SOLICITATION NOTICE
F -- Vernal Pool Maintenance services Includes: Ground Maintenanc Weed Control, and Trash/Debris, Fence Repair at Miramar National Cemetery
- Notice Date
- 1/9/2019
- Notice Type
- Combine Synopsis/Solicitation
- NAICS
- 561730
— Landscaping Services
- Contracting Office
- Department of Veterans Affairs;National Cemetery Administration;Contracting Services;75 Barrett Heights Road, Suite 309;Stafford VA 22556
- ZIP Code
- 22556
- Solicitation Number
- 36C78619R0027
- Response Due
- 1/25/2019
- Archive Date
- 1/26/2019
- Point of Contact
- valentin.saucedo@va.gov
- Small Business Set-Aside
- Service-Disabled Veteran-Owned Small Business
- Description
- General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C78619R0027 Posted Date: 01-09-2019 Original Response Date: 01-25-2019 Current Response Time: 5:00pm(PST) Product or Service Code: F008 Set Aside: Service Disabled Veteran Owned Small Business NAICS Code: 561730 Contracting Office Address Department of Veterans Affairs National Cemetery Administration Pacific District 1301 Clay Street, Suite 1230 North Oakland CA 94612-5209 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation quotes are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular The associated North American Industrial Classification System (NAICS) code for this procurement is 561730, with a small business size standard of 7.0 Million. The National Cemetery Administration Pacific District is seeking quotes from Service Disabled Veteran Owned Small Business (SDVOB) that are qualified to provide Vernal Pool Maintenance services at Miramar National Cemetery, located at 5795 Nobel Drive, San Diego, California 92122. The awarded contract will be a Base year w/4 Option periods. BACKGROUND: National Cemeteries are a resting place for our nation's heroes and as such, the standards for management, maintenance and appearance of these cemeteries have been established by the National Cemetery Administration to reflect this nation's concern and respect for those interred there. The National Cemetery Administration (NCA) mission: the NCA honors veterans with a final resting place and lasting memorials that commemorate their service to our nation. For this reason, strict adherence to these specifications is required, as well as to the National Cemetery Administration National Shrine Commitment Operational Standards and Measures (Version 5.1 July 2014, or the most current version), and, NCA Handbook 3410 Integrated Pest Management (IPM) Procedures for National Cemeteries, in accordance with the NCA Environmental Management System (EMS), and Contractor Awareness Training. The Biological Opinion, National Shrine Operational Standards, and Natural Resource Management Plan are provided below. All work shall be in compliance with the following applicable documents to Fort Rosecrans National Cemetery Annex at MCAS Miramar: Biological Opinion (BO)from USFWS dated April 6, 2007; Natural Resource Management Plan (NRMP) dated November 4, 2009, and revisions; Storm Water Management Plan (SWMP) dated August 2009 Wetland Restoration Plan (WRP) dated February 1, 2010 Vernal Pool Restoration Plan (VPRP) dated November 4, 2009 Integrated Pest Management Plan (IPM) dated November 17, 2009 Land Use Agreement (LUA) between Department of Navy and Dept. of Veterans Affairs (N6247308RP00049) dated April 21, 2008; MCAS Miramar Integrated Natural Resources Management Plan (INRMP) for Marine Corps Air Station Miramar, California, October 2006. SCOPE OF WORK It is the intent of the Department of Veterans Affairs, National Cemetery Administration (NCA) to award a Sole Source contract to a Service Disabled Veteran Owned Small Business (SDVOSB) for Vernal Pool Maintenance services at Miramar National Cemetery, located at 5795 Nobel Drive, San Diego, California 92122. Vernal Pool Maintenance includes: Grounds Maintenance (Weed Control and Trash/Debris Removal), and Fence Repair. This contract will be effective April 1, 2019 (or Date of Award) through March 31, 2020 with four (4) one-year options through March 31, 2024. PRICE/COST SCHEDULE: MIRAMAR NATIONAL CEMETERY Contractor shall provide all labor, material, equipment, tools and supplies to perform Vernal Pool Maintenance at Miramar National Cemetery to include Weed Control, Trash/Debris Removal and, Fence Maintenance/Repair. Base Year: April 1, 2019 (or Date of Award) through March 31, 2020 CLIN DESCRIPTION Estimated Quantity UNIT UNIT PRICE AMOUNT Vernal Pool Maintenance: 0001 Project Management and Quarterly Weed Control, for approximately 15.5 Acres of area within and surrounding vernal pool habitat. 4 Jobs $ $ 0002 Quarterly Trash/Debris Removal (as needed) for approximately 75.5 Acres of area within and surrounding vernal pool habitat and watershed restoration areas. 4 Jobs $ $ 0003 Quarterly Minor Fence Repair for approximately 14,000 lineal feet of fence surrounding vernal pool habitat. 4 Jobs $ $ Total Price Base Year: $ Option Year 1: April 1, 2020 through March 31, 2021 CLIN DESCRIPTION Estimated Quantity UNIT UNIT PRICE AMOUNT Vernal Pool Maintenance: 1001 Project Management and Quarterly Weed Control, for approximately 15.5 Acres of area within and surrounding vernal pool habitat. 4 Jobs $ $ 1002 Quarterly Trash/Debris Removal (as needed) for approximately 75.5 Acres of area within and surrounding vernal pool habitat and watershed restoration areas. 4 Jobs $ $ 1003 Quarterly Fence Maintenance and Repair for approximately 14,000 lineal feet of fence surrounding vernal pool habitat. 4 Jobs $ $ Total Price Option Year 1: $ Option Year 2: April 1, 2021 through March 31, 2022 CLIN DESCRIPTION Estimated Quantity UNIT UNIT PRICE AMOUNT Vernal Pool Maintenance: 2001 Project Management and Quarterly Weed Control, for approximately 15.5 Acres of area within and surrounding vernal pool habitat. 4 Jobs $ $ 2002 Quarterly Trash/Debris Removal (as needed) for approximately 75.5 Acres of area within and surrounding vernal pool habitat and watershed restoration areas. 4 Jobs $ $ 2003 Quarterly Fence Maintenance and Repair for approximately 14,000 lineal feet of fence surrounding vernal pool habitat. 4 Jobs $ $ Total Price Option Year 2: $ Option Year 3: April 1, 2022 through March 31, 2023 CLIN DESCRIPTION Estimated Quantity UNIT UNIT PRICE AMOUNT Vernal Pool Maintenance: 3001 Project Management and Quarterly Weed Control, for approximately 15.5 Acres of area within and surrounding vernal pool habitat. 4 Jobs $ $ 3002 Quarterly Trash/Debris Removal (as needed) for approximately 75.5 Acres of area within and surrounding vernal pool habitat and watershed restoration areas. 4 Jobs $ $ 3003 Quarterly Fence Maintenance and Repair for approximately 14,000 lineal feet of fence surrounding vernal pool habitat. 4 Jobs $ $ Total Price Option Year 3: $ Option Year 4: April 1, 2023 through March 31, 2024 CLIN DESCRIPTION Estimated Quantity UNIT UNIT PRICE AMOUNT Vernal Pool Maintenance: 4001 Project Management and Quarterly Weed Control, for approximately 15.5 Acres of area within and surrounding vernal pool habitat. 4 Jobs $ $ 4002 Quarterly Trash/Debris Removal (as needed) for approximately 75.5 Acres of area within and surrounding vernal pool habitat and watershed restoration areas. 4 Jobs $ $ 4003 Quarterly Fence Maintenance and Repair for approximately 14,000 lineal feet of fence surrounding vernal pool habitat. 4 Jobs $ $ Total Price Option Year 4: $ SUBTOTAL BASE PERIOD: $ SUBTOTAL OPTION YEAR 1: $ SUBTOTAL OPTION YEAR 2: $ SUBTOTAL OPTION YEAR 3: $ SUBTOTAL OPTION YEAR 4: $ TOTAL AGGREGATE: $ VERNAL POOL MAINTENANCE GENERAL REQUIREMENTS The Contractor will be responsible for maintenance of both the natural vernal pools and restored/enhanced vernal pools. The maintenance program is to ensure the persistence of the restored/enhanced vernal pool habitat and surrounding watersheds. The maintenance program shall involve removal of trash, weed control, and fence/gate repair. The Contractor shall be responsible for carrying out all required measures in a timely manner. These services shall be provided quarterly in accordance with the Natural Resource Management Plan and Table 1 below. Table 1 - QUARTERLY VERNAL POOL MAINTENANCE SCHEDULE * Year* Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sept Total 2019 N/A N/A Q3 Q4 2 2020 Q1 Q2 Q3 Q4 4 2021 Q1 Q2 Q3 Q4 4 2022 Q1 Q2 Q3 Q4 4 2023 Q1 Q2 Q3 Q4 4 2024 Q1 Q2 N/A N/A 2 *This schedule is only a guideline; maintenance shall be performed quarterly as necessary and as directed by the vernal pool restoration specialist. Year refers to Calendar Year. QUALIFICATIONS: The Contractor shall have on their staff a USFWS-approved vernal pool restoration specialist. The Contractor s maintenance personnel shall have vernal pool maintenance experience, and perform maintenance work within the vernal pool complexes under direction of the vernal pool restoration specialist. The vernal pool specialist must have (1) a bachelor's degree with an emphasis in ecology, natural resource management, or related science; (2) minimum of five years of demonstrated local experience with and understanding of the ecology of vernal pools; and (3) previous experience with applying the terms and conditions described in a USFWS Biological Opinion. Note: Natural Resource Management monitoring and reporting will be carried out under separate contract by a qualified Natural Resource Manager. The Natural Resource Manager will coordinate with the Cemetery to ensure habitat management/maintenance goals in the Natural Resource Management Plan are being met. Any maintenance issues observed during the Natural Resource Manager s quarterly visits will be reported in writing to the Cemetery. The COR will coordinate with the Contractor to ensure that any maintenance issues reported are addressed in a timely manner. VERNAL POOL MAINTENANCE DESCRIPTION: Provide habitat management/maintenance tasks for vernal pools including: natural vernal pools, the restored/enhanced vernal pools, and upland habitat adjacent to these pools. Management elements/tasks include: Weed control; Trash removal; and Fence maintenance and repair. WEED CONTROL: (To be performed Quarterly in accordance with the Natural Resource Management Plan.) Maintenance efforts will be more intensive in the wet months and less intensive in the dry months. Maintenance emphasis shall be placed on pro-active weed control. Remove all weed species within the restored/enhanced vernal pools and watershed restoration areas. The area of weed control within these areas encompasses approximately 5 Acres. (See Natural Resource Management Plan for location of these areas.) Also remove all weed species within the approximate 50-feet buffer between the limit of cemetery development/operations and the adjacent natural areas/biological resources. The focus shall be placed on vernal pool islands within 50-feet of the cemetery footprint. This area encompassed approximately 10.5 Acres. The purpose is to ensure that cemetery development and operations do not result in the spread of invasive plant species into areas protected from cemetery development. NOTE: Weed control for the natural areas within the approved development cemetery footprint is not to be included in this work. Weeds within the existing vernal pool complexes and vernal pool islands shall be closely monitored, and removed to protect these sensitive areas from weed invasions. Weed species of major maintenance concern include, but are not limited to: bent grass (Agrostis avenacea); grass poly (Lythrum hyssopifolium); curly dock (Rumex crispus); rabbits foot grass (Polypogon monspeliensis); filaree (Erodium spp.); Italian ryegrass (Lolium multiflorum); tocalote (Centaurea melitensis); and fennel (Foeniculum vulgare). Remove all perennial weed species listed on Lists A & B of the California Invasive Plant Council's (Cal-IPC) "California Invasive Plant Inventory" (March 2006 plus updates) from vernal pool complexes enclosed by the 3-wire fence. (A copy of the complete list can be obtained from Cal-IPC's web site at http://www.cal-ipc.org.) Of particular concern are pampasgrass (Cortaderia selloana), iceplant (Carpobrotus spp.)/ (Mesembryanthemum spp.), and tamarisk (Tamarix spp.). All workers conducting weed removal activities shall be proficient at distinguishing between native and non-native species, with special attention paid to rare and endangered plant species. Perform weeding within and immediately adjacent to the restored and existing pools by hand and with hand tools. Take care when working within pools to avoid removing vernal pool plant species and to reduce soil disturbance. Dispose of weeds offsite in a legal manner at the Contractor s expense. Transport weeds in transparent plastic bags to avoid spreading seeds. Contractor may store commercial trash dumpster(s) in the contractor maintenance yard for the purpose of weed dispos ose of weed, trash and debris remoavl n the Contractor maintenance yard as directed by the COR.mely manner.will 999999999999al as directed by the COR. Remove weeds in the upland watershed areas by hand tools whenever possible. However, focused herbicide application may be used if needed by requesting and coordinating their use with the Natural Resource Manager. Any herbicide treatments shall be pre-approved by the Pacific District Agronomist and comply with MCAS Miramar's Pest Management Plan, shall have chemicals approved by the Navy's regional pesticide approval process, and the usage shall be reported through MCAS Miramar's Pest Management Record System, and the COR for recording in the Miramar National Cemetery Environmental Management System (EMS). Contractor shall contact MCAS Miramar's Pest Management Coordinator, for current information if herbicide usage was determined to be necessary. The coordinator s contact information is will be made available at contract award from the cemetery director. Additionally, no herbicide shall be used within 5 feet of any vernal pools. Herbicides shall not be used during wet or windy conditions. Do not to saturate the soils with herbicide, nor allow any herbicide to be blown into pools. Mechanical removal of weed species with a string trimmer or other such device in the upland areas may be necessary. However, no mechanical weed removal devices shall be used in any pool. Do not remove weeds in the pools while the pools are wet, or within the remainder of the vernal pool restoration area. Hydrologic conditions shall be modified if necessary to assure prolonged periods of inundation to help control weeds, since pools that hold water longer generally have fewer invasive species. SDS (Safety Data Sheets) are required for all chemicals, pesticides, herbicides, etc. A master file of SDS sheets shall be provided to the COR. The Contractor shall also maintain a file of all SDS sheets wherever these materials are stored. TRASH REMOVAL: (To be performed Quarterly in accordance with the Natural Resource Management Plan.) The Contractor shall remove any trash and debris encountered within the six (6) separately fenced areas enclosing the vernal pool complexes, restoration/enhancement pools, upland pool buffer watersheds, and vernal pool islands representing approximately 65 Acres. The vernal pool complexes and vernal pool islands which share edges with Miramar Rd. and Nobel Dr. will require additional attention since these areas are the most likely recipients of windborne trash and littering from off-site. It is extremely important to remove any metal debris since it has the ability to alter vernal pool chemistry. (See Natural Resource Management Plan for location of the fenced areas.) Trash removal also includes an additional area 50-feet beyond the limit of cemetery development/operations representing approximately 10.5 Acres. The focus of trash removal shall be in this interface between the edge the cemetery development footprint and areas protected from cemetery development, since these areas are the most likely locations where trash, construction materials, vegetation debris, etc. from cemetery construction and operations would be most likely to occur. Dispose of trash and debris offsite in a legal manner at the Contractor s expense. The Cemetery will not provide refuse containers for the execution of this contract. The Contractor must pay for and arrange for collection and removal of waste generated by the execution of this contract from the cemetery. The Contractor may store commercial trash dumpster(s) in the contractor maintenance yard for trash and debris removal as directed by the COR. FENCE MAINTENANCE AND REPAIR: (To be performed Quarterly in accordance with the Natural Resource Management Plan.) Vernal pool complexes are enclosed by a 3-wire fence located around the perimeter of the protected areas. There is approximately 14,000 lineal feet of fence and gates to be maintained. Fences and gates are subject to vandalism, and to animal damage. (See Natural Resource Management Plan for location of fenced areas.) Permanent fencing shall be maintained in place around those vernal pools to be protected on site to restrict human access. The fencing will be maintained such that it does not alter the natural hydrological regimes of the area. Fencing shall be maintained by reinstalling or replacing steel T-stake posts and smooth wire to match existing. In locations were fencing has been cut by trespassers, smooth wire has been replaced with barbed wire to deter further vandalism. Repair or replace barbed wire to match existing. Gates will be maintained and repaired by replacing/reinstalling matching hardware and fence materials. Re-secure signs to fences. Replace damaged or illegible signs to warn trespassers of Restricted Area Keep Out Authorized Personnel Only in both English and Spanish. GENERAL REQUIREMENTS CONTRACTOR AWARENESS TRAINING As directed by the Natural Resource Management Plan, all contractors working within the boundaries of the Miramar National Cemetery will be required to participate in Contractor Awareness Training to familiarize themselves with the sensitive habitats and special status species associated with the Cemetery. The Natural Resource Manager shall provide Awareness Training to Contractor employees. Coordinate with the COR to arrange for this mandatory training. The Awareness Training Manual and Training Materials are maintained by the Cemetery Director. As new contractors are hired the Natural Resource Manager shall provide training with documentation maintained in the Awareness Training Manual. CONTRACTOR PERSONNEL: The Contractor shall provide a Site Manager who shall be responsible for the performance of work. The Site Manager must have a minimum of 5 years of supervisory experience in directing the performance of landscape maintenance or construction work. The name of this person shall be designated in writing to the Contracting Officer. Company Name: Address: Phone No: Fax No: Site Manager Name: Email: STANDARDS OF EMPLOYEE CONDUCT: Contractor and contractor personnel shall be required to adhere to the following standards of dress and conduct while performing work in the National Cemetery. These standards and regulations are enforceable under Title 38, U.S.C. Section 218. Be fully clothed at all times, to include long slacks or pants and shirt, buttoned up from neck to waist. Clothing shall be clean each day. Any soiled clothing should be cemetery work-related that day. T-shirts and/or tank tops as outer garments are prohibited. Shoes/boots shall have no holes or loose soles. When applicable, steel-toed shoes will be required in accordance with OSHA. Contractor employees shall maintain personal hygiene. Shall not engage in loud or boisterous behavior or use profane or abusive language. Shall show proper reverence during committal service. (SEE DIGNITY CLAUSE.) Not eat or drink beverages except water or non-alcoholic drinks while neither in work area nor in site of committal shelter during a service. Use of intoxicating beverages and/or drugs is strictly prohibited. Contractor personnel shall not lean, sit or stand on or against headstones or monuments. No tools, equipment or other items shall be placed or leaned on headstones or monuments. The only designated smoking area for the Miramar National Cemetery is located by the employee parking or an area designated by the COR. All other areas are designated as NO SMOKING. DIGNITY CLAUSE: Every action by contractor personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect that acknowledges the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals. Contractors cannot walk, stand, lean, sit or jump on headstones or markers. Nor can they drive over them. No tools, equipment or other items will be placed or leaned on headstones or markers. Use care not to scratch or damage markers in any manner. Contractor shall be responsible for replacing damaged headstones and markers and for restoring turf damaged during performance of this work. Additionally, should any activity result in the exposure and/or damage to any remains, container for remains (e.g., casket or urn), or outer burial container, the contractor must contact the COR, Director/Assistant Director, or Contracting Officer (CO) for guidance. Any doubts as to proper procedures shall be brought to the attention of the COR, Director/Assistant Director, or CO for guidance or resolution. The contractor is required to discuss the guidance with employees and/or subcontractors and have each employee sign a statement of compliance and deliver the signed statement to the COR before work may begin. USE OF CEMETERY FACILITIES The Government shall not be responsible for any loss, damage, or theft of contractor items. PARKING AND VA REGULATIONS: Contractor employees may park privately owned vehicles in the area designated for parking by the COR. It is the responsibility of the Contractor to ensure his employees park in the appropriate designated parking areas. The Cemetery will not invalidate or make reimbursement for parking violations of the Contractor s employees under any conditions. Smoking is prohibited inside any buildings at the Cemetery. Possession of weapons is prohibited. All contractor personnel operating vehicles on government property must possess a valid state driver s license. The Government is not responsible for any damage, theft of vandalism to privately owned vehicles parked on cemetery property. All Contractor employees park on cemetery property at their own risk. The Government will not provide the Contractor with a fenced storage yard to store supplies, tools and equipment related to the implementation of this contract. Contractor shall be responsible for acceptable standards of housekeeping and custodial maintenance of Cemetery facilities used by Contractor's employees. Phone service will NOT be furnished by the Government for the contractor s work area. However, government will provide all electricity and water used on and for the implementation of this contract. WORKMEN'S COMPENSATION: The Contractor agrees to procure and maintain for the period, Workmen's Compensation and employers Public Liability Insurance in accordance with the laws of the State of California. The policy shall provide coverage for Public Liability limits of not less than statutory limitations if more than one person is involved. EVIDENCE OF COVERAGE: Before commencing work under the contract, the Contractor shall furnish to the Contracting Officer a certificate of insurance and it shall contain an endorsement to the effect that cancellation of any material change in the policies which adversely affect the interests of the Government in such insurance shall not be effective unless a 30-day advance written notice of cancellation or change is furnished to the Contracting Officer. CONTRACTOR'S RESPONSIBILITIES: The Contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this that is caused by him/her or his/her employees' fault or negligence. The Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the State of California. Prior to the start of any work, the Contractor shall verify in writing to the COR that all of their equipment is in safe operating condition. At a minimum, the Contractor shall preserve the health, appearance, and esthetic value, of all trees/shrubs while preventing damage to human life, property and the ecosystem and demonstrate a clear understanding of, and the sensitivity to environmental issues. Work shall be consistent and fully compliant with all applicable Federal, State, County and City laws. Adequate warning devices, barricades, guards, flagmen or other necessary precautions shall be used. The Contractor shall provide the least possible interference with cemetery operations, or annoyance to, NCA employees and the public. Qualified and trained persons shall do all work. All tools shall be clean, sharp, in proper working order and shall be checked for safety before each job. All work under this shall be performed in accordance with the requirements of the United States Department of Labor Occupational Safety and Health Administration. The Contractor shall be held responsible for the cost of any repairs caused by negligence or abuse on his part or on the part of his employees. The Contractor shall also be responsible for training and safety precautions for Contractor employees performing work under these specifications. OSHA standards shall be observed by the Contractor in all work performed. When required, appropriate safety equipment shall be furnished by the Contractor to Contractor personnel and shall be used as prescribed by OSHA standards, including hard hats, safety shoes, safety glasses, and hearing protection devices. The following OSHA and NFPA standards and codes are to be adhered to: National Fire Protection Association (NFPA): 10-1998 Standard for Portable Fire Extinguishers Occupational Safety and Health Administration (OSHA) 29 CFR 1910 Safety and Health Regulations for Personal Protection, Safety Color Codes, Portable Power Tools, Electrical Safety and Portable Electric Equipment. Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241. LIABILITY DAMAGE: The Contractor shall take all necessary precautions to prevent damage to any trees, headstones, markers, monuments, flower vases and all other cemetery structures during execution of this contract. The Contractor shall immediately report any and all damage to the COR. As directed by the COR, the Contractor shall repair or replace in a timely manner any damaged or destroyed item, at the Contractor s expense. The Contractor shall be charged current replacement costs for headstones or other property damaged as a result of actions by Contractor personnel. WORK HOURS Work Hours: Work may be performed between the hours of 8:00 a.m. to 4:30 p.m., Monday through Friday unless otherwise directed by the COR. At the Contractor s request, and with the written permission of the COR, work may also be permitted to be scheduled for weekends and / or Holidays. In emergency situations caused by the Contractor, or when severe adverse weather prohibits work during the week, the Contractor shall arrange with the COR to work on weekends and/or holidays in order to meet performance time frames. The Government shall may not be responsible for compensation to the Contractor for any alternate work schedules needed for the Contractor to complete all work within the specified project duration. No work will be permitted during Memorial Day or Veteran s Day weekend activities. Notwithstanding, if any work under this will be required outside of the VA's normal working hours (8:00 a.m. to 4:30 p.m. Monday through Friday), the Contractor shall request for a deviation in writing to the COR at least 24 hours in advance. The COR will notify the appropriate individuals regarding Contractor's anticipated schedule and will provide written approval or disapproval to the Contractor. Holidays, the Contractor is not required to provide delivery services on the following National Holidays nor shall the Contractor be paid for these holidays: Holiday Date Month New Year's Day 1 January Martin Luther King's Birthday Third Monday January President's Day Third Monday February Memorial Day Last Monday May Independence Day 4 July Labor Day First Monday September Columbus Day Second Monday October Veterans Day 11 November Thanksgiving Day Fourth Thursday November Christmas Day 25 December When a holiday falls on a Sunday, the following Monday shall be observed as a National Holiday. When a holiday falls on a Saturday, the proceeding Friday is observed as a National Holiday by U.S. Government agencies. Also included, would be any other day, specifically declared by the President of the United States of America to be a National Holiday. ADDITIONAL REGULATIONS: The Contractor shall comply with all Federal, State, City, and County laws, ordinances and regulations including, but not limited to OSHA standards, applicable to the work being performed, and MCAS Miramar's PestManagement Plan. WORK SCHEDULING AND MAINTENANCE DURING CEMETERY FUNCTIONS: Contractor personnel shall not operate motorized equipment or conduct other commercial activities during interment services. The Contractor is solely responsible for ensuring that no CONTRACT work causes any funeral, ceremony, procession or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity or security of the event is compromised. The Contractor is solely responsible for staying abreast of all such upcoming events and when in doubt, he/she must ask the COR. SCHEDULE FOR DELIVERABLES: If for any reason any deliverable cannot be delivered within the scheduled time frame the contractor is required to explain why in writing to the contracting officer, including a firm commitment of when the work shall be completed. This notice to the contracting officer shall cite the reasons for the delay, and the impact on the overall project. The contracting officer will then review the facts and issue a response in accordance with applicable regulations. LICENSES/PERMITS/INSURANCE: Contractors shall provide the COR with proof of insurance, all licenses and permits required to perform the services in this CONTRACT within 10 days from date of award of a contract. CHANGES TO THE STATEMENT OF WORK: Any changes to this Statement of Work shall be authorized and approved only through written correspondence from the Contracting Officer. The Contractor shall contact the Contracting Officer on all matters pertaining to administration. Only the Contracting Officer is authorized to make commitments or issue changes, which will affect the price, quantity or delivery terms of this contract. A copy of each change will be kept in a project folder along with other products of the project. Costs incurred by the contractor through the actions of parties other than the contracting officer shall be borne by the contractor. REPORTING REQUIREMENTS: The contractor is required to provide the Contracting Officer s Representative (COR) with quarterly written progress reports. These are due to the COR by the close of business on the final business day of the month demarcating the end of the quarter. The progressive report shall cover all work completed during the preceding quarter and shall present the work to be accomplished during the subsequent quarter. This report shall also identify any problems that arose and a statement explaining how the problem was resolved. This report shall also identify any problems that have arisen but have not been completely resolved with an explanation. PERFORMANCE EVALUATION MEETING As will be discussed during the Post Award Orientation meeting, the issuance of a Contract Discrepancy Report (CDR) may be cause for the scheduling of a meeting among the Contractor, Contracting Officer, and the Contracting Officer Representative. A mutual effort will be made to resolve all problems identified. The Government will prepare written minutes of the meeting. Minutes of the meeting (s) will be signed by the Contractor, Contracting Officer, and the Contracting Officer Representative. Should the Contractor not concur with the minutes, he/she shall state in writing to the Contracting Officer within ten calendar days any areas he does not concur and explain the reasons for non-concurrence. The Contracting Officer will review and consider the reasons submitted for the Contractor's non-concurrence and make a decision. The Contractor shall be notified of the decision in writing within ten calendar days by the Contracting Officer. Normally, the COR will verbally advise or give a written inspection report to the Contractor of discrepancies the first time they occur and ask the Contractor to correct the problem. A notation will be made on the COR checklist of the date and the time the deficiency was discovered and the date and time the Contractor was notified. If the Government created any of the discrepancies, these will not be counted against the Contractor's performance. When the Government has caused the Contractor to perform in an unsatisfactory manner, a letter must be written to the responsible organizational element requesting corrective action is taken. When the Contractor is not meeting the limits of satisfactory performance, a CDR will be issued to the Contractor. The seriousness of the failures should govern whether to issue CDR at the end of the period, or as soon as the limits of satisfactory performance are exceeded. When a CDR is issued for a service, the Contracting Officer must deduct from the periodic payment, a percentage of that payment as indicated in the Performance of Work Requirements Summary as attached hereto. If the Contractor does not achieve satisfactory performance by the end of the next period or agreed suspense date, another CDR will be issued and the appropriate amount deducted from the periodic payment. A third CDR will be the cause for a Cure Notice. However, the Contracting Officer may issue a Cure Notice at any time he/she deems appropriate. Depending on the overall performance of the Contractor, an unsatisfactory reply to the Cure Notice should require a Show Cause letter to be issued, followed by consideration of termination of the contract. SURVEILLANCE OF THE CONTRACTING OFFICER'S REPRESENTATIVE As will be discussed during the Post Award Orientation meeting, the Contracting Officer will periodically check the Contracting Officer s Representative's records and/or accompany the Contracting Officer s Representative during scheduled surveillance to ascertain that the Contracting Officer's surveillance plan is properly executed. The Contracting Officer will verify that the Contracting Officer Representative is accomplishing the inspection in accordance with the surveillance plan. Observation of one or two checks will be sufficient to verify the Contracting Officer Representative's procedures. -END OF WORK STATEMENT- 52.212-2 -COMPARATIVE EVALUATION FAR 13.106-2 (b)(2) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that provides the best benefit to the Government, price and other factors considered. Offers will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the best as a whole. Comparative Evaluations is the act of comparing two or more offers or proposal in response to the RFP. Proposals will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which provides the government with is needed, as identified in the RFP. The comparison also performed to compare each offeror to one another to determine which provides the best benefit to the government. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. The government also has the has the discretion to make an award based on whether the lowest priced of the quotations/offers having the highest past performance rating possible represents the best benefit to the government The following factors shall be used to evaluate offers FAR 15.101-1(b)(2) The solicitation shall state whether all evaluation factors other than cost or price, when combined, are significantly more important than, approximately equal to, or significantly less important than cost or price. for example When combined, technical and past performance are more important than price. Award shall be made to the quoter, whose quotation for award, such as "offers the best value to the government, considering technical capability, past performance, and price." When evaluation factors are used, the contracting officer may insert a provision substantially the same as the provision at 52.212-2, Evaluation Commercial Items, in solicitations for commercial items or comply with the procedures in 13.106 if the acquisition is being made using simplified acquisition procedures. When the provision at 52.212-2 is used, paragraph (a) of the provision shall be tailored to the specific acquisition to describe the evaluation factors and relative importance of those factors. However, when using the simplified acquisition procedures in Part 13, contracting officers are not required to describe the relative importance of evaluation factors. Offers shall be evaluated in accordance with the criteria contained in the solicitation. For many commercial items, the criteria need not be more detailed than technical (capability of the item offered to meet the agency need), price and past performance. Technical capability may be evaluated by how well the proposed products meet the Government requirement instead of predetermined sub factors. Solicitations for commercial items do not have to contain sub factors for technical capability when the solicitation adequately describes the item s intended use. A technical evaluation would normally include examination of such things as product literature, product samples (if requested), technical features and warranty provisions. Past performance shall be evaluated in accordance with the procedures in 13.106 or Subpart 15.3, as applicable. The contracting officer shall ensure the instructions provided in the provision at 52.212-1, Instructions to Offerors Commercial Items, and the evaluation criteria provided in the provision at 52.212-2, Evaluation Commercial Items, are in agreement. Select the offer that is most advantageous to the Government based on the factors contained in the solicitation. Fully document the rationale for selection of the successful offeror including discussion of any trade-offs considered Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.\ The Contracting Officer s address is: National Cemetery Administration 75 Barrett Heights Road, Ste 309 Stafford, VA 22556 All quoters shall submit 1 (one) copy of their technical and price quote (On a SF 1449) via email to the CS. Interested firms are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.11, required registration in the System for Award Management (SAM) database prior to award of a contract. This is a Service Disabled Veteran Owned Small Business set-aside for services as defined herein. The government intends to award a purchase order as a result of this RFP that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoter shall list exception(s) and rationale for the exception(s). All inquiries shall be made to the Contracting Specialist via email: Valentin Saucedo, valentin.saucedo@va.gov Oakland Memorial Service Network 1301 Clay Street, Suite 1230 North Oakland, CA 94612-5209 Phone number: 510-637-6288 NLT December January 25, 2019 by 5:00pm (PST). Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). E-mailed submissions are accepted and are the preferred form of submission. Receipt will be verified by the date/time stamp on fax or e-mail. Any questions or concerns regarding this solicitation should be submitted in writing via e-mail to; valentin.saucedo@va.gov The following contract clauses apply to this acquisition: Solicitation Provisions and Contract Clauses The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. https://www.va.gov/oal/library/vaar/ FAR 52.212-1 Instructions to Offerors Commercial Items (Oct 2018) FAR 52.212-2 EVALUATION COMMERCIAL ITEMS (OCT 2014) FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS (OCT 2018) FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS COMMERCIAL ITEMS (OCT 2018) ALTERNATE II (OCT 2018) Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67 Employee Class Monetary Wage Fringe Benefits Vernal Pool, Grounds Maintenance $13.93 VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008) VAAR 852.215-70 VA Notice of Total Service-Disabled Veteran-Owned Small Business Evaluation Factors Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 (Oct 2018) Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following solicitation clauses apply to this acquisition: FAR 52.216-18 Ordering (Oct 1995) (date of award through September 30, 2019) FAR 52.216-19 Order Limitations (Oct 1995) ($250.00 | 60 | 90 | 30 days) FAR 52.216-21 Requirements (OCT 1995) [see 16.506(d)(1)] [F][C] FAR 52.217-8 Option to Extend Services (Nov 1999) (15 days) FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000) [use when options are included; see 17.208(g)] FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.237-3 Continuity of Services (Jan 1991) VAAR 852.203-70 Commercial Advertising (Jan 2008) VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business (Jul 2016) (DEVIATION) VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance (Jul 2018) VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2012) VAAR 852.237-70 Contractor Responsibilities (Apr 1984) See attached document: Miramar-Vernal Pool Maint. Areas-Fence Line. Page 18 of 18 End of Document NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (09-JAN-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
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