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FBO DAILY - FEDBIZOPPS ISSUE OF JANUARY 20, 2019 FBO #6267
SOLICITATION NOTICE

W -- Mobile MRI TRAILER Services

Notice Date

1/18/2019
 

Notice Type

Synopsis
 

NAICS

621512 — Diagnostic Imaging Centers
 

Contracting Office

Department of Veterans Affairs;Great Lakes Acquisition Center (GLAC);115 S 84th Street, Suite 101;Milwaukee WI 53214-1476
 

ZIP Code

53214-1476
 

Solicitation Number

36C25219Q0275
 

Response Due

1/25/2019
 

Archive Date

2/1/2019
 

Point of Contact

diane.sack@va.gov
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

2 Mobile Magnetic Resonance Imaging (MRI) Statement of Work SCOPE OF WORK: Contractor shall provide all equipment, tools, and initial labor to provide mobile Magnetic Resonance Imaging (MRI) services for VA referred beneficiaries of the Veterans Affairs Illiana Health Care System, 1900 East Main St, Danville, Illinois 61832 (hereinafter referred to as VAIHCS). MRI studies shall be performed as deemed medically appropriate and requested by VAIHCS. The Contractor shall be responsible for all Contractor personnel, Subcontractors, agents, and anyone acting for or on behalf of the Contractor. TERM OF CONTRACT AND PRICING: This contract is to be effective for one (1) year from date of award, with four (4) one (1) year renewal options to be exercised at the discretion of the Government. PERIOD OF PERFORMANCE: Initial Year March 1, 2019 February 28, 2020, plus Four (4) Option years. Offerors are requested to provide pricing in accordance with Attachment A. The contract is subject to the availability of VA funds. The Contractor shall perform no services after January 30 of any year until the Contracting Officer authorizes such services in writing. 1. Schedule of Supplies/Services and Price/Cost MRI Work Hours: The MRI trailer shall be used to perform studies Monday through Friday: 8:00 a.m. to 5:00 p.m. Extended hours and weekends may be utilized at the discretion of the facility. The facility will be closed on National Holidays. National Holidays: Federal Government Holidays: New Years Day, Martin Luther King's Birthday, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday. A firm fixed price single award contract shall be made based on the best value to the Government. Evaluation Factors: Price, Discounts and Best Value to Government Capabilities and Specifications of MRI Demonstrated Past Performance Business Size and Veteran or Service Disabled Veteran Owned Status Contractor is authorized and encouraged to use the VA Vendor Information Service (VIS) to electronically submit invoices monthly. No copies need to be sent to the addresses below in that event. If VIS is not used then submit monthly Invoices to both: IMAGING SECTION SUPERVISOR (115) AUSTIN FINANCIAL SERVICE CENTER VA ILLIANA HEALTH CARE SYSTEM P O BOX 149971 1900 EAST MAIN STREET AUSTIN, TX 78714 DANVILLE IL 61832 2. Contractor Responsibilities: 2.1 Contractor will be responsible for all transportation, delivery, set-up, connection to VA provided 450v power, data and phone lines. Contractor will supply a 1.5 magnet and will have Cryogens-liquid Nitrogen capability. Contractor must provide the type of magnet and software version/coils proposed channels, and a personnel training schedule. Contractor will ensure the trailer size (8.5 feet wide by 52 feet in length or 12 feet wide by 50 feet wide in length) will be able to connect to the existing corridor attached to B-58 and provide functioning service. Contractor will be responsible for the construction and removal of extension of the covered corridor from the VAIHCS to the Mobile unit that creates a weather-tight connection to the Mobile unit. The hydraulic lift will not be used. The contractor must note the site has a nearby electrical transformer and they must confirm there will not be any electrical interference. 2.2 The Veterans Administration will be solely responsible for all technologist-staffing to operate the mobile MRI and all accessories. 2.3 Contractor shall provide OEM recommended Preventative Maintenance on MRI, trailer and and accessories at no additional charge to the Government. Contractor shall be responsible for the proper maintenance of each mobile unit and will provide evidence of required preventative maintenance and calibration of equipment as required by the manufacturer of the MRI unit. The Contracting Officers Representative (COR) shall require access to proof of preventative maintenance and calibration during the performance of the contract. In the event of equipment failure or unavailability of the mobile MRI unit trailer and/or or equipment, the contractor shall make a sound effort to get the unit fully operational within 12 hours. As a result of normal duty time lost during the downtime, the contractor may be required to work outside regular business hours and/or weekends at no additional costs to the Government to reduce patient backlog. VA personnel shall be notified immediately of any equipment malfunctions that would hinder the completion of studies. In the event of a system failure, Contractor and the Imaging Supervisor shall work cooperatively to remedy the situation as quickly as possible. Contractor shall provide a system that maintains a minimum of 95% up time performance rate, based on the Normal MRI duty days and hours. Failure to provide this shall result in a deduction on the contract price by 1/30th for full MRI duty day down. No routine maintenance will be scheduled or performed such that it conflicts with the required schedules of the MRI unit, except to address emergency failures of the unit. Service response time to emergency failures shall be within two hours. Provide 365/24/7 telephone service response line to be answered immediately or within 30 minutes. 2.4 The VA personnel are responsible for the cleaning of the mobile unit and for disposal of trash in VA provided location. The contractor will not be responsible for providing MRI personnel services under this contract. Contractor is also required to maintaining applicable insurance policies commensurate with normal business practices and as required by Federal/State/Local laws, and to provide copies of those certificates to the VAIHCS. INSURANCE - EVIDENCE OF COVERAGE: Before commencing work under this contract, the Contractor shall furnish certification to the Contracting Officer that the coverage required has been obtained and such Policy shall state "THIS POLICY MAY NOT BE CHANGED OR CANCELED WITHOUT WRITTEN NOTICE TO THE VA." Said policy must bear an appropriate "loss payable clause" to the United States as its interest may appear. Such evidence of insurance will not be waived. Contractor personnel shall not be considered VA employees for any purpose. To ensure that individuals providing services under the contract have not engaged in fraud or abuse regarding Section 1128/A of the Social Security Act regarding federal health care programs, the contractor is required to check the Health and Human Services-Office of Inspector General (HHS/OIG), list of Excluded Individuals/Entities on the OIG website: www.hhs.gov/oig for each person providing services under this contract. Contractor is to certify that persons listed in contractor s proposal have been compared against the OIG list and are not listed. During the performance of this contract the contractor is prohibited from using any individual or business listed on the list of excluded Individuals/Entities. Contractor is to maintain the confidentiality of patient records in accordance with the Privacy Act, Title 5, U.S.C. 552a, Title 38 U.S.C. 5701, 5705, and 7362. Release of Medical Information: Contractor personnel shall only release medical information obtained during the course of this contract to those VAIHCS staff members involved in the necessary care and treatment of that individual patient. Patient lists and names of patients are considered privileged information and shall not be disclosed or revealed in any way for use outside the VAIHCS without prior written permission from the Chief of Staff or her/his designee. VA personnel shall be responsible for the preparation of each patient for the scan, i.e., safety screening, gowning, scanning for metals, etc. If sedation is needed for a particular patient, it will be on a conscious sedation level only. The Government will be responsible for providing the sedation orders and dosage, instructions for pre and post sedation and recovery and the sedation drug. The VA is responsible for the safety of each beneficiary while in their care, throughout the exam. Special Contractor Responsibilities: Contractor shall perform the required work in accordance with Joint Commission, VHA and other regulatory standards. Joint Commission standards may be obtained from the Joint Commission, One Renaissance Blvd, Oakbrook Terrace, IL 60181. The contractor shall prescreen all personnel requiring access to the computer systems to ensure they maintain a U.S. citizenship and are able to read, write, and speak and understand the English language. Contractor shall maintain a Drug-free Work Place in accordance with Federal regulations. Contractor shall comply with the VAICHS maintain a drug-free workplace program. The administration of this program will be the responsibility of the contractor, as well as, the establishment of disciplinary actions. All costs associated with obtaining clearances for Contractor(s) provided personnel shall be the responsibility of the Contractor(s). Further, the Contractor(s) shall be responsible for the actions of those individuals they provide to perform work for the VA under this contract. In the event that damages arise from work performed by Contractor(s) provided personnel, under the auspices of this contract, the Contractor(s) shall be responsible for all resources necessary to remedy the incident. All Contractors are required to wear identification (I.D.) badges during the entire time they are on VA properties. I.D badges must have an identification picture, name of the individual and the represented company. Government Responsibilities. After receiving a list of names and addresses of the contractor employees, the VA shall provide electronic notice to the contractor with directions on obtaining, completing, and submitting the necessary background investigation forms. The Office of Security and Law Enforcement shall notify the Contracting Officer and Contractor after adjudicating the results of the background investigations received from OPM / Contracting Officer. The Contracting Officer shall ensure that the Contractor provides evidence that investigations have been completed or are in the process of being requested. 2B. VA Information and Information System Security/Privacy 2b.1 Please see Attachment C (VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY LANGUAGE FOR INCLUSION INTO CONTRACTS, AS APPROPRIATE) 3. VAIHCS Responsibilities: 3.1 VAIHCS will be responsible for providing all consumables such as contrast, gloves, syringes, needles etc.. 3.2 VAIHCS will provide a Parking site with all required power and utility hook ups. Dimensions and Specifications: The parking site in place has the following dimensions: 20 x 60 in size and is asphalt The site is arranged so that the trailer is parked to match the corridor and the patient access door. The contractor will verify that the size of the trailer (8.5 feet wide by 52 feet in length or 12 foot wide by 50 foot wide in length) will be able to connect to the existing corridor attached to B-58 and provide functioning service. Electrical service: Single power receptacle (Russell-Stoll DF2504FRAB) connected to a 200 amp 3 pole 480 volt disconnect switch. Two (2) telephone connections and two (2) data connections. Data connections have RJ45 jacks. Cable to telephone and data connections is category 5e. No water connection is provided. Site visit is recommended. 3.3 VAIHCS will be responsible for providing clean linen and for the laundering of the dirty linen. 3.4 A contract award can be terminated by the VAIHCS if a Contractor does not meet adequately the requirements of this Statement of Work. A 30-day notice detailing one or several inadequacies will precede termination. Termination will occur if inadequacies are not rectified within 60 days of notification or VA determines that corrections are not sufficient for resolution. 3.5 MRI Technologists provided by VAIHCS. 4. MRI Scan Interpretation provided by VAICHS 5. MRI Equipment 5.1 MRI system is contained within a parked mobile unit The Contractor will provide a clean well-maintained state-of-the-art mobile MRI unit with a minimum or a 1.5 tesla magnet system designed to perform body, abdominal, neurological, vascular, and extremity/ joint imaging, with minimum capabilities as described in Attachment B, including appropriate coils for all imaging studies performed at VAIHCS. 5.2 Communication with VAIHCS PACS MRI workstation technology & Radiology service medical printers. The Contractor will insure that all software and licenses necessary to have full DICOM communication between the MRI workstation technology and VAIHCS PACS and Radiology service work stations and medical printers. Each MRI study will be transferred to the VAIHCS PACS immediately following acquisition of the study so that it can, if necessary, be reviewed before the patient leaves the mobile MRI. 5.3 Emergencies on Mobile MRI Unit: A crash cart will be appropriately located within the VAIHCS Imaging Department. All emergencies will be handled by the VAIHCS code Team. VAIHCS will provide written emergency plans addressing emergencies such as patient coded, personal injury, fire, and disruptive behavior. MRI technologists will also review MRI safety guidelines with Emergency Responders from VAIHCS. All code patients will be removed from MRI scan room and MRI technologist will ensure code responders or ferrous equipment is not allowed in MRI scan room. 6. MRI Point of Contact: The VAIHCS Radiology Service COR (Contracting Officers Representative) will be the primary point of contact at the VAIHCS for communication between the VA and the MRI mobile Contractor as regards technical aspects of imaging protocols and medical aspects of patient studies. The MRI mobile Contractor will communicate to the COR any possible and actual disruptions of MRI service. Upon becoming aware of possible or actual disruption of MRI service, the Contractor will communicate such service-disruption information to the COR as soon as possible (ASAP) so the patient and service schedule can be appropriately modified with as little inconvenience as possible to patients and services. 7. Acronyms ARRT American Registry of Radiologic Technologists HIPAA Health Insurance Portability and Accountability Act OSHA Occupation Safety and Health Administration PACS Picture Archiving Communication System VA Department of Veterans Affairs VAMC VA Medical Center VistA Veterans Health Information System and Technology Architecture 8. CONTRACT PERFORMANCE MONITORING: The contractor will be monitored through a variety of mechanisms, including but not limited to: Cancellations due to equipment failure Maintenance Schedules QA/QC Measures (Physicist Reports) AQL Any new or revised quality/performance criteria or standards will be provided to the contractor before their implementation date and renegotiated into the contract as necessary. If renegotiation is not possible, contract may be terminated and resolicited. Unsatisfactory performance may be re-performed as required at no additional cost to the Government. Acceptable Quality Levels (AQL) TASKS Performance Measures Acceptable Quality Levels (AQL) Deductions/ Resolution if below AQL Adhere to HIPPA requirements Within acceptable standards 100% Subject to contract termination. Provide maintenance personnel in the work area available for work at the appointed times Daily NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (18-JAN-2019); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
 

Web Link

Link To Document
(https://www.fbo.gov/spg/VA/VAGLHS/VAGLHCS/36C25219Q0275/listing.html)
 

Place of Performance

Address: Department of Veterans Affairs;VA Illiana Health Care System;1900 E. Main Street;Danville, IL

Zip Code: 61832-5198

Country: USA
 

Record

SN05198362-F 20190120/190118230008 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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