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FBO DAILY - FEDBIZOPPS ISSUE OF NOVEMBER 02, 2018 FBO #6188
DOCUMENT

J -- *** REQUEST FOR INFORMATION ONLY *** Perform Corrective and Preventive Maintenance for (44) Patient Lifts for the VAMC in Cheyenne, WY - Attachment

Notice Date

10/31/2018
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office;NCO 19;1011 Honor Heights Drive;Muskogee, OK 74401
 

ZIP Code

74401
 

Solicitation Number

36C25919Q0032
 

Response Due

11/5/2018
 

Archive Date

1/4/2019
 

Point of Contact

David O'Rourke
 

E-Mail Address

orourke@va.gov<br
 

Small Business Set-Aside

N/A
 

Description

Patient Lifts VA Medical Center Cheyenne, WY 82001 BRIEF SCOPE OF WORK (This is for information only) Project Scope The Cheyenne VA Medical Center has a service requirement for forty-four (44) patient lifts. Patient lifts are assistive devices that allow patients in hospitals and nursing homes and people receiving home health care to be transferred between a bed and a chair or other similar resting places, using electrical or hydraulic power. Sling lifts are used for patients whose mobility is limited. I. WORK TO BE PERFORMED Contractor will provide full service corrective maintenance, repair parts, preventive maintenance inspections, travel, labor and all other incidentals necessary to maintain or restore the patient lifts to operating specifications per manufacturers recommendations located at the Cheyenne VA Medical Center, 2360 East Pershing Blvd, Cheyenne, WY 82001. Contractor will, at no additional charge, provide all documentation of performance, and perform all field modification instructions, and manufacturer recalls, offered by the OEM during the time this agreement is in effect. In-house Biomedical Equipment Support Specialists will provide first look response to all trouble calls and will notify the contractor when services are required. Pursuant to OEM specifications and recommended intervals, contractor will provide planned maintenance on each item of equipment. The preventive maintenance shall consist of a complete check of the equipment, making all necessary adjustments, alignments, cleaning, and calibrations to ensure equipment meets or exceeds the manufacturer s original specifications. PM services will include, but are not be limited to: a. Annual replacement of batteries b. Annual weight testing certification c. Inspection and replacement of patient load-bearing straps. d. Performing remedial, non-emergent maintenance e. Testing and replacing faulty and worn parts or parts likely to become worn or faulty. f. Return the equipment to condition and normal operating modes II. SPECIAL WORK REQUIREMENTS: Hours: Unless previously agreed upon and at no further cost, inspections and maintenance shall be performed during regular work hours for this facility between 8:00 a.m. and 4:30 p.m., Monday through Friday, excluding Federal Holidays. UNDER NO CONDITIONS WILL ANY SERVICE BE PERFORMED OUTSIDE THE SCOPE OF THE AWARDED CONTRACT WITHOUT PRIOR APPROVAL BY THE CONTRACTING OFFICER. Preventative maintenance inspections shall be scheduled with the Biomedical Engineering Department (Biomed), giving a minimum of three (3) business days notice. A preventative maintenance inspection may be combined with an emergency service call only when notice has been given and approval received from the Biomedical Engineering Supervisor. The Contractor must inform Biomed at the time of the inspection that a combined repair action and preventive maintenance inspection is to be performed. All completed repairs will be confirmed and approved by a Biomed representative. The Contractor must indicate on the service/repair ticket the specific action taken, all parts replaced, and the number of hours of labor required. The Contractor must, upon request from Biomed, present for inspection all parts replaced. Failure to provide the service/repair ticket may be cause for delay in payment for services performed. Preventive maintenance reports will include a checklist with results. Any results found to be out of calibration will be reported. Service reports will be sent to the COR electronically. Response time: The contractor must respond by telephone for initial diagnostics within two hours after notification. The contractor shall be on-site to make the repairs within 24 hours of an originating call for emergency service and will restore the equipment to its full performance (OEM-Specifications) within 72 hours of the originating call. Documentation Requirements: Upon award of contract, contractor will provide to the Contracting Officer Representative/Point of Contact COR/POC a written description and itemized checklist of preventive maintenance actions which will be performed on each individual piece of equipment to include electrical safety. Per American Advancement of Medical Instrumentation Copyright AAMI 2013, Documentation of a hospital s medical equipment management program is, in general, necessary to demonstrate compliance with the Joint Commission requirements during the triennial survey and during the Annual Periodic Performance Review. Documentation offers evidence that standards are being met and is nothing less than the foundation of standards compliance. documentation [will] show that the inspection and maintenance strategies used for different equipment minimizes the clinical and physical risks. The Healthcare Technology Management (HTM), otherwise known as Biomed maintains the medical equipment in the hospital and is tasked with assuring that the equipment remains in safe, fully functioning condition. Additionally, HTM is tasked with the risk management associated patient care equipment and certain non-patient care equipment. This [equipment inspection reporting requirement] is in keeping with [Cheyenne VA Medical Center] policies and Joint Commission medical equipment management standards. Reports for any maintenance will include the following at a minimum: a. Name of contractor and field service engineer b. Description of problem/malfunction reported. c. Date and time of the contractor s arrival on station d. To ensure NIST traceability, type, model, and serial number(s) of all test instruments used to perform maintenance will be annotated on report. e. Total time of performance period- start and end time- equipment downtime and hours on-site for service call, excluding travel time. f. Detailed narrative describing the reason for service to include malfunction and remedial actions. g. Complete list of parts replaced and system repaired. h. Date and time equipment was returned to serviceability. i. VA purchase order number(s) covering the call if outside normal working hours and authorized by Contracting Officer. These reports will be provided to the COR/POC within 5 working days of completion of the inspection. Security: Upon arrival at the Medical Center, Contractor will report to VA Police Dispatch Office to sign in and receive a temporary badge. Contractor will notify Biomed that they have arrived on-site. Upon completion of service, the Contractor will return the temporary badge to the Police dispatch office. Infection Control: There is a potential for exposure to bloodborne pathogens or other infectious materials throughout this facility. Contract personnel will wear appropriate Personal Protective Equipment and are informed that Universal Precautions must be used (i.e. hand washing protective aprons, gloves, goggles, etc.). III. CONTRACTOR QUALIFICATIONS Contract personnel will be fully qualified and competent for the equipment which they are servicing. Should additional contracted subject matter experts be required to perform a repair, services rendered are covered within this agreement. The VA will not assume any additional costs without the approval of the contracting officer. Certificates of OEM factory equipment training or a statement of proficiency concerning specific on-the-job equipment repair training signed by the Regional Manager will also be provided to the COR/POC prior to performing any services. IV. EQUIPMENT LIST Units Equipment Manufacturer Serial Number 1 Sara 3000 Arjo Huntleigh STLA0405U120 EE16108         1 HM2500PN Surehand Lift and Care Systems 109957 EE16245         6 Sara Plus Arjo Hospital Equipment SPSW0808U289 EE13140   Sara Plus Arjo Hospital Equipment SPSW0808U296 EE13141   Sara Plus Arjo Hospital Equipment SPSW0808U292 EE13142   Sara Plus Arjo Hospital Equipment SPSW0808U293 EE13143   Sara Plus Arjo Hospital Equipment (Greeley) SPSW0808U290 EE13144   Sara Plus Arjo Hospital Equipment (Ft Collins) SPSW0808U294 EE13145         1 AK62611-US Century Manufacturing 0413071 EE9926         1 Total Lift II Arjo Hospital Equipment 6221 EE10418         1 2500.0000.0003 Surehands Lift and Care Systems 108529 EE11112         1 Alenti Arjo Hospital Equipment 0624654 EE11377         1 Total Lift II Arjo Hospital Equipment 7019 EE11502         1 CDB8153-01 ARJO HOSPITAL EQUIPMENT SEE0731406 EE11909         1 Maximove Arjo Hospital Equipment KMC-02399 EE13729         23 Maxi Sky 600 Arjo Hospital Equipment LD400845173 EE14782   Maxi Sky 600 Arjo Hospital Equipment LD510850730 EE14783   Maxi Sky 600 Arjo Hospital Equipment LD480848929 EE14784   Maxi Sky 600 Arjo Hospital Equipment LD480848929 EE14784   Maxi Sky 600 Arjo Hospital Equipment LD510850682 EE14785   Maxi Sky 600 Arjo Hospital Equipment LD510850683 EE14787   Maxi Sky 600 Arjo Hospital Equipment LD510850728 EE14788   Maxi Sky 600 Arjo Hospital Equipment LD510850684 EE14789   Maxi Sky 600 Arjo Hospital Equipment LD510850727 EE14791   Maxi Sky 600 Arjo Hospital Equipment LD381068801 EE16222   Maxi Sky 600 Arjo Hospital Equipment LD381068800 EE14789   Maxi Sky 600 Arjo Hospital Equipment LD381068804 EE16224   Maxi Sky 600 Arjo Hospital Equipment LD461070944 EE16225   Maxi Sky 600 Arjo Hospital Equipment LD461070893 EE16226   Maxi Sky 600 Arjo Hospital Equipment LD381068796 EE16228   Maxi Sky 600 Arjo Hospital Equipment LD170954575 EE16237   Maxi Sky 600 Arjo Hospital Equipment LD491182113 EE17410   Maxi Sky 600 Arjo Hospital Equipment LD491182267 EE17411   Maxi Sky 600 Arjo Hospital Equipment LD381068800 EE17412   Maxi Sky 600 Arjo Hospital Equipment LD381068800 EE17413   Maxi Sky 600 Arjo Hospital Equipment LD221287066 EE17414   Maxi Sky 600 Arjo Hospital Equipment LD491182289 EE17415   Maxi Sky 600 Arjo Hospital Equipment LD491182290 EE17416         1 Prelude/BBA1254-04 Arjo Hospital Equipment 807001161 EE16247         1 BCA12X14-04 Arjo Hospital Equipment SEE0630207 EE16248         2 Tram Rifton 20130812AB EE19230   Tram Rifton 20130412AB EE19253         2 STA400 Bestcare STA40013050034 EE19264   STA400 Bestcare STA40013120005 EE19790 Location of performance VA Medical Center 2360 East Pershing Blvd. Cheyenne, WY 82001 IMPORTANTR NOTE: This RFI (Request for Information) is for information only; no award will be made from this RFI. Please communicate via e-mail to david.orourke@va.gov by Midnight November 11, 2018 as to your company s ability to perform service per this brief Scope of Work. If interested please provide the following: Please state your company s business size Please provide DUNS number If you have a FSS/GSA contract that includes this service Provide FSS/GSA contract number if applicable
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VARMCCC/VARMCCC/36C25919Q0032/listing.html)
 

Document(s)

Attachment
 

File Name: 36C25919Q0032 36C25919Q0032.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4662921&FileName=36C25919Q0032-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4662921&FileName=36C25919Q0032-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Cheyenne VAMC;2360 East Pershing Blvd.;Cheyenne, WY

Zip Code: 82001
 

Record

SN05138911-W 20181102/181031230455-9131a168a1a09b319e3bfe8b4e9f0223 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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