SOURCES SOUGHT
R -- Source Sought Posting
- Notice Date
- 8/31/2018
- Notice Type
- Sources Sought
- NAICS
- 561621
— Security Systems Services (except Locksmiths)
- Contracting Office
- U.S. DOE/NETL Morgantown Campus 3610 Collins Ferry Road PO Box 880 Morgantown WV 26507-0880 US
- ZIP Code
- 00000
- Solicitation Number
- 89243318RAU000002
- Point of Contact
- Lemasters, George M
- Small Business Set-Aside
- N/A
- Description
- Notice Type: Sources Sought The U.S. Department of Energy (DOE), National Energy Technology Laboratory (NETL), is conducting market research to identify interested parties capable of providing Technical, Training, Administrative, Analytical, Inspection and Equipment Support for Office of the Associate Under Secretary for Environment, Health, Safety and Security (AU). This work effort is comprised of technical surveillance countermeasures, tempest, communications security, protected distribution systems and wireless security. THIS IS A SOURCES SOUGHT for information and planning purposes and is not to be construed as a commitment by the Government. This is not a solicitation announcement for proposals and NO CONTRACT will be awarded from this announcement. No reimbursement will be made for any costs associated with providing information in response to this announcement or any follow-up information requests. The information gathered from this notice will be utilized in the Government's determination on contract and business type utilized in the solicitation. The current award is in the 8(a) program and is anticipated this requirement will remain in the 8(a) program. The magnitude of this effort is expected to be $5,000,000 or more per year. The North American Industrial Classification System (NAICS) is provided for use by businesses in determining their appropriate business size in response to this sources sought notice. The NAICS code for this effort is 561621 with a size standard of $20.5 million. For business size definitions please refer to the Small Business Administration's web site at:https://www.sba.gov/sites/default/files/files/Size_Standards_Table.pdf The AU is comprised of the Office of Health and Safety, the Office of Headquarters Security Operations, Office of Corporate Security, and the Office of Security. AU has a broad range of responsibilities in the areas of security policy, security-related technical support, security training, operation of certain facilities, and emergency management. Within AU, the Office of Corporate Security is responsible for the Technical Security and Safeguards against foreign and domestic electronic espionage and terrorism through the Technical Security Program (TSP) in the Office of Technical Security. The TSP comprises the Technical Surveillance Countermeasures (TSCM), Communication Security (COMSEC), Protected Distribution System (PDS), Wireless Security (WiSec) and Emissions Security (TEMPEST) programs. The DOE TSP is the focal point for all program related activities occurring across all DOE facilities. The Contractor shall provide qualified individuals for each related program comprising the TSP. Additionally, the Contractor must provide federally trained personnel (TSCM, TEMPEST and COMSEC) to perform all tasks related to supporting the DOE Technical Security Program for DOE facilities and operations. If requested, the Contractor will provide candidates for entry into the DOE Technical Security training programs including Contractor in-house training and shall ensure that all personnel will meet applicable security clearance requirements and/or eligibility (TS/SCI) and applicable facility clearance requirements. The Contractor will provide Contractor-Acquired-Government-Owned technical surveillance and countermeasures equipment and COMSEC equipment as directed to ensure strict compliance with Technical Security task requirements. In addition, to enhance on-site physical security and safeguard classified activities, the Contractor shall be responsible for Technical Security requirements related to DOE security related construction, upgrades and enhancement projects for on or off-site DOE facilities or other areas of security responsibility. The TSP program is responsible for the acquisition, storage, assignment, distribution, inventory control and accountability of COMSEC material and is also applicable to Cryptographic, Secure Telephone Equipment and other forms of communications protection (i.e. encryption/decryption of voice, data, facsimile and television). The program is responsible for ensuring protection resulting from measures taken to deny unauthorized individuals information derived from intercept and analysis of compromising emanations from crypto-equipment or a classified information system. The program also investigates compromising emanations and ensures the transmission of unencrypted classified information is not compromised. The TSP also provides technical and operational support for secure encryption phone planning, maintenance, facility engineering, integration, installation, management for sensitive and classified information voice and data communication systems and routine maintenance of secure communications encryption equipment through problem solving, diagnostic testing, firmware/software upgrades and hardware repair, replacement or destruction. The TSP is responsible for producing approximately 2,000 deliverables (i.e. reports, analysis, etc.) annually. TEMPEST, COMSEC and PTS Programs are derived from the National Security Doctrine from the Committee on National Security Systems (CNSS) which are incumbent upon all U.S. Federal Agencies that process, transmit, and create, classified information. DOE incorporated all National Policies for these programs into the Technical Security Program Order (DOE O 470.6). The TSP focuses on the following: ¿Policy and planning; ¿COMSEC Central Office of Record; ¿Secure Communications assets and Department-wide support; ¿DOE Headquarters Secure Phone Support; ¿Audits, Inspections, and Reviews with follow-on reporting; ¿DOE-wide training and awareness; ¿Certified Tempest Technical Authority (CTTA); ¿TEMPEST Testing Team; ¿Department-wide telecommunications security support; and Protected Distribution System (PDS). ¿TSCM Operations and Program Support ¿Operational Support to DOE Field Sites and OGA Facilities The Contractor shall provide all personnel, equipment, facilities, materials, and technical expertise to perform the effort, in accordance with DOE Orders. The Contractor shall provide all necessary and required support to adequately support the DOE Technical Security teams to ensure that operations security and operational security requirements are met in support of the Technical Security Programs. The Contractor shall provide all necessary and required support to support all Major Headquarters facilities and operating locations in the Washington, DC Metropolitan Area on a daily basis. Those facilities are comprised of the following: James Forrestal Building 1000 Independence Avenue, SW Washington, DC 20585 L ™Enfant Plaza North, SW Office Building 955 L ™Enfant Plaza, SW Washington, DC; 20485 Portals III 1201 Maryland Avenue, SW Washington, DC 20024 DOE Germantown Building 19901 Germantown Road Germantown, MD 20874 and Cloverleaf Building 20400 Century Blvd. Germantown, MD 20874. In addition, the Contractor shall provide all necessary support TSP Program requirements at all DOE facilities located throughout the United States (https://www.energy.gov/maps/doe-national-laboratories ). Performance Objective # 1. The Contractor, in accordance with Federal program management requirements, shall provide personnel and procure/maintains all equipment necessary to perform all DOE Technical Security (TS) program services and duties for the DOE Technical Security Program operations based on National and DOE Technical Security Policies. (1)The Contractor shall provide Federally Technical Security (TSCM and TEMEPEST) trained personnel to perform all technical tasks related to supporting the DOE Technical Security Program and provide Technical Security services for DOE facilities with expediency and expertise. (2) The Contractor shall create, review and update, as approved by the DOE COR, existing and future, TS Operational Plans, policy and guidance for DOE TS Program. (3) The Contractor shall respond as needed to survey findings and programmatic issues with expediency and expertise. (4) The Contractor shall provide all necessary support to the TS teams to ensure that operations security and operational security requirements are met. (5) The Contractor shall validate that all new and existing facilities meet all applicable DOE requirements for the activities being conducted. (6) The Contractor shall detect, deter, isolate, and nullify the technical surveillance operations and vulnerability exploitations targeted against DOE facilities. (7) The Contractor shall use specialized search methodologies to detect the emplacement of technical surveillance systems and technical security (TEMPEST) hazards. (8) The Contractor shall possess detailed knowledge of emplacement techniques and use this knowledge to provide recommendations for modification of facilities to increase the difficulty of unauthorized insertion of a technical surveillance system, increase the probability of discovering insertion attempts or nullify technical security hazards for potential exploitation. (9) The Contractor shall report directly to the Technical Security Program, Certified TEMPEST Technical Authority (CTTA) and/or TS Operations Managers on all operational activities regarding Technical Security services and operations. (10)The Contractor shall submit all formal reports of TS services to the federal program oversight. (11)The Contractor shall maintain all TSP service reports, equipment maintenance records, operational plans, training records, and other correspondence and documentation related to TSP activities. (12)The Contractor shall maintain active DOE TS Technician Certifications. (13)The Contractor shall ensure all TS Technicians maintain proficiency in accordance with the minimum standards set forth in the DOE TSP Order. In concert with the TS Operations Manager or CTTA, identify training needs to ensure the maintenance of knowledge, skills and abilities required for each TS Technician. (14)The Contractor shall establish and document a comprehensive maintenance program for all assigned equipment to ensure that each item is maintained in accordance with manufacturer ™s recommendations. (15)The Contractor shall ensure all TS services are conducted in accordance with the DOE Orders, Manuals and Polices and other National Operational Polices and Doctrine (CNSS). (16)The Contractor shall develop and/or provide for training to maintain certification and enhance proficiency for TSP field personnel for the implementation and administration of the DOE Technical Security Program in accordance with DOE Order 470.6 and relevant National Security Directives, Polices and Guidance ™s. (17)The Contractor shall validate that TS findings are properly addressed. Performance Objective # 2. Since there is not sufficient federal staff to perform certain TSP functions, the Contractor will provide the staff to supplement the federal staff in performance of this contract. The Contractor shall ensure that TS technicians meet the following minimum standards: (1)The Contractor, when requested and as approved by the DOE COR, will provide candidates for entry into the DOE TS training program and TS focused individuals as required. (2) The Contractor will provide training, initial and ongoing, applicable to DOE TSCM activities and in accordance with DOE and National TSCM Training standards, in support of acquiring and/or maintaining DOE TS certifications, the use of new/upgraded equipment, required security and safety training, and various technological advances that require expertise for performance of support to the TS Program. (3) The Contractor shall ensure that all personnel will meet applicable security clearance requirements and/or eligibility (TS/SCI) and applicable facility clearance requirements. (4) The TS technicians shall be capable of performing all TS-related activities, to include working in small enclosed locations; climbing and working at heights; lifting and carrying heavy loads of at least 50 pounds; distinguishing between colors; vision (corrected or uncorrected) of at least 20/40; and hearing (corrected or uncorrected) over the audio frequency range with any loss not to exceed an average of 30 dB, with the loss at any one frequency not greater than 40 dB. (5) The TS technicians shall possess effective oral and written communication skills for presenting formal and informal briefings; coordination and liaison activities; and writing reports, letters, and other documentation. (6) The TS technicians shall possess basic skills and proficiency with electronic test and measurement equipment. (7) Graduation from an approved Federal TSCM and/or course. (8) Possess the necessary security clearances and any special accesses required to permit unescorted access while performing TS activities. (9) Knowledge/experience in Counterintelligence methods, activities and techniques. Performance Objective # 3. The Contractor shall ensure that it provides and maintains TSM equipment to the following minimum standards: (1) The Contractor shall maintain, in accordance with DOE approved property management policies, practices, and procedures, a detailed system to identify, control, maintain, and manage all DOE owned equipment in support of the TS Program which is in care and custody of the Contractor ™s TS program personnel. (2) The Contractor shall assist the DOE in the identification, acquisition, upgrade and maintenance of any new and/or existing equipment or consumable items in support of the DOE TSCM Program. (3) The Contractor shall purchase new equipment including ancillary equipment as required through new TS technology or to replace or enhance the TS equipment capabilities. (4) The Contractor shall maintain all inventories, maintenance schedules and associated documentation for all new and existing TS equipment. DOE Communications Security The Contractor shall provide services and subject matter expertise to the DOE COMSEC and Telecommunications Security in each of the mission support areas including stated program, project activities, tasks and training. Performance Objective # 4. The Contractor shall assist the Office of Technical Security and Senior DOE Management organizations to administer and implement the Telecommunications Security Program by successfully performing the following tasks: (1)The Contractor shall maintain all inventories, maintenance schedules and associated documentation for all new and existing equipment and materials supporting the DOE Communications Security (COMSEC) Program and Central Office of Record. (2) The Contractor shall provide COMSEC support by conducting COMSEC Audits, Inspections, Inquiries and training for tracking over 28,000.00 COMSEC items for DOE. (3)The Contractor shall Tracks all tracers for DOE COMSEC accounts and reports to the National Security Agency. (4)The Contractor shall draft responses for all COMSEC related documents from DOE Laboratory and Field sites. (5)The Contractor shall provide certified personnel for the DOE Key Management Infrastructure (KMI) system, to include personnel certified to operate and maintain the system. (6)The Contractor shall develop and maintain forms to be made available online. The contractor shall maintain databases and systems as required by National Policies and the KMI. (7)Support the DOE Emissions Security (TEMPEST) Program: Provide support in conducting TEMPEST inspections, support for the DOE TEMPEST workshops, conducting TEMPEST threat assessments for DOE facilities and residents, reviewing and drafting deliverable responses for all TEMPEST related documents from DOE Laboratory and Field sites. (8)Support the DOE Protected Transmission Systems (PTS) Program: Provide support in conducting PTS Program Reviews, support for the DOE PTS workshops, conducting PTS assessments for DOE facilities, reviewing and drafting deliverable responses for all PTS related documents from DOE Laboratory and Field sites. (9)TEMPEST and Technical Testing support: Provide testing support for the DOE TEMPEST and PTS program. TEMPEST testing consists of testing classified system for establishing Emanation Radiation TEMPEST Zone, flood zones of transmitter or wireless devices and shielded enclosure facilities. PTS testing will consist of tier 1 or tier 2 testing of classified signal/data lines for DOE classified networks. (10)DOE COMSEC/TEMPEST Education, Training, and Awareness: Provide support in adapting national policy as it pertains to DOE Telecommunications Security. Train and assist DOE Laboratory and Field personnel in DOE Telecommunications requirements via advice and assistant training visits, workshops, outside trainers and providing educational material. (11)Secure Telephone Services. Support DOE HQ for secure phones installation, maintenance and keying. Provide support for DOE HQ secure wireless phones and bulk encryption equipment. DOE TSP Administrative Support The Contractor shall provide administrative support to the TS Program and Operations staff. Support will consist of, but not be limited to, logistic, executive office administration, program management support, research and analytical support. Performance Objective #5. The Contractor, in accordance with Federal program management requirements, shall provide administrative support personnel for procurement, maintenance, logistical support and research of new and existing technical security equipment; provide executive administrative support; program management support; and analytical support necessary to perform all aspect of the DOE Technical Security program services and duties for the DOE Technical Security Program. The Contractor shall ensure that all personnel will meet applicable security clearance requirements and/or eligibility (TS/SCI) and applicable facility clearance requirements. For the TSP mission, Contractor work in this area may include, but is not limited to: (1)Providing or editing a variety of draft written documents, numerical tables, charts, and reports utilizing a personal computer (PC) with varied and advanced functions and one or more types of generic and specialized software; (2)Ensuring documents are in the proper format and that spelling, punctuation, capitalization, classification and grammar are correct; (3)Possessing demonstrated interpersonal communications skills, have experience in managing inter- and intra-office incoming and outgoing correspondence; (4)Possessing demonstrated interpersonal communications skills necessary to interface with Senior Government Agency Official (DOE and OGA) and DOE field personnel; (5)Providing document management activities (i.e., archival document review folder management and file conversion of paper files to electronic files by scanning, quality control inspections, and testing of electronic document retrieval capabilities); (6)Typing documents and assembling correspondence packages, including packages containing classified material; (7)Preparing travel authorizations and vouchers; (8)Maintaining calendars; (9)Dispatching classified and unclassified documents to multiple addressees; (10)Utilizing available department classified commuter networks as needed to include Office of Environment, Health, Safety and Security Classified LAN (CLAN) and NNSA Enterprise Secure Network (ESN) to receive/distribute classified digital file documents; (11)Managing digital document review files to meet DOE records management requirements; (12)Performing quality assurance reviews; e.g., proofreading documents for clarity, effectiveness, and compliance with DOE requirements; (13)Providing administrative and technical support of the TSP Headquarters Security Officer; (14)Providing logistic support for unclassified and classified meetings; (15)Providing escorts of un-cleared personnel in Office of Classification areas as directed by the Government; and, (16)Provide logistical support in procuring equipment and maintenance and will research availability of new and existing technical security equipment. Performance Objective # 6. The Contractor shall assist the Office of Special Operations and Senior DOE Management in the administration and implementation of the DOE Technical Security Program. Contractor work in this area may include, but is not limited to: (1)Providing support as a communication liaison with persons and/or groups (internal and external), speaking for the principal on certain administrative issues; (2)Researching and/or analyzing simple or complex administrative issues. Determining pertinent issues and collects relevant information from a variety of sources. Reviewing information and applies standard analytical techniques. Developing recommendations for process improvement; (3)Serving as a confidential assistant who will be involved in and will have access to various materials relating to confidential human resources matters, i.e., employee ™s personnel, pay and promotions data; (4)Attending confidential or other management meetings which involve discussions and decisions relating to highly sensitive and confidential issues; (5)Ensuring that the proper federal staff and Directors are fully briefed on matters to be considered prior to scheduled events, and obtains relevant background material and other information for use in these proceedings; (6)Staying informed of the current status of work throughout the office and will provide a variety of information to the Director concerning past and present internal procedures and practices, the general nature and history of miscellaneous and recurring items, and the sources from which rapid explanations can be obtained, as required; (7)Assuring that items and actions of special interest are completed in a timely and appropriate manner; (8)Following-up on assignments provided to the assistant by the Director, and as necessary, provides additional information and assures adequate and timely responses; (9)Assisting the Director in the collection and analysis of data and preparation of a variety of briefings, reports, point papers and other documents for use in discussion with staff members, high level officials and other Government agencies. The individual will be required to write the less technical portions for inclusion in these documents; (10)Scheduling meetings as required which will include reserving meeting space, checking availability of participants and arranging for teleconference and/or videoconference capability; (11)Attending staff meetings as required to take notes or is will be briefed on meetings immediately after they take place in order to know what commitments were made and what developments have occurred in matters of concern to the Director and staff; (12)Ensures the agency ™s position with regard to treatment of sensitive subjects are reflected; that replies are consistent with the office commitments, authority, and position; that contents are adequate and prepared in the style and tone preferred by management and that documents meet good standards for readability, logic, and flow and have been properly coordinated. (13)Developing, managing, implementing and maintaining the Time and Attendance (T&A) Tracker Database. The Tracker Database tracks, reports and/or accounts for special T&A accountability (i.e., Law Enforcement Availability Pay (LEAP) hours, comp time, OT, night differential, etc.). T&A reporting is complicated by irregular shift work, LEAP hours reporting, etc.; (14)Serving as the T&A Officer and to ensure reporting is correct and accurate for the Director ™s certification on biweekly submission to payroll. Serves as the liaison between the office and payroll regarding employees leave records; (15)Preparing all travel authorizations along with vouchers for support personnel. Serves as the subject matter expert for the current agency travel system and ensures information is correctly forwarded/inputted into the Foreign Travel Management System (FTMS). Prepares documentation required for official passports and VISAs needed for overseas travel; (16)Managing mail and correspondence operations to ensure orderly flow of mail and written communications within the organization. Coordinates correspondence between the organization, the Executive Secretariat and other internal and outside organizations and department/agencies; and, (17)Preparing and reviewing various communications requiring the signature of the Director and transmittal to internal and external offices and agencies, Congress, private industry, and other organizations to assure that substantive policy and program issues involved are presented correctly and adequately. (18)Providing or editing a variety of draft written documents, numerical tables, charts, and reports utilizing a personal computer (PC) with varied and advanced functions and one or more types of generic and specialized software; Ensuring documents are in the proper format and that spelling, punctuation, capitalization, classification and grammar are correct. Interested concerns are requested to provide the following information in response to this market survey. Respondents are strongly encouraged to specifically address the below questions to better demonstrate their ability to fulfill the requirement verse providing a generic capability statement. 1.Discuss the number of personnel available within the company/team to be employed in performing the requirement. 2.What would be the anticipated difficulties in filling these positions? 3.Provide a chart or other synopsis demonstrating that there are sufficient eligible personnel who can be œQ cleared as well as œQ cleared personnel within the company/team available to staff the requirement and/or the ability of the company/team to recruit sufficient staffing (with required clearances) to perform the requirement. All Contractor personnel performing on-site work associated with this contract must possess, or be able to obtain, a DOE œQ clearance and obtain Sensitive Compartmented Information (SCI) and other accesses as required in the performance of duties supporting various TSP activities. 4.There is consideration being given to an award or fixed fee type contract as the contractual instrument. Would this encourage vendor participation? 5.Provide specific corporate experience in the activities described in the SOW. 6.Identify a possible teaming or subcontracting arrangement to be employed in performing the requirement. 7.Specify whether or not the proposed team includes a mentor/protégé relationship. 8.Specify whether or not the proposed team includes an 8(a) firm. It is recommended that submittals be limited to between ten and twenty pages. All interested parties responding to this market survey must submit their responses via email no later than 4:00 PM Eastern Daylight Time on September 28, 2018 to George.lemasters@netl.doe.gov. Questions relating to this sources sought notice are required to be submitted electronically. For consistency, the respondent is instructed to submit their response in either MS Word (.doc) or Adobe Acrobat (.pdf) format. As indicated previously, this is NOT a solicitation therefore no cost or pricing information should be provided. This is a market survey to identify potential sources capable of performing the effort required. Responses should be limited to the Contractors expression of interest, identification of business size, and demonstration of capabilities/experience based on the list provided. Contracting Office Address: 3610 Collins Ferry Road (MS-I07) P.O. Box 880 Morgantown, WV Point of Contact(s): Brent E. Burns, Contracting Officer, 304-285-5206, brent.burns@netl.doe.gov; George LeMasters Contract Specialist, 304-285-1361, george.lemasters@netl.doe.gov
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