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FBO DAILY - FEDBIZOPPS ISSUE OF NOVEMBER 09, 2018 FBO #6195
DOCUMENT

C -- Pave Roadways and Parking Project No. 542-19-104 - Attachment

Notice Date: 11/7/2018
Notice Type: Attachment
NAICS: 541330 — Engineering Services
Contracting Office: Department of Veterans Affairs;Network Contracting Office 4;VA Medical Center;1400 Blackhorse Hill Road;Coatesville, PA 19320
ZIP Code: 19320
Solicitation Number: 36C24419R0019
Response Due: 12/7/2018
Archive Date: 2/5/2019
Point of Contact: Elizabeth Morin
Small Business Set-Aside: Service-Disabled Veteran-Owned Small Business
Description: Page 8 of 8 ACQUISITION INFORMATION: The VA Medical Center (CVAMC) in Coatesville, PA is seeking professional Architect and Engineering (A&E) services for Project No. 542-19-104, Pave Roadways & Parking. This announcement is being issued in accordance with the Selection of Architects and Engineering firms (Public Law 92-582) and implemented in the Federal Acquisitions Regulations (FAR) Part 36. Architectural and Engineering (A&E) firms permitted by law to practice the professions of architecture or engineering are requested to send two copies of an SF 330 (8/2016 Edition) and CD from qualified and eligible firms classified as 100% SERVICE DISABLED VETERAN OWNED SMALL BUSINESS CONCERNS. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work. This is not a Request for Proposal and an award will not be made with this announcement. This announcement is a request for SF 330s from qualified firms that meet the professional and set aside requirements listed in this announcement. GENERAL SCOPE OF WORK: The consultant shall provide all architectural and engineering services as defined to accomplish complete contract drawings, specifications, technical reports and cost estimates for the scope of work. Scope of Work: This project includes all necessary work to renovate all asphalt paved roadway and parking surfaces of the Coatesville Veterans Affairs Medical Center (VAMC) campus in accordance with Department of Veterans Affairs (VA) requirements (namely the Site Development Design Manual -February 2013) and Technical Information Library (https://www.cfm.va.gov/til/spec.asp), industry standards and all applicable code requirements. The scope of work includes but is not limited to: Providing architect and engineer (hereafter referred to as A/E) design drawings and specifications in the assessment of all paved roadways and parking areas throughout the Coatesville VAMC campus All concrete curb adjacent to all asphalt roadways and parking areas on campus Evaluate and design, based on new study recommendations and any recent pre-existing studies as applicable (Soil Erosion and Sediment Control Report -2018, Post Construction Stormwater Management Report -2018) all associated storm-water drainage and the existing inlets and grating with consideration of erosion and sediment control and various landscaping features affecting storm-water dispersion e.g. swales Assessment of the storm-water collection boxes and the affiliated piping Any underground utility locating that may be necessary due to modification of the storm-water collection boxes and the affiliated piping Assessment of all necessary roadway and parking area paint A/E shall verify Coatesville VAMC existing drawings prior to design work The Following Investigative Work shall also be included Within the Scope of this Project: Perform a Code analysis to insure that the applicable Codes are being applied. Provide any civil, structural, erosion control, electrical and mechanical investigative work necessary for properly designed and coordinated systems and elements. Prepare any measured drawings and specifications of existing systems or facility required to insure the accuracy of your design. VAMC Coatesville photo ID badges are required to be worn by all consultant personnel during all project site visits. Other: Complete review and analysis of contractor's project cost proposals. The consultant shall check Government furnished and/or the Construction Contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor atory reports, field test data and review the color, texture and suitability of materials for conformity with the design concept and construction documents. The consultant shall recommend approval, disapproval, or other suitable disposition. A/E shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the consultant shall, through the Contracting Officer's Representative (COR), request the Contractor to submit related components of a system before acting on a single component. The consultant may be required to hold joint reviews with the VA technical staff on complicated system submittals. The consultant shall notify the COR in writing of any and all deviations from the requirements of the construction documents that he has found in the Construction Contractor's submittals. Such responsibility shall be carried out with reasonable promptness as to cause no delay. Construction period site visits as required. Include eleven (11) site visits, four (4) hours each for budget purposes. (A&E shall include the price for additional site visits should they be desired.) Reproduction costs - The cost of reproducing contract documents (drawings and specifications) and delivery to the VA Contracting Officer. Specifications should be spiral-bound (as made by GPC) with a clear plastic front cover and a back cover. Infection Control: The "Pre-Construction Risk Assessment (PCRA)" shall be completed and incorporated into the final construction documents. The consultant shall update all AutoCAD Drawings to reflect as-built conditions, based upon mark-ups provided by the Contractor. The consultant shall provide to the COR a complete set of Mylar as-built drawings and compact disks (CD) of electronic contract documents as described in Article III, CONSTRUCTION PERIOD SERVICE REQUIREMENTS. Drawing Requirements: Submitted drawings must be completed in accordance with VA Design and Construction Procedures. Media submission CD compact disk requirements include: Drawings in AutoCAD 2014 format: font selection limited to "Bold.SHX" and "ROMANS.SHX", menu must be set to "ACAD.MNU" and drawing must be layered and named in accordance with approved VA layering guidelines. II. TIME SCHEDULE REVIEW AND SUBMITTAL REQUIREMENTS: This article specifies documents and contents required to be submitted by the consultant to the Department of Veterans Affairs (VA) for each scheduled review, and the due dates for each submission. Available reference materials pertinent to the design and submittal requirements are indicated in Article IV, AVAILABLE REFERENCE MATERIALS. Submissions must be complete in accordance with this attachment and all referenced materials. COR acceptance of each submission is required before proceeding to the next submission. The consultant shall complete the design within 150 days. Conceptual Design The purpose of this phase is to provide successful architectural programming for the renovation area, to determine a clear plan and direction for further development. Coordinate interviews and meetings with affected user groups and engineering staff as required for successful programming. Conceptual design options must be provided to the VA, taking into account user requirements and available building and site conditions and infrastructure, and the construction budget. Provide documentation to the CO/COR as required to fully communicate the design options. Aspects which must be addressed include, but are not limited to: Site Cost estimating Schedule and phasing Sustainability Utilities Physical security Completed conceptual design documents are due 60 days after Notice to Proceed. This submission will be reviewed and a review meeting with the consultant will be held within 15 days after submission receipt. 50% Construction Documents Review The objective of this submission is to provide the VA with project documents in sufficient detail to evaluate the design, its adherence to the project scope and the consultant s ability to interpret the design criteria and prepare biddable documents. Provide complete sets of documents as outlined and in quantities as required. Submissions shall be FedEx or other overnight delivery service to the addresses provided. 50% construction documents are due 80 days after Notice to Proceed. 95% Construction Documents Review The objective of this submission is to provide the VA with construction documents which are substantially and technically complete, in the proper format, biddable, constructible, coordinated between all disciplines and adhering to the project scope for final review by the VA. Provide complete sets of documents as outlined and in quantities as required. Submissions shall be FedEx or other overnight delivery service to the addresses provided. 95% construction documents are due 105 days after Notice to Proceed. 100% Construction Documents Review The objective of this submission is to for the VA to verify that all previous comments have been properly addressed prior to issuance of final bid documents. (This submission may be waived by the VA if the 95% submission is substantially and technically complete and the VA has confidence that the remaining comments will be effectively addressed by the consultant for the final construction documents submission.) Provide complete sets of documents as outlined and in quantities as required by the table below. Submissions shall be FedEx or other overnight delivery service to the addresses provided. 100% construction documents are due 130 days after Notice to Proceed. Final Submission of Construction Documents Provide complete sets of documents as outlined and in quantities as required. Submissions shall be FedEx or other overnight delivery service to the addresses provided. Final construction documents are due 10 days after the 100% (or 95% if applicable) design review meeting. III. CONSTRUCTION PERIOD SERVICE REQUIREMENTS. Review of Contractor's Cost Proposal: Review and evaluate cost proposals submitted by selected construction contractor(s) prior to contract award when requested by the Contracting Officer. The consultant shall provide written analysis of the cost proposal(s), specifically citing areas of excess cost (labor, materials, etc.) or omission of key requirements of the contract. The consultant should reference and compare costs for items as listed in the consultant 's final cost estimate. Review of Submittals: The consultant shall review all submittals (material submittals, shop drawings and test reports (if required), etc.) and return them to the Contracting Officer's Representative (COR) within 10 working days or as otherwise required by the Contract. Review of Change Order Requests and Requests for Information (RFI): The consultant shall respond promptly to all Change Order Requests and Requests for Information as required by the Contract. Site Visits: The consultant shall provide up to eleven (11) site visits; four (4) hours each, Construction Phase site visits including the final inspection when requested by the COR. (Please include price for additional site visits should they be desired by the COR). Written meeting minutes and recommendations shall be provided to the VA by the COB (Close of Business) on the following workday. E-mail copies of digital photographs from site visits when requested by the COR. "As-Built" Document Requirements: Drawings: The consultant shall update all AutoCAD Drawings to reflect as-built conditions, based upon mark-ups provided by the Contractor. The consultant shall provide a complete set of Full Size as-built drawings and two compact disks (CD) to the COR, each containing a complete set of as-built drawings in Adobe PDF format and a copy of all of the AutoCAD as-built files with "xrefs" bound and consultant title block information erased per consultant requirements. Specifications: The consultant shall update the complete set of specifications to reflect all changes issued. The consultant shall provide two compact disks (CD) to the COR, each containing this complete set of the final specifications in Adobe PDF format. IV. AVAILABLE REFERENCE MATERIALS: Prints of the station site, utility drawings and building floor plans may or may not be available. The accuracies of these drawings are not guaranteed and shall be used only for general information. Actual conditions must be field verified by the consultant. Consultant Submission Instructions for Minor and NRM Construction Program: Program Guide PG-18-15 Volume C, November 2008 available on-line at http://www.cfm.va.gov/til/aeDesSubReq.asp. Otherwise, navigate as follows: Office of Construction and Facility Management Web Site (http://www.cfm.va.gov/) Tech Info Library (from menu on right side of web page) " Consultant Submission Rqmts" link under "TIL Quick Links" heading in the middle of the web page "Volume C - Minor and NRM Projects" link under "Design Submission Instructions (PG-18-15)" Additionally, the consultant Submission Instructions for Major New Facilities, Additions, & Renovations: Program Guide PG-18-15 Volume B, October 2010 revised August 1, 2013, has good information regarding the levels of documentation suitable for each submission. It is available on-line from the same web page. Download from the Technical Information Library (TIL) copies of the Master Construction Specifications list and unedited copies of each specification section applicable to this project as determined by the consultant. The VA unedited master Specifications are available on line from the Technical Information Library at http://www.cfm.va.gov/til/spec.asp. Otherwise navigate as follows: Office of Construction and Facility Management Web Site (http://www.cfm.va.gov/) Tech Info Library (from menu on right side of web page) "PG-18-1 Master Construction Specifications" link under the "VA Standards for Construction by Number" heading near the bottom of the web page Drawing Requirements Overview: Refer to "Topic 02 Drawings" from the VA Program Guide PG-18-3, available on line in the TIL (Technical Information Library) at http://www.cfm.va.gov/TIL/cPro.asp. Otherwise navigate as follows: Office of Construction and Facility Management Web Site (http://www.cfm.va.gov/) Tech Info Library (from menu on right side of web page) "PG-18-3 Design and Construction Procedures" link under the "VA Standards for Construction by Number" heading near the bottom of the web page "Topic 02 Drawings" link from the list on the web page CAD deliverables must conform to the current US National CAD Standards as modified by the 2006 VHA National CAD Standard Application Guide, available on line at http://www.cfm.va.gov/til/cad/CADFiles.zip. Otherwise navigate as follows: Office of Construction and Facility Management Web Site (http://www.cfm.va.gov/) Tech Info Library (from menu on right side of web page) "PG-18-4 Standard Details and CAD Standards" link under the "VA Standards for Construction by Number" heading near the bottom of the web page "VA CAD Standards" link from the list of Divisions in the middle column of the web page (and above the links to Standard Details) CADFiles.zip link near the bottom of the list under the heading CAD Standards Additionally, the plot style table (NCS.ctb), the linetype definition file (NCS.lin), and the AutoCAD Title Block (titleBlock.dwg) and Title Block Info (titleBlockInfo.dwg) blocks are included in the same.zip file. One copy of the legal documents and bidding forms applicable to this project. Contact Acquisitions Management Service (AMS) Contracting Officer as listed in the solicitation. Metric Requirements: Construction Subcommittee of the Interagency Council on Metric Policy Metrication Operating Committee. Metric Guide for Federal Construction First Edition. Washington: National Institute of Building Sciences, 1993. Available on line in the TIL (Technical Information Library) at http://www.cfm.va.gov/CFM/TIL/metric/metricGuide.doc. Otherwise navigate as follows: Office of Construction and Facility Management Web Site (http://www.cfm.va.gov/) Tech Info Library (from menu on right side of web page) "Design Criteria" link under "CFM TIL RESOURCES" in the outline menu at the right side of the web page Metric link under Single Topic Requirements & Studies heading in the middle column of the web page "Metric Guide for Federal Construction" link under "Metric" heading in the middle column of the web page Cost Estimates: Review the Manual for Preparation of Cost Estimates & Related Documents for VA Facilities, available from the following link: http://www.cfm.va.gov/til/dManual/dmCost.pdf. Otherwise navigate as follows: Office of Construction and Facility Management (CFM) web site (http://www.cfm.va.gov/) Click on Cost Estimating listed under CFM Resources on the right side of the web page) "Manual for Preparation of Cost Estimates" link in the middle of the web page under the Cost Estimating heading. Labor Rates: Current Davis-Bacon Act labor rates are available on-line at http://www.wdol.gov/. This link can be accessed through the CFM web site as follows: CFM web site (http://www.cfm.va.gov/) Contracting Information link (from menu on right side of web page) "Wage Rate Determination" link under the heading, "CFM RESOURCES", on the right side of the web page V. Evaluation Criteria: The A&E selection criteria for this acquisition is listed in descending order of importance. Sub-elements are of equal importance. Team proposed for this project Background of the personnel Project Manager Other Key Personnel Consultants Previous experience of proposed team Project Experience At least two similar projects in size and scope (within 5 years of current) Proposed Management Plan Design Phase Construction Phase Estimating effectiveness (Ten most recent projects) Project control Techniques planned to control schedule and costs Personnel responsible for schedule and cost control Response Time RFI s, Submittals, Change Orders - Percentage in relation to total amount Prime Firm Consultants Proposed design approach for this project Architectural, civil, landscape, structural, environmental, electrical, plumbing, mechanical Miscellaneous experience and capabilities Experience in NFPA 70E and 101 Life Safety Code Industrial Hygienist VI. Contract Award Procedure: Interested A&E firms shall submit two (2) copies of SF330 (8/2016 Edition) and CD with appropriate documentation and information to Elizabeth Morin, Contracting Officer (542/90C), VA Medical Center, Building 16/Contracting, 1400 Black Horse Hill Rd., Coatesville, PA 19320 by close of business (4:30 PM, EST), December 7, 2018. A&E firms shall be registered at www.sam.gov and www.vetbiz.gov. If available, please include your firm's VetBiz.gov SDVOSB status verification. Failure of a proposed SDVOSB A&E firm to be certified by the CVE at the time of the SF330 is submitted shall result in elimination from further consideration for award. Following an evaluation of the qualifications and performance data submitted, three or more firms considered to be the most highly qualified firms to provide the type of services required will be chosen for interviews. After interviews, the most highly qualified firm will be issued the solicitation and requested to submit a proposal. The Government will not pay, nor reimburse, any costs associated with responding to this announcement. The Government is under no obligation to award a contract as a result of this announcement. A&E firms will be selected based on demonstrated competence and qualifications for the required work. NAICS 541330 and size standard $15M apply. The award of a Firm Fixed-Price contract is contemplated and is subject to the availability of FY 19 funding. Magnitude of construction project estimate is between $2,000,000 and $5,000,000. (End of Document)
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(https://www.fbo.gov/spg/VA/PiVAMC646/PiVAMC646/36C24419R0019/listing.html)
Document(s): Attachment; File Name: 36C24419R0019 36C24419R0019.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4672545&FileName=36C24419R0019-000.docx); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4672545&FileName=36C24419R0019-000.docx; Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
Place of Performance: Address: Department of Veterans Affairs;VA Medical Center;1400 Blackhorse Hill Road;Coatesville, PA; Zip Code: 19320
Record: SN05146040-W 20181109/181107230646-7adab869b0c6c7a66ffa85c94bfcb9a4 (fbodaily.com)
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C -- Pave Roadways and Parking Project No. 542-19-104 - Attachment