SOLICITATION NOTICE
W -- LA FLEET WEEK RECEPTION (USS DEWEY)
- Notice Date
- 8/15/2018
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 532289
— All Other Consumer Goods Rental
- Contracting Office
- N00244 NAVSUP Fleet Logistics Center San Diego Regional Contracts Department (Code 200) 3985 Cummings Road Bldg 116 - 3rd Floor San Diego, CA
- ZIP Code
- 00000
- Solicitation Number
- N0024418Q0273
- Response Due
- 8/17/2018
- Archive Date
- 8/31/2018
- Point of Contact
- Leliza G. Sarino 619-556-7742
- Small Business Set-Aside
- Total Small Business
- Description
- Statement of Work LA FLEET WEEK USS DEWEY (DDG-105) CHRONOLOGICAL LIST OF REQUIRED SUPPORT ITEMS 1.Enclosure (1) is broken down into three groups. a.Group 1: Background and Experience b.Group 2: Reception Set-up/Layout c.Group 3: Items to be staged in Hangar Bay d.Group 4: Deliverable Times and Miscellaneous Items 2.Group 1. Background and Experience (Applying Vendors). Each year during LA Day Fleet Week, Command THIRD Fleet sponsors a reception held onboard a selected U.S. Navy vessel. This event brings together many senior Military and Political leaders from the Los Angeles community. It is imperative that the vendor selected has the requisite experience and an understanding regarding military protocols. The requirements outlined in groups 2 and 3 are non-negotiable, to be of the highest quality, delivered promptly according to schedule and guidance herein strictly adhered to. 3.Group 2. Reception Set-up/Layout a.Tents. The contractor shall provide one (1) 30 x 60 , and one (1) 10 x 10 tents (white canopy type) with clear sidewalls located in accordance with the pier/ship design lay-out provided in enclosure (2). Tents shall be anchored with concrete weights or water filled containers, and not rely upon tent pegs driven into any pier or ship surface. All tent structures shall be constructed and anchored to withstand high winds and storms. Any damage to the pier or ship surface is the vendors responsibility to repair/remediate. All tents are subject to Fire Marshall inspection and approval. The vendor must comply with local and state fire laws. b.Tent Lighting. The contractor shall provide four (4) sets of chandelier style lighting (silver in color) in accordance with the following requirements for each tent. i.30 x 60 tent shall have three (3) sets of lighting ii.10 x 10 tent shall have one (1) set of lighting c.Tent Carpet. The contractor shall provide one (1) astro turf type carpet, grey or black in color, sized to fit inside the 30 x 60 tent. d.Tables. The contractor shall provide a total of forty-six (45) tables with white table cloths and blue skirting. 30 Round belly bars table cloths (table cloth socks). The Velcro and clips must also be provided to secure all skirting. Dimensions and quantity of tables required shall be in accordance with the following descriptions. i.Ten (10) 8 ft rectangular tables ii.Eight (8) 6 ft rectangular tables iii.Twenty- five (25) 30 round belly bars iv.Two (2) 60 round tables able to seat 8-10 people per table To prevent soiling, the vendor is required to assemble table covers and skirts as final part of set-up. e. Folding Chairs. The contractor shall provide forty (20) chairs white in color and shall set up all chairs around tables listed under item D. f.Decorations. The contractor shall provide black or blue nylon bunting (sock-style) for all garbage cans. The vendor shall provide, install and strike down the bunting. g.Portable Public Address system. The contractor shall provide a portable public address system with 2 speakers to be arranged on the stage under large tent in accordance with the lay-out provided in enclosure (2). This system is required to provide undistorted (no echoes, sound delay or feedback) sound amplification for an outdoor audience of 300 people sitting and standing in an approximate area of 2500 square feet. The contractor shall also provide a back-up PA system that will be fully functional in the event of a malfunction of the primary PA system. The vendor should be made aware that seating is not concert-style but open. Requirements include: i.Two (2) microphone stands located on the stage per enclosure (2) ii.Four (4) wireless microphones iii.Extension cords to power PA system (100 feet). iv.Back-up generator v.Soundboard shall have the ability to plug in an MP3 (iPod) player. vi. The podiums for the reception must be identical and in pristine condition. Both podiums shall be constructed to accommodate speaker notes. Vendor must provide rain/dew cover protection for podiums when not in use. h.Stage. The contractor shall provide and set-up one (1) 2 x 8 x 10 stage with two (2) sets of steps placed in accordance with lay-out enclosure (2). The contractor shall provide two (2) railings for each set of steps, for a total of four (4) railings. The contractor shall also provide black carpeting that shall cover the entire stage. The vendor shall also provide black skirting that encases the entire stage preventing guests from seeing open space under stage. i.Bars. The contractor shall provide two (2) portable bars for drink service. The vendor is responsible for set up of bars in accordance with lay-out enclosure (2). j.Partition cloth. The contractor shall provide three (3) cloth partition divider with required stanchions for set up that is 60 long 10 tall and is blue in color. Ensure the partitions clothes/curtains are weight in the bottom. Set up will be in accordance with lay-out enclosure (2). Partition cloth shall be in pristine condition, no tears or stains. k.Union Labor. The contractor must initiate contact with the Port of LA to adhere to and be aware of any and all union labor hiring requirements as outlined by the San Pedro Port Authority and/or any and all affiliates, if applicable. 4.Group 3. Items to be staged in Hangar Bay. a.These items need to be provided by the contractor and placed in the hangar bay onboard the ship. Ship s crew will set-up and break down these items and stage for vendor pick up. Vendor must realize dishes and utensils will be returned in a used condition and will not be cleaned prior to return. With regards to mobile food warmers, size requested below under item VIII must be adhered to in order to properly fit onboard the vessel. i.Trash cans. The contractor shall provide five (5) trash cans (35-40 gallons each) uniform in size. ii.Red Carpet 4 x 20 iii.Patio heaters 7 feet tall - 6 each iv.Ice Chests (150 qt. capacity preferred) - 4 each v.Mobile Food warmers (120 V, 4cu ft Electric Food Warmer on Wheels, with Handle) 2 each vi.Rubber guards for extension cords (tripping hazard) 25 FT long 4 each vii.Three-tier platter stands (able to hold the silver platters) 4 each 5.Group 4. Deliverable Times and Miscellaneous Items. a.Onload, Set Up and Offload of Equipment. The Contractor shall remain flexible to the ship s schedule and follow these guidelines: i. Rental equipment on load shall be completed by the Contractor NLT 1130, 29 AUG 2018 ii. Set up of rental equipment shall be completed by the Contractor 1400, 30 AUG 2018 iii. Strike down of equipment and offload shall be completed by the Contractor NLT 1000, 31 AUG 2018 b.Miscellaneous Charges. i.The Contractor shall be responsible for any broken or missing items amounting three percent or less of the total contract award. 6.Group 5. Period of Performance 29-31 August 2018
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DON/NAVSUP/200/N0024418Q0273/listing.html)
- Place of Performance
- Address: Berth 92 - Port of Los Angeles
- Zip Code: 250 S Harbor Blvd
- Zip Code: 250 S Harbor Blvd
- Record
- SN05038264-W 20180817/180815231134-41201bf4fd7adbff7ed699027dc77343 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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