point of Contact

KEVER L. SWAFFORD
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

Statement of Work III. Product Specifications and Quantities Manufacturer Stock # Item Description LOMBART CVSi21 2-Ea Ophthalmic Equipment - Complete Lane Set-Up THIS IS A BRAND NAME SPECIFIC RFQ TO STANDARDIZE MEDVAMC EQUIPMENT AND SERVICE CONTRACTS. Final Pricing for 2 LOMBART CVSISI: Sub-Total all equipment....... $ __________ Labor, Engineering, Programming, Documentation, misc. materials, cabling, connectors, shipping:.. $ __________ Total Labor & Equipment............. $____________ STATEMENT OF WORK OPHTHALMIC EXAM LANE(S) UNIT MICHAEL E. DEBAKEY VA MEDICAL CENTER, HOUSTON, TEXAS PURPOSE The overall purpose is to procure ophthalmic equipment to set-up 2 exam lanes in our Eye Clinic at the Michael E. DeBakey VA Medical Center (MEDVAMC) located at 2002 Holcombe Blvd, Houston, Texas 77030. The ophthalmic equipment will assist with the set-up of two full exam lanes to better improve the delivery of care to our patients with eye appointments within 30 days or less. The additional equipment will assist in evaluating patients with the following eye disorders with less wait time for a better outcome: retinal disease, glaucoma, cataracts, and/or trichiasis. The Contractor shall provide all necessary tools, interfaces, equipment/hardware, software, licenses, delivery, installation, warranty, and training for this requirement. The ophthalmology specialty equipment must be purchased as a unit to allow for appropriate and required interfacing of all electrical set-up of equipment to be able to operate and function as one whole unit without fail for a complete exam lane. BACKGROUND The 2 ophthalmic exam lanes (with the required equipment) are expected to significantly improve patient care at the facility once vendor performs set-up of all electrical interfaces to operate as one unit fully functional and operational but all equipment must be interfaced in order for the equipment to function as one unit. SCOPE Contractor shall supply, install, and provide all required electrical interfacing so all ophthalmic equipment operates as one unit. The contractor shall provide training to all staff members (and staff support members) who will be utilizing these ophthalmic exam lanes at no additional cost to the U.S. government. REQUIRED EQUIPMENT All products must meet all salient characteristics defined in this section. If other than brand name (Or Equal/Equivalent/Substitute Products) are to be provided then the contractor shall furnish catalog, part number, and the characteristics of the substitute item that are equivalent to the brand name. Other documents may also be required in order to clearly describe the item(s) so that it/they can be evaluated by the end user. (Items otherwise equal may not satisfy the requirement due to differences in material composition, size, environmental application, etc). Ophthalmic Equipment: Item 0001: Reliance FX-920-L Chair or equivalent as follows: Specifications/Salient Characteristics: --Patient can maintain position when chair is reclined. --Practitioner can operate all functions while maintaining contact with patient and remaining seated. --Membrane finger switches and corded footswitch; Chair can raise, lower or be tilted into any position without breaking contact with patient. --Auto-return button to return patient back to low, upright position. --Patient can maintain position as chair reclines (tilts). --Dual Side Operation; practitioner can execute any chair function from either side and maintain contact with patient. --Power Hydraulic Base; backlit membrane switch(s) to control the raise, lower and auto down functions of the examination chair. --Dual Rotation Locks --Chair can be swiveled by practitioner no less than 350 without changing position. --Large Hinged Footstep; Footstep at least 8 x 13 which can support the patient s full weight --Headrest; Concave, upholstered which easily adjusts and locks firmly in place and can unlock with one hand --Armrests; Upholstered armrests that lock in place with release mechanism to unlock so patient can enter/exit from either side of the chair. --Hand-sewn finish and upholstery --Hand-sewn cushions that can be removed for rapid cleaning and replacement. --All materials on chair fire retardant Dimensions and Specifications --Height: At least HIGH: 22 lowered, 33 1/2 raised; LOW: 20 lowered, 29 raised. --Base: At least 22 1/8 x 24 1/4. Width: 24 1/4. --Depth upright (excluding headrest): At least 41. Reclined: 54. Seat: 20 (wide) x 15 (deep). --Distance between armrests: No greater than 19. --Electrical: (Standard) 110 volts, 60 Hz, 8.0 amperes; (Optional) 230 volts, 50 Hz, 3.0 amperes. UL Approved. Compatibility with all other ophthalmic equipment listed in this Statement of Work to create/support a functioning and operational ophthalmic exam lane unit(s) Item 0002: Reliance FX-920 Cushion Set, 205 Colonial Blue or equivalent as follows: Specifications/Salient Characteristics: --Cushions shall fit/match, and be compatible with the brand name or equal chair listed in Item 0001. --Colonial Blue -- Compatibility with all other ophthalmic equipment listed in this Statement of Work to create/support a functioning and operational ophthalmic exam lane unit(s) Item 0003: Reliance 942 Chair Glide or equivalent as follows: Specifications/Salient Characteristics: --Heavy-duty stops on base plate to limit distance of travel. --Tapered track --Locking pedal to secure chair in any position --Case-hardened steel rollers to move chair for wheelchair access. --Base plate that can fit any surface --High-density polyethylene plate that can fit on any floor or carpet --Track that is centered on the plate to guide the carriage and prevent lateral movement. --Carriage must fit all Reliance (Or Equal) chairs --Heavy-duty, cast aluminum or other heavy duty metal for the carriage --ADA Compliant according to current ADA regulations & guidelines Dimensions and Specifications: --Base plate length: At least--52 overall; wide section: 28 ; narrow: 24. --Base plate width: wide section: At least-- 20 ; narrow: 6. --Track: At least-- ¾ wide by 3/16 high by 52 long. --Overall carriage length: At least--29 ; At least width: 26. Compatibility with all other ophthalmic equipment listed in this Statement of Work to create/support a functioning and operational ophthalmic exam lane unit(s) Item 0004: Reliance 7800-NC Floor unit with Wheelchair Modification or equivalent as follows: Specifications/Salient Characteristics: --Compatible with any Reliance examination chair. --Counterbalanced Slit Lamp Arm; Locks/adjusts with a single hand. Arm can travel at least 12 and can counterbalance instruments weighing at least 12- to 60 lbs. --Slit lamp arm-mounted switch that can raise and lower the chair. --Upper Refractor Arm with no less than 10 range of movement; deliver instruments up to 20 lbs. --(Optional) Third Instrument Arm with no less than 20- to 50 lb. capacity; no less than 10 of vertical travel. --Halogen Lamp; long-lasting, low voltage bulb that provides bright, direct light for minor procedures. Lamp has arm that adjust without tools. Dimensions and Specifications: --Height to console: At least 36 --Height to pole top: At least 71 Base: At least 21 x 21 --Standard electrical : 115 volts, 60 Hz, 3 amperes, optional 230 volts, 50 Hz, 1.5 amperes. Compatibility with all other ophthalmic equipment listed in this Statement of Work to create/support a functioning and operational ophthalmic exam lane unit(s) Item 0005: Haag-Streit 900 BQ LED Slit Lamp, Unit Model, or equivalent (brand name or equal) as follows: Specifications/Salient Characteristics: Slit Lamp Illuminator --Slit image width 0 8 mm continuous --Slit image length 1 - 8 mm continuous --Illumination field diameter 8, 5, 3, 2, 1, 0.2 mm Test mark with fixation star --Slit image radial range ± 90 ° --Radial movement of the slit light illumination relative to the microscope axis Horizontal ± 90 °, vertical 0 - 20 ° Filters Blue, red-free (green), grey (10 %) UV filter and the heat absorption filter are/can be capability to be permanently mounted Light source LED 24 VDC / 1 A Operating temperature 10 ° to 35 ° C Stereo-Microscope Stereo angle 13 ° Magnification changer 6.3x 10x 16x 25x 40x Ocular magnification 12.5 xs Range of adjusting eye-pieces +7 to 7 diopters Inter pupillary distance 52 - 78 mm Instrument base Operation Single handed 3-dimensional operation of the guide lever Adjustment of the instrument base 100 mm (length), 100 mm (side), 30 mm (height) Power supply Input 100 to 240 VAC ( ±10%), 50 60 Hz, 60 VA Output 1 24 VDC / 1 A Output 2 5 VDC/ 200 mA Compatible with all other ophthalmic equipment listed in this Statement of Work to create/support a functioning and operational ophthalmic exam lane unit Item 0006: Haag-Streit 50/50 Selectable Beamsplitter (or equivalent) for BQ Observer as follows: Specifications/Salient Characteristics: Compatible with all other ophthalmic equipment listed in this Statement of Work to create/support a functioning and operational ophthalmic exam lane unit Item 0007: Haag-Streit Short Observer Tube with Eyepiece or equivalent as follows: Specifications/Salient Characteristics: --Required for and must function with Haag-Streit 50/50 Selectable Beamsplitter Compatible with all other ophthalmic equipment listed in this Statement of Work to create/support a functioning and operational ophthalmic exam lane unit Item 0008: Haag-Streit BP/BQ/BX Applanation Tonometer or as follows: Specifications/Salient Characteristics: --Accessory for BP900 Slit Lamp or Equal --Able to be used/cleaned without alcohol on the prism Compatible with all other ophthalmic equipment listed in this Statement of Work to create/support a functioning and operational ophthalmic exam lane unit Item 0009: Reliance 5346 Pneumatic Stool or equivalent as follows: Specifications/Salient Characteristics: --Colonial Blue --All exposed metal with exception of the aluminum base must be chrome-plated steel. --No less than 2 ½ hard rubber casters --Adjustable Height Mechanism with at least the minimum characteristics: vertical travel 6.25. and seat height ranges from 18.50 to 24.75 --Base diameter 193/4 Dimensions and Specifications: --Base diameter at least 19 ¾. --Removable footrest at least 16 diameter. Compatible with all other ophthalmic equipment listed in this Statement of Work to create/support a functioning and operational ophthalmic exam lane unit Item 0010: Lombart Standard Refraction Desk with Console, Right Hand, Requires Prewire, or equivalent as follows: Specifications/Salient Characteristics: --Right hand instrument console with 3 rechargeable wells, main switch, rheostat and auxiliary instrument switches --Angled trial lens drawer, folkstone grey or similar color laminate surface --No less than 4 storage drawers, --Built in tissue dispenser. --Must accommodate Lombart (Or Equal) #RF600 Pre-wire Kit. --Must accommodate no less than three ancillary controls at one time Compatible with all other ophthalmic equipment listed in this Statement of Work to create/support a functioning and operational ophthalmic exam lane unit Item 0011: Lombart Refraction Desk Prewire Kit or equivalent as follows: Specifications/Salient Characteristics: --Required accessory for Lombart (Or Equal) Refraction Desk as Refraction Desks contain wiring as part of their structure/make up --Prewire kit must enable brand name or equal refraction desk to operate/function as intended by the manufacturer Compatible with all other ophthalmic equipment listed in this Statement of Work to create/support a functioning and operational ophthalmic exam lane unit(s) Item 0012: Lombart Slit Lamp Switch for Refraction Desk as follows: Specifications/Salient Characteristics: --Accessory for Lombart Refraction Desk. --Slit lamp switch for brand name or equal refraction must allow desk to operate/function as intended by the manufacturer Compatible with all other ophthalmic equipment listed in this Statement of Work to create/support a functioning and operational ophthalmic exam lane unit(s) Item 0013: Lombart Slit Lamp Switch Prewire Kit as follows: Specifications/Salient Characteristics: --Accessory for Lombart Refraction Desk. --Slit lamp switch prewire kit must allow slit lamp to operate/function as intended by the manufacturer Compatible with all other ophthalmic equipment listed in this Statement of Work to create/support a functioning and operational ophthalmic exam lane unit(s) Item 0014: Lombart Indirect Hanger for Lombart Standard Refraction Desk as follows: Specifications/Salient Characteristics: --Accessory for Lombart Refraction Desk. --Lombart Indirect Hanger must control room lighting as intended by the manufacturer Compatible with all other ophthalmic equipment listed in this Statement of Work to create/support a functioning and operational ophthalmic exam lane unit(s) Item 0015: Lombart Metal Trial Frame as follows: Specifications/Salient Characteristics: Compatible with all other ophthalmic equipment listed in this Statement of Work to create/support a functioning and operational ophthalmic exam lane unit Item 0016: Lombart Full Diameter Trial Lens Set with Plus Cylinders in Case as follows: Specifications/Salient Characteristics: Compatible with all other ophthalmic equipment listed in this Statement of Work to create/support a functioning and operational ophthalmic exam lane unit Item 0017: Welch Allyn 11720 3.5 Halogen Coaxial Ophthalmoscope or equivalent as follows: Specifications/Salient Characteristics: --Halogen HPX Lamp --Coaxial optical system for shadow-free spot and easy entry into undilated pupil. --Crossed linear polarizing filter to reduce corneal reflection --No less than 6 apertures for all general and specialist use with no less than 18 possible aperture combinations for greater versatility --Red-free filter for use with any aperture --28 lenses with resolution range of at least -25 to +40 diopters --Rubber brow to protect users who wear eyeglasses --Illuminated lens dial --Sealed optics to enhance dust protection. Compatible with all other ophthalmic equipment listed in this Statement of Work to create/support a functioning and operational ophthalmic exam lane unit Item 0018: Welch Allyn 18245 Elite Streak Retinoscope or equivalent (brand name or equal) as follows: Specifications/Salient Characteristics: Compatible with all other ophthalmic equipment listed in this Statement of Work to create/support a functioning and operational ophthalmic exam lane unit Item 0019: Welch Allyn 41100 3.5v Halogen Finnoff Transilluminator or equivalent (brand name or equal) as follows: Specifications/Salient Characteristics: Dimensions: 1.4 x 3.6 x 1.9 (inches) Weight:.09 lbs Power Source: Lithium Ion or Nicad 3.5V Handle (or power transformer) Equipment Classification : 3.5V handle is internally powered equipment, charging unit is class II Conforms to: IEC 60601 1, MDD (CE Mark) Environmental Transport/Storage: 20 °C to 50 °C / RH non Condensing Compatible with all other ophthalmic equipment listed in this Statement of Work to create/support a functioning and operational ophthalmic exam lane unit Item 0020: Welch Allyn 71670 3.5v NiCad Well Handle or equivalent (brand name or equal) as follows: Specifications/Salient Characteristics: --Accepts all Welch Allyn 3.5 instrument heads or equal instrument heads --Rechargeable nickel-cadmium battery or equal --Smooth, nonabrasive knurled finish for no-slip grip --Chrome-plated brass construction or equal metal construction --Rechargeable Compatible with all other ophthalmic equipment listed in this Statement of Work to create/support a functioning and operational ophthalmic exam lane unit Item 0021: Heine Omega 500 LEDHQ Binocular Indirect Ophthalmoscope or equivalent (brand name or equal) as follows: Specifications/Salient Characteristics: --Apertures and filters can be locked into a desired position. --Adjustment levers must have a feature to protect mechanisms from forced adjustment while in a locked position. --PD Range of at least 46 74mm. Compatible with all other ophthalmic equipment listed in this Statement of Work to create/support a functioning and operational ophthalmic exam lane unit Item 0022: Heine BIO Voltage Adaptor for Instrument Stand or equivalent (brand name or equal) as follows: Specifications/Salient Characteristics: Compatible with all other ophthalmic equipment listed in this Statement of Work to create/support a functioning and operational ophthalmic exam lane unit Item 0023: Heine EN50 6 Extension Cord or equivalent (brand name or equal) as follows: Specifications/Salient Characteristics: Compatible with all other ophthalmic equipment listed in this Statement of Work to create/support a functioning and operational ophthalmic exam lane unit Item 0024: Plug, Male Twist Lock Specifications/Salient Characteristics: -Must fit all equipment that is required to be plugged into a plug, male twist lock Compatible with all other ophthalmic equipment listed in this Statement of Work to create/support a functioning and operational ophthalmic exam lane unit Item 0025: Lombart CVS iMac Acuity System as follows: Specifications/Salient Characteristics: Display: At least 19 in. LED backlit LCD (1920x1080 Pixels) Max Illumination: At least 220 cd/m2 Photopic Illumination: At least 85 cd/m2 Mesopic Illumination: At least 3 cd/m2 Dimensions and Specifications Height: 38.8 cm (14.9 in.) Width: 60.5 cm (23.8 in.) Depth: 7.7 cm (3.1 in.) Weight: (unpacked) 5.3 kg (11.6 lbs.) Electrical: 100-240 V, AC 50/60 Hz Power Usage: 50 VA Refraction Range: At least--1.83 m (6 ft) - 7.5 m (24.6 ft) Compatible with all other ophthalmic equipment listed in this Statement of Work to create/support a functioning and operational ophthalmic exam lane unit Item 0026: Front Surface Mirror Set Limestone (12 x 12 ) or equivalent (brand name or equal) as follows: Specifications/Salient Characteristics: Compatible with all other ophthalmic equipment listed in this Statement of Work to create/support a functioning and operational ophthalmic exam lane unit Item 0027: Marco 101 Lensmeter or equivalent (brand name or equal) as follows: Specifications/Salient Characteristics: --LED Illumination system --AC Adapter or Battery powered operation --Full 90-degree inclination --Prism compensator --External power and axis readings --American-style cross-line target --Acceptable for laboratory use --Will read hard or soft contact lenses and conventional lenses from no less than 24mm through 90mm in diameter Technical Data; Type: Ocular type; external reading Target American Cross-line Vertex Power Range: +25 to -25 diopters Step: 0.125 diopters up to ±3 diopters 0.25 diopters beyond ±3 diopters Cylindrical Axis Range: 0 to 180 degrees Step: 1 degree Prismatic Power Range: 5 prism diopters in field of view (20 prism diopters by prism compensator) Step: 1 prism diopter Eyepiece Focusing +5 to -5 diopters Diameter of Lenses Accommodated 24 to 90mm Lamp AC 100V (LED illumination) Target Illumination Switchable Dual color, Green/Orange LED (2V 25mA) Power source DC 5V 1.2A (AC adapter 100~240V 50~60Hz 0.5A) 2 Each 1.5V D size battery (included) Tilting Angle 0 to 90 degrees General Dimensions At 0 degrees: 170mm (W) x 450mm (D) x 224mm (H) At 90 degrees: 170mm (W) x 342mm (D) x 470mm (H) Weight Approximately 14 lbs. Color/Finish Black Standard Accessories Vinyl dust cover, 7mm nosepiece, prism compensator Optional Accessories Manual marking system (for Lab use) Storage Temperature 10C 40C, Humidity 30% 85% Dust-free environment ADDITIONAL SPECIFICATIONS AND SALIENT CHARACTERISTICS Stand with additional arms to hold phoropter and keratometer equipment Exam Chair Glide 27 to provide easy access to wheelchair patients during eye exams Tonometer Applanation to check for glaucoma pressures requires calibration Refraction Desk with electrical kit requires integration (vendor installs) SYSTEM REQUIREMENTS The equipment shall be compatible with the equipment, infrastructure, and supplies already in use in the MEDVAMC Eye Clinic exam lanes. Contractor shall provide a projected schedule in terms of days from the time of award addressing (at a minimum) the following milestones: verification that all system quantities and configurations are accurate; manufacture/assembly of all parts and/or equipment; delivery to identified location; and complete installation of hardware. TRAINING Contractor shall provide comprehensive training on the use of the equipment for the operating clinicians. This training program shall include at the minimum the following: (i) Technical Training, (ii) Operational Training, and (iii) Hardware and Software Trouble-shooting. Training shall occur onsite during normal business hours, 8:00am-4:30pm, Monday through Friday. Competency assessments shall be provided with the training. Contractor shall provide technical training for two biomedical engineering personnel. The cost for this training and all training related expenses such as travel, lodging, and other expenses are included in the contract price. This training shall cover the preventative maintenance, troubleshooting, and general maintenance of the equipment. Training shall allow for classroom instruction as well as individual hands on programming, troubleshooting and diagnostics exercises. Competency assessments shall be provided with the training. TESTING AND CERTIFICATION Upon installation of each piece of equipment in the system, the Contractor shall notify the COR in writing that the system is ready for acceptance testing, and that it meets all requirements as specified. Submission of this notification of system readiness shall be accomplished by the contractor prior to the beginning of the scheduled Government Acceptance Test. GOVERNMENT ACCEPTANCE TEST Contractor shall perform the Government Acceptance Test in the presence of the Contracting Officer s Representative (COR) and designated Ophthalmology Staff for proof-of-performance. Upon completing the Government Acceptance Test successfully, Contractor shall document the success of this Government Acceptance Test on Contractor s company form which will be certified by the COR s signature as an evidence of Government Acceptance of the referenced piece of equipment. A copy of this document shall be furnished to the COR and the Contracting Officer before Contractor s Representative at the end of each testing. INSTALLATION Contractor shall provide all labor, staff, materials, tools, equipment and other resources for the installation of the equipment. Installation date, time, and specific location shall be determined by the COR, Jeanette Head. (Contractor shall not commence with installation operations without prior coordination, set up, and approval from the COR). This equipment shall be installed between 1-31 July 2015. Installation can be delayed up to 60 calendar days (from the last day of the original installation date window) at no additional cost to the government. A delayed installation window is at the discretion of the COR or contracting officer. All employees of general contractor and subcontractors shall comply with the MEDVAMC vendor employee management program. Contractor shall familiarize themselves with this program through coordination with the COR if necessary. Contractor shall be responsible for removing all packing materials and related waste and then disposing of these items offsite. EVALUATION CRITERIA Technical Capability Slit Lamp Tonometry Applanation Refraction Desk Integration of Electrical Kit Tonometer features Safety features Integration with existing ophthalmic equipment, infrastructure and supplies Past Performance Proximity of service personnel Warranty Price All workers are required to obtain a time-limited I. D. badge from the VA Police Service located in the main building, room 1A-74. This badge must be worn at all times when workers are on site. GOVERNMENT OBSERVED HOLIDAYS: The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays: New Year's Day January 1 Martin Luther King's Birthday Third Monday in January President's Birthday Third Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas December 25 In addition to the days designated as holidays, the Government observes the following days: Any other day designated by Federal Statute Any other day designated by Executive Order Any other day designated by the President s Proclamation However, contractor may have 24-hour access to site through COR assistance as needed in emergency situations. TYPE OF CONTRACT: A firm-fixed-price agreement. INVOICES & METHOD OF PAYMENTS: All invoices shall be submitted in arrears, properly prepared in accordance with FAR 52.212-4, contain sufficient details, and match with the service tickets for the work rendered. These invoices shall be sent in arrears following completion of services rendered and billed for. At a minimum, all invoices shall include the following details: Description of the services rendered Billing period in which the services were rendered Correct purchase order number which will be issued by the Contracting Officer after the contract is awarded. Invoices without correct purchase order number shall be rejected and returned to the Contractor. Invoice number and date Payments will be made in accordance with the prompt payment act out of the Government annual appropriated funds obligated in a purchase order which will be issued after the contract is awarded. (VIII) FAR 52.212-1, Instructions to Offerors -- Commercial Items (Oct 2015), applies to this acquisition. NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror. a. Quotes shall be submitted with a written acknowledgement of solicitation amendments on the SF 30 if any are submitted during the solicitation period. b. Submit quotations to the office specified in this solicitation at or before the time specified in the solicitation. E-mail quotes are acceptable and can be sent to Kever.swafford@va.gov c. At a minimum the contractor shall provide the following information: a) Point of contact name, telephone and E-mail address. b) DUNS Number d. Vendor shall have an active registration in System for Award Management (SAM) found at https://www.sam.gov/portal/SAM/#1 in order to be eligible for contract award. In addition, vendor shall also complete Representations and Certifications electronically in SAM. OFFERORS OR QUOTERS ARE URGED AND EXPECTED TO INSPECT THE SITE WHERE SERVICES ARE TO BE PERFORMED AND TO SATISFY THEMSELVES REGARDING ALL GENERAL AND LOCAL CONDITIONS THAT MAY AFFECT THE COST OF CONTRACT PERFORMANCE, TO THE EXTENT THAT THE INFORMATION IS REASONABLY OBTAINABLE. IN NO EVENT SHALL FAILURE TO INSPECT THE SITE CONSTITUTE GROUNDS FOR A CLAIM AFTER CONTRACT AWARD. (IX) FAR 52.212-2, Evaluation - Commercial Items (Oct 2014), applies to this acquisition. Offers will be evaluated based on price and the factors set forth in paragraph (a). (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Evaluation will be based on: (1) Technical Quote Offeror must submit a quote with a detailed Specifications that meet the EXACT requirements listed above, 11.) Price. Government intends to award a LPTA, firm fixed-price contract, on an all or none basis with payment terms of Net 30. Price will be evaluated for reasonableness and fairness in accordance with FAR 8.405-2 (d). The offerors prices will be compared to each price proposal received from other competitive offerors. (a) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Offeror shall list exception(s) and rationale for the exception(s). Offerors must complete annual representations and certifications on-line at http://www.acquisition.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/index.asp 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (APR 2014) 52.204-4 Printed or Copied Double Sided on Postconsumer Fiber Content Paper (MAY 2011) 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.212-4 Contract Terms and Conditions Commercial Items (JAN 2017) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (JAN 2017) 52.203-6 Restrictions on Subcontractor Sales to the Government (SEPT 2006) 52.222-19 Child Labor--Cooperation with Authorities and Remedies (OCT 2016) 52.222-35 Equal Opportunity for Veterans (OCT 2015) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-37 Employment Reports on Veterans (FEB 2016) 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.222-54 Employment Eligibility Verification (OCT 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008) 52.232-33, Payment by Electronic Funds Transfer - System for Award Management (JUL 2013) (End of Clause) 852.203-70 Commercial Advertising (JAN 2008) The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor. (End of Clause) 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JULY 2016) (DEVIATION) (a) Definition. For the Department of Veterans Affairs, Service-disabled veteran-owned small business concern : (1) Means a small business concern: (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses); (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and (iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov). (2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (b) General. (1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern. (c) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, in the case of a contract for: (1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns; (2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled veteran-owned small business concerns; (3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern s employees or the employees of other eligible service-disabled veteran-owned small business concerns; or (4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern s employees or the employees of other eligible service-disabled veteran-owned small business concerns. (d) A joint venture may be considered a service-disabled veteran owned small business concern if (1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement; (2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and (3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation. (4) The joint venture meets the requirements of 13 CFR 125.15(b). (e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program. (End of Clause) 852.232-72 Electronic Submission of Payment Requests (NOV2012) (a) Definitions. As used in this clause- (1) Contract financing payment has the meaning given in FAR 32.001. (2) Designated agency office has the meaning given in 5 CFR 1315.2(m). (3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests. (4) Invoice payment has the meaning given in FAR 32.001. (5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract. (b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required. (c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following: (1) VA s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.) (2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats. (d) Invoice requirements. Invoices shall comply with FAR 32.905. (e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for: (1) Awards made to foreign vendors for work performed outside the United States; (2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information; (3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies; (4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or (5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above. (End of Clause) 852.246-70 Guarantee (JAN 2008) The contractor guarantees the equipment against defective material, workmanship and performance for a period of one year, said guarantee to run from date of acceptance of the equipment by the Government. The contractor agrees to furnish, without cost to the Government, replacement of all parts and material that are found to be defective during the guarantee period. Replacement of material and parts will be furnished to the Government at the point of installation, if installation is within the continental United States, or f.o.b. the continental U.S. port to be designated by the contracting officer if installation is outside of the continental United States. Cost of installation of replacement material and parts shall be borne by the contractor. (End of Clause) 852.246-71 Inspection (JAN 2008) Rejected goods will be held subject to contractor s order for not more than 15 days, after which the rejected merchandise will be returned to the contractor s address at his/her risk and expense. Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the contractor s account. (End of Clause) 52.209-5 Representation by Corporations Regarding an Unpaid Tax Liability or a Felony Conviction Under Any Federal Law(Deviation) (March 2012) (a)(1) The Offeror certifies, to the best of its knowledge and belief, that (i) The Offeror and/or any of its Principals (A) Are are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency; (B) Have have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property (if offeror checks have, the offeror shall also see 52.209-7, if included in this solicitation); (C) Are are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision; (D) Have, have not, within a three-year period preceding this offer, been notified of any delinquent Federal taxes in an amount that exceeds $3,500 for which the liability remains unsatisfied. (1) Federal taxes are considered delinquent if both of the following criteria apply: (i) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted. (ii) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded. (2) Examples. (i) The taxpayer has received a statutory notice of deficiency, under I.R.C. § 6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights. (ii) The IRS has filed a notice of Federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice under I.R.C. § 6320 entitling the taxpayer to request a hearing with the IRS Office of Appeals contesting the lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the lien filing. During the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to contest the liability. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek tax court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights. (iii) The taxpayer has entered into an installment agreement pursuant to I.R.C. § 6159. The taxpayer is making timely payments and is in full compliance with the agreement terms. The taxpayer is not delinquent because the taxpayer is not currently required to make full payment. (iv) The taxpayer has filed for bankruptcy protection. The taxpayer is not delinquent because enforced collection action is stayed under 11 U.S.C. 362 (the Bankruptcy Code). (ii) The Offeror has o has not o, within a three-year period preceding this offer, had one or more contracts terminated for default by any Federal agency. (2) Principal, for the purposes of this certification, means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions). This Certification Concerns a Matter Within the Jurisdiction of an Agency of the United States and the Making of a False, Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001, Title 18, United States Code. (b) The Offeror shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. (c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Offeror s responsibility. Failure of the Offeror to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Offeror non-responsible. (d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. (e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default. (End of Provision) 52.216-1 Type of Contract (Apr 1984) The Government contemplates award of a Firm Fixed Priced contract resulting from this RFQ. (End of Provision) 52.233-2 Service of Protest (Sep 2006) (a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment Michael E. DeBakey VA Medical Center 2002 Holcombe Boulevard Houston, TX 77030  (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. (End of Provision) 852.233-70 Protest Content/Alternative Dispute Resolution (JAN 2008) (a) Any protest filed by an interested party shall: (1) Include the name, address, fax number, and telephone number of the protester; (2) Identify the solicitation and/or contract number; (3) include an original signed by the protester or the protester s representative and at least one copy; (4) Set forth a detailed statement of the legal and factual grounds of the protest, including a description of resulting prejudice to the protester, and provide copies of relevant documents; (5) Specifically request a ruling of the individual upon whom the protest is served; (6) State the form of relief requested; and (7) Provide all information establishing the timeliness of the protest. (b) Failure to comply with the above may result in dismissal of the protest without further consideration. (c) Bidders/offerors and contracting officers are encouraged to use alternative dispute resolution (ADR) procedures to resolve protests at any stage in the protest process. If ADR is used, the Department of Veterans Affairs will not furnish any documentation in an ADR proceeding beyond what is allowed by the Federal Acquisition Regulation. (End of Provision) 852.233-71 Alternate Protest Procedure (JAN 1998) As an alternative to filing a protest with the contracting officer, an interested party may file a protest with the Deputy Assistant Secretary for Acquisition and Materiel Management, Acquisition Administration Team, Department of Veterans Affairs, 810 Vermont Avenue, NW., Washington, DC 20420, or for solicitations issued by the Office of Construction and Facilities Management, the Director, Office of Construction and Facilities Management, 810 Vermont Avenue, NW., Washington, DC 20420. The protest will not be considered if the interested party has a protest on the same or similar issues pending with the contracting officer. (End of Provision) 852.270-1 Representatives of Contracting Officers (JAN 2008) The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee s authority. A copy of the designation shall be furnished to the contractor. (End of Provision) (a) The Contracting Officer or the duly authorized representative will accept supplies and services to be provided under this contract. (b) The place of acceptance will be: Michael E. DeBakey VAMC, 2002 Holcombe Blvd, Houston, Texas 77030 Period of performance 30 Days ARO. Quotes are required to be received in the contracting office no later than 4:30 P.M. CST on July 31, 2018. All quotes must be emailed to the attention of Kever L. Swafford. The E-mail address is Kever.swafford@va.gov Any questions regarding this solicitation should be directed to Kever L. Swafford (713) 794-8694, E-mail address is Kever.swafford@va.gov. DELIVERABLES: 1. Price Proposal THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR'S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT.   NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (25-JUL-2018); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
 

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SN05006667-F 20180727/180725230832 (fbodaily.com)
 

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