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S -- Services, Linen Outsourcing for Laundry Renovation

Notice Date
Notice Type
812332 — Industrial Launderers
Contracting Office
Department of Veterans Affairs;Network Contracting Office 8 (248);Room 315, Bldg. 2;10,000 Bay Pines Blvd;Bay Pines FL 33744
ZIP Code
Solicitation Number
Response Due
Archive Date
Point of Contact
Bay Pines FL 33744
Small Business Set-Aside
ANSWERS TO VENDORS QUESTIONS: 36C24819Q0086 This amendment is being issued to provide answers to questions submitted by vendors in response to RFQ 36C24819Q0086. Question 1: Is it acceptable if soil received records are in weights not by counted items? Answer: Yes Question 2: What are the linen cart specifications/dimensions? Answer: Laundry Linen Cart Salient Characteristics Must meet or exceed VA fire safety standards Uniform Fire Code NFPA-1, ASTM E 1354 Flame spread Index ASTM E 84 Heat radiant Spread ASTM E 162 NFPA 258 Smoke generation Shelves must rotate to become doors 8 silent roller bearing wheels Electrically non-conductive Solid one-piece construction Fit in McClure cart wash without modification Dimensions must be 59 long x 28 wide 57 deep and 68 tall including wheel height Fiberglass construction for durability Question 3: Can Bay Pines VAMC provided a current record of rag outs per facility? Answer: Can be provided at award Question 4: Under Laundry Guidance 10.1.2 there are surgical towels and isolation/procedure gowns listed; however, there were none in the attachment spreadsheet provided for items to be laundered per facility. Will there be a need for these items to be processed and be included in the quote? Answer: Yes Question 5: Under Laundry Guidance 10.1.6 for patient clothing/personal items, what is the history volume expected for these items? Answer: Volume is too sporadic to measure Question 6: Delivery Days in the attachment/spreadsheet the heading states Monday thru Friday or Tuesday and Thursday delivery. The solicitation states 6-day delivery. Please specify number of deliveries per week. Answer: Tampa Monday to Friday with 2 deliveries Monday, Wednesday and Friday Orlando Monday through Friday Lee County Tuesday and Thursday *Saturdays have been eliminated Question 7: Is there an option to have a current Bay Pines employee or employees staffed at Bay Linen during the duration of the contract? Answer: Bay Pines will need to know in what capacity the employee(s) will be acting before an inquiry to management can be made. Question 8: Are all specialty items and scrubs stamped by facility? Answer: Yes, anything unstamped belongs to Bay Pines VAMC. Question 9: Will 3 trailers be left at the contractor s facility when soil is dropped off? Answer: 2 trailers daily with a box truck on Tuesday and Thursday and the possibility of a box truck from Tampa s second delivery Monday, Wednesday and Friday. Question 10: Is it possible to pick one sample of each item included in the solicitation to be processed? Answer: No, these are general healthcare linens and are readily available. Question 11: What is the quality standard for Lab Coats? Answer: White with no stains or wrinkles to present a professional appearance. Question 12: Do you have a two-week history of orders per facility to forward for review? Answer: A two-week history is not available at this time; however, the estimated weights included in Attachment A to the RFQ are based on averages for 2 years of orders for each facility. Question 13: Do you have a number of uses/life of items after put-ins? Answer: Blankets 2 years, Pads 1.5 years, everything else is generally 6 months. Question 14: How will facilities order? Do they have established standing orders or par levels? Answer: Standing orders with occasional additions or cuts depending on patient days. Question 15: Is this contract a fixed-price contract for the total number of pounds listed? Answer: Yes Question 16: Does Contractor use the Tungsten system to generate a single bill for total poundage processed each month across each facility? Answer: Yes, Tungsten shall be used to submit a single monthly invoice. Question 17: The solicitation discusses a phase-out period once the VA laundry facility is complete. Does the VA have any idea of the timeline wherein the phase-out period may begin within the 1-year contract period? Answer: The VA anticipates the Bay Pines Textile Plant closing at the end of June and being closed 7 months. The phase-in would start approximately mid-January 2020; however, this is just an estimate. Question 18: Is there a chance that the term of the contract will extend beyond the one-year period? Answer: Extensions are not anticipated at this time, but circumstances could change. Due to the uncertainties that an inherent to construction projects, we have included FAR 52.217-8 in the RFQ which allows the Government to extend services for up to 6 months. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (10-JAN-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
Web Link
Link To Document
Place of Performance
Address: Contractor Facility for;C.W. Bill Young VAMC;10000 Bay Pines Blvd;Bay Pines FL 33744
Zip Code: 33744
Country: United States of America
SN05192232-F 20190112/190110230050 (fbodaily.com)
FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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