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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 26, 2018 FBO #6120
DOCUMENT

71 -- Sizewise LTC Beds - Attachment

Notice Date

8/24/2018
 

Notice Type

Attachment
 

NAICS

339113 — Surgical Appliance and Supplies Manufacturing
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 2;James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx NY 10468-3904
 

ZIP Code

10468-3904
 

Solicitation Number

36C24218Q9429
 

Response Due

8/31/2018
 

Archive Date

9/10/2018
 

Point of Contact

John M Norway
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

Attachment 2: Combined Synopsis/Solicitation for Commercial Items Template VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 7 of 7 Original Date: 10/12/17 COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24218Q9429 Posted Date: August 24, 2018 Original Response Date: August 31, 2018 Current Response Date: August 31, 2018 Product or Service Code: 6530 Set Aside (SDVOSB/VOSB): SDVOSB NAICS Code: 339113 Contracting Office Address Department of Veterans Affairs, Network Contracting Office 2, James J. Peters VA Medical Center, 130 West Kingsbridge Road, Bronx, NY 10468-3904 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a Request for Quotation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-103 dated July 26, 2018. The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, with a small business size standard of 750 employees. The VA Northport VAMC is seeking to purchase the Brand-Name Only, Sizewise Long-Term Care (LTC) Hospital Bed System. All interested companies shall provide quotations for the following: Supplies 1 Sizewise Evolution Bed with Integrated RSS 35" X 82" 60 EA 2 Sizewise Expandable Beds 39"/42"/48" X 82" 5 EA 3 Sizewise Low Boy Bed 35" X 82" 12 EA 4 Mocha Color Option for 77 BEDS. 850 lb. capacity, full-electric, bed hi/low (9.0" low/ 30" high)- Head Up/Down, Foot Up/Down, Trendelenburg/Reverse Trendelenburg, Independent Lock-Out feature and bed controls at Foot and Hand Control, High-Impact Head/Foot Boards and Side Rails, 1 Floor Safety Mat, Foot Lock-Out Controls, CPR Release. 77 EA 5 Patient Single Pole 12 EA 6 Under Bed Lighting for 77 Beds 77 EA 7 EVO Patient Assist Trapeze Mounts 65 EA Place of Performance Address: Northport VAMC 79 Middleville Road Northport, NY Postal Code: 11768 Country: UNITED STATES Award shall be made to the quoter whose quotation is the lowest price technically acceptable (LPTA). The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items [OCT 2015] FAR 52.212-3, Offerors Representations and Certifications Commercial Items [OCT 2014] Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items [MAY 2015] FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders [NOV 2015] All quoters shall submit the following: quote, verification of updated online FAR 52.212-3 Offerors Representations and Certifications Commercial items. All quotations shall be sent to the Contract Specialist, John Norway, at John.Norway@va.gov by the posted closing date. This is an open-market, brand-name only SDVOSB Set-Aside combined synopsis / solicitation for products as listed under the paragraph titled Supplies above.    The government intends to award a purchase order from this combined synopsis / solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoter shall list exception(s) and rationale for the exception(s). Submission shall be received not later than August 31, 2018 at John.Norway@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). All quotes will be forwarded via email. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, John Norway, at John.Norway@va.gov. Point of Contact John Norway, work phone number (914) 737-4400 ext. 20152 DEPARTMENT OF VETERANS AFFAIRS Justification and Approval (J&A) For Other Than Full and Open Competition (>SAT) Contracting Activity: Department of Veterans Affairs, VISN 02, Northport Medical Center; Network Contracting Office 2, 800 Poly Place, Brooklyn, NY 11209. Requisition Number: 632-18-3-3086-0309 to purchase Sizewise LLC, Long Term Care (LTC) Hospital Bed System. Nature and/or Description of the Action Being Processed: This request is for the purchase of Sizewise LLC, brand name only, LTC Hospital Bed System. This is a commercial item and specifically FAR 13.501 Special Documentation Requirements applies, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2. Description of Supplies/Services Required to Meet the Agency s Needs: This brand name only, only one responsible source, justification requirement is based on Northport s decision to standardize medical bed and specialty mattress systems currently utilized in facility (in use on unit since February 2013) to maintain the highest possible standards of care insuring that care givers can provide consistent protocols when they consistently use the same safe patient handling features. Due to specialized coloring of the bed systems, meeting the directive of creating a home like feel in the facility and features of the bed frames and the specialty mattress systems incorporating five modes of therapy: LAL, Alternate, Alternate w/LAL, Immersion, and Immersion with LAL. In accordance with FAR 8.405-6(a)(B) only one source can provide the supplies at the level of quality required because the supplies are highly specialized. The Sizewise LTC hospital bed systems function as a fall prevention safeguard with a deck low of 9 bed exit alarm, scale system with thirty-day patient history, multi-language capable, voice recordable audio alerts, integration with nurse call and head wall system featuring high and low priority alerts, 850lb capacity and the ability for frames to expand from 39 to 42 to 48, and with specialized Mocha Coloring matching facility design standards. Mattress Systems that supply five therapies in one featuring the functions of Immersion Therapy, 1-n-2 Alternation, Static, Immersion with Low Air Loss and 1-n-2 Alternation with Low Air Loss. Top Cover for Redistribution Mattress System featuring EPA Primary Metals Free Designation meeting Executive Order 13514 requirements. Delivery date is eight to ten weeks after release of the contract. Bed Systems: Specialized Cocoa Coloring of Head, Foot and Side rails to match facility design standards 850 lb. Capacity 9 Deck Low Protocol Timer Voice Recordable Alert for Bed Exit Multi-language Capabilities Thirty Day Patient Weight History Three Stage Bed Exit Alarm System Compatible w/ current and future head wall system featuring high and low priority alerts Expandable Deck from 39 to 42 to 48 Statutory Authority Permitting Other than Full and Open Competition: ( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; ( ) (2) Unusual and Compelling Urgency per FAR 6.302-2; ( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3; ( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5; ( ) (6) National Security per FAR 6.302-6; ( ) (7) Public Interest per FAR 6.302-7; ( X) FAR13.5 Simplified Procedures for Certain Commercial Items: The authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. 1901 and it is implemented for restricting competition on this procurement via FAR 13.106-1(b)(2). Demonstration that the Contractor s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The recent, fiscal year 2017acquisition of Sizewise LTC bed system must coordinate with the additional acquisition of this request meeting the design requirements and standardization throughout the facility. This is a highly specialized specialty bed series manufactured by Sizewise, whose technology and design is built for critical fall prevention, reporting and non-restraint features for at-risk patient populations. Specifically, this is an LTC Bed System that functions as a fall prevention safeguard with a deck low of 9 bed exit alarm, scale system with thirty-day patient history, multi language capable, voice recordable audio alerts, integration with nurse call and head wall system featuring high and low priority alerts, 850lb capacity and the ability for frames to expand from  39 to 42 to 48, and with specialized Cocoa Coloring matching facility design standards. This is the rational and explanation to support the cited authority: The facility recently acquired beds and rents the Evolution and LowBoy Beds with these characteristics from the listed source, Sizewise. The Northport VAMC has a requirement to standardize with existing medical bed systems currently utilized in the facility, in order to maintain the highest possible standards of care. Care givers can provide consistent protocols when consistently using the same safe patient handling features. The recent acquisition and rental of bed frames must coordinate with the additional acquisition of this request meeting the design requirements and standardization throughout the facility. Capability of nurse call functions; bed exit and protocol timer is also required to be consistent throughout the caregivers environment of care. The facility must also maintain consistency in operations and training allowing current personnel the ability to effective train new personnel if needed. Limiting confusion with multiple bed systems will maintain safety of both caregiver and patient. Safe Patient Handling protocols state that it is best to continue operations with uniform equipment versus trying to learn multiple systems. In addition, the time required for training VA personnel on a different bed system will not be necessary. These are the highly specialized items only available against the Sizewise LTC bed system: 850 lb. Safe Working Load 7.5  and 9 Deck Low Position   Deck Height of 30.75 Bed can transport a patient in any high or low position. Bed Deck Width 35 and expandable option from 39" to 42" to 48" Deck length 82 Open architecture based platform to accommodate a wide array of specialty mattress systems and patient needs. Caregiver Lockout Controls Nurse Call Interface Patient Hand Pendent with a Dual Pendent Option One touch Cardio Chair Positioning One touch CPR and Manual CPR Release One touch Trendelenburg and Reverse Trendelenburg Under Bed Lighting Side Rails must be fully removable and accommodate one, two, three, four or no rail configurations meeting CLC requirements for side rails as restraints. Seizure Pads for head/foot board and side rails required Mocha Bed Color Option meeting VHA DIRECTIVE 1140.11 UNIFORM GERIATRICS & EXTENDED CARE SERVICES IN VA MEDICAL CENTERS Home Like Feel Requirement VA Homelike Feel Directive Integrated 3 Stage bed exit alarm with three sensitivity settings, five different audible alarm tones, Voice recordable alarm feature, Nurse call interface notifies nurses station when alarm triggers Integrated bed scale weighs patient in bed, Weights read in lb. and kg., automatically weighs patient daily, stores scrolling 30-day weight history. A-Frame and Single Pole Trapeze options Integrated battery backup Room Environment controls for television, lighting and nurse call. High and Low Priority Alerts via 37 PIN configuration (integration with head wall system) Protocol Timer programmable intervals of 1, 2 or 4 hours audible tone on unit, nurse call interface notifies nurses station when triggered. 120V Power Outlet Foot End (Multi-Port Configuration Desirable) Bed System is Evacusled Compatible In addition, the VA is looking to meet the requirements set forth by Executive Order 13514 and GEMS (Green Environmental Management Systems) by making acquisitions of products that are Environmentally Sustainable. Part of this requirement is to reduce the Heavy Metals found in medical products. Any Other Facts Supporting the Use of Other than Full and Open Competition: Northport VAMC seeks to attain consistency in use of one style of hospital bed system. If a new style of equipment was brought into the facility additional training to teach personnel how to use it would be needed. Confusion could cause a safety issue and it is best to continue the standard equipment from one source with the same type operation versus trying to learn multiple operations. In addition, the time required for training VA personnel on a different bed system will not be necessary. This results in a cost savings from not having productivity/time expended on additional training. Due to the requirements for a Home Like Feel and the specialized color matched design of the bed frames, in the VA Community Living Environment, the Northport VAMC s Community Living Center must have a timely procurement of bed frames to satisfy the needs of current Veteran patient population.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/36C24218Q9429/listing.html)
 

Document(s)

Attachment
 

File Name: 36C24218Q9429 36C24218Q9429_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4559104&FileName=36C24218Q9429-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4559104&FileName=36C24218Q9429-001.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN05056120-W 20180826/180824231701-86d39f99013eb7602eccd99161f076df (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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