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FBO DAILY - FEDBIZOPPS ISSUE OF JANUARY 11, 2019 FBO #6258
SOLICITATION NOTICE

W -- 629-19-1-244-0012 - Size-wise Bed Rentals

Notice Date

1/9/2019
 

Notice Type

Combine Synopsis/Solicitation
 

NAICS

339113 — Surgical Appliance and Supplies Manufacturing
 

Contracting Office

ALEXANDRIA VA HEALTH CARE SYSTEM;NETWORK CONTRACTING OFFICE 16;ALEXANDRIA VA HEALTH CARE SYSTEM;PO BOX 69004;ALEXANDRIA LA 71306-9004
 

ZIP Code

71306-9004
 

Solicitation Number

36C25619Q0300
 

Response Due

1/14/2019
 

Archive Date

3/15/2019
 

Point of Contact

felicia.lovelady@va.gov
 

Small Business Set-Aside

Veteran-Owned Small Business
 

Description

BED RENTAL SOUTHEAST LOUISIANA VETERANS HEALTH CARE SYSTEM SCOPE OF WORK: The contractor shall provide bed rental equipment to the Southeast Louisiana Veterans Health Care System (SLVHCS), 2400 Canal Street, New Orleans, LA 70119, for the Sole purpose of patient care for our residents and re within defined time frames for services. PERFORMANCE PERIOD: This is a firm-fixed price contract. The period of performance will be for the period of 1 February 2019 through 31 January 2020. This contract will be for one base year plus a four (4) year option. RENTAL EQUIPMENT SPECIFICATIONS: The following items will be delivered as needed: Bariatric Room Package Air w/Scale & Bed Exit - Fully Electric Bed, One Step Lock Brake System & Steer, Cardiac Chair Position, Trendelenburg and Reverse Trendelenburg Functions, Cardiac Chair Position, Integrated Rest Secure System (Bed Exit Alarm/Nurse Call Interface and Scale), Removable 3 Position Side Rails - Up, 45 ° and Down, Pressure Redistribution Mattress, Head Angle Indicator (V.A.P), Deck Low 15 : Deck High 30", Sleep Deck Width Retractable from 48" to 39", Sleep Lengths : 80", 86 with choice of EVO Bed - Fully Electric Bed, Trendelenburg & Reverse Trendelenburg Functions, Cardiac Chair Position, Integrated Bed Notification System (Bed Exit Alarm/Nurse Call Interface, Protocol Timer and Scale with 30 day weight History), Independent Lock-Out Feature and Bed Functioning Controls at Foot End & Hand Control, Head Angle Indicator (V.A.P), Electronic Bed Control with Emergency CPR, Deck Low 9": Deck High 31", Sleep Deck Width approximately 35" and Sleep Deck Length approximately 82", 850 lb. Weight Capacity Immersion & Pulsation Therapy LAL Mattress System - Specifically Designed for Patients Undergoing Surgical Repair of Pressure Ulcers, Immersion Mode Promotes Proper Envelopment and Immersion to Effectively Manage Microclimate, Indicated for the Prevention and Treatment of Pressure Ulcers, Full Thickness Burns, Skin Grafts and Reconstructive Flaps, SW Immerse is a Full Mattress Replacement with Two Therapy Modes: Pulsation w/LAL and Immersion w/LAL, Adjustable Pulsation Cycle Times with Feedback Sensor for Optimal Pressure Settings, Auto Firm, Auto Fowler Feature, Power Failure/Low Pressure Audible and Visual Alarms, Built-in 2 Foam Base for Comfort and Security, CPR Emergency Feature for Rapid Deflation, Waterproof, Vapor Permeable, Low Friction and Shear Top Cover, approximately 35 x 80 x 10, 600 lb. Capacity SPECIALTY BED RENTALS Item #. Description of Estimated Unit Unit Amount Supplies/Services Days of Use Price/Day 1. Bariatric Bed with Scale 100 Days $100.40 $100,400.00 and Foam Mattress FLEXRPAS2 (10 EA) (power driven) (Estimate 10 beds) 2. EVO/ IM35 Immerse 100 Days $63.92 $63,920.00 (Estimate 10 beds) (10 EA) VHA DIRECTIVE 1009 - STANDARDS FOR ADDRESSING THE NEEDS OF PATIENTS HELD IN TEMPORARY BED LOCATIONS This Veterans Health Administration (VHA) Directive provides policy guidelines for providing care to admitted patients placed in temporary bed locations when the appropriate acute care beds are not immediately available. Additional Bed Rental Contractor requirements for this Directive: Work in conjunction with Bed Flow Coordinator(s) (a staff member with clinical background) to coordinate rental equipment with inpatient admissions and bed assignments. Assisting with equipment needs and processes for prioritization and decision-making to ensure safe patient care during periods of high demand for rental inpatient beds. Patient right to privacy is protected. Coordinating rental product removal with the discharge of hospital patients. All rental items delivered would be clean, sanitized, and ready for immediate patient use utilizing specified and traceable infection control and quality control guidelines as set forth by the rental contractor JACHO standards for both pre delivery inspection (PDI) and pre maintenance inspections (PMI). DELIVERY REQUIREMENTS: All bariatric equipment must be inspected by Biomed personnel prior to placing in service. FDA compliance and meet the Department of Veterans Affairs Safe Patient Handling requirement. All bed frames greater than 80" in length must have equivalent size mattresses. Mattress covers for low air loss mattresses will be replaced as needed. Contractor to remove trash and all debris from installation and packing materials Operator Manuals to be provided to users and Service maintenance to be provided as needed on rental equipment. Multiple surfaces to meet various patient needs (Pulse, Alternate, Immersion & Rotation) Delivery within a one (4) hour window. Upon a delivery request, vendor will remove Government facility owned beds or mattresses from assigned room to a designated storage area. Vendor will deliver standard and Bariatric beds, Mattresses, Advanced Patient Care Products and accessories as requested in the styles and quantities needed. Upon rental equipment pickup request, Vendor shall remove the items from the premises immediately. Government facility owned beds or mattresses will be removed from the designated storage area and place back into the assigned room by Vendor. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES: N/A MAINTENANCE: Vendor will provide manufacturer's cleaning instructions and insure all rental property is cleaned and decontaminated prior to bringing to SLVHCS and must be tagged with name of Vendor for ownership/identification purposes. TRAINING/IN-SERVICE: Unlimited Operator Training to be conducted to staff on proper use of equipment upon request 24/7 five days per week Monday through Friday excluding holidays. HOURS OF WORK: Beds will be delivered on an as needed basis for patients per request of the Wound Care Team or Clinical Coordinators. National holidays observed by the Federal Government are as follows: New Year's Day I January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government agencies. Also included would be any day specifically declared by the President of the United States of America as a National Holiday. DELIVERY LOCATION: Throughout SLVHCS as directed by the Wound Care Team or Clinical Coordinators SCHEDULE FOR RETURNS: Equipment to be returned will be picked-up in 24 hours unless mutual agreement to hold in event unusual circumstances and delivery will be within same day if request is made by 12 noon. If the request is made after 12 noon, delivery is expected by 12 noon of the following day. Broken equipment must be picked-up as soon as possible. IDENTIFICATION/PARKING: The contractor's employee(s) shall wear visible identification at all times while on the premises of the SLVHCS. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the Police and Security Section. The Contractor, at his/her own expense, shall provide all employees with a Contractor Identification Card (I D), prior to performing work under this contract. Contractor employees are required to display this card at all times when performing under this contract. The Contractors employee shall sign each card issued. Employees released from service by the Contractor shall have their card collected by the Contractor. All cards shall contain an expiration date and photograph of the employee. All cards shall be destroyed upon contract completion or termination of the contract. The contractor's onsite supervisor shall ensure that all employees carry and display their card when on duty, and are prepared to present them upon request. The Contracting Officer Representative (COR) shall periodically verify cards of contract employees match their personal identification. PERMITS AND RESPONSIBILITIES: The Contractor shall obtain and maintain all permits, licenses, and appointments required for the execution of work under this contract at no additional cost to the Government. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. In addition, contract termination shall result if the required documents are subsequently denied or withdrawn by the local authorities. Application, justification, fees, and certifications for any licensure required are entirely the responsibility of the Contractor. The Contractor shall ensure that all employees receive the mandatory training, if applicable to this contract, as required by OSHA, JCAHO, etc., and shall comply with all standards and/or requirements. CONTRACTING OFFICER REPRESENTATIVE (COR): The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee's authority. A copy of the designation shall be furnished to the contractor. CONDUCT OF PERSONNEL: The Contractor shall be responsible for the performance and conduct of its employees. Personnel employed by the Contractor in the performance of this SOW or any representative of the Contractor entering the VA premises shall be subject to inspections by the Government as deemed necessary. The Contractor shall not employ for performance under this SOW any person whose employment would result in a conflict of interest with the Government's standards of conduct. PERSONNEL REMOVAL: Government rules, regulations, laws, directives, and requirements that are issued during the Contract term relating to law and order, and security shall be applicable to all employees or representatives who enter the VA premises. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site. Removal of employee does not relieve the Contractor from the responsibility for the work defined in this SOW. The Contracting Officer or designated representative (COR) may require the Contractor to remove any employee performing requirements under this SOW for reasons of misconduct, safety, or security risk posed. Contractor employees shall be subject to immediate dismissal from the premises upon determination by the COR that such action(s) is in the best interest of the Government. PERSONNEL APPEARANCE: Contractor employees shall be well-groomed, clean, and neat in appearance; clothes properly fitted, uniform appearance with nametags, and appropriately dressed for the work to be done. Contractor employees shall not wear clothing with slogans, drawings, or language which could be construed as being lewd, obscene, profane, racially offensive, sexually suggestive, and anti-American or which advocates the use of illegal drugs or other unlawful conduct. PERSONNEL COURTESY: Contractor employees shall not exhibit rude behavior. Loudness, vulgarity, rudeness, or other similar offensive conduct by an employee of the Contractor will be ground for denying the employee further access to the VA premises. ALCOHOL AND ILLEGAL DRUG USE: Contractor employees shall not consume alcohol or illegal drugs during working hours or at any other time the employees are performing work under this contract. The contractor shall not allow any employee to perform work if the employee is under the influence of alcohol or illegal drugs. Contractor employees found to be under the influence of alcohol or illegal drugs during working hours will be immediately removed from duty. For the purpose of this provision, the threshold for being under the influence of alcohol or illegal drugs is the same as that established by current laws for vehicle operations. The Contractor is responsible for establishing the method(s) by which employees will be determined to be under the influence of alcohol or illegal drugs. VEHICLE CONDITION AND MARKINGS: All Contractor-owned vehicles shall be maintained in a neat, presentable, and operational condition as determined by the Contracting Officer or COR. Contractor vehicles shall be clearly marked so as to be distinguishable from Government Equipment. Markings shall include, but not limited to, the Contractor's name and telephone number on all equipment and vehicles used to carry out the requirements of the contract. Contractor vehicles will follow parking rules while on US government property and is subject to tow if illegally parked. CONFIDENTIALITY: The Contractor's personnel shall agree to comply with the Privacy Act of 1974 (the Act) and other applicable federal laws, rules, regulations and policies issued under the Act during and after the execution of this contract. Because confidential medical record information may be accessible and/or visible to Contractor employees during performance of their daily duties, the Contractor shall obtain a signed "confidentiality certificate" from each employee prior to allowing them to start work under this contract. Any information about an individual that is maintained by the VA, including, but not limited to, education, financial transactions, medical history, and criminal or employment history or any record that contains the person's name, or the identifying number, symbol, or other identifying particular assigned to the individual, shall be kept CONFIDENTIAL. A copy of this certification shall be provided to the COR upon request. CONTRACTOR PERSONNEL: The Contractor is completely responsible for all actions of their employees. All contractor personnel employed in the performance of this contract shall comply with all VA building regulations, policies, and guidelines while on the premises. Contractor personnel shall be free of body odor and wear clean clothing (uniforms as appropriate) while performing duties under this contract. The Contractor shall consider the clinical environment and instruct/train their personnel in applicable safety precautions and special requirements. These requirements may include but are not limited to such conditions as human secretions, blood, barium, etc. Contractor personnel shall take appropriate precautions while performing duties applicable to this contract. INSURANCE: The Contractor shall procure and maintain for the entire contract period, Workmen's Compensation and employers Public Liability Insurance in accordance with laws of the State of Florida. Before commencing work under this contract, the contractor shall certify to the Contracting Officer in writing that the required insurance has been obtained. See FAR 52.228-5, Clauses Section. Contractor shall provide the CO with an original signed copy of Insurance Certification with appropriate coverage, no later than ten (10) calendar days after notice of award. The contractor will notify the VA immediately of any changes in insurance coverage. Failure to submit documentation regarding the above insurance requirement shall be grounds to terminate the contract for default. CHANGES TO CONTRACT: The contracting officer is the only person authorized to modify this order. METHOD OF PAYMENT: Vendor to mail or fax invoices to Austin TX for customer to certify through utilization of the IPPS- Invoice Payment Processing System. Invoices: All invoices must be encrypted when sending a copy to SLVHCS through Microsoft Outlook. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (09-JAN-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
 

Web Link

Link To Document
(https://www.fbo.gov/spg/VA/AlVAMC502/AlVAMC502/36C25619Q0300/listing.html)
 

Place of Performance

Address: DEPARTMENT OF VETERANS AFFAIRS;SOUTHEAST LOUISIANA VETERANS HEALTH CARE SYSTEM;NURSING SERVICE;2400 CANAL STREET;NEW ORLEANS, LA

Zip Code: 70119

Country: USA
 

Record

SN05190546-F 20190111/190109230020 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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