Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 26, 2018 FBO #6120
DOCUMENT

Z -- Chiller Plant Maintenance Contract 541-18-2-5746-0320 - Attachment

Notice Date

8/24/2018
 

Notice Type

Attachment
 

NAICS

238220 — Plumbing, Heating, and Air-Conditioning Contractors
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office (NCO) 10;6150 Oak Tree Blvd., Suite 300;Independence OH 44131
 

ZIP Code

44131
 

Solicitation Number

36C25018Q9225
 

Response Due

4/27/2018
 

Archive Date

6/26/2018
 

Point of Contact

Harvey J. McGowan
 

Small Business Set-Aside

N/A
 

Description

FedBizOpps Combined Synopsis/Solicitation Notice * * * * * * * CLASSIFICATION CODE SUBJECT CONTRACTING OFFICE'S ZIP-CODE SOLICITATION NUMBER RESPONSE DATE (MM-DD-YYYY) ARCHIVE DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS SET-ASIDE NAICS CODE CONTRACTING OFFICE ADDRESS POINT OF CONTACT (POC Information Automatically Filled from User Profile Unless Entered) DESCRIPTION * See Attachment AGENCY'S URL URL DESCRIPTION AGENCY CONTACT'S EMAIL ADDRESS EMAIL DESCRIPTION ADDRESS POSTAL CODE COUNTRY ADDITIONAL INFORMATION GENERAL INFORMATION PLACE OF PERFORMANCE * = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 Z Chiller Plant Maintenance Contract 44131 36C25018Q9225 09-04-2018 60 N 14 238220 Department of Veterans Affairs Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300 Independence OH 44131 Harvey J. McGowan harvey.mcgowan@va.gov Louis Stokes Cleveland VA Medical Center 10701 East Blvd. Cleveland, OH 44106-1702 VA250-13-R-0622 Page 26 of 59 Page 1 of Page 16 of 26 VA250-13-R-0622 Page 2 of 57 Page 1 of COMBINED SYNOPSIS/SOLICITATION This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This is a Service Disable Veterans Owned Small Business (SDVOSB) Set Aside. This announcement constitutes the only Solicitation; quotes are being requested and a written Solicitation will not be issued. Solicitation number 36C25018Q9225_1 is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-51. Interested contractors may contact Harvey J. McGowan, via email and should be sent to harvey.mcgowan@va.gov. To receive a government award, the offeror must be currently registered in System for Award Management (SAM) at www.sam.gov. Offerors are encouraged to go to the SAM database and start the registration process as soon as possible to avoid possible delays should the contractor be selected as a prospective awardee. NAICS and Set-aside: The NAICS is 238220 and the small business size standard is $15M. Any firm that is not considered a Service Disabled Veteran Owned Small Business (SDVOSB) under this NAICS code should not submit a response to this notice. *To receive consideration as a SDVOSB, the firm must be registered and verified in the VIP database at www.vip.vetbiz.gov at the time of submitting quote and at the time of award of contract. Unverified SDVOSB s will not be considered and will not be evaluated. Description of Services: The VHA NCO 1O Louis Stokes Cleveland VA Medical Center serving Northeast Ohio, Engineering services requires the following services: The LSCVAMC is seeking to chiller plant maintenance services that can meet or exceed our required specifications. Anticipated contract will be a firm fix price contract with a base period with four (4) option years. Confidentiality of Information In accordance with FAR 52.227-14(b), the contractor shall guarantee strict confidentiality of the information/data that it is provided by the Government during the performance of the contract. The Government has determined that the information/data that the Contractor will be provided during the performance of the contract is of a sensitive nature and cannot be disclosed in any manner. The Contractor, in whole or in part, can only make disclosure of the information/data, after the Contractor receives prior written approval from the Contracting Officer. Whenever the Contractor is uncertain about the proper handling of information/data under the contract, the Contractor shall obtain a written determination from the Contracting Officer. Interested firms responding to this combined synopsis, their quotes must adhere to the following: 1. Technical Statement. (a) Demonstrating relevant experience, skills and ability to fulfill the Government's requirements for the above. The quote in its technical statement should contain enough sufficient detail for the Government to make an informed decision regarding your capabilities; however, the statement should not exceed 10 pages. (b) The technical statement must identify the responder's business type and size. (c) The technical statement must provide company name and address, point of contact, phone/fax/email and NAICS Code(s). (d) All quotes/technical statements must be submitted electronically no later than 4:00pm eastern standard time on Tuesday, September 4, 2018 to CO Harvey McGowan, harvey.mcgowan@va.gov. 2. Contract Title. Chiller Plant maintenance contract. 3. Background. This contact is necessary to maintain the equipment necessary to cool the Medical Center for the health and safety of our patients and employees. 4. Scope. Vendor shall supply all labor and equipment to perform maintenance and repair as scheduled and needed to the chiller plant chillers and auxiliary equipment located at Louis Stokes VA Medical Center. 5. Specific Tasks. See equipment list and maintenance description below. 5.1 Task 1 PART ONE - CENTRIFUGAL CHILLERS NUMBER MODEL TONS/OUTPUT CH-I TRANE CVHF128NA 1,200 4160V CH-2 TRANE CVHF128NA 1,200 4160V CH-3 TRANE CVHF128NA 1,200 4160V CH-4 TRANE CVHF1280 1,200 480V CH-5 TRANE CVHF13DFA 1,200 480V STARTERS FOR CHILLERS 1 THRU 3 CUTLER HAMMER CVSF0108 NMG610C N/A 4160V PART TWO - AUTOMATION & CONTROLS Maintenance of the Trane Building Automation Systems for the center. Includes all operated valves, programming panels, BCU s, Tracer Output/Input panels and work stations associated with Energy Center equipment and operations. Vendor/Contractor will supply (4) four new Trane Tracer capable PC work stations including 32 HD monitors with all associated hardware, software, UPS back-ups and licensing to efficiently and effectively monitor/operate the Chiller Plant and all associated equipment. (3) units will be in the Energy Center (1 in conference room, 1 in operators control room and 1 in Chiller Plant Supervisors office) and (1) unit will be in the Boiler Plant operators control room. Vendor/Contractor will provide and install any new operational software with latest revisions over the course of the contract. Initial (4) units will be included in Base year submittal. Unit maintenance and repair/replacement of PC s, Monitors, UPS s and associated equipment will be the liability of the vendor/contractor over the duration of the contract with no additional cost to the LSVAMC. PART THREE CHILL WATER/TOWER WATER PUMPS AND DRIVES NUMBER MODEL SERVICE CWP-I WEINMAN 444TT CHILLED WATER 2400GPM 150HP CWP-2 WEINMAN 444TT CHILLED WATER 2400GPM 150HP CWP-3 WEINMAN 444TT CHILLED WATER 2400GPM 150HP CWP-4 WEINMAN 444TT CHILLED WATER 2400GPM 150HP CWP-5 PACO 444TT CHILLED WATER 2400GPM 150HP CWP-6 PACO 444TT CHILLED WATER 2400GPM 150HP VFD CWP-1 DANFOSS/GRAHAM VLT6000H190 CHILLED WATER 480V VFD CWP-2 DANFOSS/GRAHAM VLT6000H190 CHILLED WATER 480V VFD CWP-3 DANFOSS/GRAHAM VLT6000H190 CHILLED WATER 480V VFD CWP-4 HONEYWELL SMART VFD HVFDSD3C1500G100 CHILLED WATER 480V VFD CWP-5 EATON CFX9000 CHILLED WATER 480V VFD CWP-6 EATON SVX9000 CHILLED WATER 480V TWP-I WEINMAN 12L2 TOWER WATER 3600GPM 100HP TWP-2 WEINMAN 12102 TOWER WATER 3600GPM 100HP TWP-3 WEINMAN 12L2 TOWER WATER 3600GPM 100HP TWP-4 WEINMAN 12L2 TOWER WATER 3600GPM 100HP TWP-5 PACO KP8012-56 TOWER WATER 3600GPM 100HP TWP-6 PACO 8012 TOWER WATER 3600GPM 100HP VFD-TWP-1 DANFOSS/GRAHAM MCD3075 TOWER WATER 480V VFD-TWP-2 DANFOSS/GRAHAM MCD3075 TOWER WATER 480V VFD-TWP-3 DANFOSS/GRAHAM MCD3075 TOWER WATER 480V VFD-TWP-4 EATON SVX9000 TOWER WATER 480V VFD-TWP-5 EATON CFX9000 TOWER PUMP 480V VFD-TWP-6 EATON SVX9000 TOWER PUMP 480V PART FOUR - COOLING TOWERS/COOLING TOWER FAN DRIVES/SEMI-ANNUAL TOWER CLEANING AND DISINFECTION NUMBER MODEL TONS MOTOR CT-I EVAPCO REP 224-018 1200TONS 2CELLS CT-2 EVAPCO REP 224-018 1200TONS 2CELLS CT-3 EVAPCO REP 224-018 1200TONS 2CELLS CT-4 EVAPCO REP224-118 1200TONS 2CELLS CT-5 EVAPCO AT224-118 1200TONS 2CELLS VFD-CT-I DANFOSS/GRAHAM VLT6000 COOLING TOWER FANS 2 @ 30 EA 60HZ VFD-CT-2 DANFOSS/GRAHAM VLT6000 COOLING TOWER FANS 2 @ 30 EA 60HZ VFD-CT-3 DANFOSS/GRAHAM VLT6000 COOLING TOWER FANS 2@30EA 60HZ VFD-CT-4B VFD-CT4A EATON HONEYWELL CFX9000 NXS0300A1001 COOLING TOWER FANS 1 1 30HZ 30HZ VFD-CT-5 EATON SVX9000 FANS 2 60HZ Semi-Annual cooling tower cleaning and disinfection: To be completed in early Spring (March/April) and late Fall (October/November) General Disinfection & Clean Process - The following highlights the general approach for clean and disinfection of cooling water systems. Certain modifications may be required depending on system access, design, operation, or the like. All stages in the clean and disinfection process shall require assistance from the Customer such as the operation engineer who is familiar with the system. Stage I: Pre-Clean Disinfection for the destruction of biofilms and pathogens _ All cooling tower fans must be shut OFF, and all recirculation pumps must be ON. _ The system is disinfected using an oxidizing biocide such as chlorine or an equivalent chemistry. _ A bio dispersant may also be added to help remove organic deposits and enhance disinfection. Stage II: Mechanical Cleaning for surface sanitation and removal of deposits _ Each system cell and/or sump is isolated and drained for mechanical cleaning. _ Each system cell is pressure washed from top to bottom, internal and external, as is reasonably accessible to remove deposits. _ Exceptional care is taken to remove deposits without damaging the fill pack. _ Deposits, including the sump if included in the scope, are removed for disposal. The Customer shall assist with disposal in the appropriate dumpsters or equivalent. Stage III: Post-Clean Disinfection for the destruction of dislodged biofilms and pathogens _ All cooling tower fans must be shut OFF, and all recirculation pumps must be ON. _ The system is disinfected using an oxidizing biocide such as chlorine or an equivalent chemistry. _ The full water treatment program must be immediately resumed following the disinfection step to re-passivate system metallurgy. Stage IV: Documentation and Certification _ The cleaning and disinfection service is documented with a service report with photos and a certificate for a record of due diligence. Documentation supports a site risk reduction program for control of Legionella in cooling water systems PART FIVE ROTARY CHILLERS AND AUXILLARY EQUIPMENT (Process System) QUANTITY DESCRIPTION MODEL MANUFACTURER TYPE 2 CHILLERS 1,2 RTWD250F TRANE DUAL COMPRESSOR 134A 2 CHILLED WATER PUMPS EJMM2531T BALDOR 25HP 2 CONDENSER PUMPS EJMM1531T BALDOR 15HP 4 PUMP VFD S 1,2,3,4 TR200 TRANE 2 DRY-COOLER CONDENSERS REPCM-ACC KRAMER 8 FANS EACH QUANITY DESCRIPTION MODEL LOCATION 1 TRANE TRACER AUTOMATION SYSTEM MISC. PROCESS CHILLER PERIOD OF PERFORMANCE Request is for a base year and four (4) pre-priced renewable one (I) year options. Base Year: October 1, 2018 September 30, 2019 Option Year l: October 1, 2019-September 30, 2020 Option Year 2: October l, 2020-September 30, 2021 Option Year 3: October I, 2021-September 30, 2022 Option Year 4: October 1, 2022-September 30, 2023 4. PRICE/COST SCHEDULE BASE YEAR October 1, 2018-September 30, 2019 QTY EST 0001 Annual maintenance of centrifugal/rotary chillers (see 5.1. l) 1 Job 0002 Monthly maintenance of centrifugal/rotary chillers (see 5. 1.2) 12 Job 0003 Seasonal start-up of centrifugal/rotary chillers (see 5.1.3) 1 Job 0004 Semi-annual analysis service for centrifugal/rotary chillers (see 5.1.4) 2 Job 0005 Semi-annual cooling tower cleaning and disinfection (see part 4) 2 Job 0006 Operator training for Centrifugal/rotary chillers (see 5.1.5) 128 Hour 0007 Semi-annual maintenance on tracer automation equipment (see 5.2.2) 2 Job 0008 Operator training for tracer automation equipment (see 5.2.3) 8 Hour 0009 Monthly maintenance for Chill-water/Tower/Condenser-water pumps (see 5.3.1) 10 Job 0010 Seasonal start-up for Chill-water/Tower/Condenser-water pumps (see 5.3.2) 1 Job 0011 Monthly maintenance for cooling towers/fluid coolers (see 4.4. l) 9 Job 0012 Seasonal start-up for cooling towers/fluid coolers (see 4.4.2) 1 Job 0013 Annual maintenance for all variable frequency drives (see 5.5.1) 1 Job 0014 Emergency Service outside of regularly scheduled maintenance (See 6.0.2) 150 Max. Hour 0015 (4) four new Trane Tracer capable PC work stations including 32 HD monitors with all associated hardware, software, UPS back-ups and licensing to efficiently and effectively monitor/operate the Chiller Plant and all associated equipment. 4 EA Total price OPTION YEAR ONE October 1, 2019-September 30, 2020 QTY EST Total Cost 1001 Annual maintenance of centrifugal/rotary chillers (see 5.1.1) 1 Job 1002 Monthly maintenance of centrifugal/rotary chillers (see 5. 1.2) 12 1003 Seasonal start-up of centrifugal/rotary chillers (see 5.1.3) 1 Job 1004 Semi-annual analysis service for centrifugal/rotary chillers (see 5.1.4) 2 Job 1005 Semi-annual cooling tower cleaning and disinfection (see part 4) 2 Job 1006 Operator training for centrifugal chillers (see 5.1.5) 128 Hour 1007 Semi-annual maintenance on tracer automation equipment (see 5.2.2) 2 Job 1008 Operator training for tracer automation equipment (see 5.2.3) 8 Hour 1009 Monthly maintenance for Chill-water/Tower/Condenser-water pumps (see 5.3.1) 10 Job 1010 Seasonal start-up for Chill-water/Tower/Condenser-water pumps (see 5.3.2) 1 Job 1011 Monthly maintenance for cooling towers/fluid coolers (see 4.4.1) 9 Job 1012 Seasonal start-up for cooling towers/fluid coolers (see 4.4.2) 1 Job 1013 Annual maintenance for all variable frequency drives (see 5.5.1) 1 Job 1014 Emergency Service outside of regularly scheduled maintenance (see 6.0.2) 150 Max. Hour Total price OPTION YEAR TWO October 1, 2020-September 30, 2021 EST 2001 Annual maintenance of centrifugal/rotary chillers (see 5.1.1) 1 Job 2002 Monthly maintenance of centrifugal/rotary chillers (see 5. 1.2) 12 Job 2003 Seasonal start-up of centrifugal/rotary chillers (see 5.1.3) 1 Job 2004 Semi-annual analysis service for centrifugal/rotary chillers (see 5.1.4) 2 Job 2005 Semi-annual cooling tower cleaning and disinfection (see part 4) 2 2006 Operator training for centrifugal chillers (see 5.1.5) 128 Hour 2007 Semi-annual maintenance on tracer automation equipment (see 5.2.2) 2 Job 2008 Operator training for tracer automation equipment (see 5.2-3) 8 Hour 2009 Monthly maintenance for Chill-water/Tower/Condenser-water pumps (see 5.3.1) 10 Job 2010 Seasonal start-up for Chill-water/Tower/Condenser-water pumps (see 5.3.2) 1 Job 2011 Monthly maintenance for cooling towers/fluid coolers (see 4.4.1) 9 Job 2012 Seasonal start-up for cooling towers fluid coolers (see 4.4.2) 1 Job 2013 Annual maintenance for all variable frequency drives (see 5.5 1) 1 Job 2014 Emergency Service outside of regularly scheduled maintenance (see 6.0.2) 150 Max. Hour Total price OPTION YEAR THREE October 1, 2021-September 30, 2022 CLIN QTY EST 3001 Annual maintenance of centrifugal/rotary chillers (see 5.1. l) 1 Job 3002 Monthly maintenance of centrifugal chillers (see 5.1.2) 12 Job 3003 Seasonal start-up of centrifugal/rotary chillers (see 5.1.3) 1 Job 3004 Semi-annual analysis service for centrifugal/rotary chillers (see 5.1.4) 2 Job 3005 Semi-annual cooling tower cleaning and disinfection (see part 4) 2 Job 3006 Operator training for centrifugal/rotary chillers (see 5.1.5) 128 Hour 3007 Semi-annual maintenance on tracer automation equipment (see 5.2.2) 2 Job 3008 Operator training for tracer automation equipment (see 5.2.3) 8 Hour 3009 Monthly maintenance for Chill-water/Tower/Condenser-water pumps (see 5.3.1) 10 Job 3010 Seasonal start-up for Chill-water/Tower/Condenser-water (see 5.3.2) 1 Job 3011 Monthly maintenance for cooling towers fluid coolers (see 4.4.1) 9 Job 3012 Seasonal start-up for cooling towers/fluid coolers (see 4.4.2) 1 Job 3013 Annual maintenance for all variable frequency drives (see 5.5.1) 1 Job 3014 Emergency Service outside of regularly scheduled maintenance (See 6.0.2) 150 Max. Hour Total price OPTION YEAR FOUR October 1, 2022-September 30, 2023 CLIN QTY EST 4001 Annual maintenance of centrifugal/rotary chillers (see 5.1. l) 1 Job 4002 Monthly maintenance of centrifugal rotary chillers (see 5.1.2) 12 Job 4003 Seasonal start-up of centrifugal/rotary chillers (see 5.1.3) 1 Job 4004 Semi-annual analysis service for centrifugal/rotary chillers (see 5.1.4) 2 Job 4005 Semi-annual cooling tower cleaning and disinfection (see part 4) 2 Job 4006 Operator training for centrifugal/rotary chillers (see 5.1.5) 128 Hour 4007 Semi-annual maintenance on tracer automation equipment (see 5.2.2) 2 Job 4008 Operator training for tracer automation equipment (see 5.2.3) 8 Hour 4009 Monthly maintenance for Chill-water/Tower/Condenser-water pumps (see 5.3.1) 10 Job 4010 Seasonal start-up for Chill-water/Tower/Condenser-water pumps (see 5.3.2) 1 Job 4011 Monthly maintenance for cooling towers/fluid coolers (see 3.4. l) 9 Job 4012 Seasonal start-up for cooling towers/fluid coolers (see 3.4.2) 1 Job 4013 Annual maintenance for all variable frequency drives (see 5.5.1) 1 Job 4014 Emergency Service outside of regularly scheduled maintenance (see 6.0.2) 150 Max. Hour Total price Total Contract Price 5.1 REQUIREMENTS FOR CENTRIFUGAL CHILLERS AND ROTARY CHILLERS (PART 1) 5.1.1 ANNUAL MAINTENANCE: Once a year, thorough preventative maintenance will be performed, including the following: Furnish oil filters and gaskets as required. Pressure test as required using system pressure. Repair any leaks. Provide refrigerant leak report to owner as required by EPA guidelines. Detailed inspection of purge system and thorough cleaning of purge compressor, purge oil separator, purge drum. Detailed inspection of purge system to include control circuit diagnostics, purge tank checkout and water removal, replace filter drier cores and clean the air-cooled condenser, if applicable. Check condition of contacts for wear, pitting, etc. Check and calibrate safety controls, including all transmitters, flow meters, and all other monitoring devices. Meg compressor motor and oil pump. Cheek main starters and perform recommended testing (this includes all the chillers). Check main starters and tighten all starter terminals and check contacts for wear, Check overloads. Tighten motor terminals and control panel terminals. Clean oil strainer, replace filter and gasket where required. Tighten oil heater leads. Check operation of vane positioned. Take oil sample and have analyzed for acid, moisture and wear metals content. Oil sample and analysis for wear metals, acid content moisture. Change oil when so indicated by oil analysis unless done on annual schedule. Provide yearly recommended maintenance on refrigerant monitor along with calibration test, if applicable. Report any noted deficiencies. 5.1.2 MONTHLY MAINTENANCE: Monthly inspections to be made during the operating season, to include the following: Adjust operating and safety controls. Record settings. Complete operating log of temperatures, pressures and voltages. Change oil in purge vacuum pumps when required. Check operation of purge system. Check operation of control circuit. Check operation of lubricant system including oil pump and oil pressure regulator. Check operation of motor and starter. Check customers log with operator, discuss operation of the machine generally. Report to operator any uncorrected deficiencies noted. Make operating log of temperatures, pressures, voltages and amperages, etc. Check and adjust operating and safety controls. Check operation of oil reservoir sump heater. Check oil level and add as required. Check operation of control circuit. Check operating log with operator, discuss operation of the machine generally. Check operation of motor and starter. 5.1.3 SEASONAL START UP: Contractor will advise regarding the start of the month. Page 1 of Page 17 of 26 Page 1 of Test motor (Meg). Start machine-check controls and calibrate. Complete operating log and record settings monthly. Check refrigerant and oil levels. Check purge operation. Check starter operation, voltage and current. Set up operating log with operator, instruct and advise troubleshooting techniques. 5.1.4 ANALYSIS SERVICES: Various diagnostic tests are to be performed depending on equipment duty and type. Reports with interpretation and recommendations are to be included. Oil sample and analysis for wear metals, acid content and moisture. Samples to be taken two (2) times per year. Refrigerant analysis for acid and moisture content (as required). 5.1.5 ANNUAL OPERATOR TRAINING: Training of operators or building engineers on the equipment covered, if required. 8 hours of training per year for every boiler plant employee, up to 16 employees. Any un-utilized training costs will be reimbursed. COR will notify contractor when training is needed. 5. 1.6 WRITTEN REPORTS-Provided to customer representative following each regular inspection or emergency call. 5.2 REQUIREMENTS FOR TRACER AUTOMATION EQUIPMENT MAIN PLANT AND PROCESS CHILLER PLANT (PART TWO) 5.2.1 DESCRIPTION: Contractor will provide full service coverage for regular systematic maintenance and parts, materials and labor for repairs, including all software support, including defects in materials or manufacture or due to normal wear and tear. Scheduled maintenance includes diagnosis of system performance, inspection, cleaning, and adjustment, and other procedures as required by Trane specifications according to system use and configuration. 5.2.2 SEMI-ANNUAL PREVENTITIVE MAINTENANCE Master Station Check operating environment and clean console. Check and clean the central processing unit and record input voltage. If necessitated by operational difficulties, run system diagnostics. Contractor will keep the Summit VA250-13-R-0622 Page 28 of 59 Page 1 of Page 20 of 26 Page 20 of 26 Page 2 of 57 Page 1 of Tracer software updated with the most current version at no cost. Clean and maintain BCU modules in both the Penthouse and Ambulatory Care. CRT's and Printers Check and clean. System Backup Perform a complete system backup. Remote Stations and Field Hardware Verify regulated power assembly and battery voltages, adjust as required. Inspect cabinet is at earth ground potential. Verify proper system electrical ground isolation. Inspect interconnecting cables and electrical connections. Via terminal exercise controlled devices with manual command functions and verify proper response of connected field hardware, Check for alarms and overrides. Note specific alarm and override conditions for review with owner personnel. Clean external surfaces of the panel enclosure and associated field equipment units. Review system performance with Medical Centers designated contact. Discuss specific parameter changes implemented as required. Inspect interior surfaces and components of the panel enclosure and associated field equipment. Insure all mounted devices add plug in components are securely in place. Evaluate binary and analog points for proper operation and reporting. Perform a general performance review of all points. Check individual critical points. Determine new or revised calibration coefficients as required. Record any parameter values which are different than those shown on program listing. 5.2.3 TRAINING: The contractor will provide up to eight (8) hours of Tracer Summit on-site customer training, if requested. COR will notify contractor when training is needed 5.2.4 WRITTEN REPORTS-Provided to customer representative following each regular inspection or emergency call. 5.3 REQUIREMENTS FOR ALL CHILL-WATER, TOWER/CONDENSER WATER PUMPS (PART THREE) 5.3.1 MONTHLY MAINTENANCE: Monthly inspections to be made during the operating season, to include the following: Lubricate pump bearings per manufacturer's recommendations. Lubricate motor bearings per manufacturer's recommendations. Check suction and discharge pressures. Check packing or mechanical seal and adjust as necessary. Check motor voltage and amperage. 5.3.2 SEASONAL START-UP Clean pump strainers. Lubricate pump bearings per manufacturer's recommendations. Lubricate motor bearings per manufacturer' s recommendations. Tighten all nuts and bolts. Check motor mounts and vibration pads. Visually check pump alignment and coupling. Check motor operating conditions. Inspect electrical connections and contractors, Check mechanical seals or pump packing. Operate pumps and check efficiency WRITTEN REPORTS- Provided to customer representative following each regular inspection or emergency call. 5.4 REQUIREMENTS FOR COOLING TOWERS/FLUID COOLERS (PART FOUR) 5.4.1 MONTHLY MAINTENANCE: Monthly inspections to be made during the operating season, to include the following: Inspect fan, motor and belts. Check oil level and add oil if needed. Check intake strainer on cooling towers. Check operating conditions. Adjust as required. 5.4.2 SEASONAL START-UP/SHUTDOWN Clean debris from platform and surrounding area. Clean water sump and check condition. Check make-up valve operation and adjust accordingly Check and clean bleed off line and overflow. Clean tower strainers. Check condition of tower spray nozzles and eliminators. Check sump heaters and thermostats for calibration and operation. Check and adjust fan belts, as necessary. Check for leaks. Lubricate fan and motor bearings per manufacturer's recommendation. Check amperage on motors. Inspect electrical connections, contractors, relays and operating/safety controls. Page 1 of Page 21 of 26 Page 1 of WRITTEN REPORTS- Provided to customer representative following each regular inspection or emergency call. 5.5 REQUIREMENTS FOR ADJUSTABLE OR VARIABLE FREQUENCY DRIVES (COVERED IN PARTS THREE, FOUR AND FIVE) 5.5.1 ANNUAL MAINTENANCE: Once a year a thorough preventative maintenance schedule will be performed including the following: Remove all debris, dust or residue material from the drive enclosure. Clean printed circuit boards with an approved cleaner or small brush. Inspect for any loose plugs or ribbon cables. Inspect for any damaged or missing items. Look for any overheated or charred components. Look for discolored components, smudges or smoke residue. Tighten all connections. Inspect cooling fans for proper operation and change filters quarterly. Check continuity of all control circuit fuses. Perform diode test of the diode bridges. Perform continuity check of Debus and bus caps. Perform diode test of transistors. Check and record AC line voltage. Check and record motor output lead voltage for balanced supply. Check and record Debus voltage. Compare data with previous test to expose degradation of components. Page 1 of Page 1 of Page 1 of 5.6 Hours of Operation Normal business hours are from 7:00 a.m. to 3:30 p.m. Monday through Friday, excluding federal holidays. Following are the 10 holidays observed by the Federal Government: VA250-13-R-0622 Page 26 of 59 Page 1 of Page 1 of Page 22 of 26 VA250-13-R-0622 Page 2 of 57 Page 1 of Page 1 of New Year's Day Dr. Martin Luther King Jr. Day President's Day Memorial Day Independence Day Veteran's Day Labor Day Thanksgiving Day Columbus Day Christmas Day Any other day designated by the President of the United States to be a national holiday. When a holiday falls on Sunday, the following Monday will be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday will be observed as the legal holiday. 6.0 CONTRACTOR RESPONSIBILITY 6.0.1 The equipment covered under this contract is the total responsibility of the Contractor. This includes labor (scheduled and emergency) and all parts. 6.0.2 LSCDVAMC shall be considered a priority customer; Contractor will respond to a service call with two (2) hours. 6.0.3 It shall be the responsibility of the Contractor to inspect and report to the Customer any malfunctions and defects within thirty (30) days after effective date. If equipment cannot be operated within this 30-day period due to seasonal conditions or other factors beyond our control, the period for initial inspection will be extended to 30 days after the equipment can be operated and checked, if applicable. 6.0.4 It shall be the responsibility of the contractor to make recommendations to assist the customer in restoring the equipment to proper operating condition. 6.0.5 It is the responsibility of the contractor to become fully informed as to the nature and extent of the work required and its relation to any other work in the area including the operation of the medical center. 6.0.6 Contractor shall attend a mandatory meeting after award with the Chief, Engineering Service or his designee prior to the beginning of any work. The required meeting shall be coordinated by the Contracting Officer and shall be scheduled and conducted within 10 calendar days after Notice to Proceed. This meeting is to inform the contractor of the nature, extent and intent of this contract and for the contractor to present the following documentation; Material Safety Data Sheets (MSDS) for any products the contractor may use in the performance of this contract. List of personnel; name only, including the job site supervisor and his/her phone number. 6.0.7 Contractor shall be responsible for any damages caused by his/her employees and shall repair all damaged systems/equipment immediately at no additional cost to the VA. 6.0.8 Water and electrical power will be provided by the VA at no cost to the contractor. All connections to this water and/or electrical power must be approved by the COR prior to any connections being made. 6.0.9 The contractor shall be responsible for placing barricades in appropriate location to protect the well-being and safety of patients, visitors, and staff. These barricades shall be removed by the contractor when work is completed or at the end ofthe workday. 6.0.10 Contractor shall be responsible for keeping the work site clean, neat and orderly, ensuring that there are no unnecessary cables, hoses, ladders, or other equipment left in an appropriate location that could interfere with the operation of the medical center or be a cause of risk or hazard to patients, visitors, or staff. All equipment shall be removed from any work site that is located within a pedestrian area daily at the end of the workday. All equipment being used in mechanical rooms or on roofs shall be secured daily but may be left overnight providing that this equipment is not is a position to be at risk or hazard to medical center personnel who may be called in to these areas after hours. Doorways, hallways and aisles shall be kept clear at all times. At no time shall equipment be left unattended, including breaks and lunch. Contractor shall be responsible for providing their own PPE when needed. 6.0.11 Contractor shall report, to the COTR daily, on the progress of the project along with any deficiencies noted. 6. Performance Monitoring COR or his representative shall monitor the job until completion. Solicitation document and incorporated provisions and clauses applicable to this acquisition: 52.252-2 FAR Clauses Incorporated by Reference: 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights; 52.203-99 Prohibition on Contracting With Entities That Require Certain Internal Confidentiality Agreements; 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper; 52.204-7- Central Contractor Registration; 52.204-9 Personal Identity Verification of Contractor Personnel; 52.212-1-Instructions to Offerors Commercial Items; 52.212-4 Contract Terms and Conditions Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items; 52.217-8 Option to Extend Services; 52.219-9, Small Business Subcontracting Plan; 52.219-14 Limitation on Subcontracting; 52.228-5 Insurance-Work on a Government Installation; CL-120 Supplemental Insurance Requirements; 52.232-34, Payment by Electronic Funds Transfer-Other Than Central Contractor Registration; 52.232-40 Providing Accelerated Payments to Small Business Subcontractors; 52.333-3 Protest After Award; VAAR 852.203-70 Commercial Advertising; VAAR 852.203-71 Display of Department of Veterans Affairs Hotline Poster; VAAR 852.215-70 Separate priced line item, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors; VAAR 852.215-71, Evaluation Factor Commitments; VAAR 852.219-9 VA Small Business Subcontracting Plan Minimum Requirements; 001AL-11-15-C Subcontracting Plan Monitoring and Compliance; VAAR 852.219-11 VA Notice of Total Veteran-Owned Small Business Set-Aside; 001AL-11-15-A Limitations on Subcontracting Monitoring and Compliance; VAAR 852.232-72 Electronic Submission of Payment Requests; VAAR 852.233-70 Protest Content/Alternative Dispute Resolution; VAAR 852.233-71 Alternate Protest Procedure; VAAR 852.237-70 Contractor Responsibilities; VAAR 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference; VAAR 852.270-1 Representatives of Contracting Officers. Submitting Quote: Contractor shall submit their quote by completing the attached cost schedule; including any offered discounts; name, address, and telephone number of the vendor; terms of any express warranty; completed copy of 52.212-3 Offerors Representations and Certifications- Commercial Items and 52.209-5 Certification Regarding Responsibility Matters (see 52.209-7 Information Regarding Responsibility Matters). Interested Contractors must submit a copy of any relevant certifications and licenses. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. FAR 52.212-2 Evaluation Commercial Items. The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Lowest Price Technical Acceptance (LPTA). Technical acceptance: Provide a description of your service department ability, on a 24-Hr basis, to respond to any emergency call within 2 hrs. of receipt of the VA notification. Experience: Provide (3) three references of similar maintenance contract for chiller plant maintenance in excess of $100K (Business, Contact Name, Address, Phone Number). Provide (3) three references of similar maintenance contract servicing a third-party Building Automation System (Business, Contact Name, Address, Phone Number) Provide documentation in the form of a résumé of the experience of the Mechanical Pipefitters and Automation Technicians (key personnel) who would be servicing the equipment. Please include company name, point of contact information, purchase order or reference number, and dollar value. Price: Quote for each line item, including but not limited to the requirements listed above. Options. For the purposes of the award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time, and can be exercised in increments of one to six months, but for no more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8." FAR 52.232-19 Availability of Funds for the Next Fiscal Year; Funds are not presently available for performance under this contract beyond 30 September 2017. The Government s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond 30 September 2017, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer. Quotes must be received by 4 o clock pm EST August 27, 2018. All quotes must be submitted by electronic submission in reference to 36C25018Q9225_1 to harvey.mcgowan@va.gov; Quotes received after the Response Date as specified in the solicitation are considered late and may be considered if the action would not unduly delay the acquisition. All questions regarding this solicitation must be submitted to the Contracting Specialist by e-mail only. Any prospective vendor desiring an explanation or interpretation of the solicitation must request it via e-mail to the Contracting Specialist: Harvey J. McGowan (harvey.mcgowan@va.gov) No Later Than: close of business on August 24, 2018.
 

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Document(s)

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File Name: 36C25018Q9225 36C25018Q9225_4.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4559896&FileName=36C25018Q9225-004.docx)

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Record

SN05055460-W 20180826/180824231406-daeffc11de52a6c3b1826108f4767272 (fbodaily.com)
 

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