FBODaily.com | FedBizOpps: PRESOL | 65 | T-System, Maintenance & Upgrades

FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 17, 2018 FBO #6111
SOLICITATION NOTICE

65 -- T-System, Maintenance & Upgrades

Notice Date: 8/15/2018
Notice Type: Combined Synopsis/Solicitation
NAICS: 511210 — Software Publishers
Contracting Office: Department of the Navy, Bureau of Medicine and Surgery, Naval Medical Logistics Command, 693 Neiman Street, FT Detrick, Maryland, 21702-9203, United States
ZIP Code: 21702-9203
Solicitation Number: N6264518Q0042
Archive Date: 9/1/2018
Point of Contact: Curtis E. Cardoza, Phone: 3016193020
E-Mail Address: curtis.e.cardoza.civ@mail.mil
(curtis.e.cardoza.civ@mail.mil)
Small Business Set-Aside: N/A
Description: Solicitation N6264518Q0042 _______________________________________________________________________ This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR 12.6, Streamlined Procedures for Commercial Items, and FAR 13.5 Simplified procedures for certain commercial items. This announcement constitutes the only solicitation. A written Combined /Synopsis solicitation on an SF1449 will not be issued. The solicitation number is N6264518Q0042. The solicitation is issued as a request for quotes (RFQ). Provisions and clauses in effect through Federal Acquisition Circular 2005-98 are incorporated. It is the contractor's responsibility to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: http://acquisition.gov/far and http://www.acq.osd.mil/dpap/sitemap.html. The NAICS code is 511210, with a small business size of $38.5 mil. Only one qualified vendor is able to accommodate the Government's need, and has already submitted a quote. This is not a solicitation for quotes. The Naval Medical Logistics Command intends on awarding a single contract as a result of this solicitation. The Naval Medical Logistics Command will award to T-System, Inc. As they are the only source capable of providing the government's needs as stated below: STATEMENT OF REQUIREMENTS GENERAL REQUIREMENTS The requirement is for software licensing renewals and software upgrades for two (2) information systems, data management, and emergency care ECRI for Naval Medical Center (NMCCL) Camp Lejeune and Naval Medical Center (NMCP) Portsmouth. The vendor shall provide software upgrades and software license renewals for the two (2) existing T-Systems, Emergency Department Information Systems (EDIS) installed in NMC Camp Lejeune and NMC Portsmouth, respectively. If the software upgrades precipitate any need for upgrading system hardware components, the vendor shall provide all necessary hardware components. The proposed solution shall include a data migration service, to transfer all patient data from an older database located on a server with a Windows R2 Server 2008 operating system (i.e. 2008/2008) to a database on a server with a newer operating system (i.e. Windows R2 Server 2012/2014). The patient data migration service shall include validation and testing of the servers and operating systems. In addition, the vendor shall provide the required software licensing and maintenance for a period of performance from 09 September 2018 to 08 September 2019, with four (4) subsequent one-year option periods. The vendor shall be capable of providing on-site installation and implementation of software and hardware upgrades, as well as remote technical support twenty four (24) hours a day, seven (7) days a week. As necessary, the vendor shall provide training on system upgrades. Vendor shall be an Original Equipment Manufacturer (OEM) authorized software contractor for the proposed equipment/system such that OEM warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. Based on the above information, the only technically acceptable system is provided by T-System, Inc. LIABILITY The contractor shall be liable for any loss or damage during shipping of Hardware units to each Medical Center. ADMINISTRATIVE INFORMATION The point of contact for administrative concerns for this order at Naval Medical Logistics Command, 693 Neiman Street, Fort Detrick, MD 21702 is Curtis E. Cardoza, 301-619-3020, curtis.e.cardoza.civ@mail.mil. CONTRACTOR CHECK-IN/CHECK-OUT The contractor shall contact Richard Pearson, Naval Medical Center Camp Lejeune, and Jesus Saenz, Naval Medical Center Portsmouth to coordinate delivery and installation of the hardware updates. LABOR All compensation for labor is included in the contract price. PARTS/SUPPLIES QUALITY All parts and materials are included in contract price. DELIVERIES ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1 Each UPDATED HARDWARE FFP FOR NMC CAMP LEJEUNE FOB: Destination Deliver on or before 09 Sept 2018. MILSTRIP: N6264518RCES071 PURCHASE REQUEST NUMBER: N6264518RCES071 ADDITIONAL MARKINGS: ATTN: RICHARD PEARSON; TP3; N68093-8170-E071 PSC CD: 6515 NET AMT ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0002 1 Each MIGRATION FEES FFP FOR NMC CAMP LEJEUNE FOB: Destination Deliver on or before 09 Sept 2018. MILSTRIP: N6264518RCES071 PURCHASE REQUEST NUMBER: N6264518RCES071 ADDITIONAL MARKINGS: ATTN: RICHARD PEARSON; TP3; N68093-8170-E071 PSC CD: 6515 NET AMT ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0003 1 Each LICENSE FEES FFP FOR CAMP LEJEUNE - BASE PLUS 4 OPTIONS FOB: Destination Deliver on or before 09 Sept 2018. MILSTRIP: N6264518RCES071 PURCHASE REQUEST NUMBER: N6264518RCES071 ADDITIONAL MARKINGS: ATTN: RICHARD PEARSON; TP3; N68093-8170-E071 PSC CD: 6515 NET AMT ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0004 1 Each MAINTENANCE FEES FFP FOR NMC CAMP LEJEUNE - BASE PLUS 4 OPTIONS FOB: Destination Deliver on or before 09 Sept 2018. MILSTRIP: N6264518RCES071 PURCHASE REQUEST NUMBER: N6264518RCES071 ADDITIONAL MARKINGS: ATTN: RICHARD PEARSON; TP3; N68093-8170-E071 PSC CD: 6515 NET AMT ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0005 1 Each ONSITE-INSTALLATION OF APPLICATION FFP FOR NMC CAMP LEJEUNE FOB: Destination Deliver on or before 09 Sept 2018. MILSTRIP: N6264518RCES071 PURCHASE REQUEST NUMBER: N6264518RCES071 ADDITIONAL MARKINGS: ATTN: RICHARD PEARSON; TP3; N68093-8170-E071 PSC CD: 6515 NET AMT ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0006 1 Each UPDATED HARDWARE FFP FOR NMC PORTSMOUTH FOB: Destination Deliver on or before 09 Sept 2018. MILSTRIP: N6264518RCES071 PURCHASE REQUEST NUMBER: N6264518RCES071 ADDITIONAL MARKINGS: ATTN: JESUS SAENZ; TP3; N00183-8170-E071; N00183-18M027 PSC CD: 6515 NET AMT ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0007 1 Each MIGRATION FEES FFP FOR NMC PORTSMOUTH FOB: Destination Deliver on or before 09 Sept 2018. MILSTRIP: N6264518RCES071 PURCHASE REQUEST NUMBER: N6264518RCES071 ADDITIONAL MARKINGS: ATTN: JESUS SAENZ; TP3; N00183-8170-E071; N00183-18M027 PSC CD: 6515 NET AMT ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0008 1 Each LICENSE FEES FFP FOR NMC PORTSMOUTH; BASE PLUS 4 OPTIONS FOB: Destination Deliver on or before 09 Sept 2018. MILSTRIP: N6264518RCES071 PURCHASE REQUEST NUMBER: N6264518RCES071 ADDITIONAL MARKINGS: ATTN: JESUS SAENZ; TP3; N00183-8170-E071; N00183-18M027 PSC CD: 6515 NET AMT ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0009 1 Each MAINTENANCE FEES FFP FOR NMC PORTSMOUTH; BASE PLUS 4 OPTIONS FOB: Destination Deliver on or before 09 Sept 2018. MILSTRIP: N6264518RCES071 PURCHASE REQUEST NUMBER: N6264518RCES071 ADDITIONAL MARKINGS: ATTN: JESUS SAENZ; TP3; N00183-8170-E071; N00183-18M027 PSC CD: 6515 NET AMT ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0010 1 Each ONSITE-INSTALLATION OF APPLICATION FFP FOR NMC PORTSMOUTH FOB: Destination Deliver on or before 09 Sept 2018. MILSTRIP: N6264518RCES071 PURCHASE REQUEST NUMBER: N6264518RCES071 ADDITIONAL MARKINGS: ATTN: JESUS SAENZ; TP3; N00183-8170-E071; N00183-18M027 PSC CD: 6515 NET AMT Naval Medical Center Camp Lejeune and Naval Medical Center Portsmouth and T-Systems will coordinate a delivery date and time. Shipping shall be FOB Destination to: Naval Medical Center Camp Lejeune and Naval Medical Center Portsmouth. DELIVERY ADDRESS Naval Medical Center Camp Lejeune, ATTN: Richard Pearson Richard.e.pearson8.civ@mail.mil 100 Brewster Blvd Camp Lejeune, NC 28547 Naval Medical Center Portsmouth, ATTN: Jesus Saenz jesus.m.saenz10.civ@mail.mil 620 John Paul Jones Circle Portsmouth, VA 23708 INSTRUCTIONS TO OFFERORS Technical Quote The technical quote shall clearly indicate, with sufficient details, the vendor's capability to meet ALL of the requirements as stated above in the General requirements. Price Offerors shall provide a Price on the quote that includes installation. Quote Submission Quotes can be submitted via email to curtis.e.cardoza.civ@mail.mil by NLT 10:00am EST 17 August 2018 and must contain FAR Provision 52.209-11. Other Administrative Instructions Offerors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov ; provide DUNS number; Cage Code and TIN. BASIS OF AWARD Award will be based on the specified Software and Hardware upgrade as stated in the General requirements. FAR and DFARS Provisions & Clauses: FAR 52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights FAR 52.204-7, System for Award Management FAR 52.204-13, System for Award Management Maintenance FAR 52.212-1, Instructions to Offerors---Commercial Items, FAR 52.212-3 ALT I, Offeror Representations and Certifications-Commercial Items; FAR 52.212-4, Contract Terms and Conditions---Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items. In compliance with said clause, the following FAR clauses apply: FAR 52.203-6, Restrictions on Subcontractor Sales to the Government FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards FAR 52.209-6, protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment FAR 52.219-4, Notice of Price Evaluation Preference for HUB Zone Small Business Concerns FAR 52.219-8, Utilization of Small Business Concerns; FAR 52.219-9 Small Business Subcontracting Plan FAR 52.219-28, Post-Award Small Business Program Representation FAR 52.222-3, Convict Labor; FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies FAR 52.222-21, Prohibition of Segregated Facilities FAR 52.222-26, Equal Opportunity FAR 52.222-35, Equal Opportunity for Veterans FAR 52.222-36, Equal Opportunity for Workers with disabilities FAR 52.222-37, Employment Reports on Veterans FAR 52.223-15, Energy Efficiency in Energy-Consuming Products FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving FAR 52.225-13 Restrictions on Certain Foreign Purchases FAR 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003) (31 U.S.C. 3332 ). FAR 52.216-19, Order Limitations FAR 52.216-22, Indefinite Quantity FAR 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran - Representation and Certifications FAR 52.232-39, Unenforceability of Unauthorized Obligations FAR 52.233-4, Applicable Law for Breach of Contract Claim FAR 52.242-15, Stop Work Order FAR 52.247-34, F.O.B. Destination DFARS 252.203-7003, Agency Office of the Inspector General DFARS 252.216-7006, Ordering DFARS 252.225-7001, Buy American Act and Balance of Payment Program; DFARS 252.225-7012, Preference for Certain Domestic Commodities DFARS 252.225-7021, Trade Agreements; DFARS 252.227-7015, Technical Data-Commercial Items; DFARS 252.232-7003, Electronic Submission of Payment Requests; DFARS 252.243-7002, Requests for Equitable Adjustment; DFARS 252.247-7024, Notification of Transportation of Supplies by Sea. DFARS 252.225-7000, Buy American Act-Balance of Payments Program Certificate; DFARS 252.225-7035, Buy American Act--North American Free Trade Agreement Implementation Act- Balance of Hexavalent Chromium 252.243-7001, Pricing of Contract Modifications DEC (1991) FAR Provision 52.209-11 : Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016) (a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that-- (1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or (2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government. (b) The Offeror represents that- (1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and (2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months. CONTRACTOR SUPPORT NOTICE: NAVY USE OF SUPPORT CONTRACTOR FOR CONTRACT CLOSEOUT FUNCTIONS: Naval Medical Logistics Command uses two private contractors in support of the contract closeout process. Those companies are Contracting Resources Group (CRG) of Federal Hill, MD, doing business under the authority of the Small Business Administration's 8(a) program, and the Ability One Program, doing business under the authority of the Javits-Wagner O'Day Act (41 U.S.C. § 47). The contract closeout process includes activities such as processing deobligation modifications, obtaining contractor and requiring activity concurrence, preparing the DD-Form 1594 (Contract Completion Statement), and preparing closed files for archiving. Support contractors may perform additional administrative duties, including filing and processing simple administrative modifications. Performing these functions require the contractor employees to have access to the contract file. Therefore, information you provide to the Government or information already in the possession of the Government may be viewed by these support contractors in the course of performing contract close-out functions. The information that may be made available to the contractor may include pricing and technical proposals and performance information. NMLC has signed Non-Disclosure Agreements with each support contractor employee and has required both contractors to provide a Conflict of interest Mitigation Plan to ensure these employees are firewalled from all business development activity. By submission of a proposal in response to this solicitation, the offeror and its subcontractors consent to access of their business sensitive/confidential or proprietary data by the Government's support contractor personnel in order to perform close out services. Health Insurance Portability and Accountability Act (HIPAA) The contractor shall comply with the HIPAA Act of 1996 (Public Law 104-191) requirements, specifically the administrative simplification provisions of the law and the associated rules and regulations published by the Secretary, Health and Human Services (HHS). This includes the Standards for Electronic Transactions, the Standards for Privacy of Individually Identifiable Health Information and the Security Standards. Business Associate Agreement In accordance with DoD 6025.18-R "Department of Defense Health Information Privacy Regulation" the Contractor does not meet the definition of Business Associate. Therefore, a Business Associate Agreement is not required to comply with both the Health Insurance Portability and Accountability Act (HIPAA) Privacy and Security regulations. This clause serves as that agreement whereby the Contractor agrees to abide by all applicable HIPAA Privacy and Security requirements regarding health information as defined in this clause, and DoD 6025.18-R and DoD 8580.02-R, as amended. Additional requirements will be addressed when implemented. •1. Definitions. As used in this clause generally refer to the Code of Federal Regulations (CFR) definition unless a more specific provision exists in DODI 6025.18-R. Individual has the same meaning as the term ''individual'' in 45 CFR 164.501 and 164.103 and shall include a person who qualifies as a personal representative in accordance with 45 CFR 164.502(g). Privacy Rule means the Standards for Privacy of Individually Identifiable Health Information at 45 CFR part 160 and part 164, subparts A and E. Protected Health Information has the same meaning as the term protected health information'' in 45 CFR 164.501, limited to the information created or received by The Contractor from or on behalf of The Government. Electronic Protected Health Information has the same meaning as the term "electronic protected health information" in 45 CFR 160.103. Required by Law has the same meaning as the term ''required by law'' in 45 CFR 164.501 and 164.103. Secretary means the Secretary of the Department of Health and Human Services or his/her designee. Security Rule means the Health Insurance Reform: Security Standards at 45 CFR part 160, 162 and part 164, subpart C. Terms used, but not otherwise defined, in this Clause shall have the same meaning as those terms in 45 CFR 160.103, 164.501 and 164.304. •2. The Contractor shall not use or further disclose Protected Health Information other than as permitted or required by the Contract or as Required by Law. •3. The Contractor shall use appropriate safeguards to prevent use or disclosure of the Protected Health Information other than as provided for by this Contract. •4. The Contractor shall use administrative, physical, and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of the electronic protected health information that it creates, receives, maintains, or transmits in the execution of this Contract. •5. The Contractor shall mitigate, to the extent practicable, any harmful effect that is known to the Contractor of a use or disclosure of Protected Health Information by the Contractor in violation of the requirements of this Contract. •6. The Contractor shall report to the Government any security incident involving protected health information of which it becomes aware. •7. The Contractor shall report to the Government any use or disclosure of the Protected Health Information not provided for by this Contract of which the Contractor becomes aware of. •8. The Contractor shall ensure that any agent, including a subcontractor, to whom it provides Protected Health Information received from, or created or received by the Contractor on behalf of the Government, agrees to the same restrictions and conditions that apply through this Contract to the Contractor with respect to such information. •9. The Contractor shall ensure that any agent, including a subcontractor, to whom it provides electronic Protected Health Information, agrees to implement reasonable and appropriate safeguards to protect it. •10. The Contractor shall provide access, at the request of the Government, and in the time and manner designated by the Government to Protected Health Information in a Designated Record Set, to the Government or, as directed by the Government, to an Individual in order to meet the requirements under 45 CFR 164.524. •11. The Contractor shall make any amendment(s) to Protected Health Information in a Designated Record Set that the Government directs or agrees to pursuant to 45 CFR 164.526 at the request of the Government or an Individual, and in the time and manner designated by the Government. •12. The Contractor shall make internal practices, books, and records relating to the use and disclosure of Protected Health Information received from, or created or received by the Contractor on behalf of, the Government, available to the Government, or at the request of the Government to the Secretary, in a time and manner designated by the Government or the Secretary, for purposes of the Secretary determining the Government's compliance with the Privacy Rule. •13. The Contractor shall document such disclosures of Protected Health Information and information related to such disclosures as would be required for the Government to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with 45 CFR 164.528. •14. The Contractor shall provide to the Government or an Individual, in time and manner designated by the Government, information collected in accordance with this Clause of the Contract, to permit the Government to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with 45 CFR 164.528. General Use and Disclosure Provisions Except as otherwise limited in this Clause, the Contractor may use or disclose Protected Health Information on behalf of, or to provide services to, the Government for treatment, payment, or healthcare operations purposes, in accordance with the specific use and disclosure provisions below, if such use or disclosure of Protected Health Information would not violate the Privacy Rule, the Security Rule, DoD 6025.18-R or DoD 8580.02-R if done by the Government. Specific Use and Disclosure Provisions •1. Except as otherwise limited in this Clause, the Contractor may use Protected Health Information for the proper management and administration of the Contractor or to carry out the legal responsibilities of the Contractor. •2. Except as otherwise limited in this Clause, the Contractor may disclose Protected Health Information for the proper management and administration of the Contractor, provided that disclosures are required by law, or the Contractor obtains reasonable assurances from the person to whom the information is disclosed that it will remain confidential and used or further disclosed only as required by law or for the purpose for which it was disclosed to the person, and the person notifies the Contractor of any instances of which it is aware in which the confidentiality of the information has been breached. •3. Except as otherwise limited in this Clause, the Contractor may use Protected Health Information to provide Data Aggregation services to the Government as permitted by 45 CFR 164.504(e)(2)(i)(B). •4. Contractor may use Protected Health Information to report violations of law to appropriate Federal and State authorities, consistent with 45 CFR 164.502(j)(1). Obligations of the Government Provisions for the Government to Inform the Contractor of Privacy Practices and Restrictions •(a) Upon request the Government shall provide the Contractor with the notice of privacy practices that the Government produces in accordance with 45 CFR 164.520, as well as any changes to such notice. •(b) The Government shall provide the Contractor with any changes in, or revocation of, permission by Individual to use or disclose Protected Health Information, if such changes affect the Contractor's permitted or required uses and disclosures. •(c) The Government shall notify the Contractor of any restriction to the use or disclosure of Protected Health Information that the Government has agreed to in accordance with 45 CFR 164.522. Permissible Requests by the Government The Government shall not request the Contractor to use or disclose Protected Health Information in any manner that would not be permissible under the Privacy Rule if done by the Government, except for providing Data Aggregation services to the Government and for management and administrative activities of the Contractor as otherwise permitted by this clause.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/DON/BUMED/N62645/N6264518Q0042/listing.html)
Place of Performance: Address: Naval Medical Center Camp Lejeune & Naval Medical Center Portsmouth, Camp Lejeune, North Carolina, 28547, United States; Zip Code: 28547
Record: SN05039211-W 20180817/180815231538-f81b04ab8ddc4bae9e5c26b568d0274b (fbodaily.com)
Source: FedBizOpps Link to This Notice
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65 -- T-System, Maintenance & Upgrades